user manual – bpms tp client -...

(n)Code Solutions

User Manual - BPMS

User Manual Building Plan Management System

Confidential @ (n)Code Solutions Page | 1

Document Information

Document Name User Manual – Building Plan Management System

Released Version 1.0

Released Date 16-08-2017

Document Revision History

Version Author Date Changes incorporated

Reviewed By

Review Date

0.1 Rupali Karnik 13-07-2017 Initial Draft

0.2 Rupali Karnik 16-08-2017 Updated Document with new changes

1.0 Rupali Karnik 16-08-2017 Released Document

Disclaimer: This document contains proprietary confidential information to be used solely for the project Building Plan Management System across ULBs in State of Maharashtra, by accepting this document, agrees that neither this document nor the information disclosed herein, nor any part thereof, shall be reproduced or transferred to other documents, or used or disclosed to others for any purpose other than the project.



Table of Contents

1 Introduction to BPMS .................................................................................... 3

1.1 Audience of the Manual ............................................................................. 4

2 Registration Process ..................................................................................... 5

2.1 New User Registration .............................................................................. 5

2.2 Registration for New ULB .......................................................................... 6

2.3 Scrutiny Process ...................................................................................... 8

2.3.1 First Level Scrutiny: Assistant Town Planner .......................................... 8

2.3.2 Second Level Scrutiny: Chief Officer ................................................... 11

2.4 Registration Payment ............................................................................. 14

2.5 Certificate Issuance ................................................................................ 17

3 Architect Registration with Other ULB ......................................................... 20

3.1 Scrutiny and Certificate Issuance Process .................................................. 21

3.2 Access to Multiple ULBs........................................................................... 21

4 Building Permission .................................................................................... 22

4.1.1 Application Form .............................................................................. 22

4.1.2 Create New Proposal ........................................................................ 29

4.1.3 Pre-Approval Payment ...................................................................... 31

4.1.4 Level 1 Scrutiny: Assistant Town Planner ............................................. 34

4.1.5 Level 2 Scrutiny: Chief Officer ........................................................... 44

4.1.6 Post-Approval Payment ..................................................................... 46

4.1.7 Payment Received Entry ................................................................... 49

4.1.8 Digital Signature .............................................................................. 50

4.1.9 Commencement Certificate ............................................................... 51

5 Plinth Completion ........................................................................................ 53

6 Part Occupancy ........................................................................................... 54

7 Full Occupancy ............................................................................................ 55



1 Introduction to BPMS As an ambitious project under the “Ease of Doing Business” initiative of Central Government, Hon. Chief Minister has agreed and urban Development Department has decided, of creating a portal and implementing Building Plan Management System (BPMS) with a vision of standardizing various building permission processes at Municipal Councils across Maharashtra.

Maharashtra Information Technology Corporation (MIT) with Department of Information Technology (DIT, Maharashtra) has decided to make this system available through proper evaluation process. Project covers all the councils across Maharashtra for automation and implementation of Building permissions and all workflow based systems used in the councils for different types of permissions like Plinth, occupancy etc. Solution has an innovative touch with the 3D models being prepared for the plans submitted and mobile based “BPMS Connect” application for inspections and real time updates to stake holders.

The portal can be opened by following the below link:

http://mahavastu.maharashtra.gov.in/

This Web Portal covers the following:

This application can be better viewed on Chrome version 58 and greater.

http://mahavastu.maharashtra.gov.in/



Users defined in the document can be:

• Architect

• Civil Engineer

• Structural Engineer

• Supervisor

1.1 Audience of the Manual

This manual can be used by user of this software. This means this user manual will be accessible for Architect, Civil Engineer, Supervisor, Authorized employees for scrutiny.



2 Registration Process

2.1 New User Registration

For new user registration, click on the Register button on the home page.

The following page appears:

Enter First Name, Last Name, Email ID, Mobile Number, and Address and click on Submit button.

The mobile number and Email ID will be authenticated by sending an OTP (One Time Password) to the registered mobile number and email ID.



Enter the OTP number as shown below:

Once the mobile number is authenticated, user has to set his password for the portal.

Click on Submit Button. The following message will be displayed.

2.2 Registration for New ULB

Once the user has his user ID and Password, he needs to login into the portal for registering for the ULB.

Enter login credentials and click on Login button. The following screen appears for registering for ULB.



• Select the ULB name from the drop down.

• Select the category from drop down. [Architect, Chief Engineer, Structural Engineer, Supervisor etc.]

• Enter Aadhar number.

• The other details (first name, last name, email Id, mobile number) will be populated automatically based on the Aadhar number.

• Enter your Company name, Company Address

• Select the State and district from the drop down.

• Enter postal code.

• Select the qualification from the drop down. [The qualifications are pre-populated as per the category selected.]

• Enter the Total number of experience.

• Enter your License Certificate number. Architect license can be verified from the Council of Architecture. The link is provided below.

• The License expiry date will be displayed automatically. Note: Every ULB registration is valid until 31st December of that year.

• Upload the certificate copy by clicking on Upload button on the Applicant certificate option.

• Upload your photograph by clicking upload button on the Application photo option.

• Registration fees will be displayed as per the category selected.



• Click the checkbox for declaration and click on Submit button.

The application is accepted and following message is displayed:

2.3 Scrutiny Process

Once the fees are paid, the application goes for a scrutiny.

There are two levels of scrutiny defined for this process.

2.3.1 First Level Scrutiny: Assistant Town Planner

The assistant town planner will login with his credentials:

The following screen is the dashboard for assistant town planner. It will show the number of new applications for scrutiny, new proposals, meetings etc.

Click on the New Proposal icon to see all the applications for scrutiny as shown below:



Click on the application to see the details of application.

Note: In case of Architect, the license of Architect from the council of Architecture can be verified through a link which is given in the below screen:

<<>>

Click on the view button to verify the uploaded documents.

Once the documents are verified, the ATP will enter verification action as follows:



Select the action from the dropdown and click on Submit Button. The following message is displayed.

Once the documents are verified, the ATP will forward the application to the next level.

Click on Action Button.

The following page opens:



Select the status from the drop down. [Status: Forward, Reject]

Select from the dropdown the name of the person to whom the application is forwarded. (Usually the application is forwarded to the Chief Officer (CO)).

Enter Remarks if any.

Click on Submit button. The following screen will appear.

2.3.2 Second Level Scrutiny: Chief Officer

The chief Officer will login with his credentials as follows:

On the dashboard, the CO will have applications pending for his approval as shown in the screen below:



Click on New Proposal icon to go through the application.

Click on the View to open the details of the application:

CO can view the uploaded certificate by clicking on the view option:



For approval, click on the Action button to action the application as shown below:

Update the Action status.

Select the status from the dropdown.

Enter Remarks if any.

Click on Submit button to approve the application.



2.4 Registration Payment

Architecture need not pay any registration charges as his registration with ULB is free of cost. So, in case of Architecture, this section will not be applicable.

In case of Chief Engineer or Supervisor, the following is the process.

Once the application is approved, the applicant needs to pay the registration fees.

User will login with his credentials, and click on the Application Registration Payment option.

Follow the process as shown in the screens below:

The following screen will appear. Follow the process as shown in the screens below:



Once the payment is clear, the following receipt will be generated:



2.5 Certificate Issuance

Once the applicant pays the registration fees, the CO needs to apply digital signature to the certificate.

For this, the CO will login with his credentials and click on the Certificate Issue Entry as shown in the screen below:

Select the application to open the certificate.



Click on the Apply Digital Signature Button.

Once this is done, the certificate is ready to be printed.

The Applicant will login in the portal with his credentials and select the Certificate print option.

The following certificate will be printed:



3 Architect Registration with Other ULB Once the Architect is registered with one ULB, he can always register for another ULB in very simple steps.

Login with Architect existing User ID and Password.

Architect Dashboard opens where he gets options for various services.

Click on Register with Other ULB option.

The same application form opens where Architect had registered earlier for new ULB.



Architect just needs to select the name of other ULB from the dropdown.

All the other details will remain same. The uploaded documents also are visible here for verification.

Click on Submit Button. The application will be generated.

3.1 Scrutiny and Certificate Issuance Process

Note: The scrutiny and approval process with ATP and CO will be similar to new registration

3.2 Access to Multiple ULBs

Once the approval process is over and the architect gets the certificate from other ULB, next time he logs in to the system, the following message is asked for which ULB he wants to go for services.



4 Building Permission 4.1.1 Application Form

For creating a new building plan, applicant needs to fill up the application form.

Applicant should first login into the portal with User ID and Password.

On the landing page, click on the Building Permission option as shown in the screen below:

Application form opens as shown below:

Fill in the initial details like Owner Name, Plot No., Revenue Survey number, City Survey number, Road / street number, society number, Architect name etc.

Click on Save Draft Button. The application number will be generated. The message is displayed as shown below:



Once the application number is generated, the applicant needs to enter the Owner KYC details. Click on the Owner KYC button as shown below:

Enter the Owner’s Aadhar number.

On the basis of Aadhar number the other details will be automatically populated.

Click on Submit button to authenticate the mobile number. The following message is displayed.

Enter the OTP and click on Submit.



The following message is displayed:

It will redirect to the first screen.

Applicant can also print the application once the application number is generated. Click on the Print button to print the application.



Enter other details of the application shown in step 2 to step 6.

Step 2:



Step 3:



Step 4:



Step 5:



Note: All the fields marked in * are mandatory.

Note: Applicant can enter the details and click on save draft for future use.

Once all the steps are over, click on Final Submit button to create the proposal.

4.1.2 Create New Proposal

This option is enabled once the applicant fills the application form completely.

Click on the Create New Proposal to open the proposal.

Select the Application Number form the drop down.

The list of documents to upload will be displayed.

Click on Upload document button on each of the type of document and upload the files in the specified format.

Note: Applicant can also upload any extra documents if he wishes to upload.



Once done, click on the checkbox for declaration and click on Submit button.

The following message will be displayed.

Click on OK. The following details of the proposal are displayed.

When clicked on View Building Details button, the following screen will be seen:

Click on View to see Floor details:



4.1.3 Pre-Approval Payment

Once the proposal is submitted, the applicant needs to pay the pre-approval payment for building permission.

Click on the Project verification option from the home page. The following screen will appear.

The application will be listed on the screen.

Click on Pay button to make the payment.

The payment description and the amount will be displayed as below:



Click on Pay Online and follow the process as shown in the screens below:



On successful payment, the following receipt is displayed:



Now, the proposal goes in for 2 levels of scrutiny.

4.1.4 Level 1 Scrutiny: Assistant Town Planner

Here, the assistant town planner (ATP) scrutinizes the proposal.

ATP logs in with his credentials as below:

To see all the applications pending for approval, click on the New Applicant icon on the dashboard.

Select the module from the dropdown. The list of applications will be displayed.

On the scheduled meeting date, verify the uploaded documents.



Enter remarks of verification

Note: In case of any discrepancy in the documents, the ATP will ask the applicant to re-submit the documents. The applicant can log-in and re-submit the documents through the Re-Submit Document option. Once again, the ATP has to verify the documents until they are proper. On verification of all the uploaded documents, the following message is displayed:

Selection of Site Visit Date:

For each of the application where the document verification is over, the ATP will then select the site visit date.

Click on the Proposal to see the details:



Select the meeting date from the calendar.

Enter the time for site visit.

Click on Submit button.


Site Visit Entry:

On the decided date, the site visit will be done. ATP will enter the site visit report as per the questionnaire.



Once the site visit report is complete, click on Submit button.


Proposal Approval:

Click on the proposal approval option on the left side.



Click on the Report option to view the Report

Click on Close.

Click on Drawing option to view the uploaded drawing.



Click on the Verify button on Consolidated Scrutiny Entry. Here, all the scrutiny for documents, site visit and the remarks will be displayed. The ATP will re-check all the remarks.



Once all the reports and entries are checked, the ATP will submit the report and will be forwarded to next level of scrutiny.

Select the status from the dropdown and select the authority name from the drop down, enter remarks if any, and click on Submit button.

The following message will be displayed:



4.1.5 Level 2 Scrutiny: Chief Officer

Second level of scrutiny will be done by the Chief Officer (CO).

The CO will login with his login credentials as below:

Dashboard will be displayed for all the applications pending for CO to complete.

Click on the Proposal Approval option from the left side.

If any concession / relaxation is to be considered for the proposal, the CO can go to this option and check if the proposal can be approved by giving any concessions and/or relaxation.



The CO will then go ahead and action the proposal.

Check all the details of the proposal like Project Details, Client and Site details, Building and floor details, uploaded documents, Department NOC status etc.

Once everything is checked, enter proposal approval remarks and click on Submit button.




4.1.6 Post-Approval Payment

Once the application is approved by the Chief Officer, ATP verifies the payment to be made by the applicant post approval.

ATP Logs in:

Click on Project Verification Approval on the left side.

The list of projects for verification will open.



Click on the project code to check the approval amount.

If the amount calculated is proper, select the option against verified option. Click on Submit button.

Once the ATP verifies the amount to be paid, the applicant has to login and make the necessary payment.

Login with Applicant username and password.

Click on Payment Status entry from the left side.



Click on Pay online to make the payment.

Note: The online payment process is same as described in section 3.1.3. Please refer the above screens for payment.



In case of RTGS Payment, the following screen will be seen.

4.1.7 Payment Received Entry

Once the Architect pays the development charges, the ATP will verify the payment.

ATP Logs in with his credentials.



4.1.8 Digital Signature

On successful post approval payment, the Chief Officer checks the commencement certificate and gives the digital signature on the certificate.

Chief Office logs in to the system with his username and password.

Click on the Certificate Issue Entry on the left side.

Click on the Application number to view the project.



Click on Apply Digital Signature to digitally sign the certificate.

4.1.9 Commencement Certificate

Once the certificate is digitally signed, applicant can print the certificate from the portal.

Applicant to log in with username and password.



Select the module from the dropdown.

Select the proposal code from the dropdown.

Click on Submit to print the certificate.

The following certificate will be issued:



5 Plinth Completion This service will be applicable when the building development is under construction and plinth of the building is completed and the same is recorded in the system and the certificate is taken for plinth so that further work of building the floors can be continued by the builder.

The process flow for Plinth Completion Certificate is similar to Building Permission.

The process is as follows:

• Applicant logs in to the system and create proposal for plinth completion.

• Applicant puts of the details of the plinth in the system.

• Once the required documents for plinth are uploaded in the proposal, the proposal goes in for two levels of scrutiny.

o Required documents to upload: Building Permission Certificate, Plinth information, any other document required by the ULB.

• Assistant town planner will check all the uploaded documents, do the site visit, check for details and once approved, will forward the proposal to the chief officer for final approval.

• Chief Officer will log in to the system and re-check the details of the proposal and if everything is okay, will approve the proposal.

• The certificate will be generated, will be digitally signed by the chief officer and will be available for applicant to print from the portal.

Please refer Section 3 - Building Permission for detailed process flow.

Note: Plinth completion certificate service is free of cost. So the sections for pre-approval and post approval payment will not be included in the flow.

The screen shots are as follows:



6 Part Occupancy This service can be availed any time before applying for Full Occupancy certificate.

This proposal for certificate can be applied in following cases:

• Part of the building is complete as per the final plan with all the amenities planned and want to be sold.

• Few floors of the building is complete and want the certificate so that there is a confirmation that the building that is partially complete is as per the norms specified in the plan of the building.

The process flow for Part Occupancy is similar to Building Permission.


• Applicant logs in to the system and create proposal for part occupancy.

• Applicant puts of the details of the completed part of the building in the system.

• Once the required documents for part occupancy are uploaded in the proposal, the applicant pays the pre-approval charges for the proposal

The proposal then goes in for two levels of scrutiny.



• On approval of the proposal, the assistant town planner will verify the project for charges levied to the applicant.

• Applicant will pay the post-approval charges for the proposal through portal.

• On payment of post-approval charges, the chief officer will digitally sign the part occupancy completion certificate.

• The Part Occupancy Completion Certificate will be available for applicant to print from the portal.




7 Full Occupancy This service can be availed when the building is completed and is ready to be occupied.

This proposal for certificate can be applied in following case:

• Full building is complete as per the final plan with all the amenities planned and want to be sold.

The process flow for Full Occupancy is similar to Building Permission.


• Applicant logs in to the system and create proposal for Full occupancy.

• Applicant puts of the details of the completed building in the system.

• Once the required documents for full occupancy are uploaded in the proposal, the applicant pays the pre-approval charges for the proposal.

The proposal then goes in for two levels of scrutiny.



• On approval of the proposal, the assistant town planner will verify the project for charges levied to the applicant.

• Applicant will pay the post-approval charges for the proposal through portal.

• On payment of post-approval charges, the chief officer will digitally sign the full occupancy completion certificate.

• The Full Occupancy Completion Certificate will be available for applicant to print from the portal.


user manual – bpms tp client -...

Documents