upper clapton football club plan to thrive not just survive founded 1879 for the purpose of playing...

Upper Clapton Football Club

Plan to THRIVE not just survive

Founded 1879 for the purpose of playing Rugby

Union

Season 2009 - 2010


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• Season 2009 – 2010 has been one of the most difficult periods in the Clubs history

• There have been many challenges on the playing and the running of the Club

• So what are we doing to improve things

1. Seal of Approval, more details later2. Develop & Streamline the Management Structure




UCFC Current Operating Model




Current Officers of the Club:

a)The President – Steve Sladeb)The Honorary General Secretary – Kevin Hewitt-Devinec)The Honorary Treasurer – Richard Mysond)The Assistance Secretaries x 2 – Andrea Fearne & Iain Browne)The Chairman of the Playing Committee – Colin Tuckerf)The Club Captain (if elected) – Lee Garwoodg)The Chairman of the Youth Committee – Steve Ferridgeh)The Chairman of the Bar – Steve Prosser




• Board of Management - meet monthly• 5 key functions, Playing, Finance, Operations, Development & Facilities• Integrate Youth & Mini section into BOM

• Management Teams (supporting 5 key functions) - meet monthly and report to Board of Management

• General Committee – meet quarterly to review key decisions put forward by Board of Management and Management Teams

• NB: The aim is for all committee members to be part of a Management Team

• Only change to the Club Constitution is to appoint a Chairman

New Operating Methodology:




The Chairman – to be elected at AGM

The role:•The Club Chairman shall chair meetings of the Board of

Management andassist and direct in the strategic future running and operation of

the Club

Activities: •Chair Board of Management meetings•Set agenda and control discussions in club meetings•Make decisions in consultation with other officers and General

Committee•Play and executive role as the principle officer throughout the year•Plan ahead and be prepared to delegate•Act as a conciliator between 2 parties trying to resolve a

disagreement•Act as point of reference for external agencies in conjunction with

theSecretary•Ensue all sub committees (BOM) meet regularly



UCFC Youth and Mini Committee 2009 – 2010Playing & Development, Operations and Finance




1. Decision to withdraw from Essex League 1• Results to date;

1st team played 19 games & won 9 2nd team played 13 games & won 9 3rd team played 15 games & won 14

2. Youth Teams: building success year on year• U7, U8, U9, U10, U11, U12, U13, U14, U15, U16 & Colts

3. Strategy:• Improve current playing standards at all levels• Increase playing membership• Establish an effective academy system to support the growth

of rugby in schools and the local community – Schools Links• Develop plan for player and coaching development• Integrate junior and youth into ‘the Club’• Build policies and processes to support these five main

objectives4. Reapply to join Essex League 2 season 2010/2011

Playing & Development




1. Build an effective organisational structure which will enable us to:

a) Deliver information in a timely fashion to enable informed decisions to be made

b) Deliver solutions quickly in line with the targets of the club

c) Adapt to change effortlessly

d) Improve financial standing in terms of cash and operation surplus

e) Set targets and plans for the long term and short term,a) Including specific objectives and actions

Finance & Funding



1. Build upon the relationship we have with the RFU, Middlesex and Essex Rugby Unions

2. Build an effective organisational structure which will enable us to:a) Improve the operational performance of the clubb) Improve financial standingc) Improve and develop policies and processes to support

the club going forward i.e. • Club & ground hire• Membership • International Ticket allocation• Marketing• Licensing, insurance, health & safety

Operations & Governance



1. Build policies and processes to support:• The improvement of adult, youth & mini playing standards at

all levels• The improvement of coaching standards at all levels• RFU Seal of Approval Accreditation

2. Develop sponsorship plans that provide benefits for the club and the sponsor

3. Implement Shirts Sponsorship deal to cover all age groups4. Establish long standing relationships with schools, colleges and

local community5. Develop a social environment to encourage greater use of the club

facilities6. Build an effective organisational structure which will enable all

sub committees to work effectively to:• Deliver solutions quickly• Adapt to change effortlessly• Improve financial standing

7. Improve communication with all Club Members via monthly News Letters and via the Club Website

Development, Marketing & Communication



1. Develop long term strategy and implement action plan to improve current ground and house facilities

2. Build policies and processes to support the safety and wellbeing of all people that use the club facilities – risk assessment and management

3. Build an effective organisational structure which will enable us to:a) Maintain the Club effectively and within budget b) Maintained the grounds effectively and within budget c) Improve financial standingd) Develop a social environment to encourage greater use

of the club facilities

Facilities



What is Seal of Approval? •RFU Whole Club & Mini and Youth Seal of Approval accreditation •The programme was introduced in 2002 as a method of examining, maintaining andimproving the provision of rugby•The accreditation aims to recognise the effort and achievement of those clubs that reach,maintain and improve on the required standards of quality ,safety and effectiveness•Clubmark accreditation Sport England Clubmark Scheme •Additional funding and assistance from the RFU and other sports and businessorganisations •Attract new players, coaches and parents

•Our aim is to be awarded the highest accreditation possible •Aim to present our first draft to the RFU by the end of March 2010



Plan to THRIVE not just survive workshop key goals and objectives:

•Assign roles and responsibilities √•Implement operating structure √•Define and document responsibilities √•Document and circulate our strategy – to be actioned March 2010•Review and document business plan for each area of responsibility – ongoing •Implement playing policy – being worked on•Improve playing standards – being worked on•Increase turnover – being worked on •Increase Club usage (internal and external) - ongoing•Integrate junior and youth into ‘The Club’ – ongoing

•Focus on the “HOW TO” and begin to DELIVER!



Question Time

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upper clapton football club plan to thrive not just survive founded 1879 for the purpose of playing...

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