USAMRMC MILITARY USAMRMC MILITARY

AWARDS PROGRAMAWARDS PROGRAM

OVERVIEWOVERVIEW 1. CURRENT COMMAND POLICY ON 1. CURRENT COMMAND POLICY ON

AWARDSAWARDS 2. COMMAND SUSPENSES ON AWARDS2. COMMAND SUSPENSES ON AWARDS 3. LETTER OF LATENESS3. LETTER OF LATENESS 4. EXPEDITE OF AWARDS4. EXPEDITE OF AWARDS 5. USAMRMC AWARDS BOARD PROCESS5. USAMRMC AWARDS BOARD PROCESS 6. GUIDE ON HOW TO WRITE 6. GUIDE ON HOW TO WRITE

JUSTIFICATIONS JUSTIFICATIONS 7. EXAMPLE DA FORM 638 - (PDF)7. EXAMPLE DA FORM 638 - (PDF) 8. QUESTION/ANSWER SESSION8. QUESTION/ANSWER SESSION

WHY GIVE AWARDS?WHY GIVE AWARDS? AWARDS ARE GIVEN TO RECOGNIZE SOLDIERS AWARDS ARE GIVEN TO RECOGNIZE SOLDIERS

FOR VALOR, MERITORIOUS SERVICE, AND FOR VALOR, MERITORIOUS SERVICE, AND ACHIEVEMENT. IT'S OUR FORMAL WAY OF ACHIEVEMENT. IT'S OUR FORMAL WAY OF THANKING THEM AND RECOGNIZING THEM FOR THANKING THEM AND RECOGNIZING THEM FOR THEIR OUTSTANDING CONTRIBUTIONS TO THE THEIR OUTSTANDING CONTRIBUTIONS TO THE ARMY'S SUCCESS IN MISSION ACCOMPLISHMENT. ARMY'S SUCCESS IN MISSION ACCOMPLISHMENT. AWARDS GIVEN TO DESERVING SOLDIERS AWARDS GIVEN TO DESERVING SOLDIERS INCREASE ESPRIT DE CORPS IN THE UNIT AND INCREASE ESPRIT DE CORPS IN THE UNIT AND PROVIDE OTHER SOLDIERS THE NECESSARY PROVIDE OTHER SOLDIERS THE NECESSARY INCENTIVE TO GO ABOVE AND BEYOND THEIR INCENTIVE TO GO ABOVE AND BEYOND THEIR DAY-TO-DAY RESPONSIBILITIES THUS DAY-TO-DAY RESPONSIBILITIES THUS CONTRIBUTING TO THE SUCCESS OF THE UNIT.CONTRIBUTING TO THE SUCCESS OF THE UNIT.

COMMAND POLICY FOR COMMAND POLICY FOR AWARD AWARD

RECOMMENDATIONSRECOMMENDATIONS THE COMMANDER, HEADQUARTERS, U.S. THE COMMANDER, HEADQUARTERS, U.S.

ARMY MEDICAL COMMAND (MEDCOM) HAS ARMY MEDICAL COMMAND (MEDCOM) HAS ESTABLISHED THAT ALL APPROVED ESTABLISHED THAT ALL APPROVED AWARDS AWARDS WILLWILL BE PRESENTED BEFORE BE PRESENTED BEFORE THE INDIVIDUAL’S PERMANENT CHANGE THE INDIVIDUAL’S PERMANENT CHANGE OF STATION OR RETIREMENT.OF STATION OR RETIREMENT.

AWARD TIMELINESSSAWARD TIMELINESSS

AWARD RECOMMENDATIONS SUBMITTED FOR AWARD RECOMMENDATIONS SUBMITTED FOR MERITORIOUS SERVICE BASED ON RETIREMENT MERITORIOUS SERVICE BASED ON RETIREMENT WILL BE SUBMITTED SO THAT THEY MAY BE WILL BE SUBMITTED SO THAT THEY MAY BE PROCESSED TO CONCLUSION PRIOR TO THE PROCESSED TO CONCLUSION PRIOR TO THE REQUESTED PRESENTATION DATE. REQUESTED PRESENTATION DATE.

TO DETERMINE THE PRESENTATION DATE, THE TO DETERMINE THE PRESENTATION DATE, THE RECOMMENDER MUST TAKE INTO ACCOUNT THE RECOMMENDER MUST TAKE INTO ACCOUNT THE SOLDIER’S REQUESTED RETIREMENT DATE, SOLDIER’S REQUESTED RETIREMENT DATE, NUMBER OF DAYS OF ANY TRANSITION LEAVE , NUMBER OF DAYS OF ANY TRANSITION LEAVE , AND AUTHORIZED TRAVEL/TRANSITION AND AUTHORIZED TRAVEL/TRANSITION PROCESSING TIME.PROCESSING TIME.

RULES FOR PROCESSING RULES FOR PROCESSING AWARD AWARD

RECOMMENDATIONSRECOMMENDATIONSPLACEMENT IN OFFICIAL PLACEMENT IN OFFICIAL

CHANNELS IS DEFINED AS CHANNELS IS DEFINED AS “SIGNED BY THE INITIATING “SIGNED BY THE INITIATING OFFICIAL AND ENDORSED BY A OFFICIAL AND ENDORSED BY A HIGHER OFFICIAL IN THE CHAIN HIGHER OFFICIAL IN THE CHAIN OF COMMAND”OF COMMAND”

COMMAND SUSPENSES COMMAND SUSPENSES ON MILITARY AWARDSON MILITARY AWARDS

RECOMMENDATIONS REQUIRING ACTION RECOMMENDATIONS REQUIRING ACTION BY MEDCOM OR HIGHER AUTHORITY BY MEDCOM OR HIGHER AUTHORITY SHOULD ARRIVE NO LATER THAN 120 SHOULD ARRIVE NO LATER THAN 120 DAYS PRIOR TO THE PRESENTATION DATE. DAYS PRIOR TO THE PRESENTATION DATE. ANY AWARDS SUBMITTED AFTER 120 ANY AWARDS SUBMITTED AFTER 120 DAYS REQUIRE A LETTER OF LATENESS!DAYS REQUIRE A LETTER OF LATENESS!

ALL OTHER RECOMMENDATIONS SHOULD ALL OTHER RECOMMENDATIONS SHOULD BE APPROVED OR DISAPPROVED WITHIN BE APPROVED OR DISAPPROVED WITHIN THE COMMAND CHANNELS WITHIN 90 THE COMMAND CHANNELS WITHIN 90 DAYS OF INITIATION.DAYS OF INITIATION.

EXPEDITESEXPEDITES

ALL REQUESTS FOR ALL REQUESTS FOR EXPEDITES MUST BE EXPEDITES MUST BE

PRE-APPROVED BY THE PRE-APPROVED BY THE DCSPER AND OR THE DCSPER AND OR THE

COMMANDER BEFORE IT COMMANDER BEFORE IT IS PROCESSED! IS PROCESSED!

USAMRMC BOARD USAMRMC BOARD PROCESSPROCESS

AWARD IS RECEIVED AND QUALITY CHECKEDAWARD IS RECEIVED AND QUALITY CHECKED

PRE POSITIONED FOR THE NEXT AVAILABLE BOARDPRE POSITIONED FOR THE NEXT AVAILABLE BOARD

AWARD IS ELECTRONICALLY FORWARDED TO BOARD AWARD IS ELECTRONICALLY FORWARDED TO BOARD MEMBERS – WEEK TO VOTE!MEMBERS – WEEK TO VOTE!

THE RESULTS ARE TALLIED AND THE AWARDS ARE THE RESULTS ARE TALLIED AND THE AWARDS ARE PACKAGED FOR THE CG’S REVIEW AND PACKAGED FOR THE CG’S REVIEW AND APPROVAL/DISAPPROVAL APPROVAL/DISAPPROVAL

THE AWARDS PACKAGE IS ROUTED TO THE CGTHE AWARDS PACKAGE IS ROUTED TO THE CG

THE AWARDS ARE RETURNED TO DCSPER OFFICE FOR THE AWARDS ARE RETURNED TO DCSPER OFFICE FOR FINAL PROCESSING AND DISTRIBUTION FINAL PROCESSING AND DISTRIBUTION

AWARD CAN BE GIVEN AWARD CAN BE GIVEN FOR: FOR:

RETIREMENT – RECOMMENDED TO COVER RETIREMENT – RECOMMENDED TO COVER THE LAST 10 YEARSTHE LAST 10 YEARS

SERVICE/PCSSERVICE/PCS

ACHIEVEMENTACHIEVEMENT

HEROISMHEROISM

AWARD AWARD RECOMMENDATIONS RECOMMENDATIONS

JUSTIFICATION JUSTIFICATION THE NARRATIVE JUSTIFICATION IS THE THE NARRATIVE JUSTIFICATION IS THE

MOST IMPORTANT SECTION OF THE MOST IMPORTANT SECTION OF THE RECOMMENDATIONRECOMMENDATION..

THE NARRATIVE FOR AN LOM IS LIMITED THE NARRATIVE FOR AN LOM IS LIMITED TO ONE PAGE. IT MUST BE SINGLE SPACE TO ONE PAGE. IT MUST BE SINGLE SPACE

PROPOSED CITATION PROPOSED CITATION

THE CITATION IS AN ACCOUNT WHICH THE CITATION IS AN ACCOUNT WHICH WILL BE CHERISHED BY THE SERVICE WILL BE CHERISHED BY THE SERVICE MEMBER AND IS A SOURCE OF PRIDE TO MEMBER AND IS A SOURCE OF PRIDE TO THEIR FAMILIES.THEIR FAMILIES.

WE ARE TELLING A STORY TO EVERYONE WE ARE TELLING A STORY TO EVERYONE ABOUT WHAT THE PERSON RECEIVING THE ABOUT WHAT THE PERSON RECEIVING THE AWARD HAS DONE. AWARD HAS DONE.

PROPOSED CITATION PROPOSED CITATION TIPS MSM AND BELOW TIPS MSM AND BELOW

THE THE BEGINNING SENTENCE SHOULD BEGINNING SENTENCE SHOULD READREAD, “MERITORIOUS , “MERITORIOUS SERVICE/ACHIEVEMENT AS (JOB TITLE SERVICE/ACHIEVEMENT AS (JOB TITLE ANDAND OFFICE OR DEPARTMENT.)” OFFICE OR DEPARTMENT.)” BODY OF BODY OF CITATIONCITATION, AND THEN THE , AND THEN THE ENDING ENDING SENTENCESENTENCE.” YOUR EXEMPLARY .” YOUR EXEMPLARY PERFORMANCE OF DUTY REFLECTS GREAT PERFORMANCE OF DUTY REFLECTS GREAT CREDIT UPON YOU, THE UNITED STATES CREDIT UPON YOU, THE UNITED STATES ARMY MEDICAL RESEARCH AND MATERIEL ARMY MEDICAL RESEARCH AND MATERIEL COMMAND, AND THE UNITED STATES COMMAND, AND THE UNITED STATES ARMY. ARMY.

PROPOSED CITATION TIPS PROPOSED CITATION TIPS ON THE PROPOSED CITATION FOR AWARDS ON THE PROPOSED CITATION FOR AWARDS

HIGHER THAN AN MSM LEAVE ITEM 21 HIGHER THAN AN MSM LEAVE ITEM 21 BLANK. FOR MSM AND BELOW, LIMIT THIS BLANK. FOR MSM AND BELOW, LIMIT THIS ITEM TO NO MORE THAN 6 LINES ITEM TO NO MORE THAN 6 LINES

FOR LOM’S THE PROPOSED CITATION IS FOR LOM’S THE PROPOSED CITATION IS INCLUDED AS AN ENCLOSURE WITHIN THE INCLUDED AS AN ENCLOSURE WITHIN THE DA FORM 638 (PDF version)DA FORM 638 (PDF version)

PROPOSED CITATION TIPS PROPOSED CITATION TIPS FOR RETIREMENT FOR RETIREMENT

FOR THE MSM RETIREMENT AWARD FOR FOR THE MSM RETIREMENT AWARD FOR TOTAL SERVICE, THE TOTAL SERVICE, THE BEGINNING BEGINNING SENTENCE SHOULD READSENTENCE SHOULD READ, “MERITORIOUS , “MERITORIOUS SERVICE IN POSITIONS OF GREAT SERVICE IN POSITIONS OF GREAT RESPONSIBILITY ENDING AS (JOB TITLE RESPONSIBILITY ENDING AS (JOB TITLE ANDAND DEPARTMENT) DEPARTMENT) BODY OF THE CITATIONBODY OF THE CITATION, , THEN THE THEN THE ENDING SENTENCE ENDING SENTENCE YOUR YOUR EXEMPLARY PERFORMANCE OF DUTY WAS IN EXEMPLARY PERFORMANCE OF DUTY WAS IN KEEPING WITH THE HIGHEST TRADITIONS OF KEEPING WITH THE HIGHEST TRADITIONS OF MILITARY SERVICE REFLECTING GREAT MILITARY SERVICE REFLECTING GREAT CREDIT ON …CREDIT ON …

TIME LIMITATIONSTIME LIMITATIONSAWARD RECOMMENDATIONS MUST AWARD RECOMMENDATIONS MUST

BE TIMELY BE TIMELY - WITHIN 2 YRS OF ACT, ACHIEVEMENT, OR SERVICE BEING - WITHIN 2 YRS OF ACT, ACHIEVEMENT, OR SERVICE BEING

HONOREDHONORED

EXCEPTIONSEXCEPTIONS - PURPLE HEART- PURPLE HEART - POW/MIA/MEDICALLY INCAPACITATED- POW/MIA/MEDICALLY INCAPACITATED

LOST RECOMMENDATIONSLOST RECOMMENDATIONS

MUST SHOW PROOF OF SUBMISSION THRU MUST SHOW PROOF OF SUBMISSION THRU MILITARY CHANNELSMILITARY CHANNELS

MUST SHOW PROOF OF THE LOSS OR FAILURE TO MUST SHOW PROOF OF THE LOSS OR FAILURE TO

ACT ON THE RECOMMENDATION THRU ACT ON THE RECOMMENDATION THRU INADVERTENCEINADVERTENCE

REQUIRES HRC COORDINATION WITH SECRETARY REQUIRES HRC COORDINATION WITH SECRETARY OF THE ARMY TO APPROVE/DISAPPROVE EACH OF THE ARMY TO APPROVE/DISAPPROVE EACH RECOMMENDATIONRECOMMENDATION

INTERIM AWARDSINTERIM AWARDS MEDCOM DISCOURAGES THE USE OF MEDCOM DISCOURAGES THE USE OF

INTERIM AWARDS INTERIM AWARDS

GIVEN WHEN AWAITING FINAL APPROVAL ON GIVEN WHEN AWAITING FINAL APPROVAL ON RECOMMENDATION FOR A HIGHER AWARDRECOMMENDATION FOR A HIGHER AWARD

- EXAMPLE RECOMMENDED AWARD LOM, INTERIM AWARD - EXAMPLE RECOMMENDED AWARD LOM, INTERIM AWARD MSMMSM

REVOCATION WHEN HIGHER AWARD IS REVOCATION WHEN HIGHER AWARD IS

APPROVEDAPPROVED

IMPACT AWARDSIMPACT AWARDS AN IMPACT AWARD DOES NOT EXIST IN AR AN IMPACT AWARD DOES NOT EXIST IN AR

600-8-22 (MILITARY AWARDS). 600-8-22 (MILITARY AWARDS).

WHEN AN INDIVIDUAL HAS PERFORMED WHEN AN INDIVIDUAL HAS PERFORMED AN ACT WELL ABOVE THE EXPCTED DUTY AN ACT WELL ABOVE THE EXPCTED DUTY PERFORMANCE, THIS QUALIFIES AS AN PERFORMANCE, THIS QUALIFIES AS AN ACHIEVEMENT AWARD, NOT AN IMPACT ACHIEVEMENT AWARD, NOT AN IMPACT AWARD.AWARD.

APPROVAL AUTHORITIESAPPROVAL AUTHORITIESAWARDAWARD TYPETYPE APPROVAL APPROVAL

AUTHAUTHDSMDSM ALLALL HQDAHQDA

LOMLOM ETS/PCS/ACH/SVCETS/PCS/ACH/SVC HQDAHQDA

LOMLOM RETRET TSGTSG

SMSM HEROISMHEROISM HQDAHQDA

MSMMSM ALLALL MG & ABOVEMG & ABOVE

ARCOMARCOM ALLALL COL & ABOVECOL & ABOVE

AAMAAM ALLALL LTC & ABOVELTC & ABOVE

PROCESSING TIME LINESPROCESSING TIME LINES

TYPETYPE APPROVAL APPROVAL AUTHAUTH

PROCESS TIMEPROCESS TIME

LOM - PCSLOM - PCS HRCHRC 120 DAYS120 DAYS

LOM - RETLOM - RET MEDCOM MEDCOM COMMANDERCOMMANDER

120 DAYS120 DAYS

MSMMSM MRMC COMMANDERMRMC COMMANDER 9090

ARCOM/AAMARCOM/AAM UNIT COMMANDERUNIT COMMANDER 6060

RULES FOR PROCESSING RULES FOR PROCESSING AWARD AWARD

RECOMMENDATIONSRECOMMENDATIONS LOM’S MUST BE GENERATED AND LOM’S MUST BE GENERATED AND

PROCESSED COMPLETELY THROUGH G1 PROCESSED COMPLETELY THROUGH G1 ON A DA FORM 638 (PDF version). ON A DA FORM 638 (PDF version). MEDCOM WILL NOT ACCEPT ANY OTHER MEDCOM WILL NOT ACCEPT ANY OTHER VERSIONS.VERSIONS.

RULES FOR PROCESSING RULES FOR PROCESSING AWARD AWARD

RECOMMENDATIONSRECOMMENDATIONS PROPERLY EXECUTED AWARD PROPERLY EXECUTED AWARD

RECOMMENDATIONS WILL INCLUDE THE RECOMMENDATIONS WILL INCLUDE THE FOLLOWING:FOLLOWING:

1.1. DA FORM 638. (PDF VERSION)DA FORM 638. (PDF VERSION)2.2. NARRATIVE JUSTIFICATION (LOM and higher).NARRATIVE JUSTIFICATION (LOM and higher).3.3. PROPOSED CITATION.PROPOSED CITATION.4.4. ORB OR ERB AS ATTACHMENT.ORB OR ERB AS ATTACHMENT.

COMMON MISTAKES ON COMMON MISTAKES ON AWARD AWARD

RECOMMENDATIONSRECOMMENDATIONS1.1. BLOCK 3 - SSN WRONGBLOCK 3 - SSN WRONG2.2. BLOCK 8 - PREVIOUS AWARDS NOT ACCURATEBLOCK 8 - PREVIOUS AWARDS NOT ACCURATE3.3. BLOCK 10 - OAK LEAF CLUSTER NOT INDICATEDBLOCK 10 - OAK LEAF CLUSTER NOT INDICATED4.4. BLOCK 11 – PERIOD OF AWARD FOR RETIREMENT TOO LONGBLOCK 11 – PERIOD OF AWARD FOR RETIREMENT TOO LONG5.5. BLOCK 12a – REASON FOR AWARDBLOCK 12a – REASON FOR AWARD6.6. BLOCK 12b – INTERIM AWARD (YES – BLOCK IS EMPTY)BLOCK 12b – INTERIM AWARD (YES – BLOCK IS EMPTY)7.7. BLOCK 13 – PROPOSED PRESENTATION DATE IS BLANKBLOCK 13 – PROPOSED PRESENTATION DATE IS BLANK8.8. BLOCK 20 – LOM IN MSM AND BELOW BULLET FORMAT/ BLOCK 20 – LOM IN MSM AND BELOW BULLET FORMAT/

OPENING CLOSING SENTENCES WRONGOPENING CLOSING SENTENCES WRONG9.9. BLOCK 21 – CITATION CONTAINS UNIT NAME, PERIOD OF BLOCK 21 – CITATION CONTAINS UNIT NAME, PERIOD OF

AWARD – NO “MEAT” IN CITATIONAWARD – NO “MEAT” IN CITATION10.10. BLOCK 23 – INTERMEDIATE AUTHORITY – NO COMMENTSBLOCK 23 – INTERMEDIATE AUTHORITY – NO COMMENTS11.11. NO ORB/ERB ATTACHED AS AN ENCLOSURENO ORB/ERB ATTACHED AS AN ENCLOSURE

QUESTIONSQUESTIONS ? ?