usphs commissioned corps electronic officer personnel folder (eopf)

USPHS Commissioned Corps electronic Officer Personnel Folder (eOPF)Career Planning and PreparationLCDR Camille P. HawkinsCDR Cheryl A. Wiseman

What is the eOPF?The electronic Official Personnel Folder (eOPF) includes documents such as your Commissioned Officers Effectiveness Reports (COERS), Promotion Report (PIR), Curriculum Vitae (CV), licensure validation, and educational information.

What is the eOPF?...Secure access to PHS officer file 24/7 Log in requiredMay grant temporary privileges to mentor and others

Each PHS officer has one!

Why keep it up to date?Reviewed by board for competitive promotion

Reviewed by board for non-competitive promotionReviewed for AssimilationReviewed for AwardsA properly maintained CV provides documentation of your performance and career development

Components of the eOPFLetter of Reprimand RebuttalsCOERSROS (check that it is there)OS (officer faxes)Blue Section OCCO

Components of the eOPFRealtime PIRCV Licensure/CredentialsAwards (PHS/NonPHS)Continuing Ed (CME, Advanced Degrees, Medical courses (BLS/ACLS), Some leadership courses, other training (CMBC))Special SkillsOutside Activities PHS Support Green Section Officer Responsibility

Components of the eOPFPrivacy Act/Release paperwork ID Cards (1172)Insurance FormsStatement of ServiceMisc. DocumentsYellow Section OCCO

Components of the eOPFOrders Assimilation DocumentsT & E data/Base pay computationRequests for Personnel ActionsAppt NoticeOath of OfficeSecurity/Sensitivity Clearance PapersApplication DocumentsPink Section OCCO

Components of the eOPFPromotion Scores Sheets Assimilation Score SheetsPIR (snapshot)

Beige Section OCCO

Promotion Information Report (PIR)The PIR is an internal document from OCCO, which reflects specific real-time information.

Information includes general dates, current billet title and equivalent grade, creditable service towards retirement, PHS/military awards authorized for wear on the uniform, COER rating for the last 5 years, and PHS Assignment history.

What to UpdateEnsure all COERS are in your OPF.For problems, first contact your CC Agency Liaison; if unavailable, contact the OCCO COER Coordinator at #240-453-6003.Fax Officer Statement (OS) prior to Dec 31, if up for promotion.Ensure Basic Readiness.Check status at http://ccrf.hhs.gov/ccrf/

http://dcp.psc.gov/eccis/documents/PPM08_016.pdf

What to UpdateSubmit current CV and CV cover page (as one document). This will replace the previous one.

Use HSO Curriculum Vitae (CV) Preparation Guidelines: Curriculum Vitae http://usphs-hso.org/pac/subcommittees/career_development/cv.shtml

What to UpdateEnsure current License is on file. Insure a NACI clearance (or documentation of pending clearance) or higher level clearance is in your file.For verification, check the PINK section of your eOPF.Insure 5-year physical is on record with MAB.If eligible for permanent grade promotion, ensure a 1-year report of Medical History has been submitted to MAB.

What to UpdateUpdate Continuing Education Annually Fax a copy of each course completion CME certificate or other documented training to your eOPF. Check your eOPF to be sure your certificate has been posted Send a CE summary document (separate from your CV) to your eOPF. Prepare a line by line dated description of each event you attended List the events by year, with the most recent first Only the last 5 years need to be included This document should be faxed by itself into the eOPF, and is NOT needed within the CV Check your eOPF to see that the CE summary document has been posted

How to UpdateUse eOPF Fax lines301-480-1436301-480-1407

License/Certifications240-453-6142

How to UpdatePIR (OCCO PIR Coordinator)OPF ([email protected])eOPF/PIR Instructions: http://dcp.psc.gov/PDF_docs/PY05_eOPFPIR_Update.pdf2008 COER information:http://dcp.psc.gov/eccis/documents/POM08_008.pdf

New Officer Summary Page coming soon.Seen when you log into the secure areaTime in serviceService DatesCurrent Status (including Medical requirements)Promotion StatusImmunization StatusLicense statusMisc messages

New Officer Summary Page

Summary View and update your eOPF regularlyRecheck after Faxing: (301-480-1436 / 1407)

Correct Inaccuracies: ([email protected])

Use guidance from HS-PAC website, mentor or CPO

Maintain Active Duty Standards incl. Basic Readiness for retention and career development.

OCCO adds documents to this section. Officers should do a COER each year. If there is a problem with completing the COER may enlist assist of the CC liaison. This section is used during the promotion boards. The officer updates most of this section of the eOPF. The boards see and use this section for promotion. Some areas are updated by OCCO (lic and awards and sometimes letters of thanks are added by others) CV should be updated when up for promotion/assimilation and at duty station changes. Otherwise good rule of thumb is annually. Licensure/certifications must be sent to the license fax line 240-453-6042. Once cleared they will be sent to eOPF. PHS awards are added by awards coordinator. Send letters of thanks, appreciation, appointment to activities (assoc recruiter). Outside activities include but are not limited to church activities, little league, volunteer work at shelters, scouts, karate, guitarI have seen people put almost anything. However, I recommend keeping it to value added activities or community enrichment. OCCO/Compensation Branch submits documents to this area. This is the officer personal section and Boards do not see it. 1172, marriage cert, birth cert. SOS interservice transfers and other miscellaneous documents are stored here (leave balance cert, Leave card, VEAP/MGI bill).OCCO adds to this section boards sees. All orders, requests for orders, assimilation application and related documents from OCCO, certificates of clearance and pending clearances. Transcripts, letters of reference and appt board recom. OCCO adds documents to this section; boards do not see, these are considered personal documents. All competitive promotion and assimilation board sheets. A snapshot of the PIR is taken at the time of boards. This can not be changed or updated like the realtime PIR.http://ccrf.hhs.gov/ccrf/Do this year round on regular basis. Do not wait until promotion time or deadline dates. Fax lines will be full. Fax lines are not a paper machine. All documents go directly into computer data base where they are uploaded and indexed. Recheck after faxing for accuracy. CV and summary sheets should be faxed at the same time.A new officer summary page has been implemented. Officers need to sign in and check for promotion information and when medical paperwork needs to be submitted. Service dates will be available and whether you are up for competitive promotion in the next cycle. It will also be updated for immunization status. New Officer Summary Page this is found when you log into your secure area. It is a quick glance about promotion, immunizations and other important information. Get used to logging in at least twice each year. You may be up for a noncompetitive promotion and not realize. New information available on officer summary pageIt is the officers responsibility to monitor their eOPF for accuracy and update as needed. Always recheck after faxing (in a week or two) and contact OCCO with inaccuracies. CV may change from time to time. Check with PAC and maintain active duty policy standards.