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Confidential ©, HP 2013 of 34 Operation Manual

User Manual for Education Directorate

E-form Application through

State Service Delivery Gateway

Government of West Bengal

Version: 1.0


DOCUMENT CONTROL

Document Title: User Manual for Higher Education Department, West Bengal

Document Publication History

Date Author Version Remark

13-08-2012 Sumit Mukhopadhyay 1.0 First Version

Reviewers

Date Reviewer Version Remark

12-09.2013 Partha Pratim Mukherjee 1.0

Distribution

Version Name Designation Location


Proprietary Notice

This document is the property of Hewlett-Packard India Sales Pvt. Limited (HP) and is to be used only for the purpose of - Implementing Electronic Forms Application through State Portal and Service Delivery Gateway for the State of West Bengal, India (SP-WBSSDG) Project through West Bengal Electronics and Industrial Development Corporation Limited (WBEIDC) as Nodal Office. The contents, procedures and processes defined here are not to be used or reproduced elsewhere without express written approval from HP.

Hewlett-Packard India Sales Pvt. Limited has its registered office at: -

Hewlett- Packard India Sales Pvt. Limited

24, Salarpuria Arena, Hosur Main Road,

Adugodi,

Bangalore - 560030

West Bengal Technology Services Ltd. has its office at:

West Bengal Electronics Industry Development Corporation Limited,

Webel Bhawan,

Block – EP & GP, Sector – V,

Salt Lake,

Kolkata - 700091


TABLE OF CONTENTS

1 PREFACE ....................................................................................................................... 5

2 INTRODUCTION ............................................................................................................. 5

2.1 AUDIENCE ........................................................................................................................................... 5 2.2 HOW TO USE THIS DOCUMENT ....................................................................................................... 5 2.3 STANDARDS AND CONVENTIONS USED IN THE GUIDE .............................................................. 5

3 GETTING STARTED ...................................................................................................... 5

4 USER REGISTRATION & MANAGEMENT .................................................................... 6

4.1 NEW USER REGISTRATION .............................................................................................................. 6 4.2 RETRIEVE PASSWORD ..................................................................................................................... 8 4.3 MODIFY USER PROFILE .................................................................................................................... 8 4.4 CHANGE ACCOUNT PASSWORD .................................................................................................... 9

5 MANAGEMENT OF USER ACTIVITIES ....................................................................... 10

5.1 VIEW SUBMITTED APPLICATIONS ................................................................................................ 10 5.2 VIEW SAVED APPLICATIONS ......................................................................................................... 10 5.3 CHECK THE STATUS OF YOUR APPLICATION ............................................................................ 11

6 EFORM APPLICATION SUBMISSION PROCESS ...................................................... 12

6.1 LOGIN ................................................................................................................................................ 12 6.2 SERVICE DASHBOARD PAGE ........................................................................................................ 13

7 ONLINE NEW APPLICATION IN ENGLISH ................................................................. 15

7.1 DIRECTIONS FOR FORM SUBMISSION ......................................................................................... 17 7.2 FIELD DETAILS................................................................................................................................. 17 7.3 ACTION ITEMS.................................................................................................................................. 19

8 ONLINE NEW APPLICATION IN BENGALI ................................................................ 20

8.1 BENGALI NAMES CORRESPONDING TO ENGLISH NAMES ...................................................... 22

9 OFFLINE NEW APPLICATION ENGLISH ................................................................... 25

10 ONLINE RENEWAL APPLICATION IN ENGLISH ....................................................... 28

10.1 DIRECTIONS FOR FORM SUBMISSION ......................................................................................... 28 10.2 FIELD DETAILS................................................................................................................................. 29 10.3 ACTION ITEMS.................................................................................................................................. 29

11 ONLINE RENEWAL APPLICATION IN BENGALI ....................................................... 30

11.1 BENGALI NAMES CORRESPONDING TO ENGLISH NAMES ...................................................... 30

12 OFFLINE RENEWAL APPLICATION IN ENGLISH ..................................................... 32

13 APPENDIX – A: LIST OF SERVICE CODES ............................................................... 34


1 PREFACE

This manual describes how to use the e-Form Application from a citizen’s point of view.

2 INTRODUCTION

2.1 AUDIENCE

This guide is intended for users who are responsible for using the e-Form web application in West

Bengal. Users of this guide should be familiar with the functionality of the e-Form Application.

2.2 HOW TO USE THIS DOCUMENT

This document is basically a guide for the users who will use the e-Form application. Step by step

flow is mentioned in the document. Users can follow the steps to successfully use the e-Form

application.

2.3 STANDARDS AND CONVENTIONS USED IN THE GUIDE

i. A red star (*) implies a mandatory field.

ii. Unique Application ID, generated after the submission of the eForm, should be kept

cautiously for any future reference.

3 GETTING STARTED

e-Form application enables the Citizens to avail different services of the provided by different

departments of Government of West Bengal. A selected set of application forms are available with a

web interface which can be submitted online to avail the respective services.


4 USER REGISTRATION & MANAGEMENT

The following sections details out different user registration & management activates that the

Citizen/user can perform in the eForm application.

Modify your user profile through “Edit Profile”

Change your account password using “Change Password”

4.1 NEW USER REGISTRATION

Citizens need to register themselves using the Create New Account link in the eForm Application

Login page:

Clicking Create New Account link, Citizen will be able to Register himself/herself to apply for the

eServices.


4.1.1 Field Details

Fields Remarks

User Name* Provide this to create User Name

Password* Provide this to create Password

(Password should be exactly eight character long and must contain at

least one Capital Letter and One Number and One Special Character

from @,#,$,%,_ )

Confirm Password* Provide the same as entered in Password to confirm the password

Email id* Provide this to receive Email messages

Contact Number Provide this with STD Code separated by hyphen (-)

Applicant's Mobile No.* Provide mobile number to receive status messages

District* Select from the Drop Down list

Security Question* Select Security Question from the Drop Down list

Your Answer* Provide this for future references/use when required

First Name* Provide your First Name

Last Name* Provide your Surname

Gender* Choose any one option – either Male or Female

Marital Status* Choose any option – either Married or Unmarried

Date of Birth* Provide your Date of Birth by selecting from calendar

Occupation* Provide your Occupation

City/village* Provide your City/Town/Village name

Pin Code* Provide your Pin Code

Address* Provide your address in full

Enter the text printed in

the box:*

Enter the text available in the image available beside this option

Can't Read? Click this option to change the Capcha image

* means required fields

4.1.2 Action Items

Fields Remarks

Save Click this to Register as new user using the information provided and

avail the eServices.

Cancel Click this to clear all the entered information & close the Registration

page

Post successful Registration of user, the screen will show a confirmation window.

Application will also send SMS & Email to the Registered User.


4.2 RETRIEVE PASSWORD

Clicking the link Forgot Password, registered users can retrieve the saved password:

4.2.1 Field Details

Fields Remarks

User Name* Enter registered User Name

Email id* Enter you valid Email Id

Your Security Question Your registered Security Question appears here

Your Answer* Enter the registered Answer

Can't Read? Click this option to change the Capcha image

Enter the text printed in

the box*

Enter the text available in the image available beside this option


4.2.2 Action Items

Fields Remarks

Get password Click this to get the existing password in Email Id provided

Cancel Click this to clear all the entered information & close the Forgot

Password page

4.3 MODIFY USER PROFILE

User can modify the registration details using this form:

4.3.1 Field Details

Fields Remarks

First Name* Change First Name if you want to modify it


Fields Remarks

Last Name* Change Surname if you want to modify it

Gender* Change Gender choice if you want to modify it

Marital Status* Change Marital Status if you want to modify it

Date of Birth* Change Date of Birth if you want to modify it

Occupation* Change Occupation if you want to modify it

City/village* Change City/Village if you want to modify it

Pin Code* Change Pin code if you want to modify it

Contact no* Change Contact No. if you want to modify it

Email id* Change Email Id if you want to modify it

Mobile Number* Change Mobile No. if you want to modify it

Address* Change Address if you want to modify it


4.3.2 Action Items

Button/Link Remarks

Save Click this to modify the user profile.

Cancel Click this to cancel modification entries

4.4 CHANGE ACCOUNT PASSWORD

User can change the account password using this form:

4.4.1 Field Details

Fields Remarks

Old Password* Enter existing password

New Password* Provide this to create New Password

(Password should be exactly eight character long and must contain at

least one Capital Letter and One Number and One Special Character

from @,#,$,%,_ )

Confirm Password* Provide the same as entered in New Password to confirm the password


4.4.2 Action Items

Button/Link Remarks

Change Password Click this to modify the current password

Cancel Click this to cancel modifications


5 MANAGEMENT OF USER ACTIVITIES

The following activities can be carried out from the menu item “My Account” of the application:

View your submitted applications in “My Submitted Applications”

View your saved applications in “Draft Applications”

5.1 VIEW SUBMITTED APPLICATIONS

The submitted applications are listed in following format:

User can view/do the following on the screen:

Serial No. – Running Serial No. of the submitted applications

Service Code – The Service Code for the submitted applications (Please refer Service Code

table in Appendix – A)

Unique Application Id for each submitted application

Date of Submission of the eForm application

Click View Details link to view & print the submitted form.

5.2 VIEW SAVED APPLICATIONS

The saved applications are listed in the following format:

User can view/do the following on the screen:

Serial No. – Running Serial No. of the submitted applications

Service Code – The Service Code for the submitted applications (Please refer Service Code

table in Appendix – A)

Unique Application Id for each submitted application


Draft Date as date of saving of the eForm application

Click Edit ( ) link to open the submitted form for edit/submission.

5.3 CHECK THE STATUS OF YOUR APPLICATION

To check the status of any submitted form, click on “Check the status of your application” link or

“Status Search” in the menu bar. The following page opens:

Enter the “Unique Application ID” of a submitted application and click on the search button. This

will display the current status of the application form in the following format:

The status report can be saved & printed for future reference.


6 EFORM APPLICATION SUBMISSION PROCESS

6.1 LOGIN

To avail the e-services of the concerned departments, Citizen requires being a registered user. The

login page appears with the following features:

6.1.1 Field Details

Fields Remarks

User Name Enter User Name (Mandatory)

Password Enter Password (Mandatory)

Remember Me Select to save the entered User Name & Password for later use

(Optional)

6.1.2 Action Items

Button/Link Remarks

Create New Account Click this to register a new user.

Forgot Password Click this to recover loss/forgotten password

Login Click this to validate the User Name & Password, enables valid users to

enter the service Dashboard page.

Reset Click this to clear all the entered information


6.2 SERVICE DASHBOARD PAGE

On successful login the service Dashboard page containing all e-forms will appear to the citizen

user which is as follows:

This is the landing page which will be visible on successful log in. Now, the citizen needs to choose

from the given list of Departments.

If the citizen selects All from the list of Departments, then all the e-services of Departments will be

visible on the screen.

User can also select a particular department of his choice and choose from the available list of

services. For example, if the user selects Directorate of School Education, the following screen will

appear:


User need to click on any of the following links of his choice to go to the respective eForm page:

Apply Online in English

Apply Online in Bengali

Apply Offline in English


7 ONLINE NEW APPLICATION IN ENGLISH

Application for Swami Vivekananda West Bengal Government Merit cum Means Scholarship

Scheme for students of UG and PG Courses in general education (Arts, Commerce and Science)

and other professional courses excluding Engineering & Medical. When user clicks the link Apply

Online (English) in the Dashboard page listing eServices for the Education Directorate, the following

form appears to be filled-in, saved and submitted:


7.1 DIRECTIONS FOR FORM SUBMISSION

The following steps are to be followed to successfully submit an eForm application:

1. Fill up the eForm as per guidelines given in section 7.2 & 7.3.

2. Save the form using the Save button when all the mandatory entries have been done and all the

mandatory documents have been attached.

3. Save will lead to the view page with the details entered in the form so that the entries can be

verified further. The entered eForm gets saved at this stage.

4. In the view page, you can review the uploaded documents further to ensure that they are the

required. Based on your observations, you can do any one of the following:

a. Click the Back button to further modify anything in the eForm

b. Click the Done button to close the view page & go back to the service Dashboard page.

The saved form can be accessed later from the menu path “My Account -> Draft

Applications”.

c. Click the Submit button to submit the filled up eForm for further process by the

respective Department/Directorate.

7.2 FIELD DETAILS

Sl. No.

Fields How to Fill up

1. Citizen Registration ID Displays Registration Id of the User

2. Academic Session* Select the Academic Session

3. Course Type* Select Course Type as UG or PG

4. Scholarship Choice * Select Stream for the Course Type

Personal Details

Applicant Details

5. Applicant's First Name* Enter your first name here

6. Applicant's Middle Name You may enter your middle name, if any

7. Applicant's Last Name* Enter your surname here

8. Applicant's Sex* Choose one option – Male or Female

9. Caste* Select caste from the list

10. Whether domiciled in W.B. Choose option Yes or No

11. Applicant's Phone No. You may enter your land phone number with STD code

12. Applicant's Mobile No. You may enter your mobile phone number

13. Belongs to Linguistic Minority

Community*

Choose option Yes or No

14. Name of the Community * If the option chosen for “Belongs to Linguistic Minority

Community” as Yes, then enter the community name

Address Details

15. Permanent Address Line1* Enter your permanent address Line 1

16. Permanent Address Line2 Enter your permanent address Line 2

17. Permanent Address Line3 Enter your permanent address Line 3

18. Applicant Pincode You may enter Pin Code

19. Rural/Urban * Choose option Urban or Rural

20. District Name* Select district name

21. Municipality/Block Name Select Municipality or Block name

22. Village/Town You may enter the name of the village or town

Family Details


Sl. No.


23. Relationship With Guardian* Specify option whether Father/Husband/Mother/Others

(Please note that you need to fill up the following three

entries for Guardian based on your choice.)

24. Guardian's First name* Enter First Name of your Guardian

25. Guardian Last Name* Enter Surname of your Guardian

26. Guardian Profession* Enter profession of Guardian

27. Annual Income of Family from

all Available Sources*

Enter the total annual family income

Academic Qualification

28. Name of the

Board/Council/University Last

Attended*

Select Board/Council/University Last Attended

29. Qualifying Examination Name* Select Qualifying Examination Name last appeared

30. Year of Qualifying Examination* This will be populated automatically based on the

selection of the Academic Session

31. Total marks obtained(Excluding

Additional Subject)*

Total marks obtained in the last examination excluding

marks for Additional Subject gets automatically

calculated

32. Maximum marks of

Examination(Excluding

Additional Subject)*

Maximum marks obtained in the last examination

excluding marks for Additional Subject gets

automatically calculated

33. Percent of Marks obtained* This field will be automatically calculated

(Please note that you will not be eligible to receive the

scholarship if the percentage of marks obtained in the

last examination is less than 75% for UG courses &

55% for PG courses)

Present Course Details

34. Board/Council/University* Select the Board/Council/University of the course that

you are attending

35. Name of the Institute* Select the course that you are attending

36. Present Course of Study* Enter the name of the institution that you are attending

37. Duration of present Course

(Years)*

Enter the duration in years for the course that you are

attending

38. Exact Date of Admission in the

present Course *

Enter the date of admission in the present course that

you are attending

(Please note that this date should be a date in the year

of the qualifying examination

Address And Contact Details of The Institution

39. Address of the Institute Enter the address of the institution

40. Pin Code of the Institute Enter the Pin code of the institute

41. Phone No. of the Institute Enter the Phone No. of the institute

42. Fax no. of the Institute You may enter the Fax no. of the institute

43. Other Scholarship Details Other Scholarship Details

44. Whether Applicant Is In Receipt

Of state/central scholarship for

Present Course*

Chose option either Yes or No


Sl. No.


45. Details of the Scholarship* If choice is Yes, enter details of the scholarship

46. Whether Applicant Has

Received State/Central

Scholarship* Yes No

If choice is Yes, enter Amount of scholarship you

receive on an yearly or monthly basis

47. Details of received Scholarship* If choice is Yes, enter details of the scholarship

Bank Information

48. Whether the Applicant has any

S.B.I. Bank Account with CORE

Banking facility*

Chose option either Yes or No

49. Bank Name* If your choice is No (i.e., you do not have Savings

Account in SBI), enter the Bank Name where you have

account

50. Account number* Enter Account Number

51. Branch Name* Enter Bank Branch name where you have account

52. IFS Code of Bank Branch* Enter IFS Code for the Bank Branch

53. MICR Code You may enter MICR code for the Bank Branch

54. Branch Code You may enter Branch code for the Bank Branch

Document Enclosed Details

55. Document List* Select the document to upload

56. Document Details* Enter some details about the document

57. Upload* Select the file to upload using the Choose File button

58. Document Date* Select the upload date

*Marked field must be filled.

7.3 ACTION ITEMS

Button/Link Remarks

Choose File To open the file selection window & choose a file

Delete Click this link to delete a selected attachment

View Click to view an uploaded & saved attachment in the View page

Add Attachment To add a selected file as attachment

Save To Save the eForm when relevant mandatory information is entered

properly

Cancel To cancel all the entered information & go back to the service Dashboard

page


8 ONLINE NEW APPLICATION IN BENGALI

The submission of Bengali Application form can be done using the same set of instructions as

mentioned in Sections 7.1 to 7.3 of the English form. When user clicks the link Apply Online

(Bengali) in the Dashboard page listing eServices for the Education Directorate, the following form

appears to be filled-in and submitted:


8.1 BENGALI NAMES CORRESPONDING TO ENGLISH NAMES

The following list will help to understand the guidelines to entry by referring the corresponding

guidelines for the English fields:

Sl. No.

English Names Bengali Names

1. Citizen Registration ID Citizen Registration ID

2. Academic Session* *

3. Course Type* ধ ণ*

4. Scholarship Choice * *

5. Personal Details ণ

6. Applicant Details ণ

7. Applicant's First Name* *

8. Applicant's Middle Name ধ

9. Applicant's Last Name* *

10. Applicant's Sex* *

11. Caste* *

12. Whether domiciled in W.B. *

13. Applicant's Phone No.

14. Applicant's Mobile No.

15. Belongs to Linguistic Minority

Community* *

16. Name of the Community * *

17. Address Details ণ

18. Permanent Address Line1* ১*

19. Permanent Address Line2 ২

20. Permanent Address Line3 ৩

21. Applicant Pincode

22. Rural/Urban * ণ / *

23. District Name* *

24. Municipality/Block Name /

25. Village/Town / হ

26. Family Details ণ

27. Relationship With Guardian* *


Sl. No.


28. Guardian's First name* *

29. Guardian Last Name* *

30. Guardian Profession* *

31. Annual Income of Family from all

Available Sources* *

32. Academic Qualification

33. Name of the Board/Council/University

Last Attended*

/ / *

34. Qualifying Examination Name* ধ *

35. Year of Qualifying Examination* ছ *

36. Total marks obtained(Excluding

Additional Subject)* *

37. Maximum marks of

Examination(Excluding Additional

Subject)*

*

38. Percent of Marks obtained* ( )*

39. Present Course Details ণ

40. Board/Council/University* / / *

41. Name of the Institute* *

42. Present Course of Study* ধ *

43. Duration of present Course (Years)* ( ছ )*

44. Exact Date of Admission in the

present Course * *

45. Address And Contact Details of The

Institution

ণ

46. Address of the Institute

47. Pin Code of the Institute

48. Phone No. of the Institute

49. Fax no. of the Institute

50. Other Scholarship Details ণ

51. Whether Applicant Is In Receipt Of

state/central scholarship for Present

Course*

/ ছ

ছ *

52. Details of the Scholarship* ণ*

53. Whether Applicant Has Received / ছ


Sl. No.


State/Central Scholarship* Yes No ছ হ ছ *

54. Details of received Scholarship* ণ*

55. Bank Information

56. Whether the Applicant has any S.B.I.

Bank Account with CORE Banking

facility*

SBI ছ*

57. Bank Name* *

58. Account number* *

59. Branch Name* *

60. IFS Code of Bank Branch* IFSC *

61. MICR Code MICR

62. Branch Code

63. Document Enclosed Details ণ

64. Document List* *

65. Document Details* ণ *

66. Upload* *

67. Document Date* *


9 OFFLINE NEW APPLICATION ENGLISH

The Offline form is a PDF file which needs to be downloaded from the Offline Form option available

in the dashboard page after selection of the respective department’s service. When user clicks the

link Apply Offline in the Dashboard page listing eServices for the Education Directorate, the

following form can be obtained, filled-in and submitted:


The offline form can be submitted using the following set of instructions:

Download the Offline PDF

1. Download the Offline PDF from the link above using the following steps:

i. Use Right Click on the Download link

ii. Choose Save link as..

iii. Choose folder to save & Save the PDF form

Requirements to work with Offline Forms

The following software are mandatory at the local machine to work with the Offline Forms:

1. To Open & Edit the downloaded Offline Forms, Acrobat Reader V9 or above is required

2. To Save the XML version of the edited Offline Form, any e-Mail Client is required Edit

downloaded PDF Form

i. Open the downloaded PDF form from the saved location

ii. Fill up all the required Fields. Entering of data in the (*) marked fields is must.

iii. Click Validate button to check whether any field is missed

iv. If error is reported, correct at the required places & Press Validate Button again

v. Click OK button in the validation confirmation window

vi. Button Save As XML appears

vii. Check the Internet Email option & Click OK button

viii. Choose folder to save & Save the XML form (at the time of saving the entered data as

XML, please note the name of the saved form)

ix. Close the PDF Form

Upload saved XML file

1. In the Apply Offline link of the respective service page, click Choose File button.

2. File selection screen appears

3. Select the saved XML file

4. Click the Upload button to show the Offline Form data on the e-Form screen.

5. Follow the instructions on the screen to Save & Submit the filled up form.


10 ONLINE RENEWAL APPLICATION IN ENGLISH

Renewal application for Swami Vivekananda West Bengal Government Merit cum Means

Scholarship Scheme for students of UG and PG Courses in general education (Arts, Commerce and

Science) and other professional courses excluding Engineering & Medical. When user clicks the link

Apply Online (English) in the Dashboard page listing eServices for the Education Directorate, the

following form appears to be filled-in, saved and submitted:

10.1 DIRECTIONS FOR FORM SUBMISSION

The following steps are to be followed to successfully submit an eForm application:

1. Fill up the eForm as per guidelines given in section 10.2 & 10.3.

2. Save the form using the Save button when all the mandatory entries have been done and all the

mandatory documents have been attached.

3. Save will lead to the view page with the details entered in the form so that the entries can be

verified further. The entered eForm gets saved at this stage.

4. In the view page, you can review the uploaded documents further to ensure that they are the

required. Based on your observations, you can do any one of the following:

a. Click the Back button to further modify anything in the eForm


b. Click the Done button to close the view page & go back to the service Dashboard page.

The saved form can be accessed later from the menu path “My Account -> Draft

Applications”.

c. Click the Submit button to submit the filled up eForm for further process by the

respective Department/Directorate.

10.2 FIELD DETAILS

Sl. No.


1. Citizen Registration ID* Displays Registration Id of the User

2. Academic Session* Select the Academic Session

Personal Information

3. Student First Name* Enter your first name here

4. Student Middle Name You may enter your middle name, if any

5. Student Last Name* Enter your surname here

6. Contact Number* You may enter your land phone number with STD code

Institute and Academic Details

7. Name of the Institute* Enter the name of the institution that you are attending

8. Phone No. of the Institute Enter the Phone No. of the institute

9. Present Course of Study* Enter Course of Study & discipline

10. Year of Study* Enter year of study

11. Performance in Last Exam* Enter academic performance in last even semester or

year

12. Failed in Last Exam* Enter whether you have failed in any semester

examination

13. Details of Failed in Last Exam* Enter details if you have failed in any semester

examination

Received Scholarship Details

14. Last Received Cheque * Enter Cheque Number

15. Date of Last Received Cheque * Enter date when Cheque was received

Document Enclosed Details

16. Document List* Select the document to upload

17. Document Details* Enter some details about the document

18. Upload Select the file to upload using the Choose File button

19. Document Date* Select the upload date

*Marked field must be filled.

10.3 ACTION ITEMS

Button/Link Remarks

Choose File To open the file selection window & choose a file

Delete Click this link to delete a selected attachment

View Click to view an uploaded & saved attachment in the View page

Add Attachment To add a selected file as attachment

Save To Save the eForm when relevant mandatory information is entered

properly

Cancel To cancel all the entered information & go back to the service Dashboard

page


11 ONLINE RENEWAL APPLICATION IN BENGALI

The submission of Bengali Application form can be done using the same set of instructions as

mentioned in Sections 10.1 to 10.3 of the English form. When user clicks the link Apply Online

(Bengali) link in the Dashboard page listing “Application for Renewal of MCM Scholarship of

Education Directorate” for the Education Directorate, the following form appears to be filled-in and

submitted:

11.1 BENGALI NAMES CORRESPONDING TO ENGLISH NAMES

The following list will help to understand the guidelines to entry by referring the corresponding

guidelines for the English fields for renewal form submission:

Sl. No.


1. Citizen Registration ID* Citizen Registration ID*

2. Academic Session* *


Sl. No.


3. Personal Information

4. Student First Name* *

5. Student Middle Name *

6. Student Last Name* ধ

7. Contact Number* *

8. Institute and Academic Details ণ

9. Name of the Institute* *

10. Phone No. of the Institute

11. Present Course of Study* ধ *

12. Year of Study* ধ ছ *

13. Performance in Last Exam* *

14. Failed in Last Exam* হ ছ*

15. Details of Failed in Last Exam* ণ*

16. Received Scholarship Details ণ

17. Last Received Cheque * *

18. Date of Last Received Cheque * *

19. Document Enclosed Details ণ

20. Document List* *

21. Document Details* ণ *

22. Upload

23. Document Date* *


12 OFFLINE RENEWAL APPLICATION IN ENGLISH

The Offline form is a PDF file which needs to be downloaded from the Offline Form option available

in the dashboard page after selection of the respective department’s service. When user clicks the

link Apply Offline link in the Dashboard page listing “Application for Renewal of MCM Scholarship of

Education Directorate” of Education Directorate, the following form can be obtained, filled-in and

submitted:

The offline form can be submitted using the following set of instructions:

Download the Offline PDF

1. Download the Offline PDF from the link above using the following steps:

i. Use Right Click on the Download link

ii. Choose Save link as..

iii. Choose folder to save & Save the PDF form


Requirements to work with Offline Forms

The following software are mandatory at the local machine to work with the Offline Forms:

1. To Open & Edit the downloaded Offline Forms, Acrobat Reader V9 or above is required

2. To Save the XML version of the edited Offline Form, any e-Mail Client is required Edit

downloaded PDF Form

i. Open the downloaded PDF form from the saved location

ii. Fill up all the required Fields. Entering of data in the (*) marked fields is must.

iii. Click Validate button to check whether any field is missed

iv. If error is reported, correct at the required places & Press Validate Button again

v. Click OK button in the validation confirmation window

vi. Button Save As XML appears

vii. Check the Internet Email option & Click OK button

viii. Choose folder to save & Save the XML form (at the time of saving the entered data as

XML, please note the name of the saved form)

ix. Close the PDF Form

Upload saved XML file

1. In the Apply Offline link of the respective service page, click Choose File button.

2. File selection screen appears

3. Select the saved XML file

4. Click the Upload button to show the Offline Form data on the e-Form screen.

5. Follow the instructions on the screen to Save & Submit the filled up form.


13 APPENDIX – A: LIST OF SERVICE CODES

Application Code

Name

TETD Application for Swami Vivekananda West Bengal Government Merit cum Means Scholarship Scheme for students pursuing Diploma (Polytechnic) courses under Govt. of West Bengal

AMSG Application for Swami Vivekananda West Bengal Government MCM Scholarship for students of Under-Graduate and Post- Graduate Courses in general education (Arts, Commerce and Science) and other professional courses excluding Engineering & Medical.

AMSGR Application for Renewal of Swami Vivekananda West Bengal Government MCM Scholarship for students of Under and Post- Graduate Courses in general education (Arts, Commerce and Science) and other professional courses excluding Engineering & Medical.

TESN Application for Swami Vivekananda West Bengal Government Merit cum Means Scholarship Scheme for students of UG (Engg) and other professional Engineering courses of equivalent stature like - BE, B Tech etc

TERA Application for Renewal of Swami Vivekananda West Bengal Government Merit cum Means Scholarship Scheme for students of UG (Engg) and other professional Engineering courses of equivalent stature like - BE, B Tech etc

AMHS Application for Merit cum Means Scholarship For Higher Secondary

AFDM Application for Ex-gratia due to loss of life as a result of flood, cyclone etc.

AHBG Application for House Building Grant

AMCS Application for Micro Credit Scheme for Self Help Groups

ADTD Application For Disha Tribal Development

ASRY Application for Education Loan Scheme of NSTFDC (ASRY)

IDMI Application for Scheme of Infrastructure Development for Minority Affairs

ACBW Application for Sanction of Scheme for Construction of Boundary Wall around Graveyard/Idgah/Mazar

GMEI Application for Grant of Recognition as Minority Education Institution with Issuance of Minority Status Certificate

ANMW Application for infrastructural support to reputed NGOs running Educational Projects for the development and welfare of Minorities

IDMIUC UC Submission for Infrastructure Developement for Minority Affairs (IDMI)

ACBWUC UC Submission for Construction of Boundry Wall/Graveyard

ANMWUC UC Submission for Infrastructure Support to Reputed NGOs

ATPS Application for Permission to erect Temporary Structure or Pandal

ALSF Application for Granting/Renewal of Fire License

ANOC Application for Fire Safety Certificate

ADME Application for MCM Scholarship for Directorate of Medical Education

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