Use of technology in CA Profession Series-5Featured technology : Outlook

Value added features

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Introduction:

Microsoft Outlook is the most popular mailing software for sending e-mails.

Microsoft Outlook is a part of MS Office Software.

Though, we all are aware of the normal features of MS Outlook but in this

presentation, we are discussing some value added features to make your life easy

and effective.

Outlook

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Feature 1: Junk e-mail At times, we receive regular e-mails from certain e-mail id’s which we don’t want to

receive. To stop receiving such e-mails in your Inbox, you can mark them as ‘ Junk’once and you’ll be relieved from receiving those e-mails forever.

It’s quite easy, just right click the e-mail (which you don't want to receive), selectthe option ‘Junk e-mail’ and then click on ‘Add Sender to Block Senders List’. That’sit.

…contd.

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Feature 2: Receiving mails in a separate folder DIRECTLY At times, we receive e-mails on a daily basis (or sometime more than once in a day)

which does not require our regular attention. Such e-mails make our Inbox quitefull.

We surely wants to keep such e-mails but wish to look at them as per ourconvenience.

There is a very good feature available in Outlook through which you can mark suche-mails to be delivered directly to a specified folder.

To do that, just do the right click on a particular e-mail and select the option ‘Create Rule’. [Refer Image 1 on the next page]

A dialog box will open and you need to tick mark the first option starting with‘From…………..’ and the last option ‘ Move the item to the folder’. [Refer Image 2 onthe next page].

Now, on the right side of last option, click on ‘Select Folder’ and choose the folderin which you want to receive that e-mail from now onwards. Once you select theFolder, click ok and then again choose ‘Ok’ and it’s done. [Refer Image 3 on thenext page].

…contd.

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Image 1

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Chandan Goyal

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+91 98104 10421

Disclaimer

This publication is intended as a service to members at www.cafirm.in to provide the useful information related to technology which can be effectively used by the CA’s. It has

been prepared for general guidance on matters of interest only, and does not constitute professional advice. Due care has been taken while compiling the information ,however

no representation or warranty (express or implied) is given as to the accuracy or completeness of the information contained in this publication.

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