use of archives in social research
TRANSCRIPT
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USE OF ARCHIVES IN SOCIAL RESEARCH
by
M Rajivlochan**
** Rajivlochan teaches at the Department of History of Panjab University, Chandigarh
A resource, not a method
Our personal locationsone of us being a government officer and the other a teacher activist and an
active teacherparticipating in administration and management of higher education brought us
face to face with issues that routinely begged investigations into the past simply because a fair and
healthy bureaucratic administration, whether in the university or in the government, frequently
required that decisions be based on past precedence and past precedence was frequently sought
out by sifting through documentary evidence from times gone by. In that kind of a situation one
quickly became sensitive to the proposition which practising historians have been making for some
time now about institutional memories being very selective, malleable and partial towards those in
positions of power (Guha, 1983) (Foucault, 1969). Anything different from the already existing
power structures required detailed investigations into past records and a commitment to finding the
truth. Often the results were surprisingly divergent from what was currently believed to be normal
and commonsensical. Investigations into the past, especially looking at the written records, without
necessarily privileging them, seemed to provide an added perspective into the many contesting
truths from contemporary times. This was using the practise of history for a more mundane,
everyday purpose: to cross check the occurrence in the past of observations regarding contemporary
phenomenon; to use the skills of a historian to look into documents from the past for illuminating
questions of a more contemporary provenance. It goes without saying that we were already in
favour of cross checking positive observations, beliefs and presumptions of a non-documentary type
from contemporary times, against data that had been kept in the form of written records and
preserved over time. Minimally such an investigation allowed for a view of things as they might have
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of some design. In the end, the putting together of the jigsaw is not merely a matter of finding the
extant pieces but also of imagining the contours of the picture that has to be put together. A certain
imaginative familiarity with the picture that has to be reconstructed helps, but one also has to be
careful to find corroborative positive evidence that might suggest the validity of the imagination.
Often that positive evidence is missing. Historians end up filling the gaps entirely on the basis of
what they imagine might have been corresponding social responses in the past.i
In the specific case of the widely reported and studied subject of farmers suicide, we found that
subjecting information from contemporary times to an archival investigation brought completely
new insights which suggested a reconstruction of causality much different from what had come to
be popularly accepted.
Essentially any subject which is reported on contains a great deal of information and opinion, much
like the static in a radio transmission. A subject that draws a lot of emotional responses from
observers also tends to have much more static, often in the form of propaganda to support a
particular line of reasoning. We continued to hold that there was a difference between propaganda
and fact and that it was possible to discern between the two. The static often obscures the message
being transmitted and unless some way can be found to block the static, it is all too likely that the
resulting inferences might be inconsequential if not inaccurate. The past is a tool which could be
used to block the static as it were by identifying continuities and discontinuities, and make the
message clearer.
In this particular case, we were investigating farmers distress in the Vidharba region of
Maharashtra. Most newspaper reports, as also many academic studies, suggested that the spate of
suicides in farmer households had recent origins and had much to do with rising indebtedness in
farmer households and the indifference of a callous government to the plight of the farmer. Using
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this as our take off point, we went into the field and conducted interviews with nearly 40% of the
affected households in the area which was then considered the epicentre of farmers suicides, so to
speak. The interviews confirmed the presence of indebtedness but what was puzzling was the fact
that many of the debts reported were fairly old in nature, some debts being as old as fifteen years.
Of all the cases investigated, only in two cases, had any punitive action been initiated by the banks
concerned. Further most of the households did report some catastrophic expenditure or the other
but this expenditure had a variety of different reasons, ranging from chronic illness, marriages, and
childrens education to crop failure or excessive expenditure on farm inputs. Interestingly, we found
what might have been an oversight in many of the contemporary reports: a large portion of the
debts were not so much to institutions but to relatives and bigger farmers. This detail had been left
uncommented by various contemporary observers.
The repositories of first information on suicides in India were the records of the local police station,
the police thana. We turned to these records that had been ignored almost entirely till now. Here
we found that the percentage of suicides of farmers and farm labourers over the years did report a
slight increase and this increase was visible from the early 1990s onwards. The thana records also
told us that actually housewives were committing suicides in higher numbers (about 30%) as
compared to farmers. We unpacked the matter a little further and then we found that the farmer in
Vidharba was chronically indebted. There was nothing to indicate an increase in the extent of
indebtedness after the year 2000, when the phenomenon was supposed to have registered a sharp
increase. Most interestingly we found that once the phenomenon of farmer suicides in the cotton
belt gained public attention, farm suicides as a per cent of the whole shot from zero to 90% in
sugarcane rich districts like Ahmednagar which were geographically very far from Vidharba.
Evidently the reportage of the matter in the cotton areas was influencing the reporting of suicides in
other districts too. An entirely new data set seemed to be under creation. But this fact was visible
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only when compared to old data sets, testing details across time, looking for continuities and
changes.
So why then should the farmer who had historically been in debt, give up hope and resort to suicide
only now, at the current fin-de sicle? The final clues came from the discovery that while the
suicides were accruing across the spectrum, whether it was the large famer, small or middle farmer,
much of the farm population was new to the profession of agriculture andor to the technology
intensive methods of agriculture now popular. Our investigation concluded that farmers distress
had far more to do with the simultaneous collapse of social support structures and of the
governments withdrawal from all agrarian support services, leaving the farmer at the mercy of
various middlemen and the market. Deprived of social and institutional support, this was the
farmers response to the increased social pressures created by an expanding economy and the
shrinking role of agriculture in the economy. All this, however, had been almost entirely missed out
by various social scientists who had ventured forth before us to explain the phenomenon of farmers
suicide. The simple fact that occurred to us was this: it would do well to social scientists involved in
investigating contemporary times to be able to use archives to cross check and bolster up their
conclusions.
The use of archives for social research
The use of archives in social research is not a method of research; it is merely the use of yet
another resource for getting an understanding. Historians specialize in using archives. They use them
to inspect social, institutional and personal memories. Those memories then are often re-crafted to
form an understanding of something that is bothering contemporary society. Sometimes an inquiry
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into the archives is also to find an insight into the society in days gone by. Whatever may be the
motive for accessing the archives, using archives is about accessing memories-- of places, people,
things, institutions, social formations etc. -- from a time gone by. Memories, especially those held
contemporaneously have a funny way of seeming to have considerable permanence even when they
are completely transmutable over time. For one who is involved in social research therefore,
examining the archives could also be a device to bench mark the subject under study through time.
Often benchmarking through time has provided interesting insights. One important example from
India is that study by A M Shah wherein he demonstrated the historicity of the joint family in India
(Shah, 1968). Shah informed a nation that was lamenting the demise of the joint family system that
this was not the dominant mode for family structure even in the past. Many years later, in a more
global setting, study on the invention of tradition showed up the absence of antiquity of many
cultural artefacts that had been presumed to be part of some long-standing tradition (Ranger &
Hobsbawm, 1983). Minimally the use of archives might prevent the researcher from reinventing the
wheel, so to say.
Historical research is not always based on the use of archives
However, having a historical approach to social research is a different thing often exemplified in the
writings of those who do historical sociology. Doing historical sociology is not the same as doing
research using archives. Some social researchers who have adopted a historical approach have also
made extensive use of archives. Marx did, as did Durkheim. Marxs Capital was substantially based
on government documents. The reports of the Factory Inspectors, Health Inspectors, Childrens
Employment Commission, official reports on various trades were some of the documents from
official archives that were used by him extensively and systematically to reconstruct the condition of
labour. Durkheims study of suicide too was based on an analysis of official records spread over a
long period. Webers study of the protestant work ethic was based on historical material rather than
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a systematic examination of the archives. As was Moore Jr.s historical explanation of the social
origins of dictatorship and democracy (Moore Jr., 1966). Moore Jr. examined historical material
without delving into a systematic examination of the archives. Closer to home, Satish Saberwals use
of the historical canvas to paint the institutional logic underlying Indian society was based on the use
of diverse insights derived from historians instead of being based on archival research (Saberwal,
1987) (Saberwal, 1995) (Saberwal, 2007). Similarly Sudhir Kakars study of the inner world of the
Indian child was historical insofar as he based it on an investigation of diverse brahmanical sources
but it was not based on archival research (Kakar, 1978). Ronki Rams studies of dalit groups (Ram,
2008) as also that of Paramjit Judge on social rebels make use of historical data to explain their
observations from contemporary times (Judge P. S., 1992) (Judge & Bal, 1996)
The use of archives by historians
Historians routinely use archives. But, there is no particular formal training that they receive in the
use of archives, unless one were to call the writing of a small seminar essay using one source from
the archives as formal training. Even for accessing archives and research material they mostly
depend on an informal network (Duff, Craig, & Cherry, 2004). There is no particular methodology
course that one can think of that has the title the use of archives in history. Instead, the focus is
more on sensitizing the student to ways of evaluating information; identifying historical fact and
the various ways of achieving objectivity. Mostly, by way of formal training to a new comer in the
use of archives is to make a list of various archives that have been used in the past by the more
established historians. A brief description of the archiving strategies of various repositories is about
the best that is done to introduce the new researcher into the use of archives. Beyond that
historians learn how to use archives by actually going through them, writing reports on questions of
varied complexity and trying to show up elements of continuity and change in the matter under
examination. Historians, unlike sociologists, ethnographers and anthropologists, are also rather wary
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of reflecting on the practice of history unless it is to identify lacunae in evaluating and interpreting
factsa practice which many of us have seen in India devolves into political mud-slinging.
Much of what they learn in the use of archives is by going through the archives to find answers to
their research questions, evaluating the reliability of their source, balancing out different bits of
information from diverse sources to establish a modicum of veracity and then crafting the
information together to present a coherent answer to their research question. Perhaps the closest
parallel that one can have about the historians archival research is with the lawyer trying to build up
a case. Except that the historian is in the role of the investigator, the lawyer and the judge. A good
historian usually is one who acts the role of many lawyers rather than representing only one side.
Insofar as there is formal training for this it consists of learning from the useages of other historians,
getting a feel of the more easily available archives, culling data therefrom and putting it together to
reconstruct the past. That reconstruction often involves searching the archives for answers to a
specific question regarding the past. Thus Bipan Chandras celebrated work, a modified version of his
PhD thesis, revolved around the simple (but unarticulated) question: why did Indians of various
beliefs and opinions, even without any particular singular design, end up believing that the Raj was
deleterious to India (Chandra, 1968)? His rather elegant answer was that they all realized
irrespective of their location vis--vis the Raj, that the Raj was harmful for the economy of India.
Similarly S. Gopals study of British policy in India pulled together strands from the latter half of the
19th
century to demonstrate that the one singular strand in British policy in India was to search for
allies who could help the Raj in governing India (Gopal, 1965). Both Bipan Chandra and Gopal used
very different kinds of archives to prove their points. Gopal used information coming from the
interchanges between those who were working for the government to layout the manner in which
the personnel of the Raj went about identifying new allies and discarding old ones. Bipan Chandra
went about examining the newspapers, pamphlets and other popular writings of a wide variety of
Indian leaders to identify the common thread running through the utterances of Indian leaders of
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various hues. Gopals inquiry was spread over a period of fifty years while Bipan Chandras much
more voluminous research focussed on a period of just two decades. Neither confined their
investigations merely to the records available in official sources. Both went about finding new
sources from the past to search for their answers. To that extent both moved quite far beyond what
might be traditionally be considered archives.
When Bipan Chandra and Gopal embarked on their respective researches there already were many
views on the questions that they were trying to examine. The question raised by Bipan Chandra had
been part of public wonderment for a long time. To put it rather simplistically, the interaction
between Indians and the Raj had been rather complex. In 1947, the new nation had come into
existence and the militarily dominant imperial government had transmogrified into a national
government (Tan, 2005). Within recallable memory it was known that many times Indians
cooperated with the Raj. But just as often it seemed that Indians were opposed to the Raj. Between
the two extremes of cooperation and conflict there were numerous gradations that changed over
time. Sometimes they recruited the authority of the state to pursue their own private ends; at
others they were used by the imperial government to serve the ends of governance. All this was
commonplace knowledge. But none of it was able to explain the emergence of a reasonably united
national movement against imperialism. The elegance of Bipan Chandras research lay in his being
able to demonstrate that even those who cooperated with the Raj were in many ways aware of the
harm that the Raj caused to Indians in general. Also, that those who opposed the Raj were well
aware of the deep rooted antinomies, especially in the economic sphere, between the Raj and
Indians and the harm that these caused to India and Indians. Often it was a result of the resultant
ameliorative impulse that they criticized the Raj, sought to bring together the public to oppose it. By
implication, Bipan Chandra showed, there was simply no possibility of Indians remaining unopposed
to the imperial government for too long.
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Gopals study too examined an issue over which there was already a considerable body of public
opinion. It had been quite well-known, popularly, that many Indians worked hand in glove with the
imperial government and that it might not have been possible for the government to function
without the cooperation of Indians. The elegance of Gopals research lay in his being able to
demonstrate that even the imperial government made considerable effort to range about in search
of allies. It almost seemed as if the functionaries of the government knew that the logic of their
existence was such that a conflict was inevitable between them and Indians. So not only did they try
to cultivate allies, they were on a perpetual look out for fresh allies since the existing ones, it was
presumed, were always on the verge of deserting the government. It would be too facile to say that
both these historians were merely making the obvious more obvious. For, from the point of views of
the historical actors, there was nothing obvious about either nationalism or being able to achieve
independence from the imperial government. If anything, regarding the imperial government there
was an illusion of permanence, till the very end of its life (Hutchins, 1967). But more importantly
both historians, Gopal and Bipan Chandra, through a systematic investigation of archives spread
over a period of time, were able to show how things really were and show t hat it was not as if all
extant explanations of the issues that they investigated were equally correct or that the truth lay
somewhere in between.
If there is a need to go to the archives for social research it is perhaps also because it often shows up
that what is deemed obvious is often not so or had not been so till recently and just as often the
truth does not amount to being the average of contemporaneously held diverse views.
What are archives?
Etymologically, the word archive is derived from the old Greek word for the chief magistrate, the
archaeon, and referred to the collection of documents in his charge. In contemporary popular
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useage, which has been with us for over two hundred years, the word archive refers to both: the
repository of documents as also to the documents themselves. Traditionally an archive was a
collection of documents as also the name for the repository of documents. Archived documents
have had a strong connection with power. State authorities were the first ones who maintained
archives. The Roman church maintained records of various sorts. They too were called archives. With
the emergence of the nation-state, there was a need to maintain records over a very very long
duration. It is at this juncture in the 17th
century that we encounter the word archive in the English
language. By the nineteenth century every nation state worth its salt was maintaining an archive of
official documents. By the mid-19
th
century, with the professionalization of historical research there
was also an effort to systematise the historians researches. With the injunction, coming from the
German historian Leopold von Ranke, that the appropriate task of the historian was to write source
based history, the importance of archives in maintaining national memories became even more
evident for it was in the archives that historians found records that were the closest in time to the
events and actions that they were examining.
In the most preliminary sense archives are institutionalized memories. An archive used to be a
collection of records in the hands of the authorities. But many other social players too began to
retain old records and make them available to those interested in examining the times gone by.
Anyone with any pretensions to having memories extending beyond a few years could create a
collection of records that would extend the life of those memories. That collection of records often
comprises the archive. The records usually were in the form of written documents, sometimes
published and sometimes in manuscript form. But as newer techniques of record keeping evolved
other media too, like films, photographs, audio recordings, came to be part of archives. Often they
are un-catalogued, without any descriptive index and merely represent a collection of haphazard
information. In earlier times, with written records, many historians devoted considerable time
preparing and printing descriptive catalogues of the records for use by other historians. This was
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especially true of administrative histories and histories written for the nation-state. With the
emergence of newer sub-disciplines of history, like labour history, that fruitfully used non-
documentary records and with the emergence of non-documentary ways of keeping records in the
form of films, photographs and sound collections, there has been a movement towards expanding
the ambit of archives to include these other sources too. The advent of information technology
made the task of accessing archives through digital catalogues so much the easier.
The national archives follow a more formal policy of document collection and correspondingly
collect documents that may or may not be of direct use for the researcher. But it is important to be
familiar with the archival policies being followed by the archives to enable efficiency in the
consultation of archives. Yet the variety of data being archived is so vast and varied that even now
historians usually depend on informal networks comprising mostly of other researchers and
archivists to find a suitable collection of data for inspection.
Consulting archives requires for researchers to follow multiple strategies. In the case of many
archives not everything that is catalogued is available for consultation for everybody. Some
researchers might be provided more privileged access. This would be true of both public archives
and archives held privately. Very soon researchers learn that accessing archives is a privilege and not
a right. Sometimes an office might hold old records but not necessarily in any systematic order and
frequently no one in the office might even know what is being held within the office. Our search into
the thana records simply meant wading through old files, kept year-wise, held in bundles made of
red cloth, to cull out the information that was of use to us. In such circumstances it is helpful if the
researcher has a prior knowledge of the manner in which various offices do their routine work. For,
that might also have been the manner of generating and retaining information in the past as well.
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Currently the kinds of records that are available in digital form include documents pertaining to the
working of the state. In India, parliamentary debates, legal proceedings and judgements, census
records, budget documents and various policy documents are some of the more easily available on
the internet for anyone to use though often they are not easy to mine. A few private players have
even begun to systematise the digitally available data and make it available to the researcher for a
price. This is especially true about huge data-sets pertaining to the economy and health in India.
Many archives have taken the initiative to digitise their holdings. Some of the digitised public records
have been made available in a most user friendly manner as is the case with the Hansard in UK and
the census records in both UK and the USA. The National Archives of UK at
http://www.nationalarchives.gov.ukhas made available, gratis, one of the most comprehensive and
useable archive for any researcher.
In keeping with the growth of information technology, many of the records that are being generated
are available only in a digital form and not on paper. That might have a profound impact on
institutional memories that have been with us for many centuries given the transience of the digital
format. At the same time, the digital format also allows for a quicker, deeper and more thorough
search of the archival holdings. That in turn might make it easier for non-professional historians to
search for data from a time gone by.
Some of the records even when available in the repository may not be available for consultation. In
the most important repository of records for contemporary Indian history, for example, the private
papers of a number of political leaders are not available for general use even when they have been
made available to some preferred scholars. Other records are not made available if they pertain to
the security of the state. The Henderson Brooks Report on the military debacle of 1962 is for
example, not available for consultation. Also not available are the numerous reports on communal
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riots and corruption in high places. However, as many a historian has discovered, official secrecy
merely means that one has difficulty in accessing the original document. Non-official versions of
what might be in the document are often available publicly should one make an effort to locate
them.
The project to create a digital library of books, Digital Library of India (Science, 2010) at
http://www.dli.ernet.in/ has created a vast archive of books from a by-gone era that provide an
interesting insight into the thought processes of those times.
Similarly the archiving of resources by various newspapers and publishing houses has opened a new
door for anyone caring to peep into the past. Some of this is available with the concerned
newspapers, some from private service providers who have invested in digitising the papers; some is
available gratis while others require a fee. One of the most interesting uses of newspaper archives
was seen in the researches by Jagdep Chima who based his reconstruction of Punjab politics
substantially on the digitally available past issues of The Tribune published from Chandigarh (Chima,
2012). That particular newspaper archives are still available for free.
What otherwise would have taken a researcher many years to do in a traditional library, pouring
over microfilms and old manuscripts, is now possible almost instantaneously at a click of the mouse.
The Google Books project (Google, Inside Search Google, 2013), even when restricted to published
records, has made freely available a large number of records from historical times. The records of
the East India Company, travelogues, government publications and much more that is of importance
to any researcher is available athttp://books.google.com.
http://www.dli.ernet.in/http://www.dli.ernet.in/http://books.google.com/http://books.google.com/http://books.google.com/http://books.google.com/http://www.dli.ernet.in/ -
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In conclusion: Why work with archives?
There are many questions in social research that could benefit from a historical understanding.
However, for whatever reason, professional historians have not addressed themselves to those
questions. In the absence of any inputs from professional historians there is little option left for the
social researchers but to conduct the historical research from scratch, as it were. And that, to follow
the historians preferred way of doing things, would be through an investigation into the archives.
Today one can take for granted that there are a number of benefits to be had from conducting
research that is sensitive to historical changes and continuities. Not all research questions are
amenable to historical research. But wherever it is possible social research would gain considerably
by looking into the historical aspects of the questions under consideration. During our research into
the causes of farmers suicide, for example, we noticed that the over-emphasis on certain popular
causes like indebtedness was suspect, especially for establishing a hierarchy of causes. Indebtedness
of a higher order and more wide-spread was to be found across many decades. Many observers had
commented on the prevalence of indebtedness even in the 19th
century. Some had also noticed, in
the cotton belt, the propensity of farmers towards suicide even in the absence of indebtedness.
Similarly price fluctuations of crops were a common feature since many decades past so even while
they might have contributed to the distress of the farmers in contemporary times they could not
possibly be deemed as responsible for distress of such a high order as to drive the farmers to suicide.
There also was this issue highlighted by thana level records spread over many decades, that the rate
of suicide among farmers was not much different from many other population groups. Thana level
records suggested that housewives seemed to be more prone to suicide than farmers. The point
simply was that examining the causes of the distress of farmers through time seemed to provide a
more rounded picture of their troubles and possible solutions than simplistically pinning the blame
on indebtedness, modern agricultural practices and the influence of a capitalist economy on
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agriculture. It also suggested that a meaningful search for causation might require looking beyond
the more popular causes and therefrom it might be possible to create frameworks that actually
worked for the benefit of the distressed farmers.
Similarly, during an engagement with school textbooks, middle school social science textbooks for
Rajasthan state and Punjab, we noticed the problems with many of the pedagogic strategies being
suggested by professional experts. Many of these suggestions had even been translated into policy
documents recommended to and by state authorities. However, focused group discussions with
school teachers suggested that the currently recommended pedagogic strategies might as quickly
fall by the way side as had similar suggestions in the past. It was not as if pedagogical practice for
middle schools had not, over time, changed for the better, it was just that the change was seldom a
function of the policy inputs being provided. A quick look into the archival past showed that the
problems of pedagogy had been under discussion ever since the modern system of education was
put into place in the aftermath of Macaulays infamous minute of 1935 (Rajivlochan, 2008). Since
then, virtually every decade and a half a Commission had been appointed to look into the problems
of education. Problems of pedagogy frequently occupied a considerable portion of most of these
Commissions. Many Commissions also made an effort to obtain feedback from the field. The
problems they identified seemed to have an amazing continuity as did their suggested solutions.
Perhaps an inquiry across time into the persistence of the problems and their underlying causes
might have yielded a more meaningful way of responding to them and broken that unfortunate
continuity.
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Acknowledgement: The authors gratefully acknowledge discussions with Professors Paramjit S Judge
and Ronki Ram as also Professor Jayaram and the participants at the Social Research seminar at the
IIAS.
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iBut as some more careful historians have warned, the past is an alien territory. Often times behavioural
responses from the past may not be in line with our contemporary experiences. There is always a possibilitythat the necessary fillers provided by the historians imagination say more about how that imagination worked
rather than about what might have happened in the past. One recent example of historical imagination going
awry has been provided by Surendra Nath Jhas close examination of Ranajit Guhas seminal text on peasant
insurgency (Jha, 2012)