utilities_building_blocks_china_stock_transfer_o delivery_135_bpp.doc
TRANSCRIPT
SAP ECC 6.0 EhP3
August 2008
English
Stock Transfer without Delivery (135)
SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermany
Business Process Documentation
SAP Best Practices Stock Transfer without Delivery (135): BPD
Copyright
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Caution
Example
Note
Recommendation
Syntax
External Process
Business Process Alternative/Decision Choice
Typographic Conventions
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Cross-references to other documentation.
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Contents
1 Purpose........................................................................................................................................ 5
2 Prerequisites................................................................................................................................ 6
2.1 Master Data and Organizational Data...................................................................................6
2.2 Business Conditions..............................................................................................................8
2.3 Preliminary Steps.................................................................................................................. 9
2.4 Roles................................................................................................................................... 10
3 Process Overview Table.............................................................................................................11
4 Business Processes................................................................................................................... 12
4.1 One-Step Stock Transfer.....................................................................................................12
4.2 Creating Stock Transport Order..........................................................................................13
4.3 Posting Goods Issue for Stock Transport Order..................................................................14
4.4 Checking Status of Stock Transfer......................................................................................15
4.5 Receipt of Transferred Materials.........................................................................................16
5 Appendix.................................................................................................................................... 17
5.1 Reversal of Process Steps..................................................................................................17
5.2 SAP ERP Reports...............................................................................................................19
5.3 Used Forms......................................................................................................................... 19
5.3.1 Procurement.................................................................................................................19
5.3.2 Goods Movements.......................................................................................................19
5.4 Frequently Asked Questions...............................................................................................20
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Stock Transfer without Delivery
1 Purpose
DocumentThe purpose of this document is to describe the business process of internal procurement, here as stock transfer without using deliveries. Target groups are warehouse clerks as well as buyers
ScenarioThe cross-plant, internal procurement of materials can be carried out within one company code (inter company) or by using several company codes (cross-company). This process can be dealt with using standard functions, such as material requirements planning, purchase requisitions, stock transport orders, transportation planning, and the handling of internal deliveries.
In this process you perform the internal procurement without deliveries and transportation planning.
The process of stock transfer with delivery is covered by the scenario Internal Procurement (Stock Transfer with Delivery).
The process begins with a requirement to transfer material from one plant to another within the same company code. The stock transfer without a delivery can be performed in two different ways:
A one-step transfer posting at the issuing plant is possible that moves the stock immediately from the issuing plant to the receiving plant. This is useful if the distance between the two plants is short and when there is no need for stock-in-transit stock overview.
A buyer at the receiving plant requests material with a stock transport order. This is useful if the issuing plant needs a formal request to send material to the receiving plant or the distance between the two plants is longer and there is a need for stock-in-transit stock overview.
There are no master data requirements beyond the material master to support the stock transfer process. The material master must exist in both the procuring (receiving) plant and the providing (issuing) plant. Also, stock transfer purchase orders are not subject to approval like other purchase orders.
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2 Prerequisites
2.1 Master Data and Organizational DataSAP Best Practices Standard Values
Essential master and organizational data was created in your ERP system in the implementation phase, such as the data that reflects the organizational structure of your company and master data that suits its operational focus, for example, master data for materials, vendors, and customers.
This master data usually consists of standardized SAP Best Practices default values, and enables you to go through the process steps of this scenario.
Additional Master Data (Default Values)
You can test the scenario with other SAP Best Practices default values that have the same characteristics.
Check your SAP ECC system to find out which other material master data exists.
Using Your Own Master Data
You can also use customized values for any material or organizational data for which you have created master data. For more information about creating master data, see the Master Data Procedures documentation.
Use the following master data in the process steps described in this document:
Master / org. data
Value Master / Org. data details Comments
Material H10 Trading with line item category YBNA (PD planning and drop shipment)
no Serial no.; no batch
See sections Business Conditions and Preliminary Steps.
Material H11 Trading Good for Reg. Trading with line item category NORM (PD planning)
no Serial no.; no batch
See sections Business Conditions and Preliminary Steps.
Material H12 Trading Good for Reg. Trading with line item category NORM (reorder point planning)
no Serial no.; batch
See sections Business Conditions and Preliminary Steps.
Material H13 Trading with line item category YBNA (Reorder point planning and drop shipment)
See sections Business Conditions and Preliminary Steps.
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no Serial no.; no batch
Material H20 Trading Good for Reg. Trading with line item category NORM (reorder point planning) with serial numbers
Only use if you have activated the building blocks Batch Management (117) or Serial Number Management (126).
See the sections Business Conditions and Preliminary Steps.
Material H21 Trading Good for Reg. Trading with line item category NORM (reorder point planning), batch controlled (Exp. Date)
Only use if you have activated the building blocks Batch Management (117) or Serial Number Management (126).
See sections Business Conditions and Preliminary Steps.
Material H22 Trading Good for Reg. Trading with line item category NORM (reorder point planning), batch controlled (FIFO strategy)
Only use if you have activated the building blocks Batch Management (117) or Serial Number Management (126).
See sections Business Conditions and Preliminary Steps
Material S23 Semi finished Good for Reg. Trading / production with line item category NORM (PD planning), for subcontracting process, no batch, no serial number
See sections Business Conditions and Preliminary Steps
Material S25 Semi finished Good for External procurement with line item category NORM (PD planning), subcontracting, no serial number, no batch
See sections Business Conditions and Preliminary Steps
Material F29 Finished Good MTS for Process Industry (PD planning)
no Serial no.; with batch
See sections Business Conditions and Preliminary Steps.
Material F126 Finished Good MTS for Discrete Industry (PD planning)
with Serial no.; with / w/o batch
See sections Business Conditions and Preliminary Steps.
Plant 1000 Plant 1
Plant 1100 Plant 2
Storage 1020 Plant 1000 Shop floor w/o lean WM
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Location
Storage Location
1030 Plant 1000 Shipping w/ lean WM
Storage Location
1040 Plant 1000 Shipping w/o lean WM
Storage Location
1050 Plant 1000 Stores w/ lean WM
Storage Location
1060 Plant 1000 Returns
Storage Location
1120 Plant 1100 Shop floor w/o lean WM
Storage Location
1130 Plant 1100 Shipping w/ lean WM
Storage Location
1140 Plant 1100 Shipping w/o lean WM
Storage Location
1150 Plant 1100 Stores w/ lean WM
Storage Location
1160 Plant 1100 Returns
Shipping Point
1000 Plant 1000 Shipping Point 1000
Shipping Point
100R Plant 1000 Shipping Point 100R
Shipping Point
1100 Plant 1100 Shipping Point 1100
Shipping Point
110R Plant 1100 Shipping point 110R
Company Code
1000 Company Code 1000
Purchase Organization
1000 Purch. Org. 1000
Purchase group
100 Group 100 Plant 1000
2.2 Business ConditionsThe business process described in this Business Process Procedure is part of a bigger chain of integrated business processes or scenarios. As a consequence, you must have completed the following processes and fulfilled the following business conditions before you can start going through this scenario:
Business condition Scenario
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You have completed all relevant steps described in the Business Process Procedure Prereq. Process Steps (154).
Prereq. Process Steps (154)
2.3 Preliminary StepsTo run through this scenario, the materials must be available in stock
UseThe purpose of this activity is to post initial stock for materials, for example TRADE11 (H11).
This step is obsolete if enough stock is available. Check stock availability with the transaction MMBE, material TRADE11 (H11), plant 1000, and storage location 1030.
For material with serial number, set less quantity。
Procedure1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Logistics → Materials Management → Inventory Management → Goods Movement → Goods Movement (MIGO)
Transaction code MIGO
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role Warehouse Clerk (SAP_BPR_WAREHOUSESPECIALIST-S)
Business role menu Warehouse Management → Receiving→ Other Goods Movement
Select a item, choose Post Goods Receipt. On the Goods Receipt Purchase Order screen, choose Restart.
2. On the initial screen, ensure that in the top left corner of the screen, the first field shows Goods Receipt and the second field shows Others. In the field in the top right corner, enter movement type 561 and choose Enter.
3. On the Material tab page, enter the material number TRADE11 (H11). Select the Items OK checkbox.
4. On the Quantity tab page, enter quantity, for example 10000.
5. On the Where tab page, enter plant 1000, storage location 1030. Choose Enter.
6. If the material is handled in batches: Enter the external batch number on the Batch tab page or leave the field empty for internal number assignment. Enter the date of production, for example the current date; then choose Enter:
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7. If the material is serialized: Enter the serial number on the Serial Numbers tab page. If the serial number is unknown, search one by choosing Find.
8. Choose Post.
To reverse the posting, repeat the steps with reversal movement type 562. Alternatively cancel material document with transaction MBST.
ResultYou have created stock for materials TRADE11 (H11).
Financial postings:
For Trade Materials:
Posting Key Account Description Amount (example) Currency
89 14060301 Trading Goods for example: 13,50 CNY
91 99999999 Invent. Own products for example: -13,50 CNY
For Raw Materials:
Posting Key Account Description Amount (example) Currency
89 14030101 Invent. Raw mat 1 for example: 10,00 CNY
91 99999999 Initial stock entry for example: -10,00 CNY
For Semi-Finished Materials:
Posting Key Account Description Amount (example) Currency
89 14060101 Unfinished products for example: 5,70 CNY
91 99999999 Invent. Own products for example: -5,70 CNY
For Finished Materials:
Posting Key Account Description Amount (example) Currency
89 14060201 Finished goods for example: 27,41 CNY
91 99999999 Invent. Own products for example: -27,41 CNY
2.4 Roles
UseThe following roles must have been installed to test this scenario in the SAP NetWeaver Business Client (NWBC). The roles in this Business Process Procedure must be assigned to the user or users testing this scenario. You do not need these roles if you are not using the NWBC interface, but the standard SAP GUI.
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PrerequisitesThe business roles have been assigned to the user who is testing this scenario.
Business role Technical name Process step
Warehouse Clerk SAP_BPR_WAREHOUSESPECIALIST-S
One step stock transfer
Post goods issue
Check status of stock
Post goods receipt
Buyer SAP_BPR_PURCHASER-S Create stock transfer order
3 Process Overview TableOption 1: Stock transfer without stock transfer order – one step
Process step External process reference
Business condition
Business role
Trans-action code
Expected results
One-step stock transfer
Stock need to be transferred
Warehouse Clerk
MIGO Stock is moved physically and logically in the system
Option 2: Stock transfer with stock transfer order
Process step External process reference
Business condition
Business role
Trans-action code
Expected results
Create Stock Transport Order
Stock need to be transferred
Warehouse Clerk / Purchasing Buyer
ME21N Stock transfer order created
Post Goods Issue for Stock Transfer Order
– Stock is moved from storage
Warehouse Clerk
MIGO Stock is moved physically and logically in the system
Check Status of Stock Transfer
– Stock information needed
Warehouse Clerk
MB5T Stock overview is shown
Post Goods Receipt for Stock Transport Order
– Stock is put into storage
Warehouse Clerk
MIGO Stock is moved physically and logically in the system
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4 Business Processes
4.1 One-Step Stock Transfer
Procedure1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Logistics Materials Management Inventory Management Goods Movement Goods Movement (MIGO)
Transaction code MIGO
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role Warehouse Clerk (SAP_BPR_WAREHOUSESPECIALIST-S)
Business role menu Warehouse Management Receiving → Other Goods Movement
Select a item, choose Post Goods Receipt. On the Goods Receipt Purchase Order screen, choose Restart.
2. On the initial screen, ensure that in the top left corner of the screen, the first field shows Transfer Posting and the second field shows Others. In the field in the top right corner, enter movement type 301 and choose Enter.
3. Optional: Select the Print via Output Control checkbox to print the goods issues slip.
4. On the Transfer Posting tab page, From-side, enter material number, for example, TRADE11.
5. On the Transfer Posting tab page, From-side, enter plant 1000, storage location 1030.
6. On the Transfer Posting tab page, Dest-side, enter plant 1100, storage location 1130. Choose Enter.
7. On the Quantity tab page, enter a quantity in Qty in Unit of Entry, for example 100.
8. Select the Items OK checkbox.
9. If the material is serialized: Enter the serial number on the Serial Numbers tab page. If the serial number is unknown, search one by choosing Find.
10. If the material is handled in batches: Enter the external batch number on the Batch tab page.
11. Choose Post.
To reverse the posting, repeat the steps with reversal movement type 302. Alternatively cancel the material document with transaction MBST.
ResultYou have transferred the stock for materials, for example TRADE11 (H11).
Financial postings:
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For Trade Materials:
Posting Key Account Description Amount (example) Currency
99 14060301 Trading goods for example: -1350,00 CNY
89 14060301 Trading goods for example: 1350,00 CNY
For Finished Materials:
Posting Key Account Description Amount (example) Currency
99 14060201 Finished goods for example: -891,65 CNY
89 14060201 Finished goods for example: 891,65 CNY
4.2 Creating Stock Transport Order
Procedure1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Logistics Materials Management Purchasing Purchase Order Create Vendor/Supplying Plant Known
Transaction code ME21N
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role Buyer (SAP_BPR_PURCHASER-S)
Business role menu Purchasing Purchase Orders Create Purchase Order
2. On the Create Purchase Order screen, make the following entries:
Field name Description User action and values Comment
Order type Stock Transp. Order Order type ‘UB’
Supplying plant MERGEFIELD Plant_Variant001_Plant \* MERGEFORMAT 1000
Production Plant
Org. data tab page Choose
Purchasing org. 1000 Purchasing Org.
Purchasing group 100 Purchasing group
Company Code 1000 Company Code
Expand "Item Choose If item overview
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overview" window is not visible
Material TRADE11 (H11)
Order quantity 100 Or any other value
Delivery date Any, in future
Plant 1100 Distribution Center
Storage location 1130 Target storage location
Optional: Batch(if material is handled in batches)
Batch number Existing batch number of used material (you can use the input help [F4] to search for a batch)
3. Choose Save.
ResultThe system creates the stock transport order. Note down stock transport order number for further processing: ____________________________.
4.3 Posting Goods Issue for Stock Transport Order
Procedure1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Logistics Materials Management Inventory Management Goods Movement Goods Issue (MIGO)
Transaction code MIGO
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role Warehouse Clerk (SAP_BPR_WAREHOUSESPECIALIST-S)
Business role menu Warehouse Management Receiving Goods Issues
2. On the initial screen, ensure that in the top left corner of the screen, the first field shows Goods Issue and the second field shows Purchase Order. Enter the purchase order number right to the field Purchase Order. In the field in the top right corner, enter movement type 351 and choose Enter.
3. Optional: Select the Print via Output Control checkbox to print the goods issue slip.
4. Optional: Enter a different amount on the Quantity tab page, for example 200.
5. On the Where tab page, see that the sending plant is entered (for example: 1000). Enter plant storage location 1030.
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6. If the material is handled in batches: On the Batch tab page, enter the external batch number or leave the field empty for internal number assignment.
7. If the material is serialized: On the Serial Numbers tab page, enter the serial number. If serial number is unknown, search one by choosing Find.
8. Select the ITEM OK checkbox.
9. Go to the header and choose Check. The system shows the message the document is O.K.
10. Choose Post.
ResultMaterial is posted for stock transfer.
Financial postings:
For Trade Materials:
Posting Key Account Description Amount (example) Currency
99 14060301 Trading goods 67,50- CNY
89 14060301 Trading goods 67,50 CNY
For Finished Materials:
Posting Key Account Description Amount (example) Currency
99 14060201 Finished goods for example: -891,65 CNY
89 14060201 Finished goods for example: 891,65 CNY
To report warehouse stock, use transaction MB52 (use menu path Logistics Logistics Execution Information System Goods Receipt Lists for Material Stock Warehouse Stocks per Material).
4.4 Checking Status of Stock Transfer
Procedure1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Logistics Materials Management Inventory Management Environment Stock Stock in Transit
Transaction code MB5T
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role Warehouse Clerk (SAP_BPR_WAREHOUSESPECIALIST-S)
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Business role menu Warehouse Management Consumption and Transfers Stock in transit CC
2. On the Display of Stock in Transit screen, make the following entries:
Field name Description User action and values Comment
Material Number TRADE11 (H11) Material number of the material from the stock transfer order
Receiving Plant 1100 Distribution Center
Issuing Plant MERGEFIELD Plant_Variant001_Plant \* MERGEFORMAT 1000
Production Plant
Stock Transfer Orders
Indicator set Set the flag for ‘Stock Transfer Orders’
3. Choose Execute.
ResultYou get an overview of the material and of the stock transfer orders, which are currently in transit. This concerns all the materials that have left the supplying plant and have not yet reached the receiving plant.
4.5 Receipt of Transferred Materials
UseThis activity is performed when parts arrive in the receiving plant.
Procedure1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Logistics Logistics Execution Inbound Process Goods Receipt for Purchase Order, Order, Other Transactions Enter Goods Receipt for Purchase Order
Transaction code MIGO
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role Warehouse Clerk (SAP_BPR_WAREHOUSESPECIALIST-S)
Business role menu Warehouse Management Receiving → Other Goods Movement
Select a item, choose Post Goods Receipt. On the Goods Receipt Purchase Order screen, choose Restart.
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2. On the initial screen, ensure that in the top left corner of the screen, the first field shows Goods Receipt and the second field shows Purchase Order. Enter the purchase order number right to the field Purchase Order. In the field in the top right corner, enter the movement type 101.
3. Choose Enter.
If multiple lines exist, choose Close Detail Data to be able to view all lines.
4. Optional: Select the Print via Output Control checkbox to printout a goods issue slip. Select the Individual slip checkbox.
5. On the Where tab page, enter the plant storage location 1130.
6. If the material is handled in batches: Enter the external batch number on the Batch tab page or leave the field empty for internal number assignment.
7. If the material is serialized: On the Serial Numbers tab page, enter or scan the corresponding serial numbers.
8. Select the Item OK checkbox.
9. Go to the header and choose Check. The system shows the message the document is O.K.
10. Choose Post.
ResultA goods receipt slip is issued.
5 Appendix
5.1 Reversal of Process StepsIn the following section, you can find the most common reversal steps, which you can take to reverse some of the activities described in this document.
One-Step Stock Transfer
Transaction code ( SAP GUI) MIGO
Reversal: Cancel Material Document
Transaction code ( SAP GUI) MBST
Business role
Business role menu
Comment Use Material Document Number
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Create Stock Transport Order
Transaction code ( SAP GUI) ME21N
Reversal: Change Stock Transport Order
Transaction code ( SAP GUI) ME22N
Business role
Business role menu
Comment Set deletion flag for order item line
Post Goods Issue for Stock Transfer Order
Transaction code ( SAP GUI) MIGO
Reversal: Cancel Material Document
Transaction code ( SAP GUI) MBST
Business role
Business role menu
Comment Use Material Document Number
Check Status of Stock Transfer
Transaction code ( SAP GUI) MB5T
Reversal: - none-
Transaction code ( SAP GUI) -none-
Business role
Business role menu
Comment -none
Post Goods Receipt for Stock Transport Order
Transaction code ( SAP GUI) MIGO
Reversal: Cancel Material Document
Transaction code ( SAP GUI) MBST
Business role
Business role menu
Comment Use material document number
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5.2 SAP ERP Reports
UseThe table below lists the most frequently used reports that help you to obtain additional information on this business process.
You can find detailed descriptions of the individual reports in the following BPP documents, which provide a comprehensive compilation of all important reports:
Financial Accounting: SAP ERP Reports for Accounting (221)
Logistics Processes: SAP ERP Reports for Logistics (222)
Note that the descriptions of some reports that are an indispensable part of the process flow may be located directly in the section where they belong.
ReportsReport title Transaction code Comment
Material Documents MB51 A list of the material documents that were posted for one or more materials.
Warehouse Stock MB52 A List of the warehouse stock is displayed
Stock Overview MMBE A list of stock is displayed.
Execute Report KE30 A report concerning Plan/Actual Activities.
5.3 Used Forms
UseIn some of the activities of this business process, forms were used. The table below provides details on these forms.
5.3.1 ProcurementCommon form name
Form type Used in process step
Output type
Technical name
Purchase Order SmartForm Step 4.2 NEU /SMBA0/AA_MMPO
5.3.2 Goods MovementsCommon form name
Form type Used in process step
Output type
Technical name
GR1 (Individual SmartForm Step 4.5 WE01 YBAA_MMGR1
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Item)
GR2 (Individual Item with inspection text)
SmartForm Step 4.5 WE02 YBAA_MMGR2
GR3 (Multiple Items)
SmartForm Step 4.5 WE03 YBAA_MMGR3
GI1 (Individual Item)
SmartForm Step 4.3 WA01 YBAA_MMGI1
GI2 (Individual Item with inspection text)
SmartForm Step 4.3 WA02 YBAA_MMGI2
GI3 (Multiple Items)
SmartForm Step 4.3 WA03 YBAA_MMGI3
5.4 Frequently Asked Questions Questions Answers
Can I add special instructions to the purchase order?
Yes.
Is it possible to use barcode output for the warehouse?
Yes.
How do you manage the quality of incoming goods?
The movement of material allow recording of stock status –one of them being quality stock status – which exempts the stock quantity from MRP. Detailed quality results require SAP Quality Management module.
Can we use warehouse management functionality for material management?
Yes, the functionality exists – further requirement analysis needs to be done to determine the project scope.
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