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U.S. Department of the Interior U.S. Geological Survey U.S. Geological Survey Scientific Records Appraisal Tool Presented at the Ensuring the Long-Term Preservation & Adding Value to the Scientific & Technical Data Symposium by John Faundeen & Carol Wippich European Space Agency, Frascati, Italy October 7, 2004

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Page 1: U.S. Department of the Interior U.S. Geological Survey U.S. Geological Survey Scientific Records Appraisal Tool Presented at the Ensuring the Long-Term

U.S. Department of the InteriorU.S. Geological Survey

U.S. Geological SurveyScientific Records Appraisal Tool

Presented at theEnsuring the Long-Term Preservation & Adding Value to the Scientific & Technical Data Symposium

byJohn Faundeen & Carol WippichEuropean Space Agency, Frascati, ItalyOctober 7, 2004

Page 2: U.S. Department of the Interior U.S. Geological Survey U.S. Geological Survey Scientific Records Appraisal Tool Presented at the Ensuring the Long-Term

Outline

Context Rationale Process Tool Summary

Page 3: U.S. Department of the Interior U.S. Geological Survey U.S. Geological Survey Scientific Records Appraisal Tool Presented at the Ensuring the Long-Term

Context

1970s Landsat

Primarily Laser-Beam Recorder Film

2004 Multiple Satellites

Mainly Digital

Aerial Photography Analog

GIS Topography / Elevation

Page 4: U.S. Department of the Interior U.S. Geological Survey U.S. Geological Survey Scientific Records Appraisal Tool Presented at the Ensuring the Long-Term

Context

Page 5: U.S. Department of the Interior U.S. Geological Survey U.S. Geological Survey Scientific Records Appraisal Tool Presented at the Ensuring the Long-Term

Context

Aerial & Space Photography 4 Film Types Multiples Sizes 110,000 Rolls – 13,000,000 Frames 1937 to Present

Page 6: U.S. Department of the Interior U.S. Geological Survey U.S. Geological Survey Scientific Records Appraisal Tool Presented at the Ensuring the Long-Term

Context

Page 7: U.S. Department of the Interior U.S. Geological Survey U.S. Geological Survey Scientific Records Appraisal Tool Presented at the Ensuring the Long-Term

Context

Digital Satellite Imagery 1 to 2 Terabytes / Day 2 Petabytes – 3,000,000 Images 1972 to Present

National Satellite Land Remote Sensing Data Archive U.S. Public Law 102-555 (1992) Federal Advisory Committee Act Committee on Earth Observation Satellites

Working Group on Information Systems & Services Archive Task Team

Page 8: U.S. Department of the Interior U.S. Geological Survey U.S. Geological Survey Scientific Records Appraisal Tool Presented at the Ensuring the Long-Term

Context

Page 9: U.S. Department of the Interior U.S. Geological Survey U.S. Geological Survey Scientific Records Appraisal Tool Presented at the Ensuring the Long-Term

Rationale

No “Back Door” Seeking Additional Relevance Met Other Agency Desires Little to No Documentation

Embracing Lifecycle Creation / Acceptance Maintenance & Use Disposition

Page 10: U.S. Department of the Interior U.S. Geological Survey U.S. Geological Survey Scientific Records Appraisal Tool Presented at the Ensuring the Long-Term

Process

Appraisal Accession Arrangement Description Access Preservation Disposition Outreach

Page 11: U.S. Department of the Interior U.S. Geological Survey U.S. Geological Survey Scientific Records Appraisal Tool Presented at the Ensuring the Long-Term

Process

Appraisal Process is Evolving Driven by

Archivist Position Need for Mission Alignment

Re-Organizations

Budget Constraints OMB Scrutiny

Page 12: U.S. Department of the Interior U.S. Geological Survey U.S. Geological Survey Scientific Records Appraisal Tool Presented at the Ensuring the Long-Term

Process

Collection Policy Appraisal Flow

Review of a Collection Requested Team Created With Scientists Background Information Assembled Appraisal Conducted, Documented &

Recommendations Generated Meet With Requestor & Directors Office Recommendations Enacted Documentation Maintained

Justifies Action

Page 13: U.S. Department of the Interior U.S. Geological Survey U.S. Geological Survey Scientific Records Appraisal Tool Presented at the Ensuring the Long-Term

Tool

Scientific Tool Development http://edc2.usgs.gov/government/RAT/tool.asp USGS Headquarters and U.S. National Archives and Records

Administration Involved

Categories Mission Relevancy Policy Physical Metadata Cost / Benefit

Documentation Tool

http://edc2.usgs.gov/government/RAT/tool.asp

Page 14: U.S. Department of the Interior U.S. Geological Survey U.S. Geological Survey Scientific Records Appraisal Tool Presented at the Ensuring the Long-Term

Summary

Need for Appraisals Appraisal Process Evolving Science Supported Confirmed Tool is Part of the Process Openly Available for Use

CEOS Version Created

Page 15: U.S. Department of the Interior U.S. Geological Survey U.S. Geological Survey Scientific Records Appraisal Tool Presented at the Ensuring the Long-Term

Page 16: U.S. Department of the Interior U.S. Geological Survey U.S. Geological Survey Scientific Records Appraisal Tool Presented at the Ensuring the Long-Term

Page 17: U.S. Department of the Interior U.S. Geological Survey U.S. Geological Survey Scientific Records Appraisal Tool Presented at the Ensuring the Long-Term

Page 18: U.S. Department of the Interior U.S. Geological Survey U.S. Geological Survey Scientific Records Appraisal Tool Presented at the Ensuring the Long-Term

Page 19: U.S. Department of the Interior U.S. Geological Survey U.S. Geological Survey Scientific Records Appraisal Tool Presented at the Ensuring the Long-Term

Page 20: U.S. Department of the Interior U.S. Geological Survey U.S. Geological Survey Scientific Records Appraisal Tool Presented at the Ensuring the Long-Term

Page 21: U.S. Department of the Interior U.S. Geological Survey U.S. Geological Survey Scientific Records Appraisal Tool Presented at the Ensuring the Long-Term

Page 22: U.S. Department of the Interior U.S. Geological Survey U.S. Geological Survey Scientific Records Appraisal Tool Presented at the Ensuring the Long-Term

Page 23: U.S. Department of the Interior U.S. Geological Survey U.S. Geological Survey Scientific Records Appraisal Tool Presented at the Ensuring the Long-Term

Page 24: U.S. Department of the Interior U.S. Geological Survey U.S. Geological Survey Scientific Records Appraisal Tool Presented at the Ensuring the Long-Term

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