ANNUAL WORK PLAN NARRATIVE FOR THE PERIOD OF

AUGUST 7, 2019-SEPTEMBER 30, 2020

Contract Award Number : AID-391-C-13-00006

USAID/Pakistan Project Office : Office of Education, Karachi

USAID-FUNDED

SINDH COMMUNITY MOBILIZATION

PROGRAM

ANNUAL WORK PLAN NARRATIVE

FY VII AND FY VIII (AUGUST 7, 2019 TO AUGUST 6, 2021)

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SINDH COMMUNITY MOBILIZATION PROGRAM Geographic Coverage : Sindh Province

29 Districts of Sindh Province including SBEP focused districts (Dadu, Jacobabad, Kashmore, Kamber-Shahdadkot, Sukkur, Khairpur, Ghotki, Shikarpur and Larkana) and Five Towns of Karachi (Bin Qasim, Gadap, Kemari, Lyari, and Orangi)

Contract Agreement Period : August 2013 – August 2021 Implementing Partner : Blumont Partner Contact : Hani Takla USAID Contract Officer : Daphne Collier Contract Officer’s Representative : Lila Ram Date of Creation : September 2019 Disclaimer This document is made possible with the support of the United States Government and the American people through the United States Agency for International Development (USAID). The contents are the sole responsibility of Blumont and do not necessarily reflect the views of USAID or the United States Government.

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Table of Contents

1. COMPONENT ONE: INCREASE COMMUNITIES’ INVOLVEMENT IN THE GOS REFORM OF CONSOLIDATING,

MERGING, AND UPGRADING SCHOOLS ........................................................................................................................ 9

1.1. Conduct Stakeholder Analysis (Mapping/Ground Assessment/Survey) 9

1.1.4 Coordination meetings with District Education Officials 11

1.2. Development and implementation of a social mobilization work structure 11

2. COMPONENT TWO: IMPROVE COMMUNITY AND DISTRICT GOVERNMENT COORDINATION FOR INCREASED

GIRLS’ ENROLLMENT ...................................................................................................................................................... 13

2.2.3 Three-Day Training of SMCs (SMCs and Sub Committees) 15

3. COMPONENT THREE: IMPROVE CHILD NUTRITION IN SELECTED COMMUNITIES AND GOVERNMENT

SCHOOLS THROUGH RESEARCH THAT INFORMS INNOVATION AND GOOD PRACTICE ................................... 20

3.1. Orientation of Staff on Health & Hygiene, DRR and Water and Sanitation 20

3.2. Awareness Sessions on Health & Hygiene, DRR and Water and Sanitation at cluster level 20

3.3. Global Hand Washing Day 20

3.4. School Cleaning Campaign 20

4. COMPONENT FOUR: EDUCATION MANAGEMENT ORGANIZATION (EMO) PILOT......................................... 21

4.1. Support GOS policy on EMOs 22

4.2. Outsource School Management, Including Community Mobilization Efforts to NGOS and Private Sector Partners for Success 26

4.2.1: Provide Technical & Legal Assistance to GOS in Outsourcing 25 Construction and 46 Priority schools to EMOs under RFP#5 26

5. Cross Cutting Themes................................................................................................................................................ 35

5.1 Gender Mainstreaming 36

6. COMMUNICATION AND OUTREACH .......................................................................................................................37

6.1 Outreach and Awareness Campaign 37

6.2 Media Activities 38

6.3 Program Support 39

7. MONITORING AND EVALUATION ........................................................................................................................... 40

7.1 Update and revise M&E Plan 40

7.2. Support in Develop, Update and Implement Project Database 41

7.3. Support to SBEP M&E Team 42

7.4. Program Support 42

8. PROGRESS REPORTING ............................................................................................................................................. 43

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9. SUSTAINABILITY ......................................................................................................................................................... 43

10. COORDINATION OF PROGRAM ACTIVITIES ........................................................................................................ 45

ORGANIZATIONAL CHART 46

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List of Acronyms

A/E Architect and Engineering

BHU Basic Health Unit CCCD Child-Centered Community Development CMAP Continuous Monitoring and Assessment Process CM Community Manager CMP Community Mobilization Program COP Chief of Party CPSC Community Parent School Coalition CSO Civil Society Organization CSR Corporate Social Responsibility DM District Manager DCOP Deputy Chief of Party DEO District Education Officer DRR Disaster Risk Reduction DOH Department of Health EMO Education Management Organization FER Financial Evaluation Report GOS Government of Sindh GUC Grants Under Contract HANDS Health and Nutrition Development Society HMC Health Management Committee IEC Information Education Communication IRC Indus Resource Center KAP Knowledge, Attitudes and Practices KPI Key Performance Indicator LHV Lady Health Visitor LHW Lady Health Worker LQAS Low Quality Assurance Sampling M&E Monitoring and Evaluation MOU Memorandum of Understanding MSF Mission Strategic Framework PAG Project Advisory Group PAR Participatory Action Research PBMS Performance-Based Management System PCP Pakistan Center for Philanthropy PERRP Pakistan Earthquake Reconstruction and Recovery Program PMIU Program Management and Implementation Unit PPHI People’s Primary Health Care Initiative PPP Public-Private Partnership PRA Participatory Rural Appraisal RCC Releasing Confidence and Creativity RSU Reform Support Unit SAM Severe Acute Malnutrition SBEP Sindh Basic Education Program SEDPC Sindh Education Development Partner’s Coordination SEF Sindh Education Foundation SEMIS Sindh Education Management Information System

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SHNC School Hygiene and Nutrition Committee SHNS School Hygiene and Nutrition Supervisors SIP School Improvement Plan SMC School Management Committee SMP Social Mobilization Plan SELD School Education and Literacy Department SNE Scheduled New Expenditure STTA Short Term Technical Assistance TA Technical Assistance TOT Training of Trainers UC Union Council VGF Viability Gap Fund WATSAN Water and Sanitation WHO World Health Organization

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The Sindh Community Mobilization Program (CMP), a major component of United States Agency of International Development (USAID)-funded Sindh Basic Education Program (SBEP), is an eight-year program implemented by Blumont Engineering Solutions (Blumont). The initial geographical focus of CMP included seven districts in northern Sindh (i.e. Dadu, Jacobabad, Khairpur, Kashmore, Qambar-Shahdadkot, Larkana, Sukkur and five towns of Karachi City named Bin Qasim, Gadap, Kemari, Lyari, and Orangi). The expanded scope of work (SOW) will allow CMP to implement key mobilization activities in two newly added districts, Ghotki and Shikarpur, under SBEP. Furthermore, CMP will also implement community mobilization activities in remaining districts of Sindh province. Thus, CMP will now cover all 29 districts of Sindh under the revised scope.

CMP is a cornerstone of SBEP, an activity agreement signed by USAID and Government of Sindh (GOS), to support the Government’s broader Sindh Education Reform Program agenda focused on increasing and sustaining student enrollment in primary, middle, and higher secondary schools, comprising four key components: 1) Increase communities’ involvement in the GOS reform of merging, consolidating, and upgrading schools; 2) Improve community and District administration’s coordination for increased girls’ enrollment; 3) Improve child nutrition in selected communities and government schools through research that informs innovation and good practice; and 4) Launch of the Education Management Organizations (EMOs).

This document serves as a technical narrative of CMP’s Annual Work Plan of Years VII and VIII matrix (attached), detailing descriptions, processes, implementation mechanisms, and results for all major activities and sub activities under various program areas. During the extension period, CMP will work in all 29 districts of Sindh. The onboarding of these additional districts will commence with district coordination meetings where the objectives and process of community mobilization will be explained to the district officials.

As CMP enters its seventh year of implementation, a key program focus will include the alignment of successful and best practices of the project with the School Education and Literacy Department’s (SELD) policy frameworks to sustain these beyond the life of the project. Under the revised SOW, CMP will work across the province to enhance girls’ enrollment through the re-activation and sensitization of School Management Committees and the capacity building of district education officials. Another important aspect of the revised SOW is providing technical assistance to SELD in strengthening the PPP Node in the procurement, management and monitoring of EMO contracts. Moreover, CMP will also provide technical support to SELD in the preparation of a comprehensive Community Engagement Strategy to facilitate the sustainability of community based interventions beyond the life of CMP.

CMP will continue its efforts to conduct a mapping for the implementation of consolidation, merging, and upgrading reform. Furthermore, CMP will provide assistance to the district education offices in the preparation of feasibility analyses to consolidate and/or upgrade SBEP target schools. The feasibility analysis covers the distance of cluster and neighboring schools, number of children, socio-cultural norms of communities, and consent of both communities and the overall usefulness of consolidation/merging. In Years VII and VIII, CMP will facilitate coordination among PMIU, construction contractors and communities related to school construction work in newly added districts, Ghotki and Shikarpur, as it has already assisted in SBEP focused seven districts and five towns.

Based on the learning and best practices from previous years, CMP will continue to implement its strategy and activities to emphasize strengthening and empowering SMCs in a sustainable model during Year VII through technical support, assisting the development, update and implementation of School Improvement Plans (SIPs), and promoting and facilitating community-led events, such as enrollment enhancement campaigns for increased girls’ enrollment; re-activation and capacity building of SMCs

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and district education officials, community recognition days; school cleaning campaigns; school inaugurations; opening ceremonies; and health, hygiene, WATSAN and DRR sessions.

During Years VII and VIII, the focus of the program will be on SBEP’s flagship EMO reform and its sustainability. CMP will continue its technical and legal assistance to SELD and the PPP Node in technical, financial, procedural, monitoring, and management mechanisms to expand and implement EMO reforms. Another key activity planned in the Year VII work plan is the national level conference on EMO reforms. The conference will enable CMP as well as PPP Node of SELD-GOS to expand the outreach of the EMO reform. The major objective of this conference is to engage reputable private sector organizations from Sindh as well as other provinces. Moreover, the project will support EMOs in ground level implementation. This support includes identifying Independent Experts (IEs) and Independent Auditors (IAs) for EMOs, allocating funds in provincial budget cycles, releasing funds per their performance, and coordination between EMOs and district education department, SMCs, and the community. CMP will also assist GOS-SELD/PPP Node to develop and implement a sustainability plan for EMO reform which will help the PPP Node to work independently, as well as focus on assisting the PPP Node and increasing its human resource support to independently operate after the program expires.

Gender mainstreaming will be ensured in all interventions. Practices, such as advocacy with RSU to promote female membership in SMCs across the province, and dialogue with community members to encourage women’s participation in decision-making bodies/SMCs will continue throughout the year. Capacity building sessions will be organized for District Education Officers (DEOs), and dialogues with communities to enhance their understanding about gender mainstreaming.

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1. COMPONENT ONE: INCREASE COMMUNITIES’ INVOLVEMENT IN THE GOS REFORM OF CONSOLIDATING, MERGING, AND UPGRADING SCHOOLS

The focus of this component is to enhance the provision of improved governance and to ensure the access to and quality of education in accordance with GOS’ policy of school consolidation. In 2012 GOS approved a school consolidation policy to enhance the provision of improved governance and to ensure access and the quality of education for all students. The policy has provided clear directions related to the management of resources and authority of campus schools principals. The school consolidation policy has authorized Directors of SELD to issue notifications to merged and consolidated schools upon the recommendations of respective District Education Officers (DEOs). CMP prepares a ground assessment and feasibility report on merging, consolidating and upgrading SBEP target schools, including construction and non-construction schools. These reports will be shared with the concerned authorities for their review and, if approved, their notification will be issued by SELD.

Under SBEP, USAID is funding the construction of 112 new state-of-the-art school buildings in SBEP-targeted districts (106 schools in previous district and six in newly added districts). As per the revised SOW, six construction schools have been added in two newly added SBEP target districts; Ghotki and Shikarpur. To this end, CMP coordinates with construction contractors, SMCs, district education departments, and district administrations. to provide support during pre-construction, construction, and post-construction stages of schools. Since these school buildings are well equipped to offer a higher-quality of education, GOS determined that each one must be upgraded to a higher level to utilize the infrastructure at an optimal level and to enable children of surrounding communities to have access to higher grade levels. Besides coordination with district level stakeholders, CMP also coordinates with provincial authorities in the issuance of school upgrade notifications and allocations of Scheduled New Expenditures (SNE) in the GOS budget.

Outcome

Communities’ involvement increased in the GOS reform of merging, consolidating and upgrading schools.

GOS policy of school consolidation implemented.

1.1. Conduct Stakeholder Analysis (Mapping/Ground Assessment/Survey)

The School Consolidation Policy of 2012 engages several stakeholders at different tiers and departments of GOS. The key stakeholders who play a vital role at different levels include: Taluka Education Officers (TEOs), DEOs and Local Support Unit (LSU) at the district level, Director School Education (DSEs) at the regional level, RSU at the education secretariat level, along with SELD and the Finance Department (FD) at the provincial level. RSU plays a central role in notifying appropriate schools of consolidation as well as leading the policy implementation mechanism through strong coordination and monitoring from inter and intra departmental entities. CMP provides technical assistance and facilitation in the policy implementation mechanism as introduced by RSU-SELD. CMP will continue to coordinate with district education departments (in existing as well as newly added districts) through district coordination meetings to strengthen communities’ linkages with district officials for the smooth execution of construction and consolidation activities.

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1.1.1: Mapping and Ground Assessment (GA) for Schools Consolidation and Merging The school mapping and assessment process helps to substantiate the need for combining schools within close proximity (maximum 0.5 kilometers) to each other where there are disproportionate numbers of staff and students, or when there are likely gains of cost efficiency with centralized management and administration. This exercise helps to rationalize the upgrade of some schools from primary to the secondary level, especially when no other secondary or higher secondary school exists within close proximity. These changes contribute to SELD’s commitment of ensuring access to quality education.

For the effective implementation of GOS education reforms, CMP shares GOS policy information with relevant stakeholders at the community level as well as with the district education department. CMP, along with community members, teachers, SMCs, and district education officials, thoroughly reviews all issues related to the feasibility study and engages them in the planning stage of school mergers, consolidation, and upgrade. In alignment with GOS policy, CMP is coordinating with SMCs, school administrations and DEOs and organizing meetings to seek communities’ consent on merging as well as the feasibility from the department’s point of view. In Years VII and VIII, CMP will provide support to 46 schools in SBEP targeted districts, including Ghotki and Shikarpur, as per the revised SOW.

During Years VII and VIII, CMP will continue to facilitate the implementation of school consolidation, merging and upgrade reforms by conducting mapping and ground assessment of schools in alignment with GOS policy; coordinating with SMCs, school administration, and DEOs; and organizing meetings to seek communities’ consent in merging as well as feasibility from the education department. In Years VII and VIII, CMP will provide support to 46 schools however the issuance of notifications is subject to the agreement, approval, and notification by GOS.

1.1.2: Provide Support to CMP Schools in the Implementation of Consolidation and Merging To effectively assist SELD in the implementation of school consolidation, merging, and upgrade reforms, CMP prepared a progress tracking tool, based on indicators derived from RSU’s school consolidation implementation checklist. This tool helps to identify the needs of school administrations in the area of technical assistance. CMP provides guidance to relevant stakeholders for the effective implementation of indicators.

In Years VII and VIII, CMP will provide technical assistance to 37 construction schools in eight SBEP target districts, including Ghotki and Shikarpur as per the revised scope of work (SOW) as notified by GOS under the consolidation and merging policy. Besides coordination with DOE and district level stakeholders, CMP will also coordinate with provincial authorities in the issuance of school upgrade notifications and allocations of SNE in the GOS budget.

For smooth implementation of the school consolidation policy, CMP will provide technical assistance in the collection of evidence. This includes an assessment tool, RSU’s checklist with copies of attendance registers, the surrender of SEMIS codes for consolidated schools, SMC meeting resolutions and recommendations, consolidated academic and administrative activities, and the appropriate budget allocation to share with RSU at district and provincial levels through the Program Management and

Output

Mapping and ground assessments conducted on school consolidation and merging completed in 46 schools.

Feasibility reports for 46 schools for consolidation and merging submitted to DEOs for review and notification.

Notification of 46 schools for consolidation and merging issued by Department of Education.

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Implementation Unit (PMIU). CMP will also aid school administrations and SMCs in drafting formal recommendations to be shared with the concerned SELD Directorate to issue notifications. Due to the complex nature of policy implementation and a vertical hierarchy at the district, division, and provincial levels, CMP will provide support to constructed and non-construction schools during Years VII and VIII.

Output

Support provided support to 37 SBEP’s new constructed schools.

1.1.3 Provincial Workshop with district officials on merging and consolidation reforms CMP in coordination with RSU at the provincial level will facilitate and organize one-day provincial workshops for DEOs of districts Larkana, Qambar-Shahdadkot, Kashmore, Jacobabad, Dadu, Karachi, Ghotki and Shikarpur in Karachi. A total of 40 DEOs, including directors, Primary and Secondary DEOs will attend the workshop. During the workshop, participants will discuss and share the issues faced by districts in the implementation of school consolidation and required support from the RSU at provincial level.

Output

School Consolidation policy workshop held for 40 DEO officials.

1.1.4 Coordination meetings with District Education Officials CMP will hold six coordination meetings with directors of schools and district education officials of all 29 districts to introduce them to CMP’s activities strengthening SMCs in 350 schools. These meetings will be held in the first two quarters of Year VII at divisional headquarters, one each in Karachi and Hyderabad Sukkur, Larkana, Mirpur Khas and Shaheed Benazirabad. The purpose of the meetings is to make education officials aware of the replication of the SMC intervention in model schools through CMP’s model/approach adopted in SBEP schools.

Output

Six coordination meetings held with districts education officials of 29 districts.

1.2. Development and implementation of a social mobilization work structure

1.2.1 Selection of Schools (Neighboring and Model Schools) In the light of revised SOW, in Year VII, in consultation with USAID, PMIU, and the district education department, CMP will update and develop the criteria for the selection of neighboring schools in district Ghotki and Shikarpur and will select the Model Schools in the 29 districts of Sindh. Selected schools will also be notified by the district Education Department for the further implementation of CMP activities.

Output

Eighteen neighboring schools selected in district Ghotki and Shikarpur.

SELD notifies Public Model Schools across 29 Sindh districts.

1.2.2 Meetings between SMCs, other community stakeholders, and A/E firm and construction In Year VII, CMP will regularly facilitate meetings between SMCs, other community stakeholders, and A/E firm and construction contractor in six SBEP construction schools in newly added districts Shikarpur and Ghotki. As a result of these meetings, the participants will understand the roles and responsibilities of the community and A/E firm and construction contractor; the school construction process; school design; timelines; temporary school facility for the children during the construction period; and disposition of equipment and materials from the old school. The SMCs and community stakeholders will also be able to provide feedback. The ultimate goal is for these construction activities to go smoothly with community support, culminating with the signing of the MOU between the school, community, and contractor for the construction of the new schools.

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Output

Targeted communities of six SBEP construction schools enhance their understanding about their roles and responsibilities.

1.2.3 Conduct community meetings to develop social mobilization plans & update work structures In Year VII, CMP will assist SMCs to lead community meetings for developing Social Mobilization Plans and work structures in support of community mobilization activities of CMP and its parent program SBEP in targeted schools in district Shikarpur and Ghotki as per the revised SOW. A designated SMC subcommittee of Social Mobilization and School Improvement Planning will develop the SMP in consultation with its community. These trained subcommittees will inform and mobilize their communities toward making collective, integrated efforts in education, including voicing for girls’ enrollment and retention and developing linkages of parents and community with school. SMP sessions will also initiate integrated efforts in understanding and responding to community-based issues like DRR, gender and WATSAN. Community Mobilizers will facilitate discussions about stakeholder analysis findings, construction issues and solutions, and tools and resources and roles and responsibilities for achieving community goals around educational improvement initiatives. Where a SMC does not exist or is not functioning effectively, Mobilizers will organize and lead the initial community meetings. Discussion around SMPs encompasses broader community engagement for collective realization and collective efforts for community-based improvement. It also focuses on priorities like mobilizing parents to visit schools and monitor performance of their children and school, along with community members. The decisions and activities emerging through such meetings will form the basis of SMP.

Output

Twenty-four SMPs developed in 24 schools in district Shikarpur and Ghotki.

1.2.4 Pre-Construction Meetings In Years VII and VIII, after the groundbreaking ceremonies and prior to the start of school construction, CMP, the PMIU, USAID, GOS, and Halcrow (the construction contractor), will hold coordinating meetings with the SELD, DEOs, and the associated head teachers of the SBEP construction schools. During these meetings, CMP and Halcrow will brief the participants on SBEP’s objectives, methodology, and activities. CMP also intends to emphasize the support it provides by mobilizing SMCs and communities being relocated temporarily during construction and ensures effective coordination between the contractor, school, and target community. In addition, Halcrow representatives will explain the various stages of the construction process. CMP plans to organize two pre-construction coordinating meetings in Shikarpur and Ghotki for notified SBEP construction schools’ packages to be received in Years VII and VIII.

Output

Two pre-construction meetings held in district Shikarpur and Ghotki.

1.2.5 Organize MOU signing ceremonies for SMCs, other community stakeholders, and A/E firm and construction contractor As a result of productive discussions with target communities and the A/E construction contractor, Halcrow, CMP will organize and facilitate MOU signing ceremonies for SMCs, community stakeholders, and the construction contractor in six SBEP construction in district Shikarpur and Ghotki. The MOUs will ensure community participation and ownership of the school construction process. In coordination with the PMIU, CMP will also mobilize the local communities to attend these signing ceremonies. MOUs are witnessed by CMP staff and are valid until construction is complete. In Year VII, CMP will organize MOU signing ceremonies for Shikarpur and Ghotki (for package I schools).

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Output

Six MOUs signed with six communities and construction contractor in district Shikarpur and Ghotki.

1.2.6: Organize Groundbreaking/Inauguration Ceremonies of Reconstruction Schools CMP, in coordination with USAID, PMIU, and contractors, organizes groundbreaking ceremonies to start construction activities in SBEP targeted districts and inauguration ceremonies after the completion of schools. These high-profile events are organized at the sites of new SBEP reconstruction schools and attended by senior GOS officials, USAID representatives, parliamentarians, district administration members, civil society organizations, the media, community members, and students. The purpose of these events is to mobilize the community to support functioning schools as well as to assist contractors during school construction and hand over. To date, CMP organized eight ground breaking ceremonies. In Year VII, CMP will organize five groundbreaking/inauguration ceremonies.

1.2.7: Opening Ceremonies of New Reconstructed SBEP Schools As mentioned in the activity number 1.2.6, inauguration ceremonies are high profile events in selected locations in which dignitaries, USAID officials, and GOS representatives participate. However, once the construction of these new state-of-the-art school buildings is complete, CMP, in coordination with GOS and PMIU, also organizes opening ceremonies in CMP-targeted districts attended by members of the National Assembly, members of the Provincial Assembly, and local dignitaries. In Years VII and VIII, opening ceremonies will be organized in 69 newly constructed schools to be outsourced under EMO reforms.

Output

Opening ceremonies organized in 69 newly constructed schools.

2. COMPONENT TWO: IMPROVE COMMUNITY AND DISTRICT GOVERNMENT COORDINATION FOR INCREASED GIRLS’ ENROLLMENT

This component aims to increase community participation in school management and governance to encourage increased participation of girls in school. According to the SEMIS 2016 - 2017 data, in Sindh, low participation of girls in the formal schooling system has been a key challenge in the education sector. The Gender Parity Index (GPI) in primary education indicated an enrollment figure of 77 girls in primary schools for every 100 boys. Gender disparities vary across regions and become extremely high in rural parts of the province. For example, in Jacobabad (one of the target districts of CMP) the GPI in 2016 - 2017 shows the enrollment of 39 girls in primary schools for every 100 boys. Parents used to place low societal value on educating their girls—preference was given to educating boys. Some of the key barriers to female participation in the formal schooling system included; poverty (which puts children into the work force rather than schools); long distances between home and school; lack of girl-friendly facilities, such as separate latrines, boundary walls, and lack of female teachers. Through this component, CMP continued to engage SMCs and community members, including parents and other stakeholders and provided technical assistance to resolve the issues which limit girls from attaining an education. CMP listens to parents and community members to understand the “real” impediments to girls’ participation in schooling. CMP, through its engaging approach, empowers SMCs and sub-committees. On one hand, they can generate demand for education in their respective

Output

Three inauguration ceremonies organized.

Two ground breaking ceremonies organized.

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communities, on the other hand, they can increase their involvement with the education department to seek sustainable solutions to quality and access to education issues. This component also creates a strong line of communication between communities and the district government. It equally supports the district administration’s role of increasing students’, particularly girls’ enrollment, which is one of the major objectives of this program. In previous years, CMP involved SMCs, sub-committees, and communities in i) village level meetings, ii) developing/updating of SIPs, iii) engaging SMCs sub-committees in school activities, iv) creating demand for education in communities through enrollment campaigns, community recognition days and other community-based activities, v) designing activities for students and schools to ensure students’ retention of students in targeted schools, vi) fostering a learning enabling environment through school and district-based events for students to create a conducive and healthy environment among students and improved quality of education in targeted schools, vii) receiving feedback and support from district education departments during quarterly progress review and planning workshops to improve school performance, and sharing their experiences and knowledge through SMC exchange visits. In previous years, CMP trained SMCs on the development of SMPs and community mobilization work structures. During the extension period, CMP focuses on sustainability and will gradually transfer responsibilities to SMC and community members to update and implement SMPs/SIPs and to remain active in school affairs.

Outcome

Improved SMC role in school governance and community mobilization.

Girls’ enrollment increased through the active involvement of communities and SMCs.

Improved female participation in SMCs.

2.1 Diagnose SMCs to assess functionality and girls’ access 2.1.1 Training of field staff on Baseline In Year VII, the CMP M&E Unit will conduct a two-day training for newly hired field staff. This training will equip them to conduct the baseline in newly added 350 model schools. During this baseline, CMP will also diagnose the current status of SMCs in these 350 schools. The M&E unit will review and design the tools in accordance with the SOW and will train the field team so they can properly collect the data on sampling basis.

Output

Twenty CMP field staff trained on data collection for baseline.

Baseline data collected in sample districts.

2.1.2 Baseline Assessment and Report CMP will intervene in 29 districts of Sindh to mobilize and engage communities in 350 schools. CMP will also use SELD’s data to establish a baseline of these schools prior to intervention. The data will be both qualitative and quantitative. The primary source for the quantitative data will be RSU SEMIS. However, CMP will collect qualitative data through interviews and FDGs in sample schools. These two sources of data combined will provide a good measurement for the baseline.

Output

Baseline report prepared.

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2.2 Activate/reactivate/re-form SMCs and their activities 2.2.1 ToT & Inception of project workshop for Field Teams on Three-Day Training of SMCs (Executive Committees) and orientation of project During Year VII, CMP Community Mobilization team will design and conduct a three-day inception workshop and training of trainers workshop for existing field staff and newly hired community mobilization team for the orientation of project activities, community mobilization including social and community mobilization and school improvement planning, mobilization strategies, contents and modules of SMCs trainings Gender and communication and presentation skills. The basic objective of this TOT will be to train the field team for further replication of trainings with SMCs in all 29 CMP targeted districts. The Community Mobilization Advisor will develop a detailed implementation strategy and concept note.

Output

Thirty-five CMP field staff trained on social and community mobilization.

Thirty-five CMP field staff will enhance their knowledge on contents of SMCs training and training delivery.

2.2.2 Activate and sensitize SMCs Despite multiple challenges in the public education system in Sindh, CMP has been successful in effecting positive changes to increase access, quality education and governance of schools in SBEP focused schools. One of the main factors behind such progress is continuous engagement and capacity building of different stakeholders, including schools administration, SMCs, communities and other local stakeholders. CMP’s social mobilization strategy emphasizes sensitizing local communities on school based educational reform so that local communities can engage with schools in terms of increasing enrollment, ensuring good learning environments and basic facilities to improve the quality of education through small grants. Based on learning and best practices from previous years, CMP will continue to implement its strategy and activities to emphasize strengthening and empowering 350 SMCs in the sustainable model during Year VII through technical support, assisting the development, update and implementation of School Improvement Plans (SIPs). Community empowerment is one of the critical elements of CMP. SMCs are the basic platform (notified by the Education Department of Sindh) to ensure community participation in education system. In Years VII and VIII, CMP will replicate and continue to mobilize and sensitize SMCs in all 29 districts of Sindh.

Output

Three hundred fifty SMCs enhanced their knowledge about their roles and responsibilities.

2.2.3 Three-Day Training of SMCs (SMCs and Sub Committees) In initial years, CMP built the capacity of SMCs on the functionality of SMCs and their role in the school improvement planning and governance. In Years VII and VIII CMP will replicate the same model of SMC capacity building. In Year VII the Community mobilization team will review and update existing training modules and develop and design training contents and strategy and conduct 184 trainings for 3,572 SMC and community members on a cluster basis. Trained community mobilizers will conduct trainings on the role of SMCs in community and social mobilization for education, school improvement planning and decision making, strategies to increase enrolment especially in girls enrolment, retention and drop out

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of students, monitoring by SMCs and awareness of and basic concepts of DRR, Water, and Sanitation and develop key messages at school level.

Output

3,572 SMC members from 350 schools of newly added districts under revised SOW are trained.

2.2.4 Conduct community meetings with involvement of education officials to develop School Improvement Plan (linked with SMC Training) During Years VII and VIII, CMP will conduct follow up meetings with SMCs and sub committees for the development of SIPs. Initial drafts of SIPs for 350 schools of newly added districts under revised SOW will be developed by participants during the workshop on SMC trainings after which members will share draft SIPs with other SMC and sub-committee members to finalize the plans.

Output

Three hundred fifty SIPs developed.

2.2.5 Community Mobilizers provide mentorship & support to SMCs In Years VII and VIII, CMP team will work with the SMCs closely to develop an action plan for implementing their SIPs, SMPs and other activities for the strengthening of SMCs and school functionality. Based on the diagnosis and action plans, CMP will also identify the areas where support is needed to activate, reactivate or strengthen SMCs and make them self-sustaining entities.

Output

SMCs members received inputs for better functionality of SMCs/schools.

2.2.6: Develop, Update and Implement School Improvement Plan’s (SIPs) in CMP targeted Schools The SIP is a road map for a school, which sets out a plan and guides on how to prioritize school needs, to provide an enabling environment for children in their schools. School improvement planning is a process through which improvement goals and plans to achieve them are established. School improvement needs vary from one school to another, therefore, the SIP, being a living document, can be reviewed and updated every year in alignment with the government’s fiscal year (July – June). In Year VII, CMP will continue to provide technical assistance to SMC executive committees to update the SIPs. During Years VII and VIII, 305 SIPs will be updated and implemented in CMP targeted schools and 350 SIPs will be developed in 350 schools in newly added districts of Sindh. These SIP will be drafted during the SMCs’ training and will be finalized, later in consultation with other school staff, SMC and community members. Accumulative 655 SMCs will be facilitated to develop, update and implement their SIPs.

Output

Three hundred and five SIPs updated and implemented by SMCs in district Dadu, Larkana, Jacobabad, Kashmore, Qambar-Shahdadkot and five towns of Karachi.

Three hundred and fifty SIPs developed in newly added districts of Sindh.

2.2.7: Enrollment Awareness & Enhancement Campaigns/Walks/Rallies, particularly for Girls’ Enrollment Enrollment campaigns are an integral part of CMP’s strategy to increase the number of students (particularly girls) in schools and to target new and drop out children to enroll in school. These campaigns are organized in the month of April and repeated after summer vacation with the start of the new academic year with parents, district-level government officials, and other community members taking an active role in the promotion of education.

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In the previous years, CMP has achieved remarkable results in increasing the demand for education in targeted districts through enrollment drives. These enrollment campaigns/walks/rallies have accounted for an increase in enrollment reported annually. During the campaigns, enthusiastic community members conduct village tours and talk with the parents of out-of-school children, particularly parents of girls, and encourage them to enroll their children in school. CMP will continue the same methodology and will focus on identified schools/areas with a sizable number of out-of-school children, especially girls and where there are schools with sufficient basic facilities. In particular, CMP will prioritize those areas where enrollment campaigns have not been organized in the past. Keeping in view the abovementioned criteria, CMP will identify and select potential areas/clusters preferably girls’ schools with the coordination and collaboration of district education departments depending upon the local context and number of schools in each district. In each cluster, one lead school and other two to three surrounding CMP targeted supported schools will participate in the enrollment campaign. In Years VII and VIII of the project 58 enrollment enhancement and aware campaigns will be organized at the cluster level in all 29 districts of Sindh. As a result of these intervention fresh enrollment attributed to CMP will be defined and reviewed with USAID.

Output

Organized 58 enrollment campaigns in all 29 CMP targeted districts.

Provided support to SMCs, Communities and its sub-committees in organizing enrollment campaigns.

2.2.8: Organize Community Recognition Days CMP) aimed to assist government of Sindh in improving education of public sector schools. The program focused was to increase enrolment of students particularly girls, access and retention of students for education in primary, middle, secondary and higher secondary schools through community mobilization and participation of community. One of the aspects of the program was to organize and celebrate community recognition (national and international days) in the CMP targeted schools and communities for a purpose to raise awareness among different stakeholders (i.e. students, teachers, parents, community members, school management committees and government officials) on pertinent issues, highlight the role of stakeholders, recognize them and acquire their support related to education. Throughout the project period, CMP has organized several community recognition days in all CMP targeted districts such as International Girl Child Day, Universal Children’s Day, International Women Day, Mother’s Day, World Environment Day and Literacy Day at school, village, and Union Council, Taluka, and District levels. In Years VII and VIII, CMP will facilitate 58 community-based recognition days in all 29 districts. During these celebrations, CMP will acknowledge community contributions to revive SMCs through community mobilization and active involvement in school-based activities. Through SMCs and DOE, CMP will continue to celebrate internationally recognized days, such as World Teacher Day, International Girl Child Day, Universal Children’s Day, International Women Day, and Mother’s Day.

Output

Fifty-eight Community Recognition Days/Events celebrated in all 29 districts.

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2.2.9.: Consultative session with stakeholders at provincial level for formation of Community Engagement Strategy CMP will organize two consultative sessions (in Year VII) with stakeholders at the provincial level to seek consultation and recommendations for the development of a comprehensive Community Engagement Strategy. The document will be the major outcome of CMP to promote community engagement in all schools across the province, thus it will sustain the CMP’s model of community engagement beyond the life of program. Directors’ school education, RSU representatives (who deal with SMCs) and other related stakeholders will be invited to these sessions. The purpose of these consultative sessions is to share and review CMP’s existing model of community mobilization with all stakeholders and to receive suggestions and recommendations for the development of the strategy.

Output

Organized two consultative sessions with stakeholders at provincial level.

2.2.10.: Prepare and submit the draft of Community Engagement Strategy to SELD In light of the consultation, CMP will prepare and submit the draft Community Engagement Strategy to SELD. This document will be major outcome of the program, which will help SELD in sustaining activities beyond life of CMP.

Output

Assistance provided to SELD GOS in the development of a comprehensive ‘Community Engagement Strategy’ for the Province.

2.3 Mobilize active district education governance linked with communities 2.3.1Develop/update training manual for district officials Trainings In Year VII CMP will hire a well reputed institute/ organization for the development of training modules for district education officials on social and community mobilization, school improvement planning, EMOs, etc. (detailed training contents will share by Advisor CM).

Output

Training manual developed.

2.3.2 Trainings of nominated district officials In initial years, CMP built the capacity of District Education Officials including DEOs, TEOs and Supervisors on School Consolidation, Strategies to increase girls enrolment and orientation of Education Management Organizations (EMOs) at the cluster level. Training was conducted by Sukkur IBA. In Year VII CMP will plan to outsource a three-day training for 200 DEOs at the cluster level by a well reputed institution on the social and community mobilization, school improvement planning, EMOs, etc. (detailed training strategy will share by Advisor CM).

Output

Two hundred education officials trained.

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2.3.3: Joint Quarterly Planning/Review Workshops/Meetings and Networking Meeting for SMC and Line Departments (Education, Health and Administration) For improved coordination among different stakeholders at the district level (i.e. schools, education department, health department, EMOs, LSU, and SMCs), CMP will continue to function as a bridge among the district line departments, SMC, EMO, school and community to expand the overall status and quality of education in CMP focused schools. In Years VII and VIII, CMP will organize and facilitate joint review, progress and planning workshop/meeting for stakeholders as mentioned above. The focus of these meetings will be Education Department capacity building so that in future they can organize such meetings without CMP support. The project will organize and facilitate 44 quarterly joint workshops/meetings in eight districts (including Ghotki and Shikarpur) and towns of Karachi.

Output

Forty-four joint progress reviews and planning workshops/meetings organized in district Dadu, Larkana, Jacobabad, Kashmore, Qambar-Shahdadkot, Shikarpur, Ghotki and Karachi.

2.3.4 Identification of Peer Educators among students/teachers/community members Peer educators can create change in schools by influencing other students. Peer educators may be from the same class or from the higher classes. In the absence of a teacher or alongside teachers they can support slow learners, run educational activities on their own, and take the lead in organizing and implementing school-based activities. Peer educators can also help SMCs and community members in raising awareness of girls’ education, bring back out of school children in school, and help other students develop skills to change behaviors. In Year VII, CMP, with the help of SMCs, will identify potential students to be peer educators through a set of criteria. These peers will further educate students in academic activities and behavior change. During Year VII, the project will continue the identification of peer educators (two per school) in CMP targeted districts and coordinate with the respective Education Department to notify peer educators for the above-mentioned purpose.

Output

Peer educators (two per school) identified in district Dadu, Larkana, Jacobabad, Kashmore, Qambar-Shahdadkot and five towns of Karachi.

2.3.5 Notification of Peer Educators among students/teachers/community members During Year VII the CMP field team will notify identified peer educators from school and district education department.

Output

Notified peer educators selected schools in district Dadu, Larkana, Jacobabad, Kashmore, Qambar-Shahdadkot and Karachi.

2.3.6 Key Messages dissemination to Peer Educators on increasing girls enrolment and drop out reduction During Year VII CMP will develop the key messages for identified and notified peer educators on increasing girls enrolment and reducing drop outs. CMP component leads will refer and review the training material developed for peer education and design the concept note and strategy. Eighteen events will be organized on a cluster basis for key message dissemination to identified peer educators.

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Output

Key messages developed for peer educators on increasing girls enrolment and reducing drop outs.

Eighteen events organized for key messages disseminations to identified peer educators.

3. COMPONENT THREE: IMPROVE CHILD NUTRITION IN SELECTED COMMUNITIES AND GOVERNMENT SCHOOLS THROUGH RESEARCH THAT INFORMS INNOVATION AND GOOD PRACTICE

awareness raising sessions on health, hygiene, DRR, and WATSAN, will be carried out.

3.1. Orientation of Staff on Health & Hygiene, DRR and Water and Sanitation This activity, its timeline and output are linked with training for CMP staff under activity code 2.2.1. Under this activity existing as well as newly hired staff will receive an orientation on the content and methodology of health and hygiene awareness raising sessions.

Output

Thirty five field staff trained (linked with activity code # 2.2.1).

3.2. Awareness Sessions on Health & Hygiene, DRR and Water and Sanitation at cluster level In Years VII and VIII, CMP will conduct awareness sessions on Health and Hygiene, DRR and Water and Sanitation at the cluster level. The purpose of these sessions is to educate communities to improve their nutritional status and hygiene practices through available resources to enhance awareness of community members on the importance of health and hygiene and about the importance of water and sanitation and how they can identify and mitigate the risk of any foreseeable disaster.

Output

Three hundred and fifty awareness sessions on health & hygiene, DRR and Water organized in all districts.

3.3. Global Hand Washing Day Hygiene is important for improving nutrition but is not a stand-alone solution. Improving handwashing with soap is considered a nutrition-sensitive intervention. Hand washing prevents diarrheal diseases, which not only contribute to the deaths of many children under five but limit the body’s ability to absorb nutrition from food. The negative effects of undernutrition during the first 1,000 days on physical growth, immune system and brain development may be irreversible. The promotion of hand washing with soap is estimated to reduce diarrheal diseases by between 27% and 48%. Hand washing with soap and the use of clean drinking water could reduce the loss of nutrients through diarrhea and reduce stunting in children under 5 by up to 15%. To address this issue at the community level in Year VII and VIII, CMP will conduct 29 events for Global Hand Washing Day in all districts of Sindh province.

Output

Twenty-nine Global Hand Washing Day events organized in all districts of Sindh province.

3.4. School Cleaning Campaign In Years VII and VIII, CMP will organize 200 School Cleaning Campaigns at the school level in CMP targeted districts. Each school will organize one campaign during the year. The purpose of these

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campaigns is to create student and teacher ownership and to raise awareness of community members about the importance of cleanliness in schools to create a conducive learning environment.

Output

School cleaning campaigns organized in district Dadu, Larkana, Jacobabad, Kashmore, Qambar-Shahdadkot, Shikarpur, Ghotki and five towns of Karachi with 200 schools.

4. COMPONENT FOUR: EDUCATION MANAGEMENT ORGANIZATION (EMO) PILOT The focus of this component is to provide support in improved governance and quality education delivery while ensuring the access to education for children of all communities near SBEP schools. In 2010, GOS passed the PPP Act, which provides a legal framework for public-private partnerships (PPPs). In 2015, SELD shared the Education Management Organization (EMO) policy which expresses its policy interventions to use the PPP Act 2010 to outsource the management and operations of public sector schools to credible private EMOs to address several challenges in efficiency and efficacy of target SBEP reconstructed public schools. SELD established the PPP Node to oversee and supervise the reform initiative. CMP provides technical support to SELD including the PPP Node in the whole process of reform implementation which includes but is not limited to managing policy reviews in evolving phases, preparing procurement packages, coordinating with prospective EMOs, disseminating procurement information, conducting and facilitating pre-bid conferences and road shows, managing bid submission and bid evaluation, preparing, vetting and obtaining approvals of Concession Agreements (CAs), conducting agreement signing ceremonies, managing contract administration and financial disbursements, etc. This component also provides technical and legal support and expert advice to SELD/PPP Node in the implementation of EMO reforms. Under this scope, CMP provides technical support to EMOs and other stakeholders in ground level implementation of the reform as described in management contracts/CAs for the provision of core and ancillary education management services under the PPP Node. The scope of work of the component determines support to SELD/PPP Node to develop partnerships with private sector EMOs to manage all 106 SBEP reconstructed schools. Further, SELD evolved the EMO reform by including GOS priority schools to be grouped with SBEP reconstructed schools to outsource their management as well. So far, four rounds of procurement have been completed and the management of 43 SBEP reconstructed schools along with 25 priority grouped schools have been handed over to seven EMOs. The fifth round of procurement to outsource the management of 25 SBEP schools along with 46 priority grouped schools is in process. The procurement process to outsource the management of the remaining 44 SBEP reconstructed schools needs to be initiated. Completion of all the tasks and activities under this component are government reliant as the relevant offices/officials are responsible for timely completion of school construction, making decisions about the procurement method/model, and completing the procurement execution process in appropriate timeframes. The PPP Node of SELD has faced a severe shortage of competent and qualified human resource to meet the tasks of procurement, management and monitoring of EMO contracts. All efforts to hire qualified staff for the PPP Node could not produce positive results so far, hence making difficult for EMO reform to nurture its natural growth and progress as has been conceptualized. CMP will assist the PPP Node by enhancing capacity of its relevant human resource, whenever it is hired by SELD, so that the Node may work independently for all relevant tasks and responsibilities for procurement, management and monitoring of EMO contracts. CMP will also assist GOS-SELD/PPP Node to develop and implement a sustainability plan for EMO reform which will help the PPP Node to work independently after CMP’s closure.

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The component also supports resource mobilization and building linkages with private sector organizations, communities, philanthropists, and NGOs to contribute to the further development of program target schools.

Outcome

GOS policy of EMOs implemented in targeted schools.

Management of SBEP reconstructed schools along with group-of-schools are handed over to private sector EMOs under RFP#5 and RFP#6.

Process for outsourcing remaining SBEP reconstructed schools under RFP#7 is initiated.

Capacity Building of relevant human resource of PPP Node for procurement, management and monitoring of EMO contracts Sustainability plan for EMO reform is developed and implemented.

4.1. Support GOS policy on EMOs Component IV of CMP is designed to provide support to PPP Node in the implementation of EMO reforms in SBEP schools whereas the scope of work has been extended after GOS’ decision to include GOS priority schools as grouped schools with the SBEP reconstructed schools to make the reform cost effective and to provide access to more beneficiaries. The Scope of Work in the extended period of Years VII and VIII also includes strengthening the PPP Node and development and implementation of sustainability plan for EMO reform which will make PPP Node able to perform independently to procure, manage and monitor EMO contracts after exit of CMP. The component provides technical support to PPP Node in legal matters, concept papers, procurement packages, drafts and vetting of CAs, stakeholder meetings and coordination, resource mobilization and financial disbursements, pre-bid conferences, road shows, and consultative and orientation sessions for EMOs/ IEs/ IAs and the ESCROW mechanism, capacity building of relevant personnel for procurement, management and monitoring of EMO contracts and development and implementation of the sustainability plan for EMO reforms. CMP also supports SELD in the assessment of EMO reform budgetary requirement projections, the release of EMO funds, and ensuring a transparent mechanism for financial disbursements to EMOs. Recently, GOS introduced the Project Support Facility (PSF) funds for financial assistance of PPP projects in Sindh. EMO reform has also been chosen for PSF support and CMP provides technical assistance to the PPP-Unit Finance Department and PSF Board in the preparation of necessary documents and collection of information for the Project Appraisal Documents (PAD). CMP support also covers its scope of effective reform management in accordance with CAs between SELD and EMOs. In order to expand the outreach of EMO reforms, CMP will organize a national level conference. The purpose of the conference is to engage the private sector in the EMO reform process.

4.1.1. Provide Technical Assistance to GOS on EMOs Reform CMP’s comprehensive technical assistance helps SELD to formulate multifaceted legal, financial, technical, and procedural aspects of implementing EMO reforms. CMP will also support GOS in designing focused innovations within the EMO policy framework and creating and sustaining further market interest for the EMO reforms, managing the existing projects effectively while also facilitating relationships with all involved stakeholders, including the private sector.

As the PPP Node of SELD is the focal institute with the mandate to manage the EMO reforms for selected public sector schools, CMP, just like in previous years, will continue its support to the PPP Node in resolving the administrative, financial, and managerial issues of EMOs as well as implementation of

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EMO reforms. This includes requests from EMOs for coordination, transfers, notifications, trainings, and other matters which require SELD-GOS involvement/input at the provincial and secretariat levels.

EMO contracts are governed by Key Performance Indicators (KPIs) which are linked with quarterly payments to EMOs. The KPIs are measured by and based on IE reports after which IAs issue payment certificates to banks for onward payment to EMOs. With CMP’s assistance, hiring IAs and IEs has been completed for four batches of 43 SBEP schools along with 25 GOS priority grouped schools with the signing of agreements among GOS, EMOs, and selected audit/expert firms. In Year VII, for three more batches of SBEP schools, CMP will continue its assistance to seek the interest of potential firms and to help GOS sign tripartite agreements while ensuring cost-efficiency and transparency.

CMP will also continue its coordination efforts between EMOs and prospective IEs, and assist GOS monitor their roles and responsibilities. In this respect, CMP will also facilitate IEs and EMOs to employ their individual and common roles. CMP may also hold consultative sessions with IEs and IAs, if required, to seek their input on desired reporting mechanisms as outlined in EMO CAs. This will help GOS to refine the IA and IE roles in future rounds of procurement in ensuring transparency and accountability in the implementation of reforms.

A seamless flow of funds from GOS to the concessionaires, as per the contract terms, is essential in the implementation and success of the EMO reforms. This has proven to be a challenge for GOS, although it has committed ample financial allocations in its budget. In previous years, CMP assisted GOS in installing a financial structure of funds-flow in an attempt to ensure timely payments to concessionaires with minimal dependency on bureaucratic processes. CMP will coordinate with involved stakeholders to refine the mechanism, making it comprehensive enough to cater to the needs of future schools outsourced to EMOs as well.

Based on encouraging feedback received from the private sector, GOS introduced a district package comprised of a ‘Group-of-Schools’ model for SBEP-EMO-RFP#4 and continued this model in SBEP-EMO-RFP#5. SELD is considering continuing this model in future rounds of procurement as well. CMP will support GOS to implement this model in SBEP schools, whereby a hub/center school along with its neighboring/satellite/cluster schools will be outsourced to EMOs to instill resource efficiency at several levels and expand the beneficiaries of EMO reforms. This model is expected to bring efficiency at various levels of management, economy (as measured through per-child cost), infrastructure improvement, curriculum enrichment, and staff capacity development.

Output

Technical Assistance to GOS on EMO Reforms provided.

4.1.2. Organize Consultative Sessions/Workshops/Dialogues on EMO Reforms CMP will hold six consultative sessions/ workshops/ dialogues (four in Year VII and two in Year VIII) at the provincial level to seek recommendations and suggestions of reform stakeholders which will help to evolve the EMO reforms for its effective implementation in its true spirit. The activity will also help to address challenges and issues in ground level implementation of EMO reforms.

4.1.3. Organize District Level Consultative Sessions/Workshops/Dialogues on EMO Reforms In Years VII and VIII, CMP will hold eight (one in each target school construction district) district-level meetings on EMOs to the seek recommendations of local stakeholders and acquire their support in the implementation of EMO reforms. These meetings will be held in CMP focused districts to actively

Output

Six provincial level consultative meetings focused on EMO reform held.

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engage diverse cadres of SELD representatives in refining EMO implementation and will seek the support of local wings of Government, particularly district administrations in implementing the reforms.

4.1.4: Provide Technical Assistance/Support and Facilitation to Relevant Departments of GOS for Budgetary Financial Allocations for EMOs and SBEP Targeted Schools During previous program years, CMP provided technical assistance and advice to SELD, based on future projections, for a significant budget allocation for EMOs. CMP will continue to work with SELD to allocate required, and additional resources if needed, in Years VII and VIII to manage SBEP’s cohort of schools as they get ready. The efficient management of outsourced cohort schools by the EMOs, strengthening and capacity building for PPP Node-SELD, and stakeholders’ recommendation will further supplement these efforts.

This assistance to GOS will help the Government to demonstrate its commitment to promote and sustain the EMO Policy Reform and impact of SBEP beyond the project’s life, while ensuring smooth operations and trust from the private sector to remain engaged with the reform in the coming years.

4.1.5. Provide Support to Outsourced Schools, GOS and Contracted EMOs for Ground Level Implementation of EMO Reforms SELD has to date handed over 43 SBEP construction schools along with 25 GOS priority grouped schools to EMOs in five districts (i.e. Khairpur, Sukkur, Larkana, Qambar-Shahdadkot, and Dadu) after completion of four cycles of procurement to outsource the management of said schools. Still, management and operations of 69 SBEP schools, including Ghotki and Shikarpur, remain to be handed over to EMOs after completion of the procurement process for each school. Once the selected schools are handed over to EMOs after signing the CAs, CMP will assist in ground/school level implementation of the EMO reforms. As EMO reform is generating a strong response from the private sector under the PPP Node and a number of schools of which management is being outsourced under the EMO reform, are increasing, CMP will continue its assistance to institutionalize relationship development and capacity building of EMOs as well as the local arms of Government, especially, the Education Department staff from the provincial level to union council levels.

CMP will assist the PPP Node develop a mechanism for continuous coordination with EMOs, IEs, IAs, allied institutes of SELD, and other GOS departments that are key stakeholders of EMO reform for its effective implementation at the school level. The District Support Team (DST) for EMOs has been established as a forum with all relevant decision-making bodies which can greatly assist the implementation of EMO reforms at the local level. CMP will work closely with EMOs of outsourced schools and the Secretary of DST (the DEO) of each district to convene DST meetings, issuing the meeting minutes and following up on decisions made. CMP will also facilitate relationship-building between EMOs and local communities of outsourced schools, since CMP has already developed a rapport with SMCs and larger communities during its life.

Output

Eight district level consultative meetings focused on EMOs held.

Output

Support provided to GOS in assessment and projection of resources (financial, human, or infrastructure, etc.) for SBEP EMO schools.

Output

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4.1.6. Develop capacity of human resource of PPP Node who are responsible for procurement, management and monitoring of EMO contracts There are several challenges the PPP Node faces in implementation of EMO reforms. The challenges are due to a lack of relevant personnel who could procure, manage and monitor EMO reforms and contracts. In Years VII and VIII, CMP will provide assistance and support in building the capacity of relevant human resources who will be hired for procurement, management and monitoring of EMO contracts. The assistance and support will include peer work environment, training of development of documents, concepts, proposals, data collection, standard operating procedures (SoPs), procurement system, contract management and monitoring of school managed by EMOs, etc.

4.1.7. Provide technical assistance/support to GOS/SELD PPP Node for development of sustainability plan for EMO Reform CMP will provide assistance to GOS SELD to develop the sustainability plan of EMO reforms by the end of second quarter of Year VII. The sustainability plan will help the PPP Node to work independently in their responsibilities in procurement, management and monitoring of EMO contracts and reform. The plan will also provide guidelines and strategies for the smooth implementation of EMO reforms. The plan will be developed through two consultative sessions in Year VII.

4.1.8. Provide technical assistance/support to GOS/SELD PPP Node for implementation of sustainability plan for EMO Reform CMP will provide assistance to GOS SELD to implement a sustainability plan for EMO reform by the end of the project. The sustainability plan will help the PPP Node to work independently for their responsibilities in procurement, management and monitoring of EMO contracts and reform. The plan will also provide guidelines and strategies for the smooth implementation of EMO reform.

4.1.9. Lessons Learned Workshop on EMO Reform Model CMP provides technical support to GOS in consolidation, merging and EMO reform including the procurement process of EMOs. SELD develops partnerships with EMOs from the private sector to manage and improve the functioning of public schools by introducing workable innovations, modernizing the school education system, and addressing management gaps. As already stated, EMO reform has evolved from one school to 'a Group-of-Schools' model. In Year VIII, CMP will organize a lessons learned workshop on the EMO Reform Model.

Support provided to PPP Node and EMOs in managing EMO reform and its implementation in accordance with CA.

Output

Support provided to relevant human resources of PPP Node in procurement process, managing EMO contracts and monitoring of EMO schools.

Output

Two events convened.

Assistance provided to GOS-SELD PPP Node for development of sustainability plan of EMO reform.

Output

Assistance provided to GOS-SELD PPP Node in implementation of sustainability plan of EMO reform in Years VII and VIII.

Output

One Lessons Learned Workshop organized on EMO Reform Model.

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4.1.10. National level conference on private sector engagement/EMO reform In Year VII, CMP will organize a national level conference to expand the outreach of EMO reform. The purpose of conference will be to engage private sector education institutions and organizations based in Sindh as well as other provinces while providing them an orientation about EMO reform, its implementation strategy, and showcase the success of PPP contracts. This conference will be held before or during the launch of SBEP-EMO-RFP#6 so that participants’ interest may be increased to provide them an opportunity to participate in the procurement process for outsourcing the management of SBEP reconstructed schools.

Output

A national conference on EMO reform held to engage private sector organizations.

4.2. Outsource School Management, Including Community Mobilization Efforts to NGOS and Private Sector Partners for Success From SBEP-EMO-RFP#1 to SBEP-EMO-RFP#5, the EMO reform process has evolved and gradually improved from emerging needs and lessons learned. The first three procurement cycles were introduced to outsource single schools through a competitive bidding process under RFP#1, RFP#2, and RFP#3 for four schools, five schools and 14 schools respectively. However, the fourth procurement cycle was introduced as group-of-schools model (a group-of-school comprises one SBEP reconstructed school plus one or more, maximum three, GOS priority schools) under district packages (a district package comprises one or more group-of-schools). RFP#4, consisting of four district packages, was the major milestone of EMO reform under SBEP as management of 20 SBEP construction schools and 25 GOS priority satellite schools (which were grouped with each one of the SBEP construction schools in a radius of three kilometers) has been given to EMOs. With a strong response to RFP#4, SELD decided to continue the model in fifth cycle of procurement process to outsource 71 schools (25 SBEP reconstructed schools plus 46 GOS priority schools) under five district packages in four districts (i.e. Larkana, Qambar-Shahdadkot, Dadu, and Karachi). The private sector market responded positively to this concept of procurement method and every package under RFP#5 received considerable competition from prospective EMOs. CMP has provided insightful advice along with substantial technical support to GOS for the historical development, evolution, and finalization of the procurement process under EMO reform. In Year VII, CMP will continue its support to complete procurement processes for RFP#5 and RFP#6 and launch of RFP#7. CMP will also provide technical and legal support which includes the collection of school information, preparation of procurement packages, awareness campaigns, pre-bid conferences, road shows, drafting and vetting of CAs, signing ceremonies of CAs, handing over notifications in launching future RFPs for the remaining 69 SBEP construction schools.

4.2.1: Provide Technical & Legal Assistance to GOS in Outsourcing 25 Construction and 46 Priority schools to EMOs under RFP#5 With the assistance of CMP, the procurement process of EMOs for the fifth batch of 25 SBEP schools plus 46 GOS priority schools is underway and is expected to be completed in the second quarter of Year VII. During Year VII, CMP will continue to provide its technical and legal assistance to GOS in the procurement of EMOs for public schools under SBEP-EMO-RFP#5. Under the PPP legal framework, CMP will provide assistance to GOS for outsourcing the management of public schools to EMOs as per rules and regulations outlined in SPPRA. CMP will provide comprehensive assistance to GOS in the

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preparation of procurement packages for subsequent SBEP schools, depending on completion of construction. CMP will also assist GOS communications, negotiations and other interactions involved with potential EMOs in securing bids, issuing clarifications, bid reviews, issuance of awards and signings, etc.

4.2.1.1. Provide Legal/technical assistance to GOS in bid opening process under RFP#5 SELD launched SBEP-EMO-RFP#5 in April 2019 and deadline for the bid submission is likely the last quarter of Year VI of CMP program. The bids are opened on same day of the deadline date of bid submission. CMP will assist SELD/ PPP Node to prepare bid opening documents and conduct a TFEC meeting on bid opening day. CMP will also provide legal and technical support in bid opening process to announce responsive bids for each package of the SBEP-EMO-RFP#5.

4.2.1.2. Conduct meeting/sessions to facilitate SELD in reviewing technical proposals of RFP#5 Under SBEP-EMO-RFP#5, SELD/PPP Node will hold sessions to evaluate the technical qualifications of EMO bidders/prospective. CMP will assist SELD/PPP in technical and legal matters (such as preparation of technical bid evaluation tools; assessment of eligibility qualifications based on given criteria; seeking clarification, if any, under SPPRA Rules, preparation of results leading to qualified or un-qualified bidders; preparation and hoisting Technical Evaluation Reports (TER) at SPPRA websites, etc.) of technical proposal evaluations of the bidders/prospective EMOs. CMP will provide technical and legal assistance to SELD/PPP Node to finalize the process for evaluation of technical proposals and hoisting complete TER in Year VII.

4.2.1.3. Conduct meeting/session to facilitate SELD in reviewing financial proposals of RFP#5 Under SBEP-EMO-RFP#5, SELD/PPP Node will hold sessions to evaluate financial bids of technically qualified bidders/prospective EMOs. CMP will assist SELD/PPP in conducting three-day sessions along with technical and legal support in the evaluation of financial proposals of the bidders/ prospective EMOs. CMP will provide technical and legal assistance to SELD/ PPP Node to finalize the process for evaluation of financial proposals and complete the FER in the Year VII.

4.2.1.4. Facilitate SELD in finalization and selection of successful bidders CMP will assist SELD in the finalization of successful bidders and preparation of Bid Evaluation Reports (BER) under SBEP-EMO-RFP#5 in the Year VII. CMP will also assist SELD in drafting Letters of Award for

Output

Support provided to GOS in technical and legal matters relating to SBEP-EMO procurement process.

Output

Support provided to SELD in technical and legal matters relating to bid opening under SBEP-EMO-RFP#5 procurement process.

Output

Support provided to SELD in technical and legal matters relating to conducting sessions for evaluation of technical bids under SBEP-EMO-RFP#5 procurement process (four one-day sessions).

Output

Technical and legal support provided to SELD in conducting three one-day sessions for evaluation of financial bids under SBEP-EMO-RFP#5 procurement process.

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contract with successful bidders and in financial close of the bids under SBEP-EMO-RFP#5 after completing compliances of SPPRA Rules.

4.2.1.5. Facilitate SELD in Signing of Concession Agreements (CAs) In the first and second quarters of Year VII, CMP will assist SELD in signing CAs between SELD and all successful bidders/EMOs under SBEP-EMO-RFP#5. CMP assistance encompasses the preparation of draft CAs, vetting and finalization of CAs, conducting a signing ceremony, coordination with stakeholders of signing ceremony, etc. in Year VII.

4.2.1.6. Compliance of Conditions Precedent of Concession Agreement During Year VII, CMP will assist SELD and EMOs to ensure compliance of Condition Precedents (CPs) of the signed CAs under SBEP-EMO-RFP#5. CMP will provide technical and legal assistance for compliance with CPs of signed CAs which require each signatory to fulfill separately as well as those CPs which are made jointly compliant.

4.2.1.7. Facilitated PPP Node in Signing of Independent Experts (IE), Independent Auditors (IA), and ESCROW agreements with qualified EMOs In the Year VII, CMP will facilitate SELD and EMOs to sign tripartite agreements, each separately, with IE, IA, and ESCROW Bank. CMP will provide legal and technical support in the selection of IEs and IAs, drafting and making vetted agreements, opening of ESCROW bank accounts, conducting signing ceremonies, coordinating with stakeholders, etc.

4.2.2: Provide Technical & Legal Assistance to GOS in Outsourcing Construction and Priority Schools to EMOs under RFP#6 Year VII marks the success of outsourcing the management of the fifth batch of 25 SBEP construction schools along with 46 GOS priority schools to EMOs. Parallel to tasks and activities relating to SBEP-EMO-RFP#5, the process of SBEP-EMO-RFP#6 will start in the Year VII. CMP will facilitate the process which includes consultative sessions on the design/model/approach of SBEP-EMO-RFP#6, identification, data collection, validation of information, physical verification of schools (both reconstructed and priority schools) for preparation of procurement documents for packages, launch of

Output

Facilitated SELD in the finalization and selection of successful bidders under SBEP-EMO-RFP#5 procurement process.

Output

Facilitated SELD in signing CAs under SBEP-EMO-RFP#5 procurement process (one event).

Output

Facilitated SELD and EMOs to ensure compliance of CPs of signed CAs under SBEP-EMO-RFP#5 procurement process.

Output

Facilitated SELD and EMOs to sign tripartite agreements with IE, IA and ESCROW Bank under SBEP-EMO-RFP#5 procurement process (one event).

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procurement process, evaluation and financial close of bids, signing agreement ceremony, etc. During Year VII, CMP will continue to provide its technical and legal assistance to GOS in EMO procurement for public schools under SBEP-EMO-RFP#5. Under the PPP legal framework, CMP will provide assistance to GOS in outsourcing the management of public schools to EMOs as per the rules and regulations outlined in SPPRA. CMP will provide comprehensive assistance to GOS in the preparation of procurement packages for subsequent SBEP schools, depending on completion of construction. CMP will also assist GOS communications, negotiations and other interactions involved with potential EMOs in securing bids, issuing clarifications, bid reviews, issuance of awards and signings, etc.

4.2.2.1. Consultative workshop/session for preparation of RFP#6 bid documents The first step in initiating the procurement process is to decide the procurement method, scope and technical qualifications. CMP will provide technical and legal assistance to SELD in taking decisions through a consultative workshop/session for design and development of SBEP-EMO-RFP#6 as well as to determine the number and identification of SBEP and priority schools. The process of consultation will take place in quarters one and two of Year VII.

4.2.2.2. Data collection, verification and validation of schools for RFP#6 package CMP will provide technical and legal assistance to SELD for data collection, verification and validation of the information about the SBEP reconstructed schools to be included in SBEP-EMO-RFP#6. This data and information are used as basic data for planning the technical and financial proposal of the bids to be submitted. The support will be provided for the above-mentioned tasks during Year VII.

4.2.2.3. Support SELD in Priority Schools clustering EMOs for RFP#6 CMP will also support SELD in the identification of priority schools to be grouped with SBEP reconstructed schools and to be included in relevant procurement packages. CMP support will include data collection, verification and validation of the information about the priority grouped schools to be included in SBEP-EMO-RFP#6. The process of grouping/clustering priority schools with SBEP reconstructed schools will take place in Year VII.

4.2.2.4. Development and Approval of Procurement Package for SBEP-EMO-RFP#6 CMP will provide legal and technical assistance to SELD to draft, approve, and vet the documents relating to SBEP-EMO-RFP#6. CMP will support SELD in the development of the procurement package comprising “Request for Proposal-RFP”, Technical and Financial Qualification Criteria, Content of Technical Bid and its evaluation criteria, financial model and template, detailed information of facilities

Output

Support provided to GOS in technical and legal matters relating to SBEP-EMO-RFP#6 procurement process.

Output

Support provided to SELD for decisions over design and development of SBEP-EMO-RFP#6 procurement documents and process (one event).

Output

Support provided to SELD for data collection, verification and validation of schools under SBEP-EMO-RFP#6 procurement process.

Output

Support provided to SELD for grouping/ clustering priority schools with SBEP reconstructed schools under SBEP-EMO-RFP#6 procurement process.

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(schools), draft concession agreement, draft advertisement for public publication and announcement, etc.

4.2.2.5. Launch of SBEP-EMO-RFP#6 CMP will provide legal and technical assistance to SELD to develop an advertisement for public notice and publication in daily newspapers and relevant websites. The launch of SBEP-EMO-RFP#6 will be a formal announcement of the public procurement to outsource the management of SBEP and grouped schools. CMP will also support in developing awareness messages to prospective bidders/ potential EMOs about the launch of SBEP-EMO-RFP#6 in efforts to attract more organizations into the competition/procurement process.

4.2.2.6. Pre-bid meetings/roadshow/consultative sessions on RFP#6 CMP will provide technical and legal support and assistance in conducting pre-bid meeting and roadshow/consultative sessions on SBEP-EMO-RFP#6. The purpose of the meeting will be to present an orientation to prospective bidders/ potential EMOs about procurement packages and also to provide a platform to the stakeholders (i.e. procuring agency, prospective bidders, and beneficiary community, etc.) to provide initial coordination which may help the bidders to better plan proposals. The event will be held during Years VII or VIII dependent upon the launch date of the procurement process.

4.2.2.7. Provide Legal/technical assistance to GOS in bid opening process under RFP#6 After launch of SBEP-EMO-RFP#6, CMP will provide technical and legal assistance in bid opening on the date the bid submission deadline which may likely be held in Year VIII of the program. The bids are opened on same day of the deadline date of bid submission. CMP will assist SELD/ PPP Node to prepare bid opening documents and conduct a TFEC meeting on bid opening day. CMP will also provide legal and technical support in the bid opening process to announce responsive bids for each package of the SBEP-EMO-RFP#6.

4.2.2.8. Conduct meeting/session to facilitate SELD in reviewing technical proposals of RFP#6 Under SBEP-EMO-RFP#6, SELD/PPP Node will hold sessions for the technical evaluation of bidders/prospective. CMP will assist SELD/PPP in technical and legal matters (such as preparation of technical bid evaluation tools; assessment of eligibility qualification based on given criteria; seeking clarification, if any, under SPPRA Rules, preparation of results leading to qualified or un-qualified bidders; preparation and hoisting TER at SPPRA websites, etc.) of evaluation of technical proposals of the bidders/ prospective EMOs. CMP will provide technical and legal assistance to SELD/ PPP Node to finalize the evaluation of technical proposals and hoisting the TER in Year VIII.

Output

Support provided to SELD for development and approval of procurement package for SBEP-EMO-RFP#6.

Output

Support provided to SELD for launch of SBEP-EMO-RFP#6.

Output

Support provided to SELD for conducting Pre-bid meeting/Roadshow/Consultative Session on SBEP-EMO-RFP#6 (one event).

Output

Support provided to SELD in technical and legal matters relating to bid opening under SBEP-EMO-RFP#5 procurement process.

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4.2.2.9. Conduct meeting/session to facilitate SELD in reviewing financial proposals of RFP#6 Under SBEP-EMO-RFP#6, SELD/PPP Node will hold sessions to evaluate financial bids of technically qualified bidders/prospective EMOs. CMP will assist SELD/PPP in conducting three daylong sessions along with technical and legal support of evaluation of financial proposals. CMP will provide technical and legal assistance to SELD/ PPP Node to finalize the process for evaluation of technical proposals and hoisting the TER in the Year VIII.

4.2.2.10. Facilitate SELD in finalization and selection of successful bidders CMP will facilitate SELD in finalization of successful bidders and preparation of Bid Evaluation Reports (BER) under SBEP-EMO-RFP#6 in Year VIII. CMP will also assist SELD in drafting a Letter of Award for contracts with successful bidders and in the financial close of bids under SBEP-EMO-RFP#6 after completing compliances of SPPRA Rules.

4.2.2.11. Facilitate SELD in Signing of Concession Agreements (CAs) In Year VIII, CMP will facilitate SELD in signing CAs between SELD and all successful bidders/EMOs under SBEP-EMO-RFP#6. CMP facilitation encompasses preparation of draft CAs, vetting and finalization of CAs, conducting a signing ceremony, coordination with stakeholders of signing ceremony, etc.

4.2.2.12. Compliance of Conditions Precedent of Concession Agreement During Year VIII, CMP will assist SELD and EMOs to ensure compliance of CPs of the signed CAs under SBEP-EMO-RFP#6. CMP will provide technical and legal assistance for compliance of CPs of signed CAs which require each signatory to fulfill separately as well as those CPs which are made jointly compliant.

4.2.2.13. Facilitated PPP Node in Signing of Independent Experts (IE), Independent Auditors (IA), and ESCROW agreement with qualified EMOs During Year VIII, CMP will assist SELD and EMOs sign tripartite agreements, each separately, with IE, IA, and ESCROW Bank. CMP will provide legal and technical support in the selection of IEs and IAs, drafting

Output

Support provided to SELD in technical and legal matters relating to conducting sessions for evaluation of technical bids under SBEP-EMO-RFP#6 procurement process (four one-day sessions).

Output

Technical and legal support provided to SELD in conducting three one-day sessions to evaluate financial bids under SBEP-EMO-RFP#6 procurement process.

Output

Facilitated SELD in finalization and selection of successful bidders under SBEP-EMO-RFP#6 procurement process.

Output

Facilitated SELD in signing of CAs under SBEP-EMO-RFP#6 procurement process (one event).

Output

Facilitated SELD and EMOs to ensure compliance of CPs of signed CAs under SBEP-EMO-RFP#6 procurement process.

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and making vetted agreements, opening of ESCROW bank accounts, conducting signing ceremony, coordinating with stakeholders, etc.

4.2.3: Provide Technical & Legal Assistance to GOS in outsourcing Construction and Priority schools to EMOs under RFP#7 Years VII and VIII of CMP marked the success of outsourcing management of the fifth and sixth batches of SBEP construction schools along with GOS priority schools to EMOs. Parallel to tasks and activities relating to SBEP-EMO-RFP#6, the process of SBEP-EMO-RFP#7 will start in Year VII. CMP will facilitate the process which includes consultative sessions on design/model/approach of SBEP-EMO-RFP#6, identification, data collection, validation of information, physical verification of schools (both reconstructed and priority schools) for preparation of procurement documents for packages, launch of procurement process, etc. During Year VIII, CMP will continue to provide technical and legal assistance to GOS in the procurement of EMOs for public schools under SBEP-EMO-RFP#7. Under the PPP legal framework, CMP will provide assistance to GOS for outsourcing the management of public schools to EMOs as per rules and regulations outlined in SPPRA. CMP will provide comprehensive assistance to GOS in the preparation of procurement packages for subsequent SBEP schools, depending on completion of construction. CMP will also assist GOS communications, negotiations and other interactions involved with potential EMOs in securing bids, issuing clarifications, bid reviews, issuance of awards and signings, etc.

4.2.3.1. Consultative workshop/session for preparation of RFP#7 Bid documents The first step to initiate the procurement process is to decide the procurement method, scope and technical qualifications. CMP will provide technical and legal assistance to SELD in taking decisions through a consultative workshop/session for design and development of SBEP-EMO-RFP#7 as well as in determining the number and identification of SBEP and priority schools. The process of consultation will take place in Years VII and VIII.

4.2.3.2. Data collection, verification and validation of schools for RFP#7 package CMP will provide technical and legal assistance to SELD for data collection, verification and validation of the information about the SBEP reconstructed schools to be included in SBEP-EMO-RFP#7. This data and information are used for planning the technical and financial proposal of the bids to be submitted. The support will be provided for the above-mentioned tasks during Years VII and VIII.

Output

Facilitated SELD and EMOs to sign tripartite agreements with IE, IA, and ESCROW Bank under SBEP-EMO-RFP#6 procurement process (one event).

Output

Support provided to GOS in technical and legal matters relating to SBEP-EMO-RFP#7 procurement process (one event).

Output

Support provided to SELD for decisions over design and development of SBEP-EMO-RFP#7 procurement documents and process (one event).

Output

Support provided to SELD for data collection, verification and validation of schools under SBEP-EMO-RFP#7 procurement process.

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4.2.3.3. Support SELD in Priority Schools clustering EMOs for RFP#7 CMP will also support SELD in the identification of priority schools to be grouped with SBEP reconstructed schools and to be included in the relevant procurement package. CMP support will also include data collection, verification and validation of the information about the priority grouped schools to be included in SBEP-EMO-RFP#7. This data and information are used for planning the technical and financial proposal of the bids to be submitted. The process of grouping/clustering priority schools with SBEP reconstructed schools will take place in Years VII and VIII.

4.2.3.4. Development and Approval of Procurement Package for SBEP-EMO-RFP#7 CMP will provide legal and technical assistance to SELD to draft, approve and receive vetting for the documents relating to SBEP-EMO-RFP#7. CMP will support SELD in the development of the procurement package comprising “Request for Proposal-RFP”, Technical and Financial Qualification Criteria, Content of Technical Bid and its evaluation criteria, financial model and template, detailed information of facilities (schools), draft concession agreement, draft advertisement for public publication and announcement, etc.

4.2.3.5. Launch of SBEP-EMO-RFP#7 CMP will provide legal and technical assistance to SELD to develop an advertisement for public notice and publication in daily newspapers and relevant websites. The launch of SBEP-EMO-RFP#7 will be a formal announcement of the public procurement to outsource the management of SBEP and grouped schools. CMP will also support in developing awareness messages to the prospective bidders/ potential EMOs about the launch of SBEP-EMO-RFP#7 to attract more organizations into the competition/procurement process.

4.2.3.6. Pre-bid meetings/roadshow/consultative sessions on RFP#7 CMP will provide technical, legal support and assistance in conducting a pre-bid meeting and roadshow/consultative sessions on SBEP-EMO-RFP#6. The purpose of the meeting will be to present an orientation to prospective bidders/ potential EMOs about procurement packages and also to provide a platform to the stakeholders (i.e. procuring agency, prospective bidders, and beneficiary community, etc.) to provide initial coordination which may help bidders to better plan proposals. The event will be held during Year VIII.

4.2.3.7. Provide Legal/technical assistance to GOS in bid opening process under RFP#7 After launch of SBEP-EMO-RFP#7, CMP will provide technical and legal assistance in bid opening on the date of deadline for the bid submission which may likely be held in the Year VIII of the program. The

Output

Support provided to SELD for grouping/ clustering priority schools with SBEP reconstructed schools under SBEP-EMO-RFP#7 procurement process.

Output

Support provided to SELD for development and approval of procurement package for SBEP-EMO-RFP#7.

Output

Support provided to SELD for launch of SBEP-EMO-RFP#7.

Output

Support provided to SELD for conducting Pre-bid meeting/Roadshow/Consultative Session on SBEP-EMO-RFP#6 (one event).

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bids are opened on same day of the deadline date of bid submission. CMP will assist SELD/ PPP Node to prepare bid opening documents and conduct a TFEC meeting on bid opening day. CMP will also provide legal and technical support in the bid opening process to announce responsive bids for each package of SBEP-EMO-RFP#7.

4.2.3.8. Conduct meeting/session to facilitate SELD in reviewing technical proposals of RFP#7 Under SBEP-EMO-RFP#7, SELD/PPP Node will hold sessions for the technical evaluation of bidders/prospective. CMP will assist SELD/PPP in technical and legal matters (such as preparation of technical bid evaluation tools; assessment of eligibility qualification based on given criteria; seeking clarification, if any, under SPPRA Rules, preparation of results leading to qualified or un-qualified bidders; preparation and hoisting TER at SPPRA websites, etc.) of evaluation of technical proposals of the bidders/ prospective EMOs. CMP will provide technical and legal assistance to SELD/ PPP Node to finalize the evaluation of technical proposals and hoisting the TER in Year VIII.

4.2.3.9. Conduct meeting/session to facilitate SELD in reviewing financial proposals of RFP#7 Under SBEP-EMO-RFP#7, SELD/PPP Node will hold sessions to evaluate financial bids of technically qualified bidders/prospective EMOs. CMP will assist SELD/PPP in conducting three daylong sessions along with technical and legal support of evaluation of financial proposals. CMP will provide technical and legal assistance to SELD/ PPP Node to finalize the process for evaluation of technical proposals and hoisting the TER in Year VIII.

4.2.3.10. Facilitate SELD in finalization and selection of successful bidders CMP will facilitate SELD in finalization of successful bidders and preparation of Bid Evaluation Reports (BER) under SBEP-EMO-RFP#7 in Year VIII. CMP will also assist SELD in drafting a Letter of Award for contracts with successful bidders and in the financial close of bids under SBEP-EMO-RFP#7 after completing compliances of SPPRA Rules.

4.2.3.11. Facilitate SELD in Signing of Concession Agreement (CAs) In Year VIII, CMP will facilitate SELD in signing CAs between SELD and all successful bidders/EMOs under SBEP-EMO-RFP#7. CMP facilitation encompasses preparation of draft CAs, vetting and finalization of CAs, conducting a signing ceremony, coordination with stakeholders of signing ceremony, etc.

Output

Support provided to SELD in technical and legal matters relating to bid opening under SBEP-EMO-RFP#7 procurement process.

Output

Support provided to SELD in technical and legal matters relating to conducting sessions for evaluation of technical bids under SBEP-EMO-RFP#7 procurement process (four one-day sessions).

Output

Technical and legal support provided to SELD in conducting three one-day sessions to evaluate financial bids under SBEP-EMO-RFP#7 procurement process.

Output

Assisted SELD in finalization and selection of successful bidders under SBEP-EMO-RFP#7 procurement process.

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4.2.3.12. Compliance of Conditions Precedent of Concession Agreement During Year VIII, CMP will assist SELD and EMOs to ensure compliance of CPs of the signed CAs under SBEP-EMO-RFP#7. CMP will provide technical and legal assistance for compliance of CPs of signed CAs which require each signatory to fulfill separately as well as those CPs which are made jointly compliant.

4.2.3.13. Facilitate PPP Node in Signing of Independent Experts (IE), Independent Auditors (IA), and ESCROW agreement with qualified EMOs During Year VIII, CMP will assist SELD and EMOs sign tripartite agreements, each separately, with IE, IA, and ESCROW Bank. CMP will provide legal and technical support in the selection of IEs and IAs, drafting and making vetted agreements, opening of ESCROW bank accounts, conducting signing ceremony, coordinating with stakeholders, etc.

4.3. Autonomous body development and Formation of a Project Advisory Group (PAG) GOS notified a Project Advisory Group (PAG) which was later replaced by a TFEC for the EMO reform project. The TFEC is a regulatory body of GOS for supervision of procurement of management and operations of newly constructed schools with USAID assistance, under the PPP model of procurement and Sindh Public Procurement Rules. CMP provides technical and legal assistance to TFEC in all aspects of procurement process for EMO schools.

4.3.1. Technical and Financial Evaluation Committee (TFEC) Meetings TFEC is a notified government body of representatives from SELD, Finance Department, PPP Unit and PPP Node to oversee the whole procurement process to outsource the management and operations of SBEP reconstructed schools.

CMP will provide technical assistance in conducting four TFEC meetings to make procurement decisions per PPP Act 2010 and SPPRA Rules 2010. Technical assistance covers identification of technical qualifications for prospective bidders (i.e. EMOs; technical and financial evaluations of bids, award of contract to successful bidders, etc.). In Years VII and VIII, CMP expects to facilitate a minimum of 10 meetings and to provide technical support to TFEC.

Output

Facilitated SELD to held ten TFEC meetings for completion of procurement process under EMO reforms.

5. Cross Cutting Themes

CMP provides comprehensive training and capacity building for SMC and community members on gender, DRR, and WATSAN. It works towards the establishment of sub-committees within each SMC on each of these areas. Each sub-committee is led by one SMC member who recruits additional members, including local entrepreneurs and people with expertise in the topic. Each sub-committee is responsible

Output

Assisted SELD in signing CAs under SBEP-EMO-RFP#7 procurement process (one event).

Output

Facilitated SELD and EMOs to ensure compliance of CPs of signed CAs under SBEP-EMO-RFP#7 procurement process.

Output

Facilitated SELD and EMOs to sign tripartite agreements with IE, IA, and ESCROW Bank under SBEP-EMO-RFP#7 procurement process (one event).

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for reviewing and recommending activities under its domain for SIPs. This new structure promotes focused discussions on critically important health and equity issues and wider participation in SIP decision-making. 5.1 Gender Mainstreaming As part of developing an approach that ensures lasting community engagement, gender mainstreaming has been integrated in all CMP activities according to the USAID policy on Gender Equality and Women Empowerment. In the beginning of Year I, CMP conducted a gender analysis, which calculated the Gender Parity Index and considered the role of men and women at various levels. Findings were documented in the Gender Analysis Report, which included differences in gender roles, activities, needs and opportunities in the context of 409 communities in CMP targeted districts. The overall findings revealed that women had limited awareness of, knowledge of, and access to the SMCs. They also lacked understanding of their role in ensuring that SMCs are accountable to their communities. Given women’s role as critical interlocutors in social development, their unfamiliarity regarding some of the basic components of the educational system in Sindh contributed to the low enrollment rates of all children, particularly girls. Hence it was essential to strengthen the capacity of the SMCs to better equip them so they can operate, represent, support, and connect with their communities, counterparts, and SELD GOS. Another important aspect was to ensure that; the gender is mainstreamed in community, district and provincial level structures. The report also highlighted the key role that women have in ensuring consistent enrollment and attendance of children in schools. Moreover, women were also contributing to increase knowledge and awareness of basic health, hygiene and nutrition. Based on these findings, CMP worked to mainstream gender themes and goals into all of its activities. To guide this integration, CMP has developed a comprehensive gender strategy. Realizing the fact that gender mainstreaming is one of the most important aspects, CMP has inculcated gender mainstreaming through organizing community-based dialogue to include women in decision-making bodies like SMCs and sub-committees, engaged women in enrollment campaigns and worked with SELD at the policy level to increase women’s participation in SMCs across the province. As a result of these efforts, there is an increasing trend of female membership in SMCs and sub-committees in CMP focused schools. CMP acknowledged women’s contributions to society through organizing Mother’s Day, International Women Day and encourages women in the community to participate in schools’ day to day matters, SMPs, and SIPs. 5.1.1: Orientation of DEOs and TOs on Gender Mainstreaming Integrated with Consolidation Workshops (Linked with 2.3.2) CMP will integrate gender sensitization sessions for district officials into their training on School Consolidation, Strategies to increase girls enrolment and orientation on EMOs at the cluster level. The participants will be the DEOs, TEOs. The session will be integrated with activity 2.3.2.

5.1.2: Community Dialogue to Address the Girls’ Dropout/ Retention CMP will conduct 24 community dialogues for the inclusion of women in SMCs and sub-committees. These dialogues will result in increased women membership in SMCs and sub-committees which will have positive impact on girls’ retention in schools and reduction in dropouts.

Output

Two hundred district officials gender sensitized.

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CMP will continue these dialogues in Year VII to address the dropout and absenteeism of girls. These dialogues will be conducted at the cluster level. CMP will conduct 24 sessions in all CMP districts, especially in those schools where girls’ high dropout has been noted.

5.1.3: Support in Policy Reforms for Women Inclusion in SMCs Restructuring, Female Teachers, Mix Schools Policy, Girls’ Scholarship. GOS has taken several initiatives to mainstream gender in education policies. CMP supports all such initiatives and will continue to provide technical support to SELD and RSU to advance gender mainstreaming in the education sector. CMP will continue to work on the SMC policy implementation with RSU to increase women membership in SMCs as well as increase the number of female teachers. CMP will facilitate girl students on RSU scholarship policy.

Output

Women’s participation in SMC executive committees/ sub-committees increased.

6. COMMUNICATION AND OUTREACH

CMP’s communication plan focuses on highlighting program achievements in line with the overall communication strategy and objectives of SBEP. The activities are realistic and achievable, keeping in view the financial limitations. However, more focus will be given to outcome-based communications activities. The plan will help to increase community awareness about CMP and improve visibility of activities at the field level. Besides improving overall visibility, program support will continue for the field-based activities to raise community awareness and increase their knowledge about importance of girls’ education, help bring back out of school children to school. Activities such as enrollment campaigns/walks, school days and celebrations of international days will be organized and highlighted through media coverage in national and regional media. All communication materials will follow USAID branding and marking guidelines and messages will be designed in harmony with overall SBEP communications strategy. The communication plan will also assist components leads, activity managers, and the regional office in achieving their visibility and advocacy goals. For Years VII and VIII, the communication work plan has been segregated into three sections. Details are given below: 6.1 Outreach and Awareness Campaign 6.1.1: Radio Programs (USAID) USAID has a contract with radio FM 101 and organizes a 30-minute talk show every Thursday. All USAID-funded projects are provided with an opportunity to avail this free show. CMP has been participating in these shows in the past. For Year VII and VIII, it is planned to secure four slots to discuss program activities. Component leads/activity managers are participating in these shows and discuss the topic/subject depending on the relevance of the topic of the talk show.

Output

Participated in eight radio programs during two years under USAID contract with FM 101.

There will be one program per quarter.

Output

Gender equity promoted in every intervention at all levels in CMP targeted districts.

Female participation increased in SMCs.

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6.1.2: Produce Success Stories of Beneficiaries During the course of work plan Year VII, beneficiary stories are collected which show project impact. These are included in the quarterly report, however, to disseminate these successes to a wider audience, a 15-20 pages booklet with high resolution relevant pictures, will be published. The publication will be trilingual (English, Urdu, and Sindhi) so the message can reach a wide audience.

Output

Success stories collected, translated and printed in the form of a book and disseminated to stakeholders.

6.1.3: Pictorial Coffee Table Booklet Since the inception of the program, different pictures have been captured. In order to showcase the program in pictorial form to wider audience, a 25 – 30 pages pictorial coffee table booklet will be published in the last year of the program. The publication will include high resolution pictures of CMP’s numerous activities with relevant captions.

Output

Pictorial coffee table booklet printed and disseminated to stakeholders.

6.1.4: Preparation of Visibility Material for Events and Workshops CMP, in coordination with PMIU and USAID, will continue to assist in the preparatory work required to organize events. Material (backdrop, standees, plaque, and cards) prepared for these events and ceremonies will follow USAID branding and graphic manual guidelines. Coordination with PMIU and USAID is key in successful organization of these ceremonies

Output

Assistance provided in event management and communication material development.

6.1.5.: Giveaways CMP has been participating in various public events, setting up advocacy stalls and information desks during school openings and other associated events. In order to use these opportunities and to increase visibility, CMP will produce 2 giveaways which will carry USAID logo and CMP related key messages. This material will not only be used for free distribution during the events but also as a tool to enhance public relations at the district level.

Output

Two giveaways produced and disseminated to concerned stakeholders.

6.1.6.: Video Testimonials CMP shall be working in two set of districts (i.e.; one set of the districts where program started in 2013 and other set where program is expanded in Years VII and VIII). CMP will capture testimonials/view of the people (from impact perspective in existing districts and from baseline point of view in newly added 29 districts). These views can serve as pre and post intervention reflection from very grass-root level. CMP will do in-house production and editing of the two videos with a very minimal technical assistance, like voice-over or studio rented from external sources. These testimonials will be made available to USAID, GOS and Blumont headquarters.

Output

Two video testimonials captured, produced and disseminated to concerned stakeholders. 6.2 Media Activities 6.2.1: Production of Video Documentaries (In-house)

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CMP plans to develop three video documentaries using in-house resource/capacity to capture program achievements. Each documentary will highlight outcome a component and/or cross cutting sections. The videos would be used on social media as well as during various meetings, inauguration ceremonies and workshops. The material will be used as advocacy and information sharing tool with larger audience including donors, host government, line departments, media, and general public.

Output

Three video documentaries developed to highlight the outcome of components. 6.2.2.: Media Visits Keeping in view successful media trips to CMP target districts, which generated significant media coverage in print, electronic and digital media, CMP will plan three media visits in Years VII and VIII. CMP, in collaboration with USAID and PMIU, will continue to engage with print and electronic media channels through these media visits. Selected groups of journalists will be invited to constructed as well as non-constructed schools to showcase them quality and facilities in the new schools as well as learning outcome of students as a result of CMP’s efforts. The print articles, video packages, and news reports produced by the media will be shared through social media to reach out to wider audiences. CMP will conduct these trips to highlight CMP work under the overall SBEP umbrella.

Output

Three media visits organized. 6.2.3: Coordinated Media Visits with EMOs CMP efforts in engaging with national level journalists have brought results in the form of positive media coverage of SBEP. This has also triggered interest in communications representatives of the EMOs and they have requested collaboration for joint media visits to their schools. This is important as EMO communication focal persons as well as the CMP communications section have their individual contacts and strengths in journalist community, combining our forces together, it is expected that the benefit will be doubled with minimum expenses.

Output

Three media visits organized in partnership with EMOs.

6.2.4.: Development of Social Media Content for SBEP and Blumont Facebook/Twitter The practice to post current happenings will continue as CMP will prepare posts related to its activities for SBEP social media channels. These messages will also be forwarded to Blumont headquarters for uploading on website and social media accounts.

Output

Regular social media posts developed and uploaded on official accounts of SBEP and Blumont.

6.3 Program Support 6.3.1.: Provide Support for Monthly, Quarterly Reports and Annual Report CMP develops weekly, monthly, quarterly and annual progress reports. These reports are shared with USAID and also uploaded on PakInfo. Communication section will provide support to program team to ensure branding and marking as per USAID guidelines.

Output

USAID branding and marking ensured in all reporting. 6.3.2.: Develop Info-graphics CMP will use an artistic tool (canvas) to develop visually appealing info-graphics to capture and disseminate the program’s progress in a more creative way. CMP has already piloted this tool and revised its fact sheet. In Years VII and VIII, two info-graphic pack will be developed, including one

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infographic for each component. This will also help low literate audiences to understand the activity flow and outcome with the help of icons.

Output

Two info-graphic packs developed on program achievements.

6.3.3: Support PMIU, USAID Communications and SBEP Partners in joint Communications Activities CMP will continue to support joint activities in partnership with PMIU, USAID and other SBEP partners. It will be ensured that SBEP/USAID communications strategy is reflected in all campaigns and joint activities without compromising other partners’ identity.

Output

USAID branding, graphics manual, and SBEP communication strategy followed during all communication products.

7. MONITORING AND EVALUATION 7.1 Update and revise M&E Plan 7.1.1: Update and Revise Monitoring and Evaluation Plan (If SBEP M&E Plan Incorporate Changes)-Matrix and Narrative CMP’s Monitoring and Evaluation Plan (MEP) is derived from the SBEP logical framework and focused on output and outcome level indicators to measure performance. The MEP illustrates how data will be collected and used to manage the program. The document provides an overview of CMP, summarizes the theory of change and results framework, and presents the specific indicators and methodology that will be employed to test this theory during the life of the program. MEP provide a thorough explanation of the program’s monitoring and evaluation system. The MEP is comprised of the following sections: 1) Background; 2) CMP Results Framework highlighting the relationship between the CMP and the development hypotheses; 3) Critical Assumptions; 4) Data Management Processes and Data Quality describing the monitoring process in terms of data management and quality control; 5) CMP Evaluative Events to outline surveys and evaluation; 6) Indicator table detailing each indictor and method for collecting data; and 7) Performance Indicator Reference Sheets. During Year VII, CMP’s MEP will go through a continuous updating and review process to incorporate and update indicators’ definitions, frequency of reporting and will be shared with management for review before submission to USAID for approval.

7.1.2: Implementation of MEP, Perform Routine Monitoring, and Related Compliances The MEP is a management tool designed the CMP management team, partners and USAID use to plan and manage the process of assessing and reporting progress towards achieving the stated program goal and objectives. It is a critical tool for planning, managing, and documenting the management of performance data. The CMP MEP serves to:

Present and explain the results framework;

Detail data management processes as a reference for CMP staff and as a requirement to meet quality standards for data management;

Specify data quality process to meet USAID quality standards;

Output

MEP narration and matrix updated as required.

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Incorporate relevant data collection requirements into activities to meet both USAID reporting obligations and management information needs; and

Plan potential related evaluative work to supplement Final Performance Report.

The MEP contributes to the effectiveness of the performance monitoring system by assuring that comparable data will be collected on a regular and timely basis. The indicator tracking table is used to document indicator definitions, sources, and methods of data collection increases the likelihood that comparable data will be collected over time. The MEP supports reliable data collection by documenting the frequency and schedule of data collection and assigning responsibilities to designations within the program rather than specific individuals.

Output

Performance Indicators data tracked and updated.

7.1.3: Collect, Review and Submit Performance Data for MSF Indicators on PakInfo CMP will track outcome and output indicators. Outcome indicators capture and quantify program results in terms of its main components, like SMCs implementing school improvement plan and social mobilization plan and children nutritional status. Indicator data will be aggregated in CMP Data Bank/MIS and reported on PakInfo on a quarterly and annual basis.

Output

Aggregated MSF data is prepared, reviewed, analyzed and uploaded on PakInfo.

7.1.4: Indicators Data Collection, Review and Consolidation MEP contributes to the effectiveness of the performance monitoring system by assuring that comparable data will be collected on a regular and timely basis. The indicator tracking table is used to document indicator definitions, sources, and methods of data collection increases the likelihood that comparable data will be collected over time. The MEP supports reliable data collection by documenting the frequency and schedule of data collection and assigning responsibilities to designations within the program rather than specific individuals.

Output

CMP Management Information System (MIS) updated.

Key Performance Indicators data updated and reported on quarterly and annual frequency as described in MEP matrix.

7.2. Support in Develop, Update and Implement Project Database 7.2.1: Support in the Development and Implementation of Project Databases and Related Data Analysis and Reporting CMP has developed and customized a MIS that can address CMP’s requirement for documenting and reporting ongoing activities as well as periodic indicators. The MIS and data analysis, reporting, and quality control entails:

Data collection and entry;

Data cleaning, errors rectification and process monitoring;

Data uploading;

Data analysis and reporting;

Maintaining CMP Data Bank/MIS and Data Use; and

Data Management and Quality Control Assessments.

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Output

Centralized CMP-Data Bank/MIS updated.

7.2.2: Conduct Orientation Session on Data Collection, Management, Reporting and Learning To improve capacity, orient the field team, and share learning, CMP will organize sessions on the MEP, data reporting, and the data management system. During each, session materials, guidelines, checklists and learning from diverse field staff will be shared. This will contribute to the collection and reporting of quality data to meet USAID data quality standards and guidelines.

7.3. Support to SBEP M&E Team 7.3.1: Coordinate M&E activities with SBEP M&E team CMP will provide support and assistance to SBEP stakeholders including; PMIU for their quarterly joint monitoring visits to CMP target schools to verify CMP reported KPIs data. CMP will also share feedback on joint monitoring draft reports and share improvements highlighted in these reports with program team to take corrective measures if required.

Output

Coordinated and supported PMIU joint quarterly monitoring visits to CMP target schools.

7.3.2: Facilitation for PMIU-SBEP Monthly Bulletin CMP will develop monthly progress report against each performance indicator and share with PMIU for their monthly bulletin.

Output

Monthly progress reports shared with PMIU for SBEP monthly bulletins.

7.4. Program Support 7.4.1: Facilitate for CMP Reporting Requirement Effective, accurate, and timely reporting is one of the major contract deliverables. To achieve this task, CMP will develop weekly, monthly, quarterly and annual progress reports. The reports will include process, output and outcome level details, quantitative and qualitative aspects as well as progress made against MSF and non-MSF indicators. The reports will primarily be shared with the USAID COR and also to be uploaded on PakInfo. CMP will produce data summaries of all activities using, verified data of MIS and M&E collects all required MOVs.

Output

Monthly, Quarterly and Annual progress reports data verified on the basis of MOVs.

7.4.2: Support for Collection and Dissemination of Lessons Learned/Best Practices to the Donor, Local Stakeholders, and Partner Organizations Capturing lessons learned during life of the project is critical and needs to be strongly encouraged by the project managers. Whether these lessons learned used to prepare for current projects or for identifying project management process improvements, even to learn from project failures as well as project successes. Lessons learned are the documented information that reflects both the positive and negative experiences of a project and good for the team, organization, existing and future projects.

Output

Three refresher sessions conducted for field staff on Data Collection, Management, Reporting and Learning.

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CMP will identify and collect lessons learned and best practices by involving all key players including stakeholders, communities, and project team members through structured and unstructured processes to ensure collaborative collection of lesson learning through meeting, workshop or key informant interviews. Collected data will be summarize on agreed upon lesson learned format to draft lessons learned document which will be reviewed, and the final document will be disseminated. A summarized process is given below.

Output

Data on lessons learned and best practices shared with relevant staff and stakeholders.

8. PROGRESS REPORTING In FY VII and VIII, four quarterly report, two annual reports, and one final report, four quarterly financial reports, four quarterly accrual reports, and five quarterly PakInfo reports will be submitted to USAID.

Output

Two Annual Progress Report.

Five Quarterly Progress Reports.

Seven Quarterly Financial Reports.

Seven Quarterly Accrual Reports.

Six Quarterly PakInfo Reports.

Fourteen Monthly Progress Updates.

9. SUSTAINABILITY The focus of Years VII and VIII is to sustain these programmatic initiatives beyond the life of the project. The major areas where CMP focuses on sustainability in Year VII are: i) Strengthening the PPP Node to sustain the EMO component of CMP and support high quality education delivery in SBEP construction schools; ii) Building the capacity of DOE staff so that they may continue important activities in the implementation of GOS reform of consolidation, merging and upgrading the schools, iii) Continuing the sensitization and capacity building of school teachers and community members in the preparation and yearly updating of SMPs and SIPs, which play a vital role in the betterment of schools. Based on CMP’s experience over the past six years, the following project initiatives will be strengthened so that SELD can scale them up after project closeout:

Capacity building for SMC and Executive Committee members to better understand their roles in improving the quality of education;

Continue to expand the membership of general body and executive committees by including women and marginalized people in these decision-making bodies;

Engagement of SMC sub-committees in various school activities;

Regular village-level SMC meetings to improve school progress;

Development, implementation, and updating of SIPs and SMPs; and

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Continuation of working of SMCs’ sub-committees at the local level and raising the awareness of communities through enrollment campaigns, community recognition days, and other community-based activities to create the demand for education, to increase girls’ enrollment, and to ensure students’ retention.

CMP has already developed training materials and manuals to build the capacity of community members. To add to this, CMP will also prepare a video outlining the entire programmatic process, from first contact with communities to their engagement and involvement, capacity building and empowerment, and handing over for decision making. The short video, in conjunction with the training manuals will be handed over to SELD and RSU, and will guide the concerned officials on how best to pursue community engagement in the education and schooling of the province. In Year VII, CMP has planned Peer Learning trainings so that these videos and manuals are put to use and can demonstrate their utility to continue beyond the life of project. To sustain targets, CMP will organize/conduct the following activities outlined in sections 9.1, 9.2, and 9.3.

CMP will assist and provide technical assistance to the PPP Node through CMP’s PPP staff in overall implementation of EMO reforms. Technical assistance will range from conducting orientations on the procurement mechanism to the overall management of the procurement process, documentation and technical expertise required to outsource schools and implement the EMO policy. There has been a challenge in hiring PPP Node staff. Unfortunately, the PPP Node has had only one technical person onboard for the last five years. However, CMP will push SELD to hire additional PPP Node staff as soon as possible. The strengthening and sustainability of EMO reforms is directly linked to the institutional strengthening of the PPP Node. The Provincial Government funds the PPP Node through the current budget (salary and non-salary heads) annually. SELD has advertised the sanctioned positions twice, following the GOS‘ rules and regulations, but the required staff could not be hired due to procedural reasons. CMP will continue to advocate and provide technical assistance to SELD to engage human resources for the PPP Node to ensure the sustainability of EMO reforms. It is also encouraging to note that SBEP’s implementation through different components/projects/programs has strengthened the skills available in the market that GOS can utilize. These current/former officers of SBEP constitute a potential pool of interested candidates GOS can engage, while following the relevant laws and rules. CMP will continue to support GOS/SELD in the institutional strengthening of the PPP Node by:

Advocating and assisting GOS/SELD in identifying the most appropriate hiring process for vacant positions at the PPP Node;

Follow-up with GOS authorities and provide technical assistance to ensure that identified steps for engaging new staff are implemented;

Keep USAID informed about emerging challenges in the institutionalization of EMO reforms and suggest possible options to address these challenges; and

Provide extensive technical assistance in the onboarding and orientation process of newly hired staff for the PPP Node.

9.1: Showcasing CMP’s Achievements

CMP will organize an event to highlight the best practices and showcase key accomplishments to relevant stakeholders. During this event, CMP will also disseminate reports developed highlighting key outcomes/impact.

Output

CMP progress sharing event organized.

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9.2: Facilitate SELD in conducting workshop for stakeholders on CMP's Community Mobilization approach

CMP will provide facilitation to SELD in conducting a workshop for stakeholders to disseminate the community mobilization approach to foster sustainability beyond the life of CMP.

Output

Facilitation provided to SELD in conducting workshop.

9.3: Follow up meetings with Secretary SELD

CMP will continue to engage the senior leadership of SELD, particularly the Secretary, to seek policy and implementation level guidance and support as and when required. These meetings will allow CMP to streamline the project execution process.

Output

CMP held quarterly meetings with Secretary SELD for smooth implementation of program activities.

10. COORDINATION OF PROGRAM ACTIVITIES To support SBEP and implement CMP, the project will work hand-in-hand with relevant stakeholders in Year VII. The following is an illustrative list of specific key partners and stakeholders: Government Line Departments

Program Management and Implementation Unit (PMIU)

Reform Support Unit (RSU)

Department of Education (DOE)

District Administration (DA) Non-Government SBEP Partners

Architect and Engineering (A/E)

Halcrow Pakistan