using a user-defined status profile to prevent inventory posting in cases where a usage decision is...

8/3/2019 Using a User-Defined Status Profile to Prevent Inventory Posting in Cases Where a Usage Decision is Not Done

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Using a User -Def ined St at usProf i le t o Prevent Invent oryPost ing In Cases Where a Usag eDec is ion Is Not Done

Applies to:

SAP QM Consultants, SAP ECC 6.0.Prevents the Inventory Posting – User Defined Status Profile

For More Information visit the Supply Chain Management Home Page.

Summary

In Inbound Process, the Inspection Lot is created automatically during Goods Receipt.

After the Result Recording, the Usage Decision is carried out.

Requirement:

The inventory posting from Quality stock to unrestricted stock to be done, only after the Usage Decision iscarried out.

Many times it is observed that the Inventory posting is done before the Usage Decision, even for theRejected Materials. Hence the Client has raised the issue for preventing the Inventory Posting if UsageDecision is not done.

User defined status profile is introduced to achieve the goal.

Author: Raguthama Sharma

Company: Intelligroup Asia Private LimitedCreated on: 18 June 2009

Author Bio

Raguthama Sharma has thirty one years of work experience in Engineering Industries.

He is working as a senior consultant for PP and QM Module, in SAP SCM department ofIntelligroup Asia Private Limited since December 2003.

He has over 8 years of Experience in handling various SAP PP/QM Projects includingImplementation & support projects.

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Using a User-Defined Status Profile to Prevent Inventory Posting In Cases Where a Usage Decision Is Not Done

Table of Contents

Introduction .........................................................................................................................................................3 Case 1: First Status – INIT..............................................................................................................................3 Case 2: Second Status - QFIN .......................................................................................................................3 Step 1: How to setup the Profile? ...................................................................................................................4 Step 2: Create two User statuses namely (1) INIT & (2) QFIN......................................................................4 Step 3: Define the Transaction control of each status. ...................................................................................6 Step 4: Assign the User status profile “QMUDSP13”, to the “Inspection type” 01 in customization. .............7 Step 5: The Required Materials are assigned with Inspection Type 01 in the Quality Management view.....7 Step 6: Create Inspection Plan for all eligible materials using the Transaction code QP01 ......................7

Execution ............................................................................................................................................................ 8 Case 1 - Usage Decision is not done & Inventory posting is done...............................................................8 Case 2 - Usage Decision is done & Inventory posting is done. ....................................................................8

Related Content..................................................................................................................................................9 Disclaimer and Liability Notice..........................................................................................................................10


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Introduction

Abbreviation Used

UD Usage Decision.

Requirement:

The inventory posting from Quality stock to unrestricted stock to be done after the Usage Decision is carriedout.

Many times it is observed that the Inventory posting is done before the Usage Decision.

So the client has raised the issue to prevent the Inventory Posting if Usage Decision is not done.

As per the client requirement, the Inventory Posting is to be prevented, if the UD is not done.

User status is introduced to achieve the goal.

Case 1: First Status – INIT

In Usage Decision Screen (QA11/QA12), the Usage Decision is not done.

Inventory posting is carried out.

Click on the SAVE icon.

System immediately throws an error through a Pop up Window.

Status is not automatically changed from INIT to QFIN in User defined status profile QMUDSP13.

Case 2: Second Status - QFIN

In Usage Decision Screen (QA11/QA12) the Usage Decision is done.

Press ENTER Button in Key Board.

Status is automatically changed from INIT to QFIN in User defined status profile QMUDSP13.

Now system allows to perform the Inventory posting.

Save the Entries by clicking on SAVE icon.


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Step 1: How to setup the Profile?

Use the Transaction code BS02

Create User Profile QMUDSP13.

The above User status profile is created, by copying SAP Standard Status profile QM_L_003.

Step 2: Create two User statuses namely (1) INIT & (2) QFIN.

First Status “INIT”

Status Number: 1

Status: INIT

Short Text: No Stock Posting

Initial status check box: Activated

Lowest status: 1

Highest status: 10

Position: 1

Priority: 1

Second Status “QFIN”

Status Number: 2

Status: QFIN

Short Text: Stock Posting

Initial status check box: Do not Activate

Lowest status: 2

Highest status: 20


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Position: 1

Priority: 1


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Step 3: Define the Transaction control of each status.

Double click the First status “INIT”, we get the “Change Status Profile: Transaction Control” Screen.

INIT Status has only one Business Transaction

1 Start inventory posting before Usage Decision with “Forbidden” & “Set” settings.

The Radio buttons of “Forbidden” & “Set” columns are activated.

Go back to the initial screen & double click the second status “QFIN”

QFIN status has three Business Transactions.

1. The Radio Button of “Allowed” column is activated in the Business Transaction – Inventory Posting

required.

2. The Radio Button of “Allowed” & “Set” columns are activated in the Business Transaction – Make

Usage Decision.

3. The Radio Button of “Allowed” & “Set” columns are activated in the Business Transaction – StartInventory Posting after Usage Decision.


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Step 4: Assign the User status profile “QMUDSP13”, to the “Inspection type” 01 in customization.

IMG Quality Management Quality Inspection Inspection lot creation Maintain Inspection Type.

Step 5: The Required Materials are assigned with Inspection Type 01 in the Quality Managementview.

Step 6: Create Inspection Plan for all eligible materials using the Transaction code QP01

Usage is 5 Goods Receipt.

Status is 4 Released General.


© 2009 SAP AG




Execution

Case 1 - Usage Decision is not done & Inventory posting is done.

Usage Decision is not done

Inventory posting is done


Status is not automatically changed from INIT to QFIN in User defined status profile QMUDSP13.

System immediately throws an error through a Pop up Window.

Immediately the system prevents the inventory posting activity.

Hence the Requirement is met.

Case 2 - Usage Decision is done & Inventory posting is done.

Usage Decision is done

Inventory posting is done.


Status is automatically changed from INIT to QFIN in User defined status profile QMUDSP13.

The system allows the Inventory posting successfully.


© 2009 SAP AG




Related Content

Inspection lot completion

http://help.sap.com/saphelp_46c/helpdata/en/3f/857f386d35ed3be10000009b38f8cf/frameset.htm

Usage decision

http://help.sap.com/saphelp_scm50/helpdata/en/42/fb676318f23ee5e10000000a1553f6/frameset.htm

Stock Postinghttp://help.sap.com/saphelp_46c/helpdata/en/af/b9b3341a933f50e10000009b38f83b/frameset.htm

For more information, visit the Supply Chain Management homepage.


© 2009 SAP AG





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© 2009 SAP AG

Disclaimer and Liability Notice

This document may discuss sample coding or other information that does not include SAP official interfaces and therefore is notsupported by SAP. Changes made based on this information are not supported and can be overwritten during an upgrade.

SAP will not be held liable for any damages caused by using or misusing the information, code or methods suggested in this document,and anyone using these methods does so at his/her own risk.

SAP offers no guarantees and assumes no responsibility or liability of any type with respect to the content of this technical article orcode sample, including any liability resulting from incompatibility between the content within this document and the materials andservices offered by SAP. You agree that you will not hold, or seek to hold, SAP responsible or liable with respect to the content of thisdocument.

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