using microsoft powerpoint for our evolved brand · ©2011 sap ag. all rights reserved. 9 plan your...

Using Microsoft PowerPoint

for Our Evolved Brand

© 2011 SAP AG. All rights reserved. 2

Introduction

Microsoft PowerPoint is the most-used software after Microsoft Outlook at SAP

• What you use to get your job done

• What you need are easy and effective tools


Objective

To enable you to use new visual system for PowerPoint


Agenda

• Best practices principles

• Tools for new visual system

• Examples

Best practices principles



“Presentation Zen:

Simple Ideas on Presentation Design and Delivery”

by Garr Reynolds

“The Presentation Secrets of Steve Jobs”

by Carmine Gallo



Effective PowerPoint combination:

Content Delivery Design

Content


Plan your presentation

First, sketch out your idea

• Outline

• Storyboard plot

• Steve Jobs planned with pen and paper


Power of three

Divide presentations into three parts

• The Steve Jobs way

• Playwrights know three is more

dramatic than two

• Three is also more memorable than six


Main point

What’s one thing audience should

remember?

• Listener needs to see “big picture”

before details


Keep content focused

Single slide drives single point

• Main idea with support points

• If more than one point, split into different slides


Provide details separately

Present only key ideas

• Too much information confusing

• Handouts can provide details

• Can also provide links

Design


PowerPoint as a visual tool

People remember visuals better than bullet points

• Text-filled slide not engaging

• Audience not there to read

• Recall more effective when text and image combined


Keep slides simple

Few words are more powerful

• If audience is reading, they are not listening

• No more than five bullet points


Think like designer

Empty space is another element

Learn to see it and manipulate it

Provides clarity and interest

Use grid

Good for achieving alignment

Gives clean, well-organized look

Legibility

Smaller than 18-point font hard to read

Delivery


Presentation is a creative act

More in common with films than documents

• Live talks must tell story

• Enhanced by imagery

• Other multimedia, demos, videos, various speakers


Connect with audience - emotionally

Bring energy and passion to your delivery

• Never an excuse for being dull

• Don’t be afraid to wear passion on sleeve

• Powerful ways to motivate others

“ Passion, emotion, and enthusiasm are grossly

underestimated ingredients in professional

business communications.

Carmine Gallo, “The Presentation Secrets of Steve Jobs”

”


Connect with audience – physically

Remove barriers

• Avoid podiums

• Use wireless microphone

• Use remote control

• Keep lights on – audience must

see you

• Move around freely and naturally


Practice a lot

Steve Jobs would spend hours rehearsing

• Seems effortless because of practice



Effective PowerPoint combination:

Design

• Visual medium

• Simple

• Tips

Content

• Plan

• Focus

• Tips

Delivery

• Creative act

• Connect

• Practice

• Tips

Photo

place

holder

Power Point template and

Presentation Wizard

© 2011 SAP AG. All rights reserved. 25 Confidential

PowerPoint template and Presentation Wizard How to locate and install

1. Go to www.sapbrandtools.com.

2. Click Applying Our Brand.

3. Select PowerPoint and

Word Template.

4. On PowerPoint and Word

Template page, click

PowerPoint Template tab.

5. Follow instructions for download.


Install PowerPoint template and wizard – Windows 7

1. Click the Start button your PC.

2. Click Control Panel.

3. Find the Programs menu. Click Get Programs.

4. Find SAP Office Templates – Update. Click Install.

5. Find SAP Presentation Wizard 4.3 – Install and click Install.

6. A new window will open. Click Install Now to complete the process.


Install PowerPoint template and wizard – Windows Vista

1. Click the Start button your PC.

2. Click Control Panel.

3. Click Run Advertised Programs.

4. Find the SAP Office Templates – Update and click Run.

5. Find the SAP Presentation Wizard 4.3 – Install and click Run.

6. A new window will open. Click Install Now to complete the process.


Open PowerPoint template

1. Launch PowerPoint.

2. Click on Add-Ins tab.

3. Click on File > Open New Presentation.

4. A new window will open. Click Open.


Our PowerPoint template

Live Demo

Examples


PowerPoint “before and after” examples

PowerPoint “befores”:

Complex, bulky, and

inconsistent

PowerPoint “afters”:

Easy to understand, clean,

and engaging


Before


After

Clean, white

background

reduces

clutter

Simplified

graphics

increase

clarity

Type outside

of graphic

improves

legibility


Before


After

Clean

presentation

of information

improves

clarity

Fewer,

simplified

graphics

increase

clarity

Clean type

presentation

Type outside

of graphic

improves

legibility


Before


After

Clean type

presentation

Branded

pictograms

focus content

Clean and

simple layout

increases

clarity


Before


After

Clean and

simple layout

increases

clarity

Increased

open space

Strong

branded

imagery

Clean

background

reduces clutter


Before


After

Clean and

simple layout

increases

clarity

Fewer

competing

visual

elements

Strong

branded

imagery


Before


After

Bold graphic

creates

strong

visual impact

Clean type

presentation

Clean and

simple layout

increases

clarity


Before


After

Generous

amount of

open space

Clean

graphics

Clean and

simple layout

increases

clarity

Visionary

imagery

increases

visual impact


Before


After

Branded

pictograms

focus content

Clean type

presentation

Clean and

simple layout

increases

clarity


Before


After

Branded

pictograms

focus content

Clean and

simple layout

increases

clarity


Before


After

Clean and

simple layout

increases

clarity

Generous

amount of

open space

Branded

pictograms

focus content


Summary


Tools for new visual system

Template

Presentation Wizard

Examples

Thank you!

using microsoft powerpoint for our evolved brand · ©2011 sap ag. all rights reserved. 9 plan your...

Documents