Using EMu for the new M-Shed museum

Bristol Museums, Galleries and Archives

Bristol Museums, Galleries and Archives

City Museum & Art Gallery

Blaise Castle House Museum

The Georgian House The Red Lodge

M Shed

A Multi-disciplinary Collection

• Applied Art• Archaeology• Biology• Community History• Eastern Art and Culture• Ethnography and Foreign Archaeology• Fine Art• Geology• Industrial and Maritime History• Social History

• Photographic Collections• Multi-disciplinary Handling Collection

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EMu’s Role within the Organisation

To be the central repository and management mechanism for all collections related information for the museum service.

To provide collections related content for publication via the museum’s website and through gallery-based ICT and wireless technologies, as well as being used in capturing and re-publishing content generated by our users.

M Shed

M Shed•Opened June 2011

•Cost - £27 million

•Development of a 1950s dockside transit shed, retaining the building’s original industrial nature whilst providing facilities fit for a leading modern museum.

•History of the city from prehistoric times to the present day

•High community involvement in development of the museum

•2000 objects on display

•Working dockside cranes, boats and railway

•Free entry!

Bristol Places Gallery

Bristol People Gallery

Bristol Life Gallery

M Shed Gallery Kiosk – Main Menu

M Shed Gallery Kiosk – Story Menu

M Shed Gallery Kiosk – Story

M Shed Gallery Kiosk – Object

M Shed Website – Theme

http://mshed.org/

M Shed Website – Stories

M Shed Website – Object

ICT main content stored in the Narratives module

Hierarchical record structure via Sub Narratives

Object

573

Display

84

Theme

15

SubTheme

59

Story

278

EMu modules - attachments

CatalogueLocations Accession lots

Object-level interactive screen display

Rights Multimedia

Story

Display

Object

IMAGE OBJECT

Na

rra

tiv

es

CatalogueLocations Accession lots

Object-level interactive screen display

Rights Multimedia

Object

Story

Display

OBJECTIMAGE

EMu modules - attachmentsN

arr

ati

ve

s

Creating the records and structure

•Time pressure

•Staff prioritising writing content (not building it)

Data Import

Created the upper levels of the hierarchy manually in EMu

•Decided to import story and object data

• Simple Excel template

•Data re-formatted into a .csv file and imported

•Two stage import process

Constraints•XML would not work if attachment structure was wrong – kiosk crash

Story and Object Excel templates – used by curators

Story

ObjectOBJECT LEVEL:

Narratives.master-narrative.storycodeNarratives.title Narratives.Narrative Object NumberKIOSK NO Story code Title Description/Story Object Number Object irn

PLC-M-ICT02 PL-MO-B-01-G00-530 Bristol Boxkite Model This 1:20 scale model depicts the Bristol biplane (known as a ‘Boxkite’) which was the first Bristol-manufactured aircraft produced by businessman and transport pioneer, Sir George White, in 1910. The

J265 138352

PLC-M-ICT02 PL-MO-B-01-G00-530 Lithograph The Aviators Tetard & Jullerot Flying Over The Avon Gorge , 1910* by Ernest Montaut (1879-1936)* This colour lithograph shows two Bristol biplanes during their

J5438 159430

PLC-M-ICT02 PL-MO-B-01-G00-531 Kite This is one of Pocock’s Patent Portable Kites which was made in about 1875. It was most likely used for moving smaller vehicles like trolleys, rather than charvolants and

J1026 139082

PLC-M-ICT02 PL-MO-B-01-G00-531 Illustration A printed illustration depicting Pocock’s Patent Kite and

J1511 139641

PLC-M-ICT02 PL-MO-B-01-G00-531 Illustration A printed illustration of charvolants travelling in various directions, 1827

J1512 139642

PLC-M-ICT02 PL-MO-B-01-G00-532 The 'Flying Flea' Henri Mignet’s ‘Pou De Ciel’ (Flying Flea) was a kit-based aircraft that could be built by amateurs. This example was built by Harry Dolman and fitted with a 750cc Douglas

LEBIM.0050.7 161412

CatalogueNarratives

STORY LEVEL:KIOSK NO Kiosk title Story code (Primary key, i.e. must be unique to Narratives.title Narratives.Narrative

PLC-M-ICT02 'Alternative' Transport PL-MO-B-01-G00-530 Boxkite Flying Display

For some time past my brother and I have been directing our attention to the subject of aviation… to develop the science both from the spectacular and commercial or manufacturing point of view. Sir George White, 16 February 1910.*When Sir George White dis

PLC-M-ICT02 'Alternative' Transport PL-MO-B-01-G00-531 Pocock’s Charvolants

In the early 1800s the cost of keeping horses rose enormously, so people began to look for other ways of propelling private vehicles.*George Pocock , a Bristol schoolmaster and inventor, experimented with using kites to pull carriages. He called his kite

Narratives

Import sheet format

irnHieChildNarrativesRef_tab(+).NarTitle

HieChildNarrativesRef_tab(+).ObjObjectsRef_tab.irn

HieChildNarrativesRef_tab(+).MulMultiMediaRef_tab(1).irn

HieChildNarrativesRef_

HieChildNarrativesRef_

HieChildNarrativesRef_

2419 Ceramic figure of two Müller’s Orphans, 1880 - 1894121321 45446 45446 364012278 Comic book 157513 34963 45446 364012353 Muster Roll or crew list for the Gambia 162323 37154 36401 364012352 The crew of the Jason 112431 36401 36401 364012352 Will of Edward Mapham 155653 36401 454462352 Petition of Stephen Blakesley 155650 40499 45446 364012352 Petition of Shadrick Chapman 155652 36401 364012352 The crew of the Blandford 112430 37064 364012352 Muster Roll for the Ruby 156759 37178 36401 36401

Catalogue irn: HieChildNarrativesRef_tab(+).ObjObjectsRef_tab.irn

Multimedia irns

Master Narrative: irn

Main text: HieChildNarrativesRef_tab(+).NarTitle

append

Kiosk

Website

Object

Display

Theme

Sub-Theme

Story

Field mapping by record level

EMu

Progress so Far

•Over 1000 narratives records published to web / kiosks

•Staff trained to create the records directly in EMu

•User generated content popular

Future

Challenges

•Import of user generated content

•Updating navigational shards

•Snagging sessions

•Simple structure but scaled up makes a lot of data

•Staff training

•Constraints

•Data cleaning / analysis…

Data analysis - Excel report (pivot chart)

Exported data

Replace non AscII characters

Same or Different?

Import

Excel Formula: “=SUBSTITUTE(‘OLD TEXT’, ‘TEXT TO FIND’, ‘NEW TEXT’)”

Each narrative field exported to a column in Excel

Formula columns check and reformat the data

Conditional formatting and autofilter to highlight errors

Data analysis – Character checking / formatting

”=SUBSTITUTE(SUBSTITUTE(SUBSTITUTE(SUBSTITUTE(SUBSTITUTE(SUBSTITUTE(SUBSTITUTE(SUBSTITUTE(F4,"*","),"‘","'"),"","'"),"",""""),"",""""),"–","-"),"…",$S$1),"’","'")"),"‘","'"),"","'"),"",""""),"",""""),"–","-"),"…",$S$1),"’","'")”

Actual formula used…

Multimedia import file generator : Excel + Visual Basic

Input

Output

MulTitle Multimedia DetMediaRightsRef.irn MulDescriptiontest, 2007.5.103 C:\Documents and Settings\BRLSMP4\Desktop\BECM\images\2007.5.103.jpg.jpg 10test, 67.1494 C:\Documents and Settings\BRLSMP4\Desktop\BECM\images\67.1494.jpg 10test, 69.1065.B C:\Documents and Settings\BRLSMP4\Desktop\BECM\images\69.1065.B.jpg 10test, 71.1448 C:\Documents and Settings\BRLSMP4\Desktop\BECM\images\71.1448.jpg 10test, AF.MC.3(M13) C:\Documents and Settings\BRLSMP4\Desktop\BECM\images\AF.MC.3(M13).jpg 10test, BECM.2007.26 C:\Documents and Settings\BRLSMP4\Desktop\BECM\images\BECM.2007.26.jpg 10test, C.SRIL.108 C:\Documents and Settings\BRLSMP4\Desktop\BECM\images\C.SRIL.108.jpg 10test, Cat.176 C:\Documents and Settings\BRLSMP4\Desktop\BECM\images\Cat.176.jpg 10

Path to folder of images

Title

Rights

Creator

Keywords

.csv file ready to be imported in EMu