u.s. general services administration gsa drive-thru and fedfms · rolling mileage 21 gsa fleet...

U.S. General Services Administration

GSA Drive-Thru and FedFMS

GSA Office of Fleet Management Energy Exchange 2016

Christopher Alward, Shane Hamilton and David Munn


Federal Fleet Management System (FEDFMS)

GSA Office of Fleet Management

Energy Exchange 2016 Shane Hamilton

• FMIS

• Agency-owned

• No additional cost

• 16 agencies

• Over 90,000 records

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General Information

GSA Fleet Federal Fleet Management System (FedFMS)

• Data repository

• Pertinent data

• Data automation

• FMVRS & OEM

• FAST specific

• Agency use

GSA Fleet Federal Fleet Management System (FedFMS) 4

Vehicle Detail

• Individual records

• Upload in bulk

• Days used, date, & method

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Mileage Reporting


• Vehicle’s life

• Mileage reporting data

• Month/Year

• Miles driven

• User

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Mileage History Record


• Automated

• WEX

• SmartPay/U.S. Bank

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Fleet Card Transactions


• Summary

• List

• Filters

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Expense List


• Detail

• Add, modify, & delete

• Upload

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Expense Records


• FedFMS & GSA leased

• Three report types

• Transactional by Vehicle

– Each individual transactions

• Summary by Vehicle

– VIN & product type

• Detailed by Reporting Level

– Product type

• Drive-thru

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Fuel Use Report


• Quick and easy

• Data compiled

• Required output

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FAST Data Center


• GORP

• GSA leased data

– Inventory (enhanced)

– Mileage

– Expense

• Accident reporting

• Asset Level Data (ALD)

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Future Enhancements



GSA Fleet Drive-thru Redesign

GSA Office of Fleet Management

Energy Exchange 2016 Christopher Alward

• Entirely New Look

• New Registration

• New Accounts Feature

• Account Maintenance Page

• Combined reporting

• Bulk Mileage

• Rolling Mileage

• Restrict to Bureau

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GSA Fleet Drive-thru

Launched in July/1998 Launched in July/2016

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Entirely New Look

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New Registration

• Self Registration

• Individual User Accounts

• Customer # / Access Code

required (for registration)

• Confirmation Email

• Registration Link (48 hrs)

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New Accounts Feature

• Application Rights

• Manage Users Access

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Combined Reporting

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Customized, Preformatted Inventory & FUR Reports only.

FedFMS One Report Containing Data from Both Sources

Bulk Mileage Reporting

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Simply fill in pre-defined Bulk Mileage Template:

Then copy and paste the data directly into the “Paste Data Area” text box.

Rolling Mileage

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You can now see a 12 month snapshot of any vehicle’s mileage by clicking the “Rolling Mileage” button.

Additionally, this feature includes the total number of miles driven over the course of 12 months.

We’ve also developed the ability to export Rolling Mileage into a downloadable report for further analysis.


Vehicle/Asset Level Data in FAST GSA Office of Fleet Management

Energy Exchange 2016 David Munn

• Asset Level Data (ALD) will bring significant changes for the FY17 FAST reporting period for your vehicles leased and purchased from GSA

• New fields and processes for supplying required information – Excel template/XML format, eventual goal of GSA Fleet

system(s) feeding FAST (via SFTPs)

• Enhancements to GSA Fleet Drive-Thru and FedFMS to coincide with this effort

FAST ALD 23

Vehicle/Asset Level Data

• New fields will be available, but you will need to supply/populate some of this information!

• GSA is committed to making this as painless as possible – FAST Data Center in Drive-Thru will pull both leased and

owned (FedFMS) vehicle level data.

– Goal = produce ALD reports where no business rules will be violated

• One-stop-shop model for populating FAST fields; downloading and reviewing files; converting files to required XML format for automatic transfer to FAST

FAST ALD 24

Enhancements in Drive-Thru and FedFMS

• GSA Fleet Leased – Drive-thru’s Customer-

Driven Data (CDD)

GSA Fleet Sustainability and Telematics 25

Supplying FAST Fields


Customer Driven Data

• Agency Owned - FedFMS Vehicle Detail


Supplying FAST Fields

• Thorough and regular reviews of data elements and business rules references published by INL

• Creating necessary crosswalks (e.g. Vehicle Makes) and updating existing ones (e.g. Fuel Types)

• Applying “block” business rules in FMS/FedFMS – Identifying anomalies

– Adjusting data where necessary

• Building out Drive-thru and FedFMS to allow entry of new ALD data elements

FAST ALD 28

GSA Fleet - ALD Progress Report

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Questions

Christopher Alward Branch Chief, Automated Solutions Division GSA Office of Fleet Management [email protected] 703-605-1858 Shane Hamilton Program Analyst, Automated Solutions Division GSA Office of Fleet Management [email protected] 703-307-0618

David Munn Program Analyst, Automated Solutions Division GSA Office of Fleet Management [email protected] 703-605-2875

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Contact Us

mailto:[email protected]



u.s. general services administration gsa drive-thru and fedfms · rolling mileage 21 gsa fleet...

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