utilities_building_blocks_china_profitability analysis _168_bb_configguide.doc

SAP ECC 6.0 EhP3

August 2008

English

Profitability Analysis (168)

SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermany

Building Block Configuration Guide

SAP Best Practices Profitability Analysis (168): Configuration Guide

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Icons

Icon Meaning

Caution

Example

Note

Recommendation

Syntax

External Process

Business Process Alternative/Decision Choice

Typographic Conventions

Type Style Description

Example text Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options.

Cross-references to other documentation.

Example text Emphasized words or phrases in body text, titles of graphics and tables.

EXAMPLE TEXT Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.

Example text Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools.

EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the ENTER key.

Example text Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.

<Example text> Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.

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Contents

1 Purpose................................................................................................................................... 6

2 Preparation.............................................................................................................................. 6

2.1 Prerequisites..................................................................................................................6

3 Structures................................................................................................................................ 6

3.1 Creating Operating Concern (Enterprise Structure).......................................................6

3.2 Maintaining Characteristics – Transferring from SAP Table..........................................6

3.3 Maintaining User-Defined Characteristics......................................................................7

3.4 Maintaining Value Fields...............................................................................................8

3.5 Creating Operating Concern........................................................................................10

3.6 Setting Operating Concern..........................................................................................11

3.7 Assigning Controlling Area to Operating Concern.......................................................11

4 Master Data CO-PA...............................................................................................................12

4.1 Derivation & Valuation.................................................................................................12

4.1.1 Derivation................................................................................................................12

4.1.2 Maintaining Characteristic Value.............................................................................13

4.1.3 Valuation................................................................................................................. 14

5 Planning................................................................................................................................. 20

5.1 Initial Planning steps....................................................................................................20

5.1.1 Maintaining Versions...............................................................................................20

5.1.2 Planing Settlement: Receiving Version in CO-PA...................................................21

5.1.3 Maintaining Revaluation Keys.................................................................................21

5.1.4 Defining Planning Layout.........................................................................................22

5.1.5 Defining Planning Levels.........................................................................................22

5.1.6 Defining Planning Packages....................................................................................23

5.1.7 Defining Planning Methods (Parameter Set)...........................................................24

5.1.8 Creating Plan Assessment......................................................................................25

6 Flows of Actual Values..........................................................................................................30

6.1 Transfering of Billing Documents.................................................................................30

6.1.1 Assigning Value Fields............................................................................................30

6.1.2 Assigning Quantity Fields........................................................................................31

6.2 Order and Project Settlement......................................................................................31

6.2.1 Defining PA Transfer Structure for Settlement........................................................31

6.2.2 Assigning PA Transfer Structure to Settlement Profile............................................33

6.3 Settlement of Production Variances............................................................................34

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6.3.1 Defining PA Transfer Structure for Settlement........................................................34

6.4 Transfering of Overhead..............................................................................................35

6.4.1 Creating Actual Assessments CCA to CO-PA.........................................................35

6.5 Activating Profitability Analysis....................................................................................40

7 Information System................................................................................................................41

7.1 Defining Variables for Reports.....................................................................................41

7.2 Defining Forms for Profitability Reports.......................................................................41

7.3 Creating Profitability Report.........................................................................................43

8 Providing Country Specific Texts...........................................................................................44

9 Troubleshooting in CO-PA.....................................................................................................44

9.1 General Troubleshooting – Regenerating the Operating Concern...............................44

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Profitability Analysis

1 PurposeThis configuration guide provides the information that you need to manually set up configuration of this building block.

If you do not want to configure manually and prefer to use an automated installation process using BC sets and other tools, refer to the installation guide for this building block.

2 Preparation

2.1 PrerequisitesBefore you start installing this building block, you must install prerequisite building blocks. For more information, see the building block prerequisite matrix (Prerequisites_Matrix_[xx]_EN_CN.xls; the placeholder [xx] depends on the SAP Best Practices version you use, for example, BL refers to the SAP Best Practices Baseline Package: Prerequisites_Matrix_BL_EN_CN.xls). This document can be found on the SAP Best Practices documentation DVD in the folder ..\BBLibrary\General\.

3 Structures

3.1 Creating Operating Concern (Enterprise Structure)

Procedure

1. Access the activity using one of the following navigation options:

Transaction code SM30 (enter table name V_TKEB2 and choose Maintain.)

IMG menu Enterprise Structure Definition Controlling Create Operating Concern

2. On the Change View’ Define Operating Concern’ :Overview screen, choose New Entries.

3. In the Operating Concern field, enter your Operating concern (for example: 1028, , BPAT, BPFR).

4. In the Name of Operating Concern field, enter Best Practices.

5. Choose Save.

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3.2 Maintaining Characteristics – Transferring from SAP Table

Procedure 1. Access the activity using one of the following navigation options:

Transaction code KEA5

IMG menu Controlling Profitability Analysis Structures Define Operating Concern Maintain Characteristics

2. On the Edit Characteristic: Start screen:

a. Choose All Characteristics.

b. Choose Change.

3. On the Caution: You are processing Cross client data structures dialog box, choose Continue.

4. On the Change Characteristic: Overview screen, choose Create.

5. On the Creat Char: Assignment dialog box:

a. Select the Transfer from SAP Table option.

b. In the Table field, enter PAPARTNER.

c. Choose Create.

6. On the Reference table dialog box, select the KUNWE field and choose the Confirm button.

7. In the Warning dialog box, choose Enter.

8. On the Save Inspite of Warnings dialog box, choose OK.

9. On the Change Characteristic: Overview screen:

a. Choose Save.

b. Select KUNWE and choose Activate.

Repeat the steps above to create the following characteristics:

Characteristic Table

KUNRE PAPARTNER

VRTNR PAPARTNER

PAPH1 MVKE

PAPH2 MVKE

PAPH3 MVKE

BESKZ MARC

PSTYV VBAP

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3.3 Maintaining User-Defined Characteristics

Procedure



IMG menu Controlling Profitability Analysis Structures Define Operating Concern Maintain Characteristics


a. Choose All Characteristics.

b. Choose Change.

3. On the Caution: You are processing Cross client data structures dialog box, choose Continue.

4. On the Change Characteristic: Overview screen, choose Create.

5. On the Creat Char: Assignment dialog box:

a. Select the User defined radio button.

b. Enter WWCST in the Char. Field.

c. Select the Without value maint. radio button

d. Choose OK.

6. On the Create WWCST screen:

a. Enter Country Ship-to in the Description field.

b. Enter CST in the Short text field.

c. Enter Country Ship-to in the Heading field.

d. Enter CHAR 3 in the Data type/length field.

e. Choose Save.

7. On the Change Characteristic: Overview screen:

a Choose Save.

b Select WWCST and choose Activate.

3.4 Maintaining Value Fields



IMG menu Controlling Profitability Analysis Structures Define Operating Concern Matain Value Fields

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a Select Value fields from operating concern radio button.

b Choose Create/Change .

3. Accept the info message.

4. On the Change Value Fields: Overview screen, make the following entries, activate and save each value field:

Value Field Description Amount Quantity

VVFES R&D Cost Center X

VVFGS Free Goods X

VVFGS Free Goods X

VVSKO Cash Discount X

VVMAT Material Costs X

VVMEPMaterial external Procurement

X

VVLCV Labor Costs variable X

VVMCV Manufact. costs variable X

VVOCV Overhead costs variable X

VVLCF Labor Costs fix X

VVMCF Manufact. costs fix X

VVOCF Overhead costs fix X

VVHKV COGM variable X

VVIPV Input Price Variance X

VVIQV Input Quantity Var. X

VVRES Resource usage var. X

VVREM Remaining input var. X

VVLSV Lot Size Variance X

VVMDI Inventory Difference X

VVMPV Mixed-Price Variance X

VVOPV Output Price Var. X

VVRIV Remaining Input Var. X

VVRUV Resource-Usage Var. X

VVRVA Remaining Variance X

VVSCR Scrap X

VVMSK Marketing X

VVRDC R&D X

VVN10 Non Operating Income X

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VVN20 Non Operating Expens X

VVN30 Taxes X

VV910 Rev. for Exp/Travel X

VV950 Travel expenses X

VV970 Costs third party X

3.5 Creating Operating Concern

Procedure Carry out the following steps:



IMG menu Controlling Profitability Analysis Structures Define Operating Concern Maintain Operating Concern

2. On the Maintain operating Concern screen:

a Enter your Operating concern (e.g. BPDE, BPAT, BPFR) in the Operating Concern field.

b Choose Create.

c Confirm the dialog box.

d In the Description field, enter the description for the Operating Concern.

e For Type of Profitability Analysis choose Costing-based.

f Choose Save.

g Choose Create data structure.

3. On the Create Data Structure: Characteristic screen:

a Select the following characteristics and transfer them from the Transfer from pane to the Data structure pane by choosing the left arrow button:

BESKZ, KDGRP, KUNRE, KUNWE, LAND1, PAPH1, PAPH2, PAPH3, PSTYV, VKBUR, VRTNR, WWCST

b Choose the Value field tab page.

c To transfer the following fields from the Transfer from box to the Data structure box, select the field and choose the left arrow button:

ABSMG, ERLOS, KWKDRB, KWMARB, MRABA, KWMKPR, VVFGS, RABAT, KWSKTO, VVMAT, VVMEP, VVLCV, VVMCV, VVOCV, VVLCF, VVMCF, VVOCF, VVIPV, VVIQV, VVRES, VVREM, VVLSV, VVMDI, VVMPV, VVOPV, VVRVA, VVSCR, VWGK, VTRGK, VVMSK, VVRDC, VVN10, VVN20, VVN30, VRPRS, VV910, VV950, VV970, KWBONI

d Choose Activate.

e Choose Back.

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4. On the Generate Environment dialog box, choose Yes to generate the Operating Concern Environment.

5. On the Maintain operating Concern screen:

a Choose the Attributes tab page.

b Choose Change.

c In the Operating concern currency field, enter your Currency (e.g. CNY, CHF).

d In the Fiscal Year Variant field, enter K4.

e Choose Save.

f Choose the Environment tab page.

g Activate the client-specific part.

6. To confirm the activation, go to transaction KEA0. Enter your Operating concern (e.g. BPDE, BPAT, BPFR) for operating concern and press Enter.

7. Choose the Environment tab page and make sure that client-specific and cross-client activation indicators are green.

3.6 Setting Operating Concern


Transaction code KEBD

IMG menu Controlling Profitability Analysis Structures Set Operating Concern

2. On the Set Operating Concern screen, enter the necessary data.

Field name Description User action and values Comment

Operating Concern Your Operating concern (for example: BPDE, BPAT, BPFR)

Type of Profit. Analysis costing-based

3. Choose Enter.

3.7 Assigning Controlling Area to Operating Concern

UseThe purpose of this activity is to allocate the controlling areas that you want to be able to analyze together in Profitability Analysis to an operating concern.

Procedure1. Access the activity using one of the following navigation options:

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Transaction code SPRO

IMG menu Enterprise Structure Assignment Controlling Assign Controlling Area to Operating Concern

2. In the Enter Field Values screen, make the following entries:

Field name Value

Controlling Area Your controlling area (e.g. 1000)

Operating concern your Operating concern (e.g. BPDE, BPAT, BPFR)

4 Master Data CO-PA

4.1 Derivation & Valuation

4.1.1 DerivationIn this step, you set up the derivation of characteristic values. Derivation lets you find values for certain characteristics automatically based on the known values of other characteristics, where these characteristics are logically dependent on one another.

When an operating concern is generated, the system produces a standard derivation strategy containing all known dependencies between characteristics. You can display these by choosing View Display all steps.

4.1.1.1 Defining Characteristic Derivation

UseThe purpose of this activity is to define the characteristic derivation for the characteristics Item Category Dummy and Intercompany Indicator.

PrerequisitesAll characteristics values have been entered and operating concern has been generated successfully.


Transaction code KEDR

IMG menu Controlling Profitability Analysis Master Data Define Characteristic Derivation

2. In Operating concern, enter your Operating concern (e.g. BPDE, BPAT, BPFR) choose Enter.

3. In the Characteristic Derivation: Display Strategy screen, choose Change.

4. Choose Create.

Ship-to party

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5. On the Characteristic Derivation: Change Strategy, choose Create.

6. On the Create Step dialog box, select Move and choose Enter.

7. On the Characteristic Derivation: Change Assignment screen:

a) In Step Description, enter Ship-to party.

b) In Source field enter KNDNR and choose Enter

c) In Target field enter KUNWE and choose Enter.

d) Choose Save and Back.

Ship-to party --> Country Ship-to

8. Choose Create.

9. On the Create Step dialog box, select Table lookup and choose Enter.

10. On the Enter table name dialog box, enter KNA1 and choose Enter.

11. On the Characteristic Derivation: Change Table Lookup screen:

a) Enter Ship-to party --> Country Ship-to in the Step description field.

b) In the Source Fields for Table Lookup section, make the following settings (Settings in italics to be entered):

Origin Field Name Name Origin Field Name

KNA1 KUNNR Customer Number 1 CO-PA KUNWE

a) Enter LAND1 in the first Field name field inthe Assignment of Table Fields to Target fields section.

b) Enter WWCST in the second Field Name field in the same line.

c) Choose Save.

d) Choose Back.

4.1.2 Maintaining Characteristic Value

Procedure1. Access the activity:

Transaction code KES1

IMG menu Controlling Profitability Analysis Master Data Characteristic Value Maintain characteristic value

2. If the Dialogbox ‘Set Operating Concern’ pops up, enter the following data:

- Operating Concern 10**

(If you are installing using personalized values then enter here the personalized operating

concern ID or ** for the country code. Example: 1028)

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- Type of Profit. Analysis Costing-based

3. On the Change Characteristic Values screen, select the line with Country Ship-to CST

4. On the Change View ‘Values for Characteristc ...’ screen, select ‘New entries’ and enter the following data:

EL. Description

CN China

US United States

5. Select Save (Ctrl+S) and Back.

4.1.3 Valuation

4.1.3.1 Setting up Conditions and Costing Sheets

4.1.3.1.1 Creating Condition Types and Costing Sheets

Use The purpose of this activity is to define condition types to use in Profitability Analysis (CO-PA) and CO-PA-specific costing sheets.


Transaction code 8KEV

IMG menu Controlling Profitability Analysis Master Data Valuation Set Up Conditions and Costing Sheets Create Condition Types and Costing Sheets

2. On the Pricing: Maintain Condition Type – Condition types screen, double-click Create and then enter the folowing data:


Condition type YB01

Description Prices

Access sequence

no value

Prices X set Flag

Mat.Master – Standard Price

X set Flag

3. Choose Save and make the following entries.


Surcharge / Reduction

X

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Overhead Type Percentage

Scales W/o Scale

4. Choose Save.

5. On the Pricing: Maintain Condition Type – Pricing procedure screen, double-click Create and then enter the following data in the Pricing procedures section:


Pricing Procedure

YB1000

BP Pricing Procedure

6. Maintain the following entries:

Step CnTr CTyp From To Long field label

010 00 YB01 000 000 Prices

7. Choose Save.

4.1.3.1.2 Assigning Value Fields

Use

In this IMG activity, you assign the CO-PA condition types you have defined to the corresponding value fields. This determines which condition types are used to value those value fields.


Transaction code KE45

IMG menu Controlling Profitability Analysis Master Data Valuation Set Up Conditions and Costing Sheets Assign Value Fields

2. Make the following entries:

OpCo CTyp Name Field name Description

Your Operating concern (for example: BPDE, BPAT, BPFR)

YB01 Prices VVMEP Material external Pr

4.1.3.2 Valuation Strategies

4.1.3.2.1 Defining and Assigning Valuation Strategy

Use The purpose of this activity is to define valuation strategies and assign them to a point of valuation. The quantities transfered from the invoice are valuated with the costs calculated in the product cost estimate. If a valuation strategy calls for valuation using material costing, the system

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uses the point of valuation to control which cost estimate is read and how the cost components are assigned to value fields in CO-PA.


Transaction code KE4U

IMG menu Controlling Profitability Analysis Master Data Valuation Valuation Strategies Define and Assign Valuation Strategy


Valuation Strategy

Val.strat. Name

YG1 BP val. stand. cost estimate

3. Choose Details and make the following entries:

Operating Concern Val. strategy

Sequence Appl. Costg sheet

Mat. stg

Qty Field

your Operating concern (for example: BPDE, BPAT, BPFR)

YB1 10 X ABSMG

your Operating concern (for example: BPDE, BPAT, BPFR)

YB1 20 KE YG1000 ABSMG

Assignment of Valuation Strategy

Operating Concern PV Rec. Plan ver. Val.strat.

your Operating concern (e.g. BPDE, BPAT, BPFR)

01 F YB1

02 F YB1

03 F 1 YB1

03 F 2 YB1

04 F 1 YB1

04 F 2 YB1

4.1.3.3 Setting up Valuation Using Material Cost Estimate

4.1.3.3.1 Defining Access to Standard Cost Estimates

Use Product Cost Planning is used to determine the planned cost of goods manufactured for a product. In Profitability Analysis (CO-PA), you can access these material cost estimates to valuate the data in CO-PA. This includes cost estimates both with and without quantity structures.

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IMG menu Controlling Profitability Analysis Master Data Valuation Set Up Valuation Using Material Cost Estimate Define Access to Standard Cost Estimates

2. On the Change view ‘Costing Key’: Overview screen, enter the necessary data


New entries Select

Costing key Current standard cost estimate

Enter YB1

BP standard cost estimate

3. Double-click on costing key YB1. On the ‘Change view costing keys: Details’ screen, enter the following data


Transfer standard cost estimate

Select

Costing variant

YPC1

Costing version

1

Period indicator

Released standard cost estimate matching goods issue date

Use line item plant as cost est. plant

Select

4. Choose Save and Back.

5. On the Change view ‘Costing Key’: Overview screen, enter the necessary data


New entries Select

Costing key Current standard cost estimate

Enter YB2

BP Plan cost estimate

4. Double-click on costing key YB2. On the ‘Change view costing keys: Details’ screen, enter the following data


Transfer standard cost estimate

Select

Costing variant

YPC2

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Costing version

1

Period indicator

Released standard cost estimate matching goods issue date

Use line item plant as cost est. plant

Select

6. Choose Save.

4.1.3.3.2 Assigning Value Fields

Use The purpose of this activity is to assign the components of a cost component structure from Product Cost Controlling to the value fields of your operating concern.


Transaction code KE4R

IMG menu Controlling Profitability Analysis Master Data Valuation Set Up Valuation Using Material Cost Estimate Assign Value Fields

2. Enter operating concern your Operating concern (for example: BPDE, BPAT, BPFR) and cost component structure Y1.


PV CCo F/V Fld name 1

01 10 1 VVMAT

01 10 2 VVMAT

01 20 1 VVOCF

01 20 2 VVOCF

01 30 1 VVMAT

01 40 1 VVLCF

01 40 2 VVLCV

01 50 1 VVMCF

01 50 2 VVMCV

01 80 1 VVOCF

01 80 2 VVOCV

01 90 3 VTRGK

01 100 1 VVOCF

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01 100 2 VVOCV

03 10 1 VVMAT

03 10 2 VVMAT

03 20 1 VVOCF

03 20 2 VVOCF

03 30 1 VVMAT

03 40 1 VVLCF

03 40 2 VVLCV

03 50 1 VVMCF

03 50 2 VVMCV

03 60 1 VVMCF

03 60 2 VVMCV

03 80 1 VVOCF

03 80 2 VVOCV

03 90 3 VTRGK

03 100 1 VVOCF

03 100 2 VVOCV

04 10 1 VVMAT

04 10 2 VVMAT

04 20 1 VVOCF

04 20 2 VVOCF

04 30 1 VVMAT

04 40 1 VVLCF

04 40 2 VVLCV

04 50 1 VVMCF

04 50 2 VVMCV

04 60 1 VVMCF

04 60 2 VVMCV

04 80 1 VVOCF

04 80 2 VVOCV

04 90 3 VTRGK

04 100 1 VVOCF

04 100 2 VVOCV

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4. Choose Save.

5 Planning

5.1 Initial Planning steps

5.1.1 Maintaining Versions



IMG menu Controlling General Controlling Organization Maintain Versions

3. On the General Version Definition screen, mark the line 0 Plan/actual version and double click Settings in Operating Concern.

4. In the Settings in Operating Concern: Details, make the following entries, choose Save and Back (2X):

Version Operating Concern

Exch. Rate Type

Derivation Date Currency Type

0 Your Operating concern

M 01/01/2008 B0

5. On the General Version Definition screen, mark the line 1 Plan Version: Forecast and double click Settings in Operating Concern.



Exch. Rate Type



M 01/01/2008 B0

7. On the General Version Definition screen, mark the line 2 Plan Version: AOP and double click Settings in Operating Concern.



Exch. Rate Type



M 01/01/2008 B0

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5.1.2 Planing Settlement: Receiving Version in CO-PA

Procedure


Transaction code KEPV

IMG menu Controlling Profitability Analysis Planning Integrated Planning Transfer Cost Center Planning/Process Planning Initial Steps Assign Receiver Plan Version


Vsn Version Description Year Receiver Vers.

0 Plan/actual version 2007 0

1 Plan Version: Change 1 2007 1








3. Choose Save and Back.

5.1.3 Maintaining Revaluation Keys

Use Revaluation keys are necessary to change specified value fields by certain percentages.


Transaction code KEF1

IMG menu Controlling ® Profitability Analysis ® Planning ® Planning Aids ® Revaluation Key ® Maintain Revaluation Keys


Rev Name

YB1 Revaluation (05%)

Field Name Name Percentage

ABSMG Sales quantity 5 %

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5.1.4 Defining Planning Layout

Procedure



IMG menu Controlling Profitability Analysis Planning Manual Entry of Planning Data Define Planning Layout

2. On the Report Painter: Create Planning Layouts for Sales & Profit Planning screen, enter the necessary data.


Planning Layout YG100

Description Plan Sales per Brand

3. Choose Enter and create the following layout:

Product Group Product Customer Sales Quantity Revenue

Characteristic Characteristic Characteristic Value field Value field

5.1.5 Defining Planning Levels

Procedure


Transaction code KEPM

IMG menu Controlling Profitability Analysis Planning Planning Framework Set Up Planning Framework

2. On the Planning Framework: Overview screen, right click Planning levels and choose Create Planning Level.

3. On the Create Planning Level dialog box:

a. Make the following entries:

Field name User action and values

Key YB100

Description Sales Planning

b. Choose Enter to continue.

4. On the Planning Framework: Overview screen:

a. Choose the Charact. Tab.

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b. Drag the following characteristics from the Characteristic list section and drop them into the Planning level section:

Description Field name

Company Code BUKRS

Customer KNDNR

Period/year PERIO

Plant WERKS

Procurement BESKZ

ProdHier01-3 PAPH3

Product ARTNR

Record Type VRGAR

Sales Org. VKORG

Unit Sales qty ABSMG_ME

Version VERSI

c. Select the Selection tab and make the following entries:

Characteristic From

Record type F

Unit Sales qty PC

d. Choose Save.

5.1.6 Defining Planning Packages

Procedure


Transaction Code KEPM

IMG Menu Controlling Profitability Analysis Planning Planning Framework Set Up Planning Framework

2. On the Planning Framework: Overview screen, right click the planning level YB100 Sales Planning and choose Create Planning Package.

3. On the Create Planning Package dialog box:



Key YB100


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4. On the Planning Framework: Overview screen, choose Save.

5.1.7 Defining Planning Methods (Parameter Set)

Procedure


Transaction code KEPM

IMG menu Controlling Profitability Analysis Planning Planning Framework Set Up Planning Framework


a. Double click the Planning level YB100 Sales Planning.

b. In the Planning methods section, right click Enter planning data and choose Create Parameter Set.

3. On the Parameter Set: Create dialog box:



Key YB100




a. Choose the Settings tab.

b. Make the following entries:


Layout YG100

Currency Your currency

Distribution key currency 2

Distribution key quantities 2

Integrated Excel

Active X

9. Choose Save to save the entries.

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10. Repeat these steps to create Parameter sets for the methods Copy (Enter period shift 12), , Display Planning Data, Revaluation (Enter Revaluation Key Y01), Valuation (select Valuation using Valuation Customizing) and Top-down distribution (Receiver characteristics: Product and Customer, Reference value field Sales quantity and Revenue).

5.1.8 Creating Plan Assessment

UsePlanned data are transferred through cycles from cost center accounting.

Procedure


Transaction code KEU7

IMG menu Controlling Profitability Analysis Planning Integrated Planning Transfer Cost Center Planning/Process Planning Assess Cost Center Costs / Process Costs Define Structure of Cost Center Assessment/Process Cost Assessment

2. On the CO-PA Create Plan Assessment Cycle: Initial Screen view:

a. Enter YB1 in the Cycle field.

b. Enter 01.01.2007 in the Start Date field.

c. Choose Execute.

3. On the CO-PA Create Plan Assessment Cycle:Header Data view:

o Make the following entries:

Field name Value

To 31.12.9999

Text BP Plan Assessment CO-PA

CO-Area 1000 (or your CO Area)

TF basis 1 Costing-based Profitability Analysis

Sender version 0 Plan/actual version

o Choose Attach segment.

4. On the CO-PA Create Plan Assessment Cycle:Segment view:

a. Create the segments according to the following table:

Tab Segment Header:

Field name Value

Segment Name YB01-01 Stores

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Assessment CElem 94220000

Fixed value field VVOCF

Val.Fld Var.Cst VVOCF

Sender values, Rule Posted amounts

Sender values, Share in % 100

Receiving tracing factor, Rule Fixed portions

o Tab Senders/Receivers (if the product groups are not implemented, do this step later)

Field name Value

Sender, Cost Center Group 120

Receiver, ProdHier01-3 from 000010000100000001 to 000020000300000002

o Tab Receiver Tracing Factor

Field name Value

Reveivers always 1

5. Choose Save.

Field name Value segment 2

Segment Name YB01-02 Marketing


Fixed value field VVMSK

Val.Fld Var.Cst VVMSK



Receiving tracing factor, Rule Fixed percentages


Receiver Company Code such as 1000

Reveiver Tracing Factor, Receivers Portion/Percent

100


Segment Name YB01-03 R&D


Fixed value field VVRDC

Val.Fld Var.Cst VVRDC

© SAP AG of 45








100


Segment Name YB01-04 Admin. Overhead


Fixed value field VWGK

Val.Fld Var.Cst VWGK







100


Segment Name YB01-5 Sales


Fixed value field VTRGK

Val.Fld Var.Cst VTRGK





Receiver Company Code e.g. 1000


100


© SAP AG of 45


Segment Name YB01-6 Quality Management










100


Segment Name YB01-7 Manufacturing OH










100


Segment Name YB01-8 Non-Operating Expense


Fixed value field VVN20

Val.Fld Var.Cst VVN20





© SAP AG of 45


Sender Cost Element 6200_CE



100


Segment Name YB01-9 Non-Operating Income











100


Segment Name YB01-10 Taxes











100


Segment Name YB01-11 Cash discount

© SAP AG of 45



Fixed value field KWBONI

Val.Fld Var.Cst KWBONI




Sender, Cost Center 1801




100

6 Flows of Actual Values

6.1 Transfering of Billing Documents

6.1.1 Assigning Value Fields


Transaction code KE4I

IMG menu Controlling Profitability Analysis Flows of Actual Values Transfer of Billing Documents Assign Value Fields

2. Make the following entries (XXXX, your Operating concern):

OpCo CTyp Name Val. fld Description Transfer +/-

XXXX K004 Material KWMARB Material discount

XXXX K007 Customer Discount KWKDRB Customer Discount

XXXX KP00 Pallet Discount RABAT Other Discounts

XXXX KP02 Mixed Pallet Disc. RABAT Other Discounts

XXXX PI02 Inter-company % ERLOS Revenue

XXXX PR00 Price ERLOS Revenue

XXXX R100 100% discount VVFGS Free Goods

XXXX RB00 Discount (Value) RABAT Other Discounts

XXXX RC00 Quantity Discount MRABA Quantity discount

XXXX SKTO Cash Discount KWSKTO Cash discount

© SAP AG of 45


XXXX VPRS Internal price VVMEP Material external Pr

XXXX YB01 Special Surcharge KWMKPR Promotion

XXXX YB31 KWMARB Material discount

6.1.2 Assigning Quantity Fields


Transaction code KE4M

IMG menu Controlling Profitability Analysis Flows of Actual Values Transfer of Billing Documents Assign Quantity Fields


Operating Concern SD qty field Name CO-PA qty field Name

XXXX FKIMG Billed Quantity ABSMG Sales Quantity

6.2 Order and Project Settlement

6.2.1 Defining PA Transfer Structure for Settlement


Transaction code KEI1

IMG menu Controlling Profitability Analysis Flows of Actual Values Order and Project Settlement Define PA Transfer Structure for Settlement


PA Text

YR BP Research&Development

YS Services

PA PAA Text

YR 10 R&D Expenses

YS 0 Revenue

YS 10 Revenues Travel Expenses

YS 20 Labor Costs

YS 30 Travel Expenses

© SAP AG of 45


YS 40 Third Party Costs

YS 50 Sales Deductions

YS 60 Material Costs

FI 100 Scrap

PA PAA CO Area Cost Element (Group) Source

YR 10 1000 YB_ALL Costs/revenue

YS 0 1000 93300000 Costs/revenue







FI 100 1000 50010601 Costs/revenue

FI 100 1000 60010101 Costs/revenue

PA PAA Operating Concern Quantity / Value

Fixed / variable

Value fld

YR 10 XXXX Value field 3 VVRDC

YS 0 XXXX Value field 3 ERLOS

YS 10 XXXX Value field 3 VV910

YS 20 XXXX Value field 3 VVLCV



YS 50 XXXX Value field 3 RABAT

YS 60 XXXX Value field 3 VVMAT

FI 100 XXXX Value field 3 VVSCR

FI 100 XXXX Value field 3 ERLOS

© SAP AG of 45


6.2.2 Assigning PA Transfer Structure to Settlement Profile



IMG menu Controlling Profitability Analysis Flows of Actual Values Order and Project Settlement Assign PA Transfer Structure to Settlement Profile


Field name Entry

Settlement Profile YB00R1

To Be Settled in Full X

Allocation structure YR

PA transfer structure YR

Default object type PSG

IndicatorsMark 100% Valuation, %Settlement and Equivalance numbers

Document type SA

Max.no.dist.rls 3

Residence time 3

Field name Entry

Settlement Profile YBSV01


Allocation structure YL

PA transfer structure YS



Document type SA

Max.no.dist.rls 10

Residence time 3

Field name Entry

Settlement Profile YBSV02


© SAP AG of 45


Allocation structure YS

PA transfer structure YS



Document type SA

Max.no.dist.rls 10

Residence time 3

6.3 Settlement of Production Variances

6.3.1 Defining PA Transfer Structure for Settlement


Transaction code KEI1

IMG menu Controlling Profitability Analysis Flows of Actual Values Settlement of Production Variances Define PA Transfer Structure for Settlement


PA Text

Y1 BP Production Variances

PA PAA Text

Y1 10 Input Price Variance

Y1 20 Input Quantity Variance

Y1 30 Resource-Usage Variance

Y1 40 Remaining Input Variance

Y1 50 Mixed-Price Variance

Y1 60 Output Price Variance

Y1 70 Lot Size Variance

Y1 80 Remaining Variance

Y1 90 Scrap

PA PAA CO Area Group name Source category

© SAP AG of 45


Y1 10 1000 YB_ALL Variances on production orders PRIV

Y1 20 1000 YB_ALL Variances on production orders QTYV

Y1 30 1000 YB_ALL Variances on production orders RSUV

Y1 40 1000 YB_ALL Variances on production orders INPV

Y1 50 1000 YB_ALL Variances on production orders MXPV

Y1 60 1000 YB_ALL Variances on production orders OPPV

Y1 70 1000 YB_ALL Variances on production orders LSFV

Y1 80 1000 YB_ALL Variances on production orders REMV

Y1 90 1000 YB_ALL Variances on production orders SCRP

PA PAA Operating Concern Quantity / Value Fixed / variable Value field

Y1 10 XXXX 1 3 VVIPV

Y1 20 XXXX 1 3 VVIQV

Y1 30 XXXX 1 3 VVRES

Y1 40 XXXX 1 3 VVREM

Y1 50 XXXX 1 3 VVMPV

Y1 60 XXXX 1 3 VVOPV

Y1 70 XXXX 1 3 VVLSV

Y1 80 XXXX 1 3 VVRVA

Y1 90 XXXX 1 3 VVSCR

6.4 Transfering of Overhead

6.4.1 Creating Actual Assessments CCA to CO-PA


Transaction code KEU1

IMG menu Controlling Profitability Analysis Flows of Actual Values Transfer of Overhead Assess Cost Center Costs / Process Costs Define Structure of Cost Center Assessment / Process Cost Assessment

© SAP AG of 45


2. On the CO-PA Create Actual Assessment Cycle: Initial Screen view:

a. Enter YB2 in the Cycle field.

b. Enter 01.01.2007 in the Start Date field.

c. Choose Execute.

3. On the CO-PA Create Plan Assessment Cycle:Header Data view:

o Make the following entries:

Field name Value

To 31.12.9999

Text BP Actual Assessment CO-PA

CO-Area 1000 (or your CO Area)

TF basis 1 Costing-based Profitability Analysis

o Choose Attach segment.

4. On the CO-PA Create Plan Assessment Cycle:Segment view:

d. Create the segments according to the following table:

Tab Segment Header:

Field name Value

Segment Name YB02-01 Stores






Receiving tracing factor, Rule Fixed portions

o Tab Senders/Receivers (if the product groups are not implemented, do this step later)

Field name Value


Receiver, ProdHier01-3 from 000010000100000001 to 000020000300000002

o Tab Receiver Tracing Factor

Field name Value

Reveivers always 1

5. Choose Save.


© SAP AG of 45


Segment Name YB02-02 Marketing


Fixed value field VVMSK

Val.Fld Var.Cst VVMSK







100


Segment Name YB02-03 R&D


Fixed value field VVRDC

Val.Fld Var.Cst VVRDC







100


Segment Name YG02-04 Admin. Overhead








© SAP AG of 45




100


Segment Name YB02-5 Sales


Fixed value field VTRGK

Val.Fld Var.Cst VTRGK







100


Segment Name YB02-6 Quality Management










100


Segment Name YB02-7 Manufacturing OH




© SAP AG of 45








100


Segment Name YB02-8 Non-Operating Expense











100


Segment Name YB02-9 Non-Operating Income











100

© SAP AG of 45



Segment Name YB02-10 Taxes











100


Segment Name YB02-11 Cash discount


Fixed value field KWBONI

Val.Fld Var.Cst KWBONI




Sender, Cost Center 1801




100

6.5 Activating Profitability Analysis


Transaction code KEKE

© SAP AG of 45


IMG menu Controlling Profitability Analysis Flows of Actual Values Activate Profitability Analysis


COAr Name From FY Op.Concern Active Status

1000 Best Practices 2007 XXXX 2

7 Information System

7.1 Defining Variables for Reports


Transaction code KE3E

IMG menu Controlling Profitability Analysis Information System Report Components Define Variables for Reports

2. Choose New entries.

3. Make the following entries and choose Save.

Type Variable name

Replac. type

Field name

Opt. Entry

Para-meters

Description

Characteristic Value

&BISGJAHR

Entry GJAHR Req. Para. To Fiscal Year


&VONGJAHR

Entry GJAHR Req. Para. From Fiscal Year


&BISPER Entry PERDE Req. Para. To Period


&VONPER

Entry PERDE Req. Para. From Period

7.2 Defining Forms for Profitability Reports

Procedure



IMG menu Controlling Profitability Analysis Information System Report Components Define Forms Define Forms for Profitability Reports

© SAP AG of 45


2. On the Report Painter: Create Forms screen, enter the necessary data.

Field name Description

Forms YBP100

Description Detail Actual/Plan/Diff

3. Choose Enter.

4. Build up the form with the Report Painter.

Actual data Planning data Diff. Diff.%

Sales quantity

Revenue

Rev. for Exp/Travel

Customer Discount

Material discount

Qty discount

Promotion

Free goods

Discount

Bonuses

Net Sales

Material Costs

Material external Pr

Costs third party

Labor Costs variable

Travel expenses

Manufact. costs vari

Overhead costs varia

CM I

Labor Costs fix

Manufact. costs fix

Overhead costs fix

CM II

Scrap

Variances

CM III

Bonuses

Admin. Overhead

© SAP AG of 45


Sales Overhead

Marketing

R&D Cost Center

CM IV

Non Operating Income

Non Operationg Expen

P&L before Tax

Taxes

P&L after Tax

Actual data:

Plan/Actual Indicator 0

Planning data:

Plan/Actual Indicator 1

Version variable

Diff.:

Actual data - Plan data

Diff.%:

Diff. / Actual data *100

The key figures are linked directly to the value fields.

Net Sales, CMI..CMIV are calculated by subtracting the former values.

Variances are calculated by adding all single variance value fields.

7.3 Creating Profitability Report



IMG menu Controlling Profitability Analysis Information System Create Profitability Report

2. On the Create Profitability Report: initial screen:

a. Enter the following data:

Report YBR1040

Text Plan/Actual comparison

Report with form x

© SAP AG of 45


Form YBF140

b. Choose Create in Line ‘Report with form’.

2. In the Characteristics view select the following characteristics:

Characteristics

Country

Customer

Customer group

Plant

Product

ProdHier01-3

3. In the Variables view maintain the following values:

To Fiscal Year 2007

From Fiscal Year 2007

To Period 12

From Period 1

Sales Org. 1000

4. In the OutputType view, select Classic drilldown and Basic list: Detail.

5. Choose Save.

8 Providing Country Specific Texts To translate the configuration settings, check the external files in the translation part of the master list and enter the data accordingly.

9 Troubleshooting in CO-PA

9.1 General Troubleshooting – Regenerating the Operating Concern

Use Regenerating the operating concern is a useful instrument in all kinds of troublesome situations in profitability analysis. While regenerating the operating concern, the system automatically provides for data consistency, which makes it possible to use this instrument of trouble shooting even after transaction data has been created.



© SAP AG of 45


IMG menu Controlling Profitability Analysis Master Data Define Characteristic Derivation

2. On the Maintain Operating Concern screen, in the Data Structure tab, choose Display <-> Change and confirm the message regarding cross-client-settings.

3. In area Data structure, choose Change.

4. On the Edit Data Structure: Characteristics screen, choose Extras Characteristics Unlock and confirm when the dialog box appears.

5. Choose Save.

6. Choose Activate.

7. Choose Back.

8. Confirm pop-up regarding regeneration of operating concern.

ResultThe operating concern has been regenerated.

© SAP AG of 45