u.s. department of education grant performance report (ed...

U.S. Department of Education Grant Performance Report (ED 524B)

Project Status Chart

SECTION A- Project Objectives Information and Related Performance Measures Data

Native Hawaiian Career and Technical Education Program- Kulia ma Kapi'olani

1. Project Objective [ ] Check if this is a status update for the previous budget period.

OMB No. 1890-0004

PRJ Award # : V259A130003-13

This objective is for the Final Performance Report for Kapi 'olani Community College: The number of Native Hawaiian students served.

Reporting Period- September 30, 2013- August 31 , 2014

1. Performance Measure Measure Quantitative Data Type

Target Actual Performance Data Program Raw Raw

The number of Native Hawaiian students served per year. Number Ratio 0/o Number Ratio o/o

75 54

Explanation of Progress (Include Qualitative Data and Data Collection Information):

1) During the reporting period, describe recruitment methodologies for attracting Native Hawaiian students. Include marketing strategies used for recruitment purposes, activities used to recruit students, and examples of the most successful recruitment activities.

Recruitment methodologies continue in a consistent manner with the most successful activities being (1) direct referrals from CTE students in

NHCTEP and (2) new admit lists from the CTE departments. Other on-campus offices such as TRIO and the Single Parent & Displaced Homemaker

Program also refer students who fit our criteria. Off-campus organizations such as Kamehameha Schools Post High Scholarship Program and the

Queen Liliuokalani Children's Center also refer students. Recruitment is also done via New Student Orientations, hosting elementary, high school

and other community groups on campus, and attending events and activities out in the larger community. We also make use of social media sites

like Facebook and lnstagram. of 15

2) Describe if the project is on pace to meet the targeted raw number above for the current program year. Discuss whether the target number is set at a level that allows the project to provide ample services to all students in the project.

No, the project is not on pace to meet the targeted number. Of the 54 students on the roster, 46 (85%) are in health related majors, and, of the 9

health related fields, only 2 programs (EMT and Nursing) admit students for both Fall and Spring semesters. The other 7 majors admit only once

per year (6 for Fall admission only and 1 for Spring admission only). Due to this fact, it is likely that the roster will continue to fall short of the target

number, and it's highly probable the roster will continue to show smaller growth between the Fall and Spring semesters. Seventy-five is still the

target, and this is a reasonable goal.

3) Focusing strictly on students majoring in CTE programs, provide examples of how the project is working with CTE departments\programs on campus\site to identify and engage new Native Hawaiian students in the program.

As mentioned above, the project continues to partner with the CTE departments to identify, inform, and recruit Native Hawaiian CTE students. The departments provide the project with lists of newly admitted students; however, there may have been some recent turnover in personnel as some of the lists have not come in. Now that a temporary/casual hire will be filling the project's previously vacant Educational Specialist position, we will be more proactive in communicating with the departments to remind them about the new admit lists and inviting us, multiple times if necessary, to speak at their new student orientations during Summer and Fall 2014. We also will continue to collaborate with other student services offices on campus, such as TRIO and Single Parents, as well as off-campus organizations, Kamehameha Schools Post High Counseling, to identify eligible students.

4) Provide examples of recruitment recommendations in the PY12 external evaluation report and explain how the project is using these recommendations to plan for and improve recruitment in the next program year.

The PY12 external evaluation report recommended that we focus more on pre-CTE students. We will tread carefully with this recommendation as it is common practice for students of any ethnicity, not just Native Hawaiians, to change their major. Also, since the pre-CTE students are not yet eligible to receive funding through the project (i.e. stipend for an unpaid internship), much of our efforts will be time spent on peer mentoring and tutoring (where applicable) in order to help them gain acceptance into a CTE field and not on financial support or career readiness.

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Native Hawaiian Career and Technical Education Program - Kulia ma Kapi'olani


OMB No. 1890-0004

PR/Award #: V259Al30003-13

This objective is for the Final Performance Report for Kapi 'olani Community College: The rate at which Native Hawaiian students pass general education courses.

Reporting Period- September 30, 2013- August 31,2014


Target Actual Performance Data GPRA Raw Raw

Native Hawaiian students who passed all general education Number Ratio 0/o Number Ratio 0/o courses with a grade of C or better.

65/75 87 14/17 82


1) Describe instructional and support activities that impacted general education grades outcomes during the reporting period. Indicate methods that the project used to identify and engage students who were at-risk for not passing their general education classes.

The project's peer mentors provided support to all the rostered, pre-CTE students who were all taking general education courses. The peers

checked in with each of their assigned pre-CTE students once a week to offer academic, sociat personal, and financial aid support and referrals.

None of these students sought out tutoring from us, but they may have received tutoring from other parts of the campus. The project reaches out

to the pre-CTE students frequently; however, the students may not always take advantage of the services the project offers.

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2) If the targeted percentage was not met, explain why the project was not able to meet the benchmark, and discuss the steps being taken to meet the target in subsequent reporting periods.

A total of seventeen (17} students were eligible to take general ~ducation classes during the year. Of the 17 taking general education classes,

fourteen (14} passed their classes, giving a slight rise in the passing rate from 79% in the fall semester to 82% in the spring semester.

In the APR, the project posed that it would reinstate the Mid-Term Progress Report (MTPR} for pre-CTE students. Due to previous staffing

constraints, the project was unable to implement the Mid-Term Progress Reports during Spring 2014; however, with the recently hired Educational

Specialist is on board, distributing the MTPR to the instructors in a timely manner and following up with students will be more manageable.

3) If the targeted percentage was met, provide several examples of favorable developments that enabled the project to meet or exceed the targeted projection for the general education outcome.

N/A

4) Summarize the general education recommendations in the PY12 external evaluation report, and explain how the project is using these recommendations to plan for and improve general education outcomes in the future.

The PY12 external evaluation report recommends giving highest priority to activities centered on pre-CTE students. As mentioned in #2 above, the

project will continue with weekly check-ins on students and will reinstate the MTPR.

5) Indicate what data were collected, when they were collected, and the source of the data that was used to calculate the actual performance measure. Identify any departments\programs within the site that aided the program with data collection and/or analysis and how this collaboration was beneficial to the project.

The STAR system was used to view and print all project participants' Fall 2013 and Spring 2014 grades, which were gathered in January 2013 and

May 2014 after respective grades were posted. No other departments at KCC aided in the process of data collection.

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' .






OMB No. 1890-0004

PRJ Award#: V259A0130003-13

This objective is for the Final Performance Report for Kapi'olani Community College: The rate at which Native Hawaiian students pass vocational education courses.

Reporting Period- September 30, 2013- August 31, 2014 3. Performance Measure Measure Quantitative Data

Type Target Actual Performance Data

GPRA Raw Raw Native Hawaiian students who passed all vocational Number Ratio 0/o Number Ratio Ofo

education courses with a grade of C or better. 70/75 93 32/40 80


1) Discuss instructional and support activities that impacted vocational education grades outcomes during the reporting period. Explain methods that the project used to identify and engage students who were at-risk for not passing their vocational education classes.

The competition and expectations of the various CTE departments have a tremendous impact in this outcome. The CTE departments and their

curricula ensure students are learning the appropriate skills and acquiring the necessary knowledge, but we are also available for student inquiries

and assistance. All program staff worked together to make sure students were succeeding in and out of the classroom.

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2) If the targeted percentage was not met, explain why the project was not able to meet the target, and discuss the steps being taken to meet the target in subsequent reporting periods.

The target was not met. The data in this area include four students who received "I"s or Incompletes for their classes. If the students successfully pass their classes the percentage will rise to 90; currently, however, these students are counted as not passing. If the students with Incompletes were comepletely removed from the count, the percentage would rise to 89%.

3) If the targeted percentage was met, provide examples of favorable developments that enabled the project to meet or exceed the targeted projection for the vocational education benchmark.

N/A

4) Summarize the vocational education recommendations in the PY12 external evaluation report, and explain how the project is using these recommendations to plan for and improve vocational education outcomes in the future.

None were cited in the PY12 external evaluation report.

5) Indicate what data were collected, when they were collected, and the source of the data that was used to calculate the actual performance measure. Identify any departments within the college that aided the program with data collection and/or analysis and how this collaboration was beneficial to the project.

The STAR system was used to view and print all project participants' Fall 2013 and Spring 2014 grades, which were gathered in January 2013 and

May 2014 after respective grades were posted. No other departments at KCC aided in the process of data collection.

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SECTION A - Project Objectives Information and Related Performance Measures Data



OMB No. 1890-0004

PRJ Award # : V259A130003-13

This objective is for the Final Performance Report for Kapi'olani Community College: The number ofNative Hawaiian students who continue in the following semester.




Eligible Native Hawaiian students who continued in the Number Ratio Ofo Number Ratio Ofo

program from Fall2013 to Spring 2014. 62/75 83 25 26/33 79


1) Describe retention strategies implemented by the program to increase the percentage of eligible students that persist in the program during the reporting period. Include strategies used to retain students and examples of the project's most successful retention activities.

The Kulia rna Kapi'olani project makes the effort of establishing relationships with students. Through these relationships, the project can monitor

students' performances and provide support and encouragement. Periodically, real life factors hinder or disrupt academic goals. The students are

counseled to persevere, but sometimes the circumstances supersede school performance and/or attendance.

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Financial support such as a stipend for an unpaid internships relieve some of the stress of financing a college education, and travel stipends for

experiential opportunities provide students with unique opportunities.

Cultural events, such as net throwing at Sandy Beach and working in our Mala Maunuunu, provide students with a sense of place and identity and

inspire them to become engaged with the campus, which will help with retention.

2) If the targeted rate of students who continued from Fall2013 to Spring 2014 was achieved, describe favorable developments that have permitted the project to meet or exceed the target. If the target percentage was not met, describe initiatives that the program will implement to achieve the target in the future.

The target was not achieved, and there is no singular reason why students did not persist from Fall to Spring. One student wanted to return home. Three had ureal life" situations that necessitated a break from education (one has a child with a disability; one had a premature baby; one had a health condition). Three did not return phone calls. The project will continue to assist with financial aid resources, provide social and cultural events, and make connections to campus resources to encourage persistence and success.

3) Explain retention recommendations in the PY12 external evaluation report, and discuss how the project is using these recommendations to plan for and improve retention outcomes.


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SECTION A - Project Objectives Information and Related Performance Measures Data



OMB No. 1890-0004

PRJ Award#: V259A130003-13

This objective is for the Final Performance Report for Kapi'olani Community College: The number of Native Hawaiian students who successfully completed a service learning, work experience, co-op, or internship.

Reporting Period- September 30, 2013- August 31, 2014


Target Actual Performance Data Program Raw Raw

Native Hawaiian students who successfully completed a Number Ratio 0/o Number Ratio 0/o service learning, work experience, co-op, or internship.

38/40 95 32/34 94


1) Describe the practice experience preparation and implementation activities during the reporting period. (Use data reported to explain placements, majors, types of businesses, hours in experience, administrative oversight and how students earned credit for the experience.)

KCC's CTE departments handle the placement, preparation, and implementation of the students' practicum experience, including determining the required number of hours, the classroom instructors, and the onsite supervisors. The placements on the PY13 Practice Experience Report are in the typical health science fields of radiologic technology, nursing, emergency medical technician, and respiratory care program. In the Spring, we

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also had experiences from the less prevalent fields of culinary arts, occupational therapy, and new media arts. The detailed information on the Practice Experience came from the Internship Information Sheet, which is required for all students receiving the stipend support.

The stipend is crucial because it offsets the need and time available for students to work. When students are accepted into their respective CTE

health sciences field, they are informed by program faculty and staff that they must make lifestyle changes in order to succeed in a demanding

curriculum . This change includes reducing or omitting all together the number of hours they are employed. The stipend provides an income stream

that can help pay for tuition, fees, books, supplies, uniforms, and commuting expenses. Students constantly express their gratitude and relief in

receiving the financial support. This is one of the biggest benefits our program provides.

2) If the target percentage was not met, describe what prevented the project from meeting the target and the steps being taken to meet the target by the end of the program year.

N/A

3) Explain in concise detail how the project is working with CTE faculty to identify and place students in rigorous internship opportunities.

In addition to the response in #1, the CTE departments have taken it upon themselves to establish and foster relationships within their respective

industries in order to create robust and successful internships. The departments determine which students will be placed where. The project

supports students doing their practicums and receiving priceless on-the-job training by offering stipends and performing post evaluations.

4) Discuss internship recommendations from the PY12 external evaluation report ,and discuss how the project is using these recommendations to plan for and enhance the depth of experience.

The PY12 external evaluation report suggests the project work with the Culinary Arts and New Media Arts programs to develop internship

placements. In the Spring, there were two New Media Arts and one Culinary Arts internship, so progress has been made. It appears New Media

Arts will continue to offer these valuable internships in the future.

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5) Discuss the project's approach to cultivating new internship sites. Provide the names of new partnerships established during the reporting period, and explain how the project is utilizing these new partnerships.

Cultivating new internship sites and partnerships is not a high priority since the respective CTE fields coordinate their own internships. The departments have developed long lasting and trusting relationships within their industries, and we will allow them the space and freedom to continue moving in that direction.

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OMB No. 1890-0004

PR/Award #: V259Al30003-13

This objective is for the Final Performance Report for Kapi 'olani Community College: The number of Native Hawaiian students who receive a diploma, industry certification, certificate or degree.




Native Hawaiian students who receive a diploma, industry Number Ratio 0/o Number Ratio 0/o certification, certificate or degree.

32/32 100 16 14/15 93


1) During the reporting period, discuss activities that the project implemented to ensure that degrees/certificates were achieved.

The project continues to insist that students receive academic advising from their departmental counselor to ensure all graduation requirements

are met. Many of the CTE projects are structured as cohorts, so the program is prescribed, and it is quite easy to follow the path to completion.

The project supports the development of the whole student by providing peer mentoring support services, financial support, funding for

experiential opportunities, social and cultural activities, and job readiness services, such as resume review, mock interviews, and reimbursement

for board exams and licensure.

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2) If the targeted number was not met, describe why the project was unable to meet the target, whether the project is on pace to achieve the target by the end of the program year, and the steps being taken to meet the target in subsequent reporting periods. If the target has been met or exceeded, describe any favorable developments that have permitted the project to meet or exceed the graduation number.

The project is not on pace to reach 32 graduates by the end of PY13, since only 11 students are expected to complete their programs in Summer

2014. One student petitioned to receive a degree but was denied. Despite not receiving the degree, the student is successfully employed in the

field. We will continue to check-in with students to make sure they are on track to graduate and help remove any obstacles that may prevent them

from finishing their program.

3) Explain how the project is providing support to students to acquire industry certifications in their particular CTE field.

As mentioned in other performance measures, the project is collaborating with departments to make sure students are on track academically,

providing stipend assistance, providing cultural opportunities, paying for experiential opportunities, sponsoring memberships in professional

organizations, funding training and licensing, assisting with job readiness by reviewing resumes and conducting mock interviews.

4) Summarize the external evaluator's recommendations for improving certificate/degree completion and graduation rates from the PY12 report.


5) Discuss how the project intends to increase the percentage of CTE degrees/certificates relative to the entire number of graduates.

Total enrollment, as well as Native Hawaiian enrollment at KCC, have declined. According to community and media reports, the economy has

improved, which may be a contributing factor to the decline in enrollment. Are there reasons for the decline in enrollment? Is it because the

economy is improving?

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OMB No. 1890-0004

PR/Award #: V259Al30003-13

This objective is for the Final Performance Report for Kapi'olani Community College: The number of Native Hawaiian students who continue in further education, advanced training, military, or employment in high skill, high wage, and high demand occupations or in current or emerging occupations.

Reporting Period- September 30,2013- August 31,2014



Native Hawaiian students continuing in further education, Number Ratio Ofo Number Ratio 0/o advanced training, military, or employment in high skill, high wage, and high demand occupations or in current or emerging occupations. 30/32 94 8/15 53


1) Discuss the project's career/job placement support activities and strategies for placing students in further education or employment after graduation.

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The project has resume review, mock interviews and reimbursement for board exams and/or licensure in order to help students get job ready. If

students are interested in furthering their education, the project connects the students with a contact person at their school/program of choice.

The project has not received direct requests for job placement assistance in PY13, but students have reported that their prior work-related

experience and their internship/practicum experiences helped them find placements.

2) If the target percentage was not met, explain why the project was unable to meet the target and the steps being taken to meet the target in subsequent reporting periods.

We have only contacted the Fall 2013 graduates to date. Four of the 6 are working. One of the 4, however, is not in an area directly related to their major. The

other 2 have not responded to our phone calls. For the Spring 2014 graduates, the 3 month follow up phone calls will commence in August 2014 since the

students graduated in May 2014. Based on past results and the CTE fields they are graduating from, we know the percentage will increase. In the near future,

especially when the Educational Specialist comes on board, we will increase the number of job readiness workshops and referrals to college fairs to help meet

the target.

3) Explain the project's method of tracking placement outcomes for students who have graduated.

3 month and 6 month post-graduation status checks are done via telephone calls to the student. Specific questions are asked and their answers

recorded on paper and stored in the student file. It is worth mentioning that students are told during the intake process that they will be contacted

for post-graduation follow-up, so they do know to expect it.

4) Describe any favorable developments that have helped the project to meet or exceed the further education/employment measure. This could include new partnerships with private businesses or other educational institutions.

The project Coordinator met with the Windward CC Health Sciences Pathway Coordinator to help build a stronger bridge for WCC students who want to go into KCC's nursing program. Additionally, KCC's nursing department realigned their curriculum for a seamless transfer and transition to the UH Manoa School of Nursing, so this helps our nursing students who want to continue their education.

5) Provide examples of post graduation recommendations from the PY12 external evaluation report and discuss how the project is using these recommendations to plan for and improve the placement rate in the future.


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