utilities_building_blocks_china_activate document splitting_165_bpp.doc

SAP ECC 6.0 EhP3

August 2008

English

Activate Document Splitting (165)

SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermany

Business Process Documentation

SAP Best Practices Activate Document Splitting (165): BPD

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Icons

Icon Meaning

Caution

Example

Note

Recommendation

Syntax

External Process

Business Process Alternative/Decision Choice

Typographic Conventions

Type Style Description

Example text Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options.

Cross-references to other documentation.

Example text Emphasized words or phrases in body text, titles of graphics and tables.

EXAMPLE TEXT Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.

Example text Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools.

EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the ENTER key.

Example text Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.

<Example text> Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.

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Contents

1 Purpose........................................................................................................................................ 5

2 Prerequisites................................................................................................................................ 6

2.1 Master Data and Organizational Data...................................................................................6

2.2 Business Conditions..............................................................................................................6

2.3 Roles..................................................................................................................................... 6

3 Process Overview Table...............................................................................................................7

4 Business Processes.....................................................................................................................7

4.1 Displaying a General Ledger Document................................................................................7

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Activate Document Splitting

1 Purpose The online split is provided with the new General Ledger Accounting. Documents are enhanced with additional account assignment objects, or additional postings are done which split the original postings into lines referring to the account assignment objects. The postings are done in real time (online).

Account assignment objects can be defined according to selected dimensions. In SAP Best Practices the dimensions are profit centers and segments. In this way, it is possible to draw up complete financial statements for the selected dimensions at any time.

The Segment field is a standard field in the totals table for New General Ledger Accounting (FAGLFLEXT) New FI drilldown reporting functions let you create segment financial statements.Document splitting is only relevant for the general ledger; it does not need to be visible from within the sub ledgers.

The system checks the fields in the scenario when you assign a scenario for the first time. This means that subsequent processes for documents, posted previously without being checked, may lead to an error, because account assignments cannot be passed on from the previous processes. This requires the activation of the online split before postings are done in the client.

If you want to use the document splitting, Customizing for this must be complete and correct before the posting start date. If you want to activate the document splitting subsequently, this can take place only when part of a very complex migration project (see also note 891144).

Therefore SAP Best Practices strongly recommends to decide the activation of the online split before implementing the SAP Best Practices solution. If production data are already posted in the client these documents are to be migrated. This migration project is no more part of SAP Best Practices. SAP Best Practices can not provide any support here.

SAP Best Practices supports both implementations, with or without online split. This flexible approach makes it necessary to respect a certain installation sequence which can only be checked manually (the installation scope of customer projects is not known to the SAP Best Practices team).

Following installation sequence has to be respected in all SAP Best Practices solutions:

1. Install SAP Best Practices solution

2. Activate online split

3. Install further scenarios which require the online split (e.g. segment reporting and cost of sales accounting).

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2 Prerequisites

2.1 Master Data and Organizational DataThe online split is based on segments. SAP Best Practices provides examples which are to be adapted to business needs. The segment derivation in ERP is done indirectly, this means that segments can not be derived directly. For that profit centers are defined (in FI only) and these profit centers are assigned to segments. With finding out the profit center the system is able to derive the assigned segment. Therefore profit centers are to be assigned to all master data relevant for the online split.

Master data are not prerequisite for activating the online split. But if they exist, the profit centers are to be added. Following master data are provided with Best Practices and are to be maintained with profit centers:

Cost centers

Material master records

The Best Practices Demo master data are maintained automatically with the SAP Best Practices activation. But in case of other master data which are added to the client after the online split activation the master data are to be maintained manually.

Please refer to the Segments and Profit Center Maintenance (166.60) scenario for further details of maintaining profit centers in cost centers and material master records.

2.2 Business Conditions Business condition Scenario

There are no postings in the client

2.3 Roles

UseThe following roles must have already been installed to test this scenario in the SAP NetWeaver Business Client (NWBC). The roles in this Business Process Procedure must be assigned to the user or users testing this scenario. You only need these roles if you are using the NWBC interface. You do not need these roles if you are using the standard SAP GUI.

PrerequisitesThe business roles have been assigned to the user who is testing this scenario.

Business role Technical name Process step

Finance Manager SAP_BPR_FINACC-K FB03

General Ledger Accountant SAP_BPR_FINACC-S FB03

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3 Process Overview Table

Process step External process reference

Business condition

Business role

Trans-action code

Expected results

Displaying a general ledger document

Check postings to profit centers and segments

Finance Manager or General Ledger Accountant

FB03 The posting is checked on document level.

4 Business Processes

UseThe online split is a feature in the new general ledger accounting which does not lead to own processes or separate scenarios. The following step describes a possibility to check the postings. It is also possible to check the split in the ERP standard reporting which is not described here.

4.1 Displaying a General Ledger Document

UseThe document postings on segments and profit centers are shown.

PrerequisiteAn accounting document exists.

Procedure1. Access the transaction choosing one of the following navigation options:

Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menu Accounting Financial Accounting Accounts Receivable Document Display

Transaction code FB03

Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role

Business role SAP_BPR_FINACC-K (Finance Manager)

SAP_BPR_FINACC-S (General Ledger Accountant)

Business role menu General Ledger G/L Account Processing General Ledger -> G/L Account Processing

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Select the necessary Search Criteria G/L Account: (For example: 10020101) and company code: (For example: 1000) and choose Apply

Mark the required account (row) and choose Display All Items

Mark the required document (row) and choose Display

2. Enter the following data:

Field name Description User action and values Comment

Document Number

XXXXXXXXX Enter the number of document you made a note of earlier.

Company Code 1000

Fiscal Year <year of the posting document>

3. Choose Enter.

On the screen that follows, the posted document is displayed in the document overview along with all the document header information (such as the document number, posting date, invoice date, and the individual posting lines) including the input tax line, which is posted automatically.

4. Double-click one of the posting lines (or choose the magnifying glass icon) to display the details for that posting line.

5. You can then choose Display <-> Change (Ctrl+F1) to switch to the change mode and change certain details in the document, such as the terms of payment.

Result

The document posting to profit center and segments is displayed.

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