USING POWERPOINT FOR YOUR USING POWERPOINT FOR YOUR PRESENTATIONSPRESENTATIONS

Dr. Zanete GarantiUniversity of Mediterranean Karpasia

ContentContent

Why we use PowerPoint?

How to use PowerPoint correctly

Alternatives of PowerPoint

Content of PowerPoint Content of PowerPoint presentationspresentations

Introduction ◦title slide◦presentation content slide

Body◦All the main information organised in sub-topics

Conclusion ◦summary slide ◦thank you slide

Background StylesBackground StylesChoose Design TemplateChoose Design Template

• Click on “Design” at the top of the screen in Word 2007.

• Choose “Background Styles”

• Scroll through and find a style you like and click “Apply”

USING A PICTURE FROM YOUR USING A PICTURE FROM YOUR FILES FILES

As Your Background As Your Background

• Click on “Insert” and “Picture”

• Select your picture and insert.

• Drag from the corner to adjust size.

• Duplicate the slide if you want to have more than one

slide with the same background with a right click.

• Click on the picture to highlight and click on “Format”.

• Adjust the brightness, contrast, or recolor the picture.

• Adjust the Contrast.

• Change the brightness.

• Recolor the entire picture.

• Add a shape with a color

fill over the top of the image for a text box.

Changing Fonts Changing Fonts

• Use the “Home” tab for basic fonts.

• Use the “Insert” tab and locate the Word Art for more custom lettering possibilities.

• Use the color menu at the bottom to change the color of the font and the fill color for the text boxes with a right click.

• To overlap use “Format” to change the order of pictures or lettering and move them forward or back.

Adding SoundAdding Sound• Download the sound just like a picture. • Go the “Home” tab and locate the sound icon. You can choose from the WORD files or download sounds from the internet. It will be a WAV file when you insert it. A little speaker icon will appear once selected, and PPT will ask you if you want it to play automatically, or when you click on it, a Picture or a Word that you have highlighted.

• If you want it to play automatically, you can drag the speaker off the slide so it won’t show when you are viewing the slideshow.

HyperlinksHyperlinksWatch the video on how to create 3 different types of hyperlinks in your PowerPoint.

• Link to another Slide• Link to a Web Site• Link to a Document.

Creating an Action Button to Creating an Action Button to

Insert a Video or HyperlinkInsert a Video or Hyperlink

• Use action buttons when you want to include buttons with commonly understood symbols for going to the next, previous, first, and last slides. PowerPoint also has action buttons for playing movies or sounds.

Step One: Select the slide you want to place a button on.  For example, you can put an action button on the Summary Slide to return to the first slide in the show.

Step Two: Locate the “Insert Tab” and then click on ”Shapes” and scroll to the bottom to locate the “Action Buttons”.

Step Three: Select a button or your can highlight a picture or a other shape and assign it to hyperlink.

Step Four: Make sure that Hyperlink to is selected. Click OK to accept the proposed hyperlink in the Hyperlink to list, or click the drop down arrow and select where you want the link to go.

Video on an Action button

How do I Add a Video? How do I Add a Video?

1. Start your PowerPoint as usual and select the slide you want your video to appear.

2. Save your PowerPoint in a Folder . Now all of your videos, audio, music, forms, and documents that you want to hyperlink to must be in this folder for the hyperlinks to work.

3. Now select an action button and hyperlink to the video that you placed in your folder.

Design PrinciplesDesign Principles

Ratio of relevant to irrelevant information

The 1-1-7 ruleThe 1-1-7 ruleOnly one main idea per slideInsert only seven lines of text maximum.Use only seven words per line maximum.The question is thought: does this work?Is this method really good advice?Is this really an appropriate, effective

“visual”?This slide has just seven bullet points!

The Effect of an ImageThe Effect of an Image

Images are a powerful and

natural way for humans

to communicate.

RULE #1

One key point per slide!

RULE #1

Does anyone want to see and read a slide like this? When you have a slide with too much text, the audience will be reading the slide and not listening to you. PowerPoint should be used as a visual aid not a crutch.

RULE #2

“ A picture is worth a

thousand words”

RULE #3

Too manyBullets are annoying

Overwhelming

DistractingBoring

Some people really like to use bullets

To make lists of things

And more things

Remember Rule #1!

One key point per slide!

Put the information into more than one slide.

It’s free!

RULE #4

18 POINT

Which is easier to read?

60 POINT

Which is easier to read?

FONT SIZE – BIG & BOLD60 POINTWhich is easier to read?

60 POINT

Which is easier to read?

RULE #5

Good color & contrast

Is this easy to read?

How about this?

RULE #6

Changing fonts can be

annoying & distracting

RULE #7

Don’t overdue the animation!

It is distracting!

RULE #8

Alwasy Speel Cheek

orAlways Spell

Check!

RULE #9

Triple Check Everything!

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ANIMATING: TIPS Custom animation allows you to animate

text, visuals, or line work

Custom animation should be used purposefully (and sparingly!)

Animating should help audience comprehend your message

Don’t animate solely for aesthetic purposes

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ANIMATION: YOUR TURN Design slide with grouped items

Go to “slide show” and select “animation” and “custom”

Select item(s) to animate

Choose Animation method (appear, fly in) Sound After effects (dim)EXAMPLE!

DNA

RNA

ALTERNATIVES TO POWERPOINT

YOUR TASK

Create a PowerPoint presentation. Guidelines:3-4 minutesMaximum 15 slidesCan be any topicYou can work alone or in groups (max 6 people)You should be aware of all PowerPoint rulesYou should use:

Animations Smart Art Pictures Design with your adjustments (font, colour, style,

picture) Hyperlink to a website Sound Action Button