USA COLLEGES & BUSINESSSTUDY TOUR 2020

Proposed dates: SATURDAY 20 JUNE - FRIDAY 3 JULY 2020

Page 2

2020 USA Colleges & Business Study Tour

About the Tour

The 2020 USA Colleges & Business Study Tour is designed to give students an understanding of what makes the USA the world’s largest and most important economy and educational provider.

Taking in a range of the world's most prestigious Colleges and Universities, and connecting with Old Boys in Business. This tour will give students a first-hand introduction to the business & educational world and help them comprehend just how important future opportunities of education in the USA is achieved.

The Tour departs TSS on Saturday 20 June 2020 and returns to TSS on Friday 3 July 2020.

The Philosophy of Round Square

Round Square is a worldwide association of schools which share a commitment to personal development and responsibility through service, challenge, adventure and international understanding.

The 2020 USA Colleges & Business Study Tour is designed with the Hahnian philisophy of Round Square in mind. Much of what your son experiences on this tour will lay a foundation for their future. There is an immediate benefit from his involvement in all the activities on offer, yet the reality is that years down the track a real understanding of the significance of the tour will be a strong foundation for a career in business, via USA Colleges

Selection

Due to limitations on the number of student places available, a selection policy has been placed on this Tour, which includes;

* Business students ONLY 2020 Yr10-12

* High Diligence and Grade Average (all subjects)

* Housemaster/Dean of Students approval on SchoolBehaviour

If you meet the criteria the notice of commitment and deposit to the Tour Leader will have their space reserved. Any student who misses out on reserving their space may be wait-listed for spaces that may become available.

Final Selection for the Business Study Tour is subject to the approval of the Deputy Headmaster.

Permission to take part in the tour may withdrawn at any time by the Deputy Headmaster.

Selection for the Tour is also subject to the approval of the school finance office. Students who are not up to date with school fees will not be permitted to take part in the tour.

Page 3

PROPOSED Tour Itinerary (this may change):

New York & Boston

• Meet with business leaders in property management,finance and law.

• Visit old boys & staff attending NYU, Northwestern,and visit BU and Harvard.

• Visit Wall Street and see the New York Stock Exchange.

• Take an open-top bus tour of New York.

• See New York from the 'Top of the Rock' Building.

• Visit the Rockerfeller Center and Statue of Liberty.

• Stroll through Central Park.

• Explore Times Square.

• See a Broadway show.Washington• Walking tour to see the White House, Capitol Hill,

Washington Monument, Smithsonian Museum and theLincoln Memorial.

• Visit historic Georgetown and see the famous University.

• Visit the Library of Congress.

• Visit the Smithsonian Aerospace Museum

• Visit one of the oldest Universities in the US, Georgetown.

Seattle• Visit famous attractions inc.• The home of AMAZON & MICROSOFT... and

a Tour of the facilities• Visit Washington University• Walking Tour of the Boeing factory in Seattle

San Francisco• Visit historic Stanford University and Silicon Valley.

• Tour the infamous Alcatraz Prison.

• Walk across the Golden Gate Bridge.

• Explore Union Square and the Waterfront district.

• Take a cable-car ride through downtown San Francisco.

Philadelphia

• Historic Liberty Bell, Independence Hall (where theDeclaration of Independence and Constitution were signed)

• Climb Rocky Statue and Stairs.

• Visit the original Capital of the USA.

• See Temple University

Los Angeles & San Diego * Meet with local business leaders and entrepreneurs to learn about the billion dollar tourist industry.• Visit Old Boys at USC (LA & San Diego)• Visit famous tourist landmarks like Beverly Hills, Sunset

Strip and the Walk of Fame.• Walk the Boardwalk of Venice to Santa Monica Beach

Page 4

Tour Costs

Rather than use a fixed cost figure, we offer you a cost range. That way we are able to offer you the lowest possible price for the tour and ensure everyone is protected from currency movements and changes in fees & charges.

The estimated cost of the tour ranges from $8,000 to $10,000. The exact final figurewill depend on currency fluctuations and changes in local charges between now and our departure. You will be notified the exact amount due at the pre-departure tour meeting on Tuesday 5th May 2020.

The final cost of the tour includes all flights, accommodation, activities, excursions, taxes, tips, & gratuities, comprehensive travel insurance, all hotel breakfasts and 6 group dinners. All other lunches and dinners, shopping etc are NOT included.

The payment schedule is detailed below:

Payment Deadline Amount of Paymenta) Deposit - $3.000

Due immediately to confirm your reservation

b) Interim Payment - $4,500Monday 18 November 2019

c) Final Payment - between $1,500 and $3,000Monday 12 May 2020

All payments must be made via the Parent Lounge. Please be aware that late payments may incur an administration fee. Failure to make full payment prior to final payment deadline may result in the cancellation of the reservation. Note that all payments are non-refundable and non-transferable.

Page 5

Booking Terms and Conditions

1. All payments are non-refundable and non-transferrable.

2. Students who are not up to date with school fees will not be permitted to take part in the tour.

3. Participation in the tour is subject to the approval of the Deputy Headmaster. Permission may be revoked at any time prior to departure. No refund will be available.

4. A deposit of $3,000 is due upon approval of application. A space on the tour will not be guaranteed until the deposit has been received.

5. The interim and final payments must be made beforethe payment deadline. Failure to make full paymentprior to the deadline may result in the cancellation of the reservation with no refunds. Late payments may incur a $50 administration fee.

6. Payments can be made by credit card or direct deposit via Parent Lounge. Credit card payments will incur a surcharge of up to 2.5%.

7. The tour cost includes comprehensive travel insurance. The travel insurance is supplied by a third party and it is essential that you read the product disclosure statement.

8. A compulsory pre-departure tour meeting will be heldon Tuesday 5 May 2020. Students who do not attend this meeting may be prevented from taking part in the tour.

9. The Tour cost includes:

• All international and domestic airfares, including taxes and charges

• All transfers including buses, trains and metro/subway

• All hotel accommodation, including tips and gratuities

• All breakfasts

• 6 group dinners

• Full supervision by experienced TSS staff

• An experienced Group Leader

10. The Tour cost does not include:

• Lunch and some dinners (where indicated)

• Personal spending money

• Additional visas required ESTA visa USA for all passport holders (approx $15)

Page 6

Tour Information

Flights Our flights are being still to be confirmed. All flights are subject to change. The operator will provide the group with meals during international flights. Inside US flights have food available for purchase in-flight.

On all flights, our students will be seated together as one group in the economy cabin.

Transport Domestic transfers have been arranged locally, using American providers with a mix of public and private transport.

Where possible, we will use local transport including inter-city trains, local subway systems, harbour ferries, cable-cars and local buses. Not all buses are fitted with seatbelts in the United States as laws vary from state to state. All local transport charges have been included in the tour cost.

Accommodation Our accommodation will be in IHG branded hotels. All our hotels have been chosen for their proximity to transport links, safety, and their suitability for travel with school students. Standards of hotel rooms may vary and are beyond our control. All our hotels will have complimentary WiFi internet connection.

Accommodation will be arranged on a twin-share basis. All rooms will have a private bathroom. Students will be asked for preferences for rooming lists, but this cannot be guaranteed. Students will be allocated a different room-mate in each of the 6 cities to ensure that group dynamics remain positive.

Luggage Students may bring 1 item of checked baggage not exceeding 23kg, and 1 item of cabin baggage not exceeding 7kg. An additional luggage allowance may be purchased directly from the airlines at check-in. Students will be personally responsible for any luggage charges imposed by airlines. Students should ensure that their luggage is lockable and tamper-proof. If a student chooses to lock their luggage they must use TSA-approved locks.

Students will be expected to carry their own luggage at various times during the trip and for this reason we recommend they pack lightly. We recommend that all students pack biodegradable laundry soap so they can hand-wash items of clothing and minimise the weight of their luggage. Four of our hotels have laundry rooms with washing machines.

We expect that most students will purchase items during the tour and will invariably come back with more than they left. Keep this in mind when packing. Students are responsible for ensuring their checked luggage and hand luggage meet with Australian aviation, customs and quarantine laws.

Meals Although we will try to meet special dietary requirements, this cannot always be guaranteed. Every reasonable attempt will be made to accommodate students with dietary requests however from time-to-time this may be beyond our control.

Breakfasts will be provided for all our overnight hotel stays. There will be 6 group dinners included in the tour itinerary, where we will all dine together. Students will be responsible for organising and paying for all of their lunches and several dinners. Most of these meals will be “walkabout meals”, where students will order and pay for their own food in the immediate vicinity of our day activity. We recommend students allow around $350USD to purchase meals and snacks. Students will be briefed on food safety and hygiene before departure.

Insurance Comprehensive travel insurance has been included in the cost of the tour.

Insurance is provided by a third party and parents and students should read the Product Disclosure Statement provided by the Tour Leader.

This insurance policy becomes effective from 5 May 2020.

Spending Money Students should allow a small amount of spending money for local purchases and souvenirs. Australian Visa/Mastercards are accepted in the US, however access is not always guaranteed. Do not rely on cards alone as a source of funds; we recommend a mix of cash and cards. Australian currency (notes can be exchanged at airports and train stations.

Free Time In certain destinations, students will be given free time to explore local attractions for themselves. The students will be given a meeting point and time and be allowed to disperse in small groups to explore the local area attractions.

During free time, a member of staff will always remain accessible to students for any emergencies. We strongly recommend that students bring their mobile phone for emergency use.

Shopping All purchases will be subjected to aviation and Australian customs and quarantine inspections. Students are responsible for ensuring purchases comply with Australian laws. They will be briefed on this prior to the return flight.

Page 7

Student Wellbeing Students must attend the compulsory pre-departure safety briefing to be held on Tuesday 5 May, 2020.

Although the United States is considered a safe destination and there are no significant risks associated with travel there, students will always need to be mindful of their own personal safety. Staff will take reasonable steps to ensure student safety. Students will be briefed about travel safety prior to departure.

The tour requires a moderate level of fitness as it includes a number of physical activities. Students must be moderately fit, able to carry their own luggage for an extended period of time and be willing to participate in all group activities.

Some students may experience travel illnesses when they first arrive due to a change in diet and climate. We recommend all students be prepared for such an occurrence and bring incidental medical supplies. Such issues are usually short-lived.

Students with allergies should seek medical advice before traveling. Students carrying prescription medication are asked to include a written prescription or Doctor’s note to avoid confusion at customs.

Please be aware that no TSS staff member can administer any type of medicine or drug to a student, including headache tablets. Should a student become unwell during the tour, staff will make a decision as to whether to take a student to local medical facilities. Staff will always carry a first-aid kit for emergency use.

Passports & Visas Students require an Australian passport with a minimum 12 months validity to complete the tour. Students will need to present their passport to the Tour Leader on the first day of term two 2020 for visa waivers to be completed.

Passports will be cared for by TSS staff throughout the tour. Students who do not hold an Australian passport may require a visa to visit the US. This will be the responsibility of the parents/guardians of the student. Student behaviour and conduct This tour is an extension of the normal learning environment of TSS and as such, normal TSS expectations for behaviour and conduct will apply.

Normal TSS expectations on drugs and alcohol will be strictly enforced. Any student whose behaviour fails to meet these expectations will face consequences, up to and including a forced return to TSS. Such an event will occur after consultation with the Deputy Headmaster and will be at the cost of the parents of the student. Please consider that the USA can be a conservative society and that sensitivity needs to be shown towards local culture and customs. Boys will be briefed on this prior to departure.

THE SOUTHPORT SCHOOL

Winchester StreetSouthport Queensland Australia 4215

Telephone +61 7 5531 9911Facsimile +61 7 5531 9977Email reception@tss.qld.edu.au

The Corporation of the Synod of the Diocese of Brisbane trading as The Southport School

CRICOS Provider No 00523F

Visit us at www.TheSouthportSchool.com

Please complete the section below and return to the Tour Leader.

NOTICE OF COMMITMENT

TSS 2020 USA Colleges and Business Study Tour -

Proposed Departure: Sat 20 June 2020

Cost: $8,000 - $10,000

• I agree for my child to participate in the 2020 USA Colleges & Business Study Tour.

• I understand that his application to participate in the tour is subject Selection Criteria, and then final approval of theDeputy Headmaster and may be revoked at any time.

• I understand that my son will not be able to participate in this tour if his fees account is in arrears. I agree to meetall payments required as detailed in the tour dossier. I acknowledge that all payments are non-refundable and non-transferrable. I am aware that an administration fee of $50 will be charged if I fail tomeet a payment deadline. I am awarethat the failure to make full payment prior to final payment deadline may result in the cancellation of the reservation.

• I understand that my son must attend the pre-departure tour meeting on Tuesday 5 May 2020. I am aware that thisfailure to attend this safety briefing may result in the cancellation of his reservation.

• I accept that my son’s participation in this excursion is subject to the conditions outlined in the tour dossier and I acceptall these conditions.

Student Name Year Level

Parent/Guardian Name Parent/Guardian Signature Date

Parent/Guardian Phone Number

This form MUST be return to Student Services - Ian Browne. All deposit payments are made via Parent Portal on the TSS Website

Parent/Guardian Email