usg summit - september 2014 - web management using drupal
DESCRIPTION
Building web management structures in an open-source CMS.TRANSCRIPT
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Building Web Management Structures in an Open-Source CMS
Leveraging the power of a CMS for knowledge and information management
USG Summit Conference - September 2014
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Who Am I?A quick introduction!
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• Web Manager for the College of Engineering at Georgia Tech
• Ph.D. Student in Instructional Technology at Georgia State University !
• Website: http://ericsembrat.com• Twitter: @esembrat• Hashtag: #USGmgmt
Eric Sembrat
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Web Dev Events in ATLA very short plug: socialize, network, and learn!
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IntroductionSetting the stage for web development!
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• In 2012, I was brought on to the College of Sciences - Dean’s Office at Georgia Tech as their first web developer.
• Document, asset, and information architecture practices were not sustainable or scalable.
Introduction
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• Knowledge management• Emails, Word Docs
• Project management• Emails, Word Docs
• Digital asset management• Emails, Shared Drive
State of Management
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• One of my first projects was to standardize and formalize these procedures, practices, and data for the IT and Communications staff.
Goal
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• One solution would be to select vendors, SaaS, or software packages for each of these areas of focus.
• Issues came up for:• Pricing• Control• Data security• Workflow / UI• No campus implementation
What about vendors?
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• The decision was made to develop internal tools that would provide basic functionality, with future considerations
• Decided by:• Project scale and scope• Development timelines• Knowledge with platform
The Choice
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The ProductsWeb applications produced and utilized
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• Quick turnaround:• 2-4 weeks for product research• 2 weeks for development• 1 week for feedback, changes• 1 day for rollout!
• Factors of quick turnaround
Development
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• Because we built the service, know the platform, and maintain the system, we can follow an iterative development process.
Incremental Dev.
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Continual Updates• Because Drupal is community-developed, there are periodic and continual security and feature updates.
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Knowledge ManagementMaking sure knowledge is physically available to employees
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Knowledge Mgmt.
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Simple Wiki• Built as a simple wiki system with a simple editor used by systems such as Wordpress and Drupal.
• Intended to make collaborative edits as intuitive as possible.
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Built in Drupal• Built in Drupal using one contributed plugin• CKEditor
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Project ManagementManaging projects? Tracking tasks? Necessary for web devs!
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Project Management• Allows for the updating of projects, composed of tasks that have updates.
• Allows for the automated notifications of updates to site owners of specific web projects.
• Tracks the versioning of libraries used across selected web platforms.
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Built in Drupal• Built in Drupal using multiple contributed plugins:• Views• Panels• Date• Flag• Node Reference• Term Reference• View Field View
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Built in Drupal• Built in Drupal using multiple contributed plugins:• Views• Panels• Date• Flag• Node Reference• Term Reference• View Field View
Each of these are widely (>10,000) used plugins
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Digital Asset ManagementThe grandaddy of them all - cleaning up those photo archives!
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Digital Asset Management• Allows for the uploading, meta-tagging, encoding, and organizing of lossless photography resources.
• Utilizes tagging to set up automaton albums (pseudo-albums).
• Automates, digitizes, and documents the licenses and releases.
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Built in Drupal• Built in Drupal using lots of contributed plugins:• Views• Panels• Date• Node Reference• Term Reference• View Field View• File Entity Inline• File Entity Preview
• File Entity Preview Multiple
• FieldGroup• ImageMagick Advanced• ImageMagick RAW Effect
• Multiupload Imagefield Widget
• Prepopulate• Taxonomy Display
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Get a CopyRoll out this software to your own office!
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Best Part• The best part about open-source software is that each of these products are free for me to distribute and host.
• All of these (along with some dummy data) are available today to download and use in your own institutions.
• Requires someone to maintain the product who knows Drupal.
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Downloads on Github
https://github.com/EricScottSembrat
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Questions? Comments?Thanks for attending this session!