User Manual Contract Labour Act-Principal Employer

Registration

Login All applicants who want to obtain registration certificate or license from Labour department need to

first register on this portal. Once applicant has registered on this portal, he is not required to register

again to obtain registration certificate or license from Labour department in any other Act. He can just

login on this portal and apply for registration certificate or license in other acts.

After opening the portal, Applicant need to click the Login button on Shramadhan Portal from the below

screen:

Click on login link present at the right side.

Login Screen

Click Login button to login into the application. User can see a popup as shown below:

1. For new user registration, the applicant needs to click on link- Not Registered? Register here .

After clicking on this link, following popup opens:

Note: a) Applicants cannot use same mobile no for registering more than once on this portal.

b) Same User Name cannot be used for registering more than once on this portal.

When user li ks o Register Yourself , follo i g popup o es to e ify the OTP:

After entering the OTP code received on the mobile, following popup comes up:

Now, user can login with their credentials to access the features of this portal.

2. If due to any reason, user has received OTP but the screen where OTP needs to be entered does not

o e, Appli a t a use the li k Verify OTP f o the Logi page. Whe appli a t li ks o Verify OTP li k, follo i g essage o es:

Now, when applicant logins with his user id and password and if his OTP is not verified, he will be re-

directed to Ve ify OTP screen to complete the registration process

3. If applicant forgot his password any time after completion of registration, he/she can use the link

Forgot password to retrieve it. When applicant clicks on this link, following popup opens:

Please login using your user name and password to verify OTP.

There are 2 options:

a) If applicant knows his username, then he can use the above screen and when he clicks on Submit, he

will be re-di e ted to Verify OTP page. He e appli a t eeds to e te the OTP ode e ei ed o his

mobile.

After applicant enters his OTP, following screen (shown in next page) comes:

Applicant will receive temporary password on his mobile which needs to be used to login and thereafter

he needs to change his password.

b) If applicant has entered his email, then he can use the below screen to reset his password:

When he clicks on Submit, he will be re-di e ted to Verify OTP page. He e appli a t eeds to e te the OTP code received on his mobile.

After applicant enters his OTP, following screen comes:

Applicant will receive temporary password on his mobile which needs to be used to login and thereafter

he needs to change his password.

4. If the applicant is a registered user, he needs to enter his Username, Password and Captcha to login

to this portal and access its services.

Whe appli a t li ks o LOGIN utto , he is e-directed to his home page.

Contract Labour Act – Principal Employer Registration Process

A) Applicant Process

For online registration under this act; go to Services-->Contract Labour Act-->Principal Employer--

>RegistrationOnline Registration as shown below:

Step-1:

Fill the form as shown on next page:

Whe appli a t li ks o “UBMIT utto , follo i g essage o es-

Step-2:

Take print of application form:

a) Click on print word shown in the message

b) Go to Services-->Contract Labour Act-->Principal Employer--> Registration Print Application Form

The saved application form will be opened as shown in next page-

Here all those applications filled by candidate for Contract Labour Act-Principal Employer will be shown

whose payment has not been completed yet. Suppose, an applicant has by mistake filled wrong details

in his application form but has not paid the fees for the same till now. He has the option to delete those

applications from this menu. The applicant needs to select their Application ID to view that application

and perform necessary action on it i.e. either print the application or delete the application. In the

above screenshot, 1 Application ID is shown because applicant has filled and saved 1 application in this

act but not paid the fees for them.Once applicant pays the fees, he cannot delete his application.

Following screen will come up when application clicks on the Application Id-

This is the o plete appli atio fo as filled y the appli a t. The appli a t eeds to li k o PRINT button to print their application.

Then the Principal Employer/Manager needs to sign it, enter Date and place in the printed form.

Appli a t a also delete the appli atio ith o gly filled data y usi g the DELETE utto .

Step-3:

Upload the signed application form

To upload the form: go to Services--> Contract Labour Act-->Principal Employer-->

RegistrationUpload Application Form

When applicant clicks on his Application Id, following screen comes up-

Applicant selects scanned copy of their signed application form in PDF or image format (jpeg, jpg, png

etc), and clicks on upload button.

Following message comes up after uploading printed application form-

Step-4:

Pay the Fees

a) Click on Make Payment button shown in the message.

b) Go to Services-->Contract Labour Act-->Principal Employer--> Registration Pay Due Registration Fees

Following screen opens up as shown in next page-

Applicant can check for fees himself from the following menu-

Go to Support-->Contract Labour Act--> Principal EmployerFee Structure

Following screen opens up-

Applicant can also calculate fees for their application from the below menu-

Go to Support--> Contract Labour Act--> Principal Employer--> Calculate Fee

Following screen opens up-

Here applicant can provide data i the e ui ed fields a d li k o CALCULATE to fi d the Fees applicable for that case.

There are 2 methods for fee payment:

a) By Treasury Challan: The below screen opens up. The applicant can have multiple challans for one

application. This is achie ed y use of add more treasury details li k.

Whe appli a t li ks o PROCEED utto , follo i g essage o es up hile payi g the fee ia Treasury Challan-

b) By Online Payment Gateway

And if paying the fee via Online Payment Gateway then following message comes up and you will be

automatically redirected to the payment gateway page-

Once the payment gets completed you will be automatically redirected back to shramadhan portal with

the message depending on the status of your payment.

The appli atio is ow su itted a d o fu the a tio is e ui ed f o appli a t’s side.

Step-5:

Check Application Status:

Go to Services-->Contract Labour Act-->Principal Employer--> Registration Check Application Status

When applicant clicks on their Application ID, following screen comes up-

Whe appli a t li ks o ie p o ess details li k, the o plete detail of the p o ess do e o his appli atio is sho . By this a e , the appli a t ill e a le to T a k the “tatus of thei appli atio .

If application is approved and License is generated, and applicant checks his application status, following

screen will come-

Step-6:

Print Registration Certificate:

Applicant can print his License once the application has been approved by LS from the below menu-

B) Department Process

Department processes the application at 2 levels-

1. Clerk level

2. Labour Superintendent (LS) level

Note: The applicant will be able to see the comment of the clerk and LS, on his application.

Step-1:

Once application has been submitted by the applicant, the Clerk of the office where application has

been received will login with his user ID and password already provided to them.

To he k e appli atio s e ei ed, the le k goes to U e ified Appli atio s i the e u ApplicationContract Labour Principal Employer Unverified Applications.

Following list of applications will be displayed-

Here the order of processing of the received applications is FIFO (First IN First OUT) i.e. the application

received first in the office should be processed before the next application i.e. application submitted

first will be processed and then only action can be taken on next application.

Step-2:

If le k li ks o APPLICATION ID , the o plete appli atio form should open up-

Here, clerk can perform following functions-

a. Verify the complete details of the applicant

b. View the documents uploaded by the applicant

c. If le k li ks o VALIDATE utto i fee i formation block, the details are fetched from the

treasury and clerk can check if challan has been correctly deposited or not.

d. After verifying the complete data, clerk can close this form from the CLOSE button.

Step-3:

Clerk has only 1 option-

Forward to Labour Superintendent: Once clerk reviews the application, he will forward the

application to Labour Superintendent by entering his remarks (acceptable or rejection) and clicking on

FORWARD button.

Whe le k li ks o FORWARD , follo i g essage ill o e-

Application ID: XXXX has been forwarded successfully.

Step-4:

Labour Superintendent Home page

When LS logins with his User Id and Password, following screen opens up (as shown in next page)-

To check applications which have been forwarded to LS, the below menu should be opened i.e.

ApplicationsContract Labour Principal Employer Forwarded Applications

Following screen will open up-

LS has 4 options-

a) Approve the application: If LS finds all details correct in application and clerk has also given same

recommendation; LS can click on below button to approve the application.

All the approved applications are visible in Verified Appications List which can be accessed from the

below menu-

The license is generated automatically for all the approved applications.

It can be seen by clicking on the below button-

Following registration certificate (as shown in next page) opens up and LS has the option to print the

registration certificate-

b) Reject the Application: If LS finds any such detail incorrect in application and clerk has also given

same recommendation; LS can click on below button to reject the application.

Such applications will be visible in Rejected Applications List from the below menu-

ApplicationsContract Labour Principal Employer Rejected Applications

c) Send Back to Clerk: If LS finds that the remarks given by clerk are not correct then he can send back

the application to clerk with his comments for re-consideration. For this, LS needs to click on the

below button.

Such applications will again be visible in Unverified Application List.

d) Keep Application in Pending: If LS finds that documents uploaded by the applicant are not correct

and need to be replaced, then he can keep the application in pending by clicking on the below

button. Once LS keeps the application in pending, SMS is sent to applicant to take further action as

specified by LS.

After the applicant takes necessary action on his application, the application is again submitted in the

department and seen in the list of Unverified Application list.

Also, the Pending application can be seen in Pending application list which can be accessed via

following menu-

ApplicationsContract Labour Principal Employer Pending Applications

If by mistake, LS has put the application in Pending, he can revert back by clicking on the below icon

in the action column-

When LS clicks on this button, the application goes again in Forwarded Applications list.

Contract Labour Act Amendment Process

A) Applicant Process

For online amendment under this act; go to Services-->Contract Labour Act-->Principal Employer-->

AmendmentOnline Amendment Request as shown below:

Step-1:

Following screen opens up-

Here all those applications filled by applicant for Contract Labour Act-Principal Employer will be shown

which are approved and can undergo amendment. The applicant needs to select their License No which

they need to send for amendment. In the above screenshot, 1 License No is shown because applicant

has only 1 approved application in this act. Following screen will come up when application clicks on

the License No-

Here Applicant selects the checkbox against the fields which he needs to amend. Also, he needs to enter

the Date of occurrence of changes. O e he li ks o “UBMIT utto , follo i g page comes up-

Step-2:

Take print of application form:

a) Click on print word shown in the message

b) Go to Services-->Contract Labour Act-->Principal Employer--> Amendment Print Request Form

Appli a t eeds to li k o PRINT utto to p i t thei appli atio . Then the Principal Employer/Manager needs to sign it, enter Date and place in the printed form.

Step-3:

Upload the signed application form

To upload the form: go to Services--> Contract Labour Act-->Principal Employer-->

AmendmentUpload Request Form

When applicant clicks on his Registration Certificate No, following screen comes up-

Applicant selects scanned copy of their signed application form in PDF or image format (jpeg, jpg, png

etc), and clicks on upload button. Following message (as shown in next page) comes up if no fee is

applicable-

And if fee is applicable then following message comes up-

Step-4:

Pay the Fees

a) Click on Make Payment button shown in the message.

b) Go to Services-->Contract Labour Act-->Principal Employer--> Amendment Pay Due Amendment

Fees

Applicant can check for fees himself from the following menu-

Go to Support-->Contract Labour Act--> Principal EmployerFee Structure

Following screen opens up-

Applicant can also calculate fees for their application from the below menu-

Go to Support--> Contract Labour Act--> Principal Employer--> Calculate Fee

Following screen opens up-

Here applicant can provide data in the e ui ed fields a d li k o CALCULATE to fi d the Fees applicable for that case.

There are 2 methods for fee payment:

a) By Treasury Challan: The below screen opens up. The applicant can have multiple challans for

one application. This is achieved by use of add more treasury details li k.

Whe appli a t li ks o PROCEED utto , follo i g essage o es up hile payi g the fee ia Treasury Challan-

b) By Online Payment Gateway

And if paying the fee via Online Payment Gateway then following message comes up when you click on

PROCEED TO PAY button and you will be automatically redirected to the payment gateway page-

Once the payment gets completed you will be automatically redirected back to shramadhan portal with

the message depending on the status of your payment.

The appli atio is ow su itted a d o fu the a tio is e ui ed f o appli a t’s side.

Step-5:

Check Application Status:

Go to Services-->Contract Labour Act-->Principal Employer-->Amendment Check Amendment Request

Status

When applicant clicks on their Application Id, following screen comes up-

Whe appli a t li ks o ie p o ess details li k, the o plete detail of the p o ess do e o his application is sho . By this a e , the appli a t ill e a le to T a k the “tatus of thei appli atio .

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B) Department Process

Department processes the application at 2 levels-

1. Clerk level

2. Labour Superintendent (LS) level

Note: The applicant will be able to see the comment of the clerk and LS, on his application.

Step-1:

Once amendment application has been submitted by the applicant, the Clerk of the office where

application has been received will login with his user ID and password already provided to them.

To he k e appli atio s e ei ed, the le k goes to U e ified Amendments i the e u-

Other ApplicationsContract Labour Principal Employer Unverified Amendments.

Following list of applications will be displayed-

Here the order of processing of the received amendment requests is FIFO (First IN First OUT) i.e. the

application received first in the office should be processed before the next application i.e. application

submitted first will be processed and then only action can be taken on next application.

Step-2:

If le k li ks o REGISTRATION CERTIFICATE NO , the o plete appli atio fo should ope up-

Here, clerk can perform following functions-

a. Verify the complete details of the applicant

b. View the documents uploaded by the applicant

c. If le k li ks o VALIDATE utto i fee i fo atio lo k, the details a e fet hed f o the treasury and clerk can check if challan has been correctly deposited or not.

d. After verifying the complete data, clerk can close this form from the CLOSE button.

Step-3:

Clerk has only 1 option-

Forward to Labour Superintendent: Once clerk reviews the application, he will forward the

application to Labour Superintendent by entering his remarks (acceptable or rejection) and clicking on

FORWARD button.

Whe le k li ks o FORWARD , follo i g essage ill o e-

Amendment request for Request No.: CLRXXXXXXXXXXXXXXXX has been forwarded successfully

Step-4:

Labour Superintendent Home page

When LS logins with his User Id and Password, following screen opens up-

To check applications which have been forwarded to LS, the below menu should be opened i.e. Other

ApplicationsContract Labour Principal EmployerForwarded Amendments

Following screen will open up-

LS has 4 options-

a) Approve the application: If LS finds all details correct in application and clerk has also given

same recommendation; LS can click on below button to approve the application.

All the approved applications are visible in Completed Amendments List which can be accessed from

below menu-

The Registration certificate is updated automatically for all the approved amendment applications.

It can be seen by LS from the following menu-

This is the original menu from where LS has seen the Registration Certificate originally.

LS has the option to print the registration certificate again from there.

b) Reject the Application: If LS finds any such detail incorrect in application and clerk has also given

same recommendation; LS can click on below button to reject the application.

Such applications will be visible in Rejected Applications List from the below menu-

Other ApplicationsContract Labour Principal Employer Rejected Amendments

c) Send Back to Clerk: If LS finds that the remarks given by clerk are not correct then he can send

back the application to clerk with his comments for re-consideration. For this, LS needs to click

on the below button.

Such applications will again be visible in Unverified Amendments List.

d) Keep Application in Pending: If LS finds that documents uploaded by the applicant are not

correct and need to be replaced, then he can keep the application in pending by clicking on the

below button. Once LS keeps the application in pending, SMS is sent to applicant to take further

action as specified by LS.

After the applicant takes necessary action on his application, the application is again submitted in the

department and seen in the list of Unverified Amendments list.

Also, the Pending application can be seen in Pending application list which can be accessed via

following menu-

Other ApplicationsContract Labour Principal Employer Pending Amendments

Following screen comes-

If by mistake, LS has put the application in Pending, he can revert back by clicking on the below icon

in the action column-

When LS clicks on this button, the application goes again in Forwarded Amendments list.