GREATER VANCOUVER REGIONAL DISTRICT

UTILITIES COMMITIEE

Minutes of the Regular Meeting of the Greater Vancouver Regional District (GVRD} Utilities Committee held at 9:07 a.m. on Thursday, September 15, 2016 in the 2nd Floor Boardroom, 4330 Kingsway, Burnaby, British Columbia.

MEMBERS PRESENT:

Chair, Mayor Darrell Mussatto, North Vancouver City Councillor Craig Cameron, West Vancouver (arrived at 9:59 a.m.) Mayor Mike Clay, Port Moody (arrived at 9:13 a.m.) Councillor Charlie Fox, Langley Township Councillor Bill Harper, New Westminster Councillor Bruce McDonald, Delta Councillor Craig Speirs, Maple Ridge Councillor Harold Steves, Richmond Councillor Dave Woods, Surrey

MEMBERS ABSENT:

Vice Chair, Mayor John Becker, Pitt Meadows Councillor Robin Hicks, North Vancouver District Councillor Colleen Jordan, Burnaby Councillor Tim Stevenson, Vancouver

STAFF PRESENT:

Tim Jervis, General Manager, Water Services Simon So, General Manager, Liquid Waste Services Carol Mason, Chief Administrative Officer Ann Marie Lanz, Assistant to Regional Committees, Board and Information Services

1. ADOPTION OF THE AGENDA

1.1 September 15, 2016 Regular Meeting Agenda

It was MOVED and SECONDED

That the Utilities Committee adopt the agenda for its regular meeting scheduled for September 15, 2016 as circulated.

CARRIED

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2. ADOPTION OF THE MINUTES

2.1 July 14, 2016 Regular Meeting Minutes

It was MOVED and SECONDED That the Utilities Committee adopt the minutes of its regular meeting held July 14, 2016 as circulated.

3. DELEGATIONS No items presented.

4. INVITED PRESENTATIONS No items presented.

5. REPORTS FROM COMMITTEE OR STAFF

5.1 Water Demand by Sector in Metro Vancouver

CARRIED

Report dated September 8, 2016 from lnder Singh, Director, Policy and Planning Analysis, Water Services, providing the Utilities Committee with information on water use trends and statistics, by sector, in Metro Vancouver.

9:13 a.m. Mayor Clay arrived at the meeting.

It was MOVED and SECONDED That the Utilities Committee receive for information the report titled "Water Demand by Sector in Metro Vancouver", dated September 8, 2016.

CARRIED

5.2 Annual Update on Fisheries Initiatives in the Capilano, Seymour and Coquitlam Watersheds Report dated August 22, 2016 from Heidi Walsh, Acting Director, Watershed/Environmental Management and Quality Control, Water Services, providing the Utilities Committee with an update on the fisheries initiatives associated with the Capilano, Seymour and Coquitlam watersheds.

Presentation material titled "Annual Update on Fisheries Initiatives - Capilano, Seymour and Coquitlam Watersheds" is retained with the September 15, 2016 Utilities Committee agenda.

It was MOVED and SECONDED That the Utilities Committee receive for information the report titled "Annual Update on Fisheries Initiatives in the Capilano, Seymour and Coquitlam Watersheds" dated August 22, 2016.

CARRIED

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5.3 Capilano Main No. 9 Construction

Report dated August 24, 2016 from Goran Oljaca, Director, Engineering and Construction, Water Services, providing the Utilities Committee with a construction summary for the Capilano Main No. 9 project.

It was MOVED and SECONDED

That the Utilities Committee receive for information the report titled "Capilano Main No. 9 Construction", dated August 24, 2016.

CARRIED

5.4 Climate Change Projections

Jeff Carmichael, Division Manager, Utilities Research and Innovation, Liquid Waste Services, updated members on progress and projections within the area of climate change.

Members discussed global warming and seasonal precipitation changes expected over the next several decades.

Presentation material titled "Metro Vancouver Climate Change Projections" is retained with the September 15, 2016 Utilities Committee agenda.

It was MOVED and SECONDED

That the Utilities Committee receive the presentation titled "Climate Change

Projections" delivered at its September 15, 2016 Utilities Committee meeting.

CARRIED

5.5 East Fraser Sewerage Area Servicing Plan

Report dated September 7, 2016 from Fred Nenninger, Division Manager, Policy Planning and Analysis, Liquid Waste Services, providing background information on a proposed change in how the eastern portion of the Fraser Sewerage Area will be serviced in the future and seeking endorsement for implementation of the proposed East Fraser Sewerage Area Servicing Plan.

9:59 a.m. Councillor Cameron arrived at the meeting.

Presentation material titled "Servicing and Facility Plan for Northwest Langley and Annacis Island Wastewater Treatment Plants" is retained with the September 15, 2016 Utilities Committee agenda.

It was MOVED and SECONDED

That the GVS&DD Board endorse implementation of the proposed East Fraser Sewerage Area Servicing Plan as presented in the report titled "East Fraser Sewerage Area Servicing Plan" dated September 7, 2016.

CARRIED

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5.6 Greater Vancouver Sewerage and Drainage District Sewer Use Bylaw No. 299, 2007 - Staff Appointments Report dated July 26, 2016 from Ray Robb, Division Manager, Environmental Regulation and Enforcement, Legal and Legislative Services, providing an update on staff appointments pursuant to the Environmental Management Act and Greater Vancouver Sewerage and Drainage District Sewer Use Bylaw No. 299, 2007.

It was MOVED and SECONDED That the GVS&DD Board, pursuant to the Environmental Management Act and Greater Vancouver Sewerage and Drainage District Sewer Use Bylaw No. 299, 2007: a) Appoint Metro Vancouver employee Mona Sardashti as a Municipal Sewage

Control Officer; and b) Rescind the appointment of former Metro Vancouver employee Susy Marble

as a Municipal Sewage Control Officer. CARRIED

5. 7 Award of Phases B and C, Detailed Design Services and Construction Management Services: Gilbert Trunk Sewer Twinning Report dated September 6, 2016 from Tracey Husoy, Division Manager, Purchasing and Risk Management, Financial Services, requesting authorization by the Board to award Phase B - Detailed Design Services to AECOM for the Gilbert Trunk Twinning and authorize the Commissioner to negotiate and award Phase C - Construction Management Services to AECOM.

It was MOVED and SECONDED That the GVS&DD Board authorize: a) Award of Phase B - Detailed Design Services for $2,862,216 (exclusive of taxes)

to the Phase A consultant, AECOM, for the Gilbert Trunk Sewer Twinning; b) The Commissioner to negotiate and award Phase C - Construction

Management Services to AECOM; and c) The Commissioner and the Corporate Officer to execute the required

documentation. CARRIED

5.8 Award of Contract Resulting from Invitation to Tender No. 16-034: Sapperton Pump Station Replacement Project Report dated September 8, 2016 from Tracey Husoy, Division Manager, Purchasing and Risk Management, Financial Services, providing the results of Tender No. 16-034: Sapperton Pump Station Replacement Project.

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It was MOVED and SECONDED That the GVS&DD Board authorize: a) Award of a contract for an amount up to $38,566,000 (exclusive of taxes) to

NAC Constructors Ltd. resulting from Tender No. 16-034 for the construction of the replacement of Sapperton Pump Station; and

b) The Commissioner and the Corporate Officer to execute the contract. CARRIED

5.9 Managers' Report Report dated September 6, 2016 from Tim Jervis, General Manager, Water Services and Simon So, General Manager, Liquid Waste Services, providing information on the following: Water Supply Update, Port Mann Water Supply Tunnel, Capilano Main No. 4 Repair, Utility of the Future Award and the Utilities Committee 2016 Work Plan.

It was MOVED and SECONDED That the Utilities Committee receive for information the "Managers' Report" dated September 6, 2016.

6. INFORMATION ITEMS

No items presented.

7. OTHER BUSINESS No items presented.

8. BUSINESS ARISING FROM DELEGATIONS

No items presented.

9. RESOLUTION TO CLOSE MEETING

It was MOVED and SECONDED

CARRIED

That the Utilities Committee close its regular meeting scheduled for September 15, 2016 pursuant to the Community Charter provisions, Section 90 (1) (e): "90 (1) A part of the meeting may be closed to the public if the subject matter being

considered relates to or is one or more of the following: (e) the acquisition, disposition or expropriation of land or improvements, if

the board or committee considers that disclosure could reasonably be expected to harm the interests of the regional district."

CARRIED

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10. ADJOURNMENT /CONCLUSION

It was MOVED and SECONDED That the Utilities Committee adjourn its regular meeting of September 15, 2016.

nn arie Lanz, Assistant to Regional Committees

17086873 FINAL

CARRIED (Time: 10:22 a.m.)

Darrell Mussatto, Chair

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