Using the Supplier Portal

Updated September 12, 2011

Using the Supplier Portal

Supplier Portal ActivitiesSupplier Portal Activities

•Register to become part of the supply base

•Check on supplier registration status

•Change user contact information •Change company contact information

•Provide updated information on supplier capabilities

•Submit business documents

•Download and review important documents

•View other important resources and information

•View policies and procedures •Learn about important announces and updates

•Learn about the products and services that will be purchased

•View and respond to bidding opportunities

•Get help •Provide feedback

•Communicate with buyers •Place bids

Using the Supplier Portal

Supplier Portal Overview

The supplier portal is designed in a way to make it easy for suppliers to conduct business with us. The supplier portal is intuitive and easy to use. The supplier portal lets suppliers register to become part of the supply base, update supplier information, participate in competitive bidding events, learn about products and services that we purchase, download and review important documents, and get help.

Using the Supplier Portal

Supplier Portal

Using the Supplier Portal

Supplier Portal NavigationNavigation Area Description

Left Login Tile Form that can be used to login. There is also a place to register, check the registration status, or reset a forgotten password

Contact Tile Current contact information for our suppliers and prospective suppliers

Welcome Tile A message and welcomes new suppliers to the supplier portal.

Supplier Resources Tile

Links to important documents and information that contain information on how to conduct business with us

Product and Services Tile

A list of commodities, products, and services that we purchase.

How To Tile Quick links to provide instructions for suppliers

Announcements Tile

Important announcements to our supply base

Links Tile links to other useful information

Using the Supplier Portal

Supplier Registration Types• Suppliers can register by clicking on one of the registration links on the

site and selecting the appropriate type of registration. • Registration types are: New Company, Affiliated User, and Unaffiliated

User.• Company registration type should be used when this is the first time that

the company has registered. This type of registration will register a new company along with a primary contact for the company.

• An Affiliated User is a user that is affiliated with a company that is already registered. If the company decides to add an additional user, then the user should select this type of registration. The user will also need to submit the correct PIN number in order to be added as this type of user to an existing company.

• An Unaffiliated User is a user that is not associated with an existing company. This is only used for people that are registering as individuals and who are not associated with a company or organization.

Using the Supplier Portal

How to Register1. Select the registration type using the magnifying glass icon.2. Click the Register button3. During the registration process, you will be asked to provide

additional information for the new company. For a new Company, this information will include information like company name, telephone, address, etc. Enter this information in the fields provided and click on the Continue button.

4. Enter the primary contact information. This information may include information like name, telephone, email, etc.

5. Submit the information. If the submission was successful, you should receive a message confirming your submission.

6. Once your submission is approved, you should receive an email that contains the approval confirmation.

Using the Supplier Portal

Registration Approvals

• Suppliers need to be registered and approved. • Staff will review the supplier information• Staff will make a determination• Email will be sent to the primary user

informing the user of the approval• Approved suppliers can access additional

features of the supplier portal

Using the Supplier Portal

Logging In

Once a user has registered, the information has been reviewed, and the user has been approved, the user can then log into the supplier portal. To log into the supplier portal, do the following:

1.Locate the Login Tile on the left side of the front page of the supplier portal.

2.Enter the username and password.3.Click on the Login button.

Using the Supplier Portal

Forgotten Passwords

1. Click on the “forgot your password?” link on the left hand navigation bar.

2. Enter your username.3. Click on the next button.4. You will be prompted with two challenge questions along with your

date of birth. Enter your answers to the challenge questions and your date of birth. Without correct answers to these questions, you will not be able to reset your password.

5. Submit your responses.6. If they match the information stored in the database, on the next

screen, you will be prompted to enter a new password.7. When finished, click on the button to submit the information.

Using the Supplier Portal

Forgotten Passwords

Once you have logged in as an approved user, you may update your user information. User information is available on the Profile Tile on the welcome dashboard. There are several sections to the user information available for update on the profile tile. These include: Security Settings, Contact Information, Other Information. Each of these sections contains information that can be updated. To update information, do the following:

1. Locate the information that you would like to update.2. Click on the link that corresponds to that information.3. Make corrections and update the data.4. Click on the Update button to submit your information.

Using the Supplier Portal

Update Company Information

A user that is designated as the primary contact for a company will be able to update the company information using the supplier portal. Company information is accessible Company Tile. The Company Tile is the second tile down on the page. There are several sections of the Company Tile that will be available to update. To update the company information, do the following:

1. Locate the information that you would like to update.2. Click on the link to that information.3. Make corrections and update the data.4. Click on the Update button to submit your information.

Using the Supplier Portal