user guide: adaptation status data collection for vrq/nvq
TRANSCRIPT
Document Reference Number 3GUCD115
Information Classification: Public
If printed this document becomes uncontrolled
User guide: Adaptation status data
collection for VRQ/NVQ/SVQ
qualifications
May 2021
Version 2
Document Reference Number 3GUCD115
User guide: Adaptation status data collection for VRQ/NVQ/SVQ qualifications _v2 May 2021 Page 2 of 12 Information Classification: Public If printed this document becomes uncontrolled
Contents
1. Purpose ...................................................................................................................................................................... 3
2. Logging in ................................................................................................................................................................... 3
3 Generating sector forms ............................................................................................................................................. 5
4 Completing sector forms………………………………………………………………………………………………………………..…………………….7
5 Multiple users / missing qualifications ..................................................................................................................... 11
6 Help and Support ...................................................................................................................................................... 11
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1. Purpose
Regulators require centres to inform VTCT about the adaptation status for each sector and qualification a centre is
approved to offer. This data collection exercise will also enable VTCT, through a range of EQA activity, to further
support those centres who are implementing adaptations.
For each sector, and qualification offered within that sector, centres will select one of the following approaches:
• Adaptations
The centre is applying to use a range of assessment adaptations to compensate for disruption caused by
the pandemic.
Assessment adaptions may include the following:
changing the way in which assessments are delivered, for example, by using other methods i.e. assignments
adapting assessment methods, as per VTCT guidance
adjusting case study requirements
• No Adaptations
The centre is not applying to use a range of assessment adaptations.
• Delay
The centre has chosen to delay or re-schedule assessments.
• Not currently offering this Qualification
The centre is not offering the qualification this academic year.
Upon receiving the above information, VTCT will contact the centre to arrange a date for EQA activity.
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2. Logging in
1. Using internet browser Google Chrome, go to https://forms.vtct.org.uk/VCRF/
2. From the login page enter:
>Your secure Linx2 (usually Exam Officer) username and password
>VTCT Centre or Site number (for example 577/000 or 577/001)
>Then select ‘Login’
If you have any trouble logging in please call our Customer Support team on +44 (0) 2380684500.
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3. Read the important notification and then select the ‘VCRF Forms’ button – NB: do not select the ‘VCRF Evidence
Upload’ button unless you have been instructed to do so by VTCT.
3. Generating sector forms
1. After selecting the ‘VCRF Forms’ button your details will be displayed. Within your details you are only able to
amend your Position/Job Role and Telephone number. If your name and/or email address is incorrect please
contact VTCT before proceeding.
If the Head of Centre’s name is different to that of the person completing the form then enter it in the ‘Head of
Centre’ field.
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2. From the Site dropdown, select the site for which you want to generate sector forms for.
3. Once a site has been selected, a list of sectors will be displayed.
The sectors displayed are based on the qualifications within the sector which the centre has registered learners on
to at any point, and where the certification end date for the qualification is not in the past.
4. You now need to generate a form for each sector displayed. To do this, click on the sector to highlight it and then
select the ‘Continue’ button.
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5. If you wish, you can generate forms for all available sectors in one go. To do this, hold down the CTRL key, select
each sector in turn (whilst continuing to hold down the CTRL key) and then select the ‘Continue’ button.
4. Completing sector forms
1. A form for each sector selected will now be displayed under the ‘In Progress’ tab. To start completing a form, click
on either the VTCT/ITEC number or Site Name (you can only complete one form at a time).
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2. After selecting the VTCT/ITEC number or Site Name link, all qualifications which the centre has registered learners
on to at any point, and where the certification end date for the qualification is not in the past, will be displayed.
For each qualification displayed, select the applicable option (you can only select one option per qualification):
The four available options explained:
• Adaptations
The centre is applying to use a range of assessment adaptations to compensate for disruption caused by
the pandemic.
Assessment adaptions may include the following:
changing the way in which assessments are delivered, for example, by using other methods i.e. assignments
adapting assessment methods, as per VTCT guidance
adjusting case study requirements
• No Adaptations
The centre is not applying to use a range of assessment adaptations.
• Delay
The centre has chosen to delay or re-schedule assessments.
• Not currently offering this Qualification
The centre is not offering the qualification this academic year.
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3. Once a selection has been made for all qualifications displayed, select the ‘Submit Form’ button.
4. After selecting ‘Submit Form’ you will be presented with the following message. Read the message and then select
the ‘Close this form’ button.
Please note: once you have submitted the form, you will not be able to amend the details. If you wish to change the
status of a submitted form you will need to contact VTCT for further support.
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5. Upon selecting the ‘Close this form’ button, you will be taken back to the original screen where you generated the
sector forms. Once here refresh the page (CTRL+F5).
The form you just submitted will now have moved from the ‘In progress’ tab to the ‘Submitted tab’.
6. To view the submitted form select the ‘Submitted’ tab.
7. To access the form (read only), click on either the site code or site name.
Repeat the above steps as necessary to submit the data collection for all applicable sites, sectors and qualifications.
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5. Multiple users / missing qualifications
If upon selecting a site you notice that a sector is missing, it may be that that another user at your centre has/is completing a form for that sector. In progress/Submitted forms by other users will be displayed. In the below example Pat Bloggs is logged in to the form. Pat can see that Joe Bloggs has In progress/Submitted forms, and which site/sectors the forms are for. You can view other users’ forms by selecting the VTCT/ITEC number or Site Name link but cannot amend them.
6. Help and Support
+44 (0) 2380684500
o Mon-Thurs: 08:45-17:00
o Friday: 08:45-16:30
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Document amendment history page
Version Document Owner Issue Date Changes Role
v0.1 Customer Support
Manager
04/05/2021 First draft Customer Support
Manager
v0.2 Customer Support
Manager
05/05/2021 Second draft Customer Support
Manager
v0.3 Customer Support
Manager
05/05/2021 Third draft Customer Support
Manager
v1 Customer Support
Manager
05/05/2021 Document published Customer Support
Manager
v2 Customer Support
Manager
10/05/2021 Generating sector forms, point 3; Completing sector forms, point 2
Customer Support
Manager
Document Review
Role Review Status
Head of ICT Reviewed
Quality Lead – Technical Reviewed
Document Owner
Document Owner Document shared with
Customer Support Manager Quality Lead – Technical
Document Sign-off
Role Sign-off Date
Customer Support
Manager
05/05/2021