using an academic enhancement program to retain academically at-risk students at a moderately...
TRANSCRIPT
Using an Academic Enhancement Program Using an Academic Enhancement Program to Retain Academically At-Risk Students at to Retain Academically At-Risk Students at
a Moderately Selective Public Four-Year a Moderately Selective Public Four-Year Institution in Southeast MissouriInstitution in Southeast Missouri
Melanie Thompson, Ed.S., LPC, NCCMelanie Thompson, Ed.S., LPC, NCCDirector, Learning Assistance Programs Director, Learning Assistance Programs
& Disability Support Services& Disability Support Services
Trent Ball, MATrent Ball, MAAssociate Dean of StudentsAssociate Dean of Students
L. Randy Carter, Ed.D.L. Randy Carter, Ed.D.Assistant Dean of Students, Student ConductAssistant Dean of Students, Student Conduct
Southeast Missouri State UniversitySoutheast Missouri State University
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Academic Enhancement Program (AEP)Academic Enhancement Program (AEP)
An overview of the development and An overview of the development and administration of the program and successful administration of the program and successful collaborations collaborations
A specific discussion of the core components and A specific discussion of the core components and day-to-day operations of the program day-to-day operations of the program
A comprehensive examination of the successes A comprehensive examination of the successes and challenges of an integrated retention model and challenges of an integrated retention model
across service areas and support systemsacross service areas and support systems
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Description of AEP
The Academic Enhancement Program provides highly structured academic support for students that are academically at-risk and directly connects first-year students to the University’s academic support services to assist in the development of a plan for academic success.
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Development of AEPDevelopment of AEP University Academy / Minority Peer Academic University Academy / Minority Peer Academic
Coaching (MPAC)Coaching (MPAC) Enrollment challenges in Fall 2005Enrollment challenges in Fall 2005 Submitted Title III Grant in Spring 2006Submitted Title III Grant in Spring 2006 Target services for at-risk populations within the Target services for at-risk populations within the
Coordinating Board of Higher Education’s (CBHE) Coordinating Board of Higher Education’s (CBHE) Admissions range (10%)Admissions range (10%)
Creation of Academic Support Centers (ASCs): Creation of Academic Support Centers (ASCs): Educational Access Programs, Learning Educational Access Programs, Learning Assistance Programs & Disability Support Assistance Programs & Disability Support Services, McNair Scholars Program and Student Services, McNair Scholars Program and Student Support ServicesSupport Services
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Administration of AEPAdministration of AEP Role of the Associate Dean of StudentsRole of the Associate Dean of Students Role of the Director of LAP & DSSRole of the Director of LAP & DSS Role of the Director of Enrollment Role of the Director of Enrollment
ManagementManagement Role of Collaborators:Role of Collaborators:
– Office of Student ConductOffice of Student Conduct– AthleticsAthletics– Office of Residential LifeOffice of Residential Life– Academic AdvisorsAcademic Advisors– AdmissionsAdmissions– RegistrarRegistrar
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Core Components of AEPCore Components of AEP Targeted students with below 2.5 HS GPA and Targeted students with below 2.5 HS GPA and
below 21 ACT (CBHE 10%)below 21 ACT (CBHE 10%) Agreement signed with Admissions, again at Agreement signed with Admissions, again at
Orientation and reviewed again prior to start of Orientation and reviewed again prior to start of schoolschool
Staffed through 3 programs (ASCs)Staffed through 3 programs (ASCs)– Shared College Success Plans (CSPs) and SeminarsShared College Success Plans (CSPs) and Seminars– Services available in multiple locationsServices available in multiple locations
Intrusive, multiple meetingsIntrusive, multiple meetings Examples of agreement and CSP followExamples of agreement and CSP follow
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ACADEMIC ENHANCEMENT PROGRAM 2007 FALL SEMESTER
Agreement I understand that I have been admitted to Southeast Missouri State University through the Academic Enhancement Program (AEP) and I am eligible to enroll as a full time student taking 12 credits for the Fall 2007 semester. I understand that I must successfully complete the requirements listed below to remain fully admitted to Southeast Missouri State University. As such, I agree to: attend a First STEP orientation program prior to the beginning of the Fall 2007 semester participate in the mandatory AEP meeting scheduled during First STEP participate in the mandatory AEP meeting scheduled on August 18th enroll in and complete 12 hours earn a GPA of 2.5 or higher earn a minimum grade of C in each of my courses attend and participate actively in all aspects of the AEP including weekly meetings with the AEP staff during
the first eight weeks of the Fall 2007 semester and periodic meetings with the AEP staff during the last eight weeks of the Fall 2007 semester
develop an individualized education plan with my AEP staff consult with my AEP staff prior to making any changes to my class schedule and/or my declared major meet with my academic advisor to select Spring 2008 semester courses remain in good academic and disciplinary standing with Southeast, including the University’s Code of Student
Conduct If the above requirements are not met, I acknowledge that I will be required to participate in the AEP program during the Spring 2008 semester. I also acknowledge that if I earn less than a 2.0 cumulative GPA or fail to pass 24 credit hours by the end of the Spring 2008 semester, I will not be allowed to return to the University. I hereby authorize the faculty/staff of Southeast Missouri State University to release to the Academic Enhancement Program any pertinent information related to my academic progress from August 2007 through May 2008. Discussion topics may include, but are not limited to, my participation in class; class attendance; quality and timeliness of my assignments; and, performance on tests and written assignments. Additionally, I give my permission to AEP staff to discuss my participation in the AEP with my parent(s) or legal guardian.
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Academic Enhancement Program COLLEGE SUCCESS PLAN
The College Success Plan (CSP) is designed to enhance your academic performance this semester by establishing an academic goal and developing a plan to achieve that goal. The CSP is a required agreement between you and your AEP coach. In order to remain in good standing with the AEP, you will be required to complete the agreed upon activities listed below. Completing the requirements listed below is essential to completing your CSP and satisfying a requirement of AEP. Record the dates that you complete each requirement listed below. Attendance at your scheduled appointments is mandatory and is essential for staying in good standing within AEP. Semester Goals: _______________________________________________________________________________________ _____________________________________________________________________________________________________
Scheduled Requirements Date Completed/Attended Week 1: Attend orientation
Week 2: Sign CSP, review CSS schedule (must attend at least 6 seminars during fall semester)
Week 3: Review syllabi and day-planner
Week 4: Review LASSI
Week 5: Review collegiate expectations (i.e. class, residential, judicial) Review coursework and current grades
Week 6: Review coursework and current grades
Week 9: Complete 8 week grade check
Week 11: Academic update
Week 13: Academic update
Week 15: AEP Review and academic standing
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College Success SeminarsCollege Success Seminars
Socially SpeakingSocially Speaking Communicating with FacultyCommunicating with Faculty Classroom EtiquetteClassroom Etiquette Preparing for 8 Week GradesPreparing for 8 Week Grades Academic Review and RecoveryAcademic Review and Recovery Healthy RelationshipsHealthy Relationships Navigating the System (Advocating)Navigating the System (Advocating) Understanding AdvisingUnderstanding Advising Sense and CivilitySense and Civility
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Day to Day OperationsDay to Day Operations
Shared “contact form” delivered to one Shared “contact form” delivered to one office for data entryoffice for data entry
Staffed by three programs in three Staffed by three programs in three locationslocations
Interaction with students via face-to-face, Interaction with students via face-to-face, e-mail, and phone e-mail, and phone
Professional staff liaisons' with Professional staff liaisons' with Collaborative OfficesCollaborative Offices
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Collaborations Across CampusCollaborations Across Campus
Office of Residential LifeOffice of Residential Life– Space for meetings and college success seminarsSpace for meetings and college success seminars
Office of AdmissionsOffice of Admissions– Initial entry into program and assistance with “holds”Initial entry into program and assistance with “holds”
Academic Advisors / RegistrarAcademic Advisors / Registrar– Assistance with “holds,” schedules, majorsAssistance with “holds,” schedules, majors
AthleticsAthletics– Tracking of student athletes within AEPTracking of student athletes within AEP
Office of Student ConductOffice of Student Conduct– Proactively involved, as follows…Proactively involved, as follows…
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Office of Student ConductOffice of Student Conduct
Collaborations impacting AEPCollaborations impacting AEP
Outreach efforts in association with LAP & Outreach efforts in association with LAP & DSSDSS
Disciplinary referrals and reverse referralsDisciplinary referrals and reverse referrals
Anticipated versus actual numbersAnticipated versus actual numbers
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OSC Collaborations Impacting AEPOSC Collaborations Impacting AEP Dean of StudentsDean of Students Learning Assistance ProgramsLearning Assistance Programs Educational Access ProgramsEducational Access Programs Student Support ServicesStudent Support Services Department of Public Safety (DPS)Department of Public Safety (DPS) Southeast AthleticsSoutheast Athletics VICTORY ProgramVICTORY Program Office of Residence LifeOffice of Residence Life RegistrarRegistrar AdmissionsAdmissions
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OSC Outreach for AEPOSC Outreach for AEP
Code of Conduct highlights for AEP StaffCode of Conduct highlights for AEP Staff Sense and Civility Workshop highlightsSense and Civility Workshop highlights
– Examines life in and out of the classroomExamines life in and out of the classroom– Face-to-face and onlineFace-to-face and online
Three key componentsThree key components– Overview of the Code of ConductOverview of the Code of Conduct– Top Ten List for staying out of the OSCTop Ten List for staying out of the OSC– Information on sexual misconduct and Information on sexual misconduct and
relationship violencerelationship violence
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OSC Referrals and Reverse OSC Referrals and Reverse ReferralsReferrals
AEP Staff, DPS, Office of Residence Life, AEP Staff, DPS, Office of Residence Life, and Southeast faculty members submitted and Southeast faculty members submitted referralsreferrals
OSC uses educational approach—goal is to OSC uses educational approach—goal is to keep student enrolledkeep student enrolled
OSC referred students back to their AEP OSC referred students back to their AEP contact person (reverse referral)contact person (reverse referral)
Open communication loopOpen communication loop
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Anticipated Versus Actual Anticipated Versus Actual NumbersNumbers
Examined pilot group of students prior to 2007-Examined pilot group of students prior to 2007-2008 (89 students from MPAC)2008 (89 students from MPAC)
Anticipated seeing 25% of AEP students Anticipated seeing 25% of AEP students 22 / 111 or 19.8% of AEP Students22 / 111 or 19.8% of AEP Students 31 / 276 or 8.9% of all cases31 / 276 or 8.9% of all cases Types of violations / sanctionsTypes of violations / sanctions Average GPA for students referred to our office Average GPA for students referred to our office
was 1.57was 1.57 Challenges working with this groupChallenges working with this group
– ImmaturityImmaturity– PreparednessPreparedness– Community College comparisonCommunity College comparison
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Fall OutcomesFall Outcomes
111 students started AEP in fall 2007111 students started AEP in fall 2007 5 / 111 (4%) withdrew during semester; 4 5 / 111 (4%) withdrew during semester; 4
received or faced judicial sanctionsreceived or faced judicial sanctions 106 / 111 (96%) of initial students still in 106 / 111 (96%) of initial students still in
attendance at end of fall semesterattendance at end of fall semester 38 / 106 (36%) below 2.00 GPA at end of fall 38 / 106 (36%) below 2.00 GPA at end of fall
semestersemester 68 / 106 (64%) at or above 2.00 GPA68 / 106 (64%) at or above 2.00 GPA 25 / 106 (24%) matriculated out of AEP at end of 25 / 106 (24%) matriculated out of AEP at end of
fallfall
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Fall to SpringFall to Spring
13 / 106 (12%) students elected not to 13 / 106 (12%) students elected not to return for the spring semesterreturn for the spring semester
1 / 13 (7%) had successfully completed fall 1 / 13 (7%) had successfully completed fall requirementsrequirements
93 / 106 (88%) started the spring 93 / 106 (88%) started the spring semestersemester
24 / 93 (26%) completed fall AEP 24 / 93 (26%) completed fall AEP requirementsrequirements
69 / 93 (74%) had spring AEP 69 / 93 (74%) had spring AEP requirementsrequirements
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Spring OutcomesSpring Outcomes
4 / 93 (4%) withdrew during semester4 / 93 (4%) withdrew during semester 89 / 93 (96%) completed spring semester89 / 93 (96%) completed spring semester Of 89 students, 65 had spring AEP Of 89 students, 65 had spring AEP
requirementsrequirements– 19 / 65 (29%) met AEP requirements (2.00 GPA & 24 19 / 65 (29%) met AEP requirements (2.00 GPA & 24
credit hours)credit hours)– 16 / 65 (25%) met University requirements (2.00 GPA 16 / 65 (25%) met University requirements (2.00 GPA
& 18 credit hours)& 18 credit hours)– 12 / 65 (18%) eligible to return on Academic 12 / 65 (18%) eligible to return on Academic
probationprobation– 18 / 65 (28%) academically suspended but eligible 18 / 65 (28%) academically suspended but eligible
for readmission through University appeal for readmission through University appeal
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End of Year OutcomesEnd of Year Outcomes 9 / 111 (8%) of original students withdrew; 9 / 111 (8%) of original students withdrew;
eligible to returneligible to return 13 / 111 (12%) of original students elected to 13 / 111 (12%) of original students elected to
transfer; eligible to returntransfer; eligible to return 89 / 111 (80%) of original students completed 89 / 111 (80%) of original students completed
academic yearacademic year– 38 / 89 (43%) completed AEP requirements38 / 89 (43%) completed AEP requirements– 57 / 89 (64%) completed University requirements57 / 89 (64%) completed University requirements– 19 / 89 (21%) completed both requirements19 / 89 (21%) completed both requirements– 33 / 65 (51%) sought an AEP appeal to continue with 33 / 65 (51%) sought an AEP appeal to continue with
voluntary AEP assistance in the Fall 2008voluntary AEP assistance in the Fall 2008
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Administrative Successes and Administrative Successes and ChallengesChallenges
Presently 65 / 89 (73%) of students returning in Presently 65 / 89 (73%) of students returning in the fallthe fall
Assisted the institution in identifying an area of Assisted the institution in identifying an area of academic difficulty and commit to addressing the academic difficulty and commit to addressing the issue (developmental math)issue (developmental math)
Entrance into the program through Admissions, Entrance into the program through Admissions, but provision of service through ASCsbut provision of service through ASCs
AEP students are exceptions to the Admission AEP students are exceptions to the Admission criteria; not provisional/conditional admitscriteria; not provisional/conditional admits
The continuation of AEP and its format is an The continuation of AEP and its format is an ongoing discussionongoing discussion
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Programmatic Successes and Programmatic Successes and ChallengesChallenges
The collaboration of three separate entities The collaboration of three separate entities (EAP/SSS/LAP & DSS) to work together under the (EAP/SSS/LAP & DSS) to work together under the umbrella of Academic Support Centersumbrella of Academic Support Centers
Students did not “slip through the cracks”Students did not “slip through the cracks” Getting students connected early to services (i.e. Getting students connected early to services (i.e.
Students with Disabilities)Students with Disabilities) Workshops online and in personWorkshops online and in person Structuring the AEP requirements within Structuring the AEP requirements within
University requirementsUniversity requirements
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Collaborative Successes and Collaborative Successes and ChallengesChallenges
The program supported collaboration among The program supported collaboration among various areas across divisionsvarious areas across divisions
Getting students engaged Getting students engaged – Limited workshop involvementLimited workshop involvement– Missing appointmentsMissing appointments– Not reading agreementsNot reading agreements
Getting offices outside of ASCs “on-board” (i.e. Getting offices outside of ASCs “on-board” (i.e. academic advisors)academic advisors)
Maintaining consistency in dataMaintaining consistency in data– Consistency of data from office to office and various Consistency of data from office to office and various
entities outside of ASCsentities outside of ASCs
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Academic Enhancement ProgramAcademic Enhancement Program
AEP website access: AEP website access: http://www6.semo.edu/lapdss/
Contact information:Contact information:– Trent Ball: [email protected] Ball: [email protected]– Melanie Thompson: [email protected] Thompson: [email protected]– Randy Carter: [email protected] Carter: [email protected]– Office of Student Development Office of Student Development
(573) 651-2263 (573) 651-2263
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Information Packet
Brochure
Suggested readings/resources
Frequently asked questions Code of Student Conduct
AEP forms for 2007 and 2008– Contracts– Contact forms
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Academic Enhancement ProgramAcademic Enhancement Program
Questions and discussion?Questions and discussion?
Thank you for your attendance and Thank you for your attendance and participation!participation!