user manual for previous payment details

8/3/2019 User Manual for Previous Payment Details

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User Manual for Previous Payment Details

Table of ContentsIntroduction .......................................................................................................................................... 2 Creating Previous Payment Details .................................................................................................... 2




© L&T Infotech Confidential of 5

Introduction

Previous Payment detail s should be ent ered by al l insti tutes who have done Processing Fee Payment or EMD

payment t o AICTE in academic Year 2010-2011 and/ or 2011-2012. Detail s of al l previous Payments done eitherthrough Manual Submission (Ext ernal to AICTE Port al) or t hrough the Port al, have to entered. The system will

not allow to submit 2012-2013 application unless these details are entered.

Creating Previous Payment Details

Select t he New/ Ext ension Approval Screen.

Against t he 2012-2013 appli cat ion, go to Previous Payment Details view t ab.

User/ inst it ute can check appropri ate values from below three opt ions i f t hey don’ t have any previous

payment detail s for 2010-2011 or 2011-2012. New Institute:

No Previous Application Submitted:

Govt/Govt-Aided/University Managed:

Please note i f any of t hese fl ags are checked insti tute should not enter Previous payment det ails. If

fl ags are checked and previous payment details records found then user wi ll be prompted to delete the

records present under view tab “ Previous Payment Details”

Cli ck on New Button and enter appropri ate values for each previous payment det ails. User can enter

more than one previous payment details applicable for academic year 2010-11 and 2011-12 only.





Screenshot of Previous Payment Details_Part1



- Previous Payment #: Previous Payment number is a system generat ed unique number for each

previous payment details records created.

- Application for Academic year: Academic year for which the payment is made. This is a

mandatory data. Allowed values are:

2010-11

2011-12

- Application Submission Mode: Mode of application submission mode for t he previous academic

year entered. This is a mandatory data. Al lowed values are:

Manual Submission ( If payment done ext ernal t o AICTE port al)

Submission through Web Port al

- Permanent Institute Id: This is read only data. This will get auto populated if present after user

enters valid appl icat ion id. This is not appl icable f or “ Manual Submission” payments.

- Application Id: Valid Application Number of Institute for the year entered in academic year.

Application Id is mandatory f or “ Submission through Web Port al ” payments.

- Payment Type: Payment t ype corresponding to academic year entered. This is mandatory data.

Allowed values are:

EMD (Earnest Money Deposit )

Processing Fee

- Mode of Payment: Payment Mode corresponding to academic year entered. This is mandatory

data.

Allowed values are:

CIB (ICICI Only)





Cheque (ICICI Only)

Pay Order (All Banks)

Credit Card

Demand Draft

- Payment Id: Payment Id corresponding to academic year entered.

- Transaction Id: Transact ion Id corresponding to academic year entered and Payment Id.

- Payment Date: Date of payment should be lesser t han Today’s date. This is a mandatory data.

- Amount Paid (excluding Service Charge): Amount paid by the inst it ute for t he given payment

records. Please note this includes only the amount paid to AICTE excluding any of t he service

charges if paid to bank (e.g. service charge payable t o bank for demand draft ). This is a mandatory

data.

- ICICI Cheque #: ICICI Cheque number i f applicable for t he given payment details.

- PO/DD Number: PO (Pay Order) or DD(Demand Draf t ) number i f appli cable for t he given payment

details.

- Bank Name: Bank Name if applicable for t he given payment details.

- Bank Branch: Bank Branch if applicable for the given payment details.

- Comments: Comments if any related to entered Previous Payment details.

User/ Inst i tute can also att ach the documents w.r . t . each payment details. Att achments are mandatory

for each given previous payment records. This wil l be considered as a proof t o verif y previous payment

details entered.

- Document Type: Type of document att ached. This is a mandatory data.

Allowed values are:

Pay Slip copy

Transaction Receipt copy





Bank Statement copy

Other

Value “Other” to be selected if document t ype is other than listed values.

- Attachment Name: File/ att achment to be selected fr om user’ s desktop locat ion wit h the help ofbrowse button provided. This is a mandatory field.

- Size (In Bytes): At tachment size. This is Read Only and system generated data. - Comments: Comments if any related to At tachment details.

SAMPLE values tabulated for Previous Payment Details.

Previous Payments Details

Claim # Application forAcademic year

ApplicationModeSubmission

PermanentInstituteId

Application Id

PaymentType

Mode ofPayment

Payment Id

TransactionId

Payment Date

1-764117832

2010-2011

ManualSubmission

Processing Fee

DD 21/12/2010

2011-2012

Submissionthrough WebPortal

1-105846701

1-105846701

(Mandato

ry)

EMD PayOrder

248565698

(Mandatory)

9/11/2011

Amount Paid(excludingService Charge)

ICICICheque #

PONumber

BankName

BankBranch

Comments

25000 523689 IDBI Bank Mumbai

50000 526963 ICICI bank Alahabad

Attachments

Attachment

name

Size(In Bytes) Document Type Comments

Receipt_122 5626 Other

Pay slip_Abc 741 Pay Sl ip Copy

user manual for previous payment details

Documents