Use Data and IR Content Recruitment: Caltech Experience

Kimberly DouglasEd Sponslerand Hema Ramachandran, Jim O’Donnell, Eric Van de Velde, Sandy Garstang and many others on the team

Caltech Library Systemlibrary@caltech.edu

Caltech

285 Tenure-track faculty

250 Principal investigators

900 Undergraduates1100 Graduate students

The Caltech IR Launch in 2000

Without grant funding Using solely in-house professional staff Simultaneous development and production Entrepreneurial Team work Integrated with existing work

Faculty Self-Publishing Inventory 1999 Engineering and Applied Science 42 items

Chemistry and Chem. Eng. 3 Physics, Math, Astrophys. 3 Biology 3 Geology and Plan. Sci. 2 Humanities and Soc. Sci. 1

Recruitment Strategies

Identify a Faculty champion Appeal to his/her group/dept. needs,

objectives or vision Reduce effort or worry of research or

departmental support staff

Caltech – OAI Data Providerhttp://coda.caltech.edu

2000 - Computer Science Technical Reports (CSTR)

414 Reports, 1980’s to present; new reports online since 1995; took over from Dept.

running NCSTRL

2001 - Cavitation 2001 Proceedings (CAV2001)110 papers; born online in June 2001 with afaculty “early adopter.”

2001 - Earthquake Engineering Research Lab. Reports (EERL)

306 Reports, 1950’s to present; converted to online in Summer 2001; saved Dept. storage

and reprinting costs.

Caltech – OAI Data Providerhttp://coda.caltech.edu

2002 - Parallel and Distributed Systems Group E-Tech. Reports (Paradise)

63 papers, 1992 to date; harvested faculty site as of Summer 2002; added pdf to .ps; needed no change in faculty behavior.

2002 - Electronic Theses and Dissertations (ETD)1561 theses; 1960’s to date; Graduate Dean made ETD

required in 2002; older theses scanned and added as time permits; 200 current theses submitted students each year.

2002 - Books by Caltech Authors (BOOK)4 books;

2002 – Caltech Oral Histories (OH) Caltech archives39 documents;

0

100

200

300

400

500

600

2001 2002 2003 2004

New Submissions--Totals per Year

cav200123

caltechparadise23

caltechoh23

caltechlib23

caltechkhr23

caltechjsnc23

caltechgalcitfm23

caltecheerl23

caltechcstr23

caltechcdstr23

caltechcacr23

caltechbook23

caltechauthors23

0

200

400

600

800

1000

1200

1400

M-01

M-01

J-01

S-01

N-01

J-02

M-02

M-02

J-02

S-02

N-02

J-03

M-03

M-03

J-03

S-03

N-03

J-04

M-04

M-04

J-04

S-04

N-04

New Submissions--Cumulative

cav200123

caltechparadise23

caltechoh23

caltechlib23

caltechkhr23

caltechjsnc23

caltechgalcitfm23

caltecheerl23

caltechcstr23

caltechcdstr23

caltechcacr23

caltechbook23

caltechauthors23

Computer Science Technical Reports

0

100

200

300

400

500

600

700

Jul-01 Dec-01 May-02 Oct-02 Mar-03 Aug-03 Jan-04 Sep-04

No

n-r

edu

nd

ant

Do

wn

load

s

0

1000

2000

3000

4000

5000

6000

7000

To

tal

New

Use

rs

Downloads New Users

CSTR

0

50

100

150

200

250

300

350

Oct-00 Apr-01 Nov-01 May-02 Dec-02 Jun-03 Jan-04 Aug-04 Feb-05

CAV2001 Conference

0

200

400

600

800

1000

1200

1400

1600

Jul-01 Jan-02 Jul-02 Jan-03 Jul-03 Jan-04 Jul-04

No

n-r

edu

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ant

Do

wn

load

s

020004000600080001000012000140001600018000

To

tal

New

Use

rs

Downloads New Users

CAV2001 Conference

0

100

200

300

400

500

600

700

800

900

Mar-01 Mar-01 Apr-01 May-01 May-01 Jun-01 Jul-01

Earthquake Engineering Research Laboratory Reports

0

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400

600

800

1000

1200

Aug-01 Feb-02 Aug-02 Feb-03 Aug-03 Feb-04 Aug-04

No

n-r

edu

nd

ant

Do

wn

load

s

0

1000

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4000

5000

6000

To

tal

New

Use

rs

Downloads New Users

Earthquake Engineering Research Laboratory Reports

0

100

200

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400

500

600

700

800

Apr-01 Nov-01 May-02 Dec-02 Jun-03 Jan-04 Aug-04 Feb-05

Books by Caltech Authors

0

50

100

150

200

250

300

350

Jul-03 Oct-03 Jan-04 Apr-04 Jul-04 Oct-04

No

n-r

edu

nd

ant

Do

wn

load

s

0

500

1000

1500

2000

2500

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3500

To

tal

New

Use

rs

Downloads New Users

Books by Caltech Authors

0

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1000

1500

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2500

3000

Oct-03 Nov-03 Jan-04 Mar-04 Apr-04 Jun-04 Aug-04 Sep-04

Caltech Archives - Oral Histories

0

50

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250

Oct-02 Feb-03 Jun-03 Oct-03 Feb-04 Jun-04 Oct-04

No

n-r

edu

nd

ant

Do

wn

load

s

0

500

1000

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3000

To

tal

New

Use

rs

Downloads New Users

Caltech Archives - Oral Histories

0

100

200

300

400

500

600

700

May-02 Dec-02 Jun-03 Jan-04 Aug-04 Feb-05

Geographic reach beyond U.S. Computer Sci. Repts. – 104 countries = 57% of total

use CAV2001 Conf. – 120 countries = 68% of total use Earthquake Eng. Repts. – 103 countries = 65% of

total use Books – 95 countries = 63% of total use Oral Histories – 72 countries = 34% of total use

ALL – 140 countries = 63% of total use

Conclusions Over time downloads appear to be less

random; use patterns indicate more directed retrieval of specific documents

Even small archives will be discovered and used throughout the world, thanks to OAI

Type or genre of material is not as significant as subject

There is significant penetration into the international community

Why Theses?

Clear administrative purpose Library is unquestioned archive Process is regular and continuing Volume is predictable Authors are new entrants to scholarly

enterprise

ETD2005

28-30 Sept 2005

8th International Symposium on Electronic Theses & Dissertations

University of New South Wales Sydney, Australia

For more information, go to:

http://adt.caul.edu.au/etd2005/etd2005.html