using data in hs/ehs
TRANSCRIPT
Using Data in HS/EHS: The Leader’s Role
PMFO Coaching Initiative Content Call
Presenters: Sherrie Rudick & Kathy Wilson
October 23 & 24, 2014
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Introductions
Stacy
Dimino
Kathy
Wilson Kelly
Hoag
Sherrie
Rudick
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Session Outcomes
• Understand the roles that leaders play in supporting the effective use of data
• Know the four data activities
• Consider how to use data in planning and decision-making
• Learn about data resources
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noun plural but singular or plural in construction, often attributive \ˈdā-tə, ˈda- also ˈdä-\ Facts or information used usually to calculate, analyze, or plan something Merriam Webster Dictionary
Data
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Why is Data Important?
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Using Data
What works in your program?
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What are the challenges?
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Using Data
What Head Start Leaders Are Saying about Data
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Using Data: Leader’s Role
• Create a culture for data use
• Steer the use of data throughout the planning process, including development of a data plan
• Lead teams to get the big picture/integrate program, fiscal, and service area data
• Present data in a way that promotes strategic decision-making
• Use data to tell a compelling story
• Guide and model the use of data with individual staff
• Report appropriately internally and externally
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Data Activities
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Prepare Collect Aggregate
and Analyze Use and Share
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Prepare
• What do we already know?
• What do we want to know?
• What new questions do we have?
• What data are important given our goals and objectives?
• What are our measures of success?
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Prepare Activities include:
• Creating a data plan
• Identifying data to collect in order to answer critical questions
• Establishing methods for collecting data
• Setting clear roles for stakeholders
• Establishing a timeline for data collection
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Prepare Collect Aggregate and Analyze
Use and Share
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Data Sources
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Beware of Data Paralysis
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Reviewing Your Data
Data Source Who Enters It? (When?)
Who Reviews It?
(How Frequently)
Who Uses it?
How Is It Used?
How Do You Share It?
(Audience/ Format)
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Do Programs Have Good Data?
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“If I knew what you were going to use the information for I would have done a better job of collecting it.”
-Quote from a Migrant and Seasonal
Head Start (MSHS) staff person to MSHS director
at a Community Assessment Training
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Collect Activities include:
• Integrating data collection into staff’s everyday workload
• Ensuring that data turnaround is sufficiently fast so that it can help in real time
• Catching errors and quickly resolving them
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Prepare Collect
Aggregate and
Analyze
Use and Share
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Data terms from The Oxford Dictionary
(need citation)
Aggregate: a whole formed by combining several
elements
Disaggregate: separate into its component parts
Outlier: a person or thing differing from all
other members of a particular group or set
Compare: Estimate, measure, or note the similarity or dissimilarity between
Mode: The value that occurs
most frequently in a given set of data
Mean: the “average”
Median: a value or quantity lying at the
midpoint
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Aggregate and Analyze Activities include:
• Examining data to identify what is working and what is not working
• Identifying trends in needs, strengths, and challenges
• Connecting different data types and sources to get a bigger picture
• Comparing data…
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Prepare Collect Aggregate
and Analyze
Use and Share
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Data & Information
“. . . In order for data to become useful to a decision maker as information, it must be presented in such a way that he or she can relate to it and act upon it.”
—Laurence Prusak Managing Information Strategically
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Using School Readiness Data
Brenda Tomlin Senior Program Manager
Southwest Human Development Corporation
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Your Turn
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Effective Reports…
Follow the Four A’s
• Appealing
• Accessible
• Accurate
• Audience-Specific
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Which Would You Choose?
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Which Would You Choose?
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Use and Share Activities include:
• Presenting data graphically to provide information in user-friendly ways
• Establishing systematic solutions to identified problems
• Identifying new goals and new critical questions based on the results of data analysis
• Sharing results with all stakeholders
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Tips for Embracing
Data
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Head Start A to Z: Using Data in
HS/EHS—
The Leader’s Role
This product was prepared under Grant #90HC0006 for the U.S. Department of
Health and Human Services, Administration for Children and Families, Office of
Head Start, by the National Center on Program Management and Fiscal Operations.
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Data in Head Start and Early Head Start
Data Learning Modules on ECLKC
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Next Steps
• Whiteboard question:
• What is one thing that you’re doing to do as a result of this Webinar?
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