utility relocation electronic document management system (uredms) name of the conference city, state...
TRANSCRIPT
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Utility Relocation Electronic Document Management System
(UREDMS)Name of the Conference
City, StateDate
Utility Relocation Electronic Document Management
System
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Utility Relocation Electronic Document Management
System
HW-09-23 Survey: GCEDMS/UREDMSFall 2009
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Utility Relocation Electronic Document Management
System
The Electronic Filing Cabinet• Captures, Stores and Indexes
Paper Documents
• Interacts with Utility Relocation Data
• Work Items and Queues Promote Timely Task Completion
• Project Management Tool
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What Does UREDMS Encompass?Web-based Project Planning and Construction Facilitator
• Internal DOT Utility-Related Communications• Preconstruction Office• Utilities Office• Right of Way Office• Maintenance Office• Traffic Operation
• External Communications• Municipalities• Utility Companies
Utility Relocation Electronic Document Management
System
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Preconstruction Benefits• Expedited Project Delivery
• Quicker Document Submissions and Revisions
• Faster Review Completion Time
• Time and Cost Savings• Reduces Permitting Conflicts of New Utility
Facilities on Proposed Projects
• Reduced Unplanned Relocations and Encounters with Unknown Utilities
• Streamlined/Standardizes Processes• More Efficient Utility Section Office Operation
Utility Relocation Electronic Document Management
System
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Utilities Benefits
• Expedited Document Communication Process• Time Savings
• Standardization Statewide Processes/Procedures• Dollars• Manpower
• Reduced Potential for Legal Challenges
Utility Relocation Electronic Document Management
System
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Future Benefits• Improved Project Tracking
Capability
• Improved Inventory/Storage Document Retention which Enables Informed Decision Making
• Improved Asset Management
• Promotes Paperless Processes and “Greener” Agencies
Utility Relocation Electronic Document Management
System
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Larry DittyChief Utility Relocation AdministratorPennsylvania [email protected]
Michael BoldenAssistant State Utilities EngineerGeorgia [email protected]
Mollie ZaunerAssistant Utilities EngineerMinnesota [email protected]
Nick LefkeUtility CoordinatorMichigan [email protected]
The Lead States TeamJoAnn KurtsUtility Relocation Engineer Louisiana [email protected]
Chuck Schmidt, P.E.Chief of Design ServicesNew Hampshire [email protected]
Jesse Cooper, R.P.L.S.Mapping, Survey and Utility Section Director Texas [email protected]
Eric FeltyActing Section Chief of System Project Development Pennsylvania [email protected]
Utility Relocation Electronic Document Management
System
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Note: The next 20 slides are examples of the Lead States processes. It is suggested to select 3 to 5 of these examples to
discuss during your presentation and remove the rest.
Utility Relocation Electronic Document Management
System
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PENNDOT Next 6 Slides
Utility Relocation Electronic Document Management
System
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Utility Relocation Electronic Document Management
System
PENNDOT ELECTRONIC DOCUMENT MANAGEMENT SYSTEM (EDMS)
EDMS Functions as a Virtual Filing Cabinet
UREDMS is part of EDMS used for Utility Relocations
UREDMS Internal is Intranet Based
UREDMS External is Internet Based
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PENNDOT’S INTERNAL UREDMS WORK MANAGER SCREEN
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PENNDOT’S UREDMS EXTERNAL (WEB BASED) HOMEPAGE
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EXTERNAL UREDMS CURRENT PROJECT WORK SCREEN
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Simple On-Screen Tutorial
Utility Relocation Electronic Document Management
System
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GADOT Next 3 Slides
Utility Relocation Electronic Document Management
System
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Combines Existing Data
Utility Relocation Electronic Document Management
System
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Promotes Uploads and Standardization
Utility Relocation Electronic Document Management
System
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Easier Search and Information Retrieval
Utility Relocation Electronic Document Management
System
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LADOT Next 3 Slides
Utility Relocation Electronic Document Management
System
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Summary of all utilities located in the DOTD right-of-way on the selected project
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Invoice information for payment voucher to reimburse DOTD liability in utility relocation
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Status of key dates for the selected utility operator
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MDOT Next 4 Slides
Utility Relocation Electronic Document Management
System
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Success To-Date
Utility Relocation Electronic Document Management
System
• Reliable Information Provided to DOT and Utilities thus Creating a More Accurate & Efficient Project Certification
• Advanced/Integrated Cost Process
• Systematic Process Standardizes Utility Permitting and Coordination
• Improved Customer Service (Internal and External)
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Looking Forward
Utility Relocation Electronic Document Management
System
Coordination – Cooperation – Communication
• Timely, Efficient Relocations
• Projects, Efficiently Designed
• Cost Efficient
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Questions and Comments?
Utility Relocation Electronic Document Management
System
Utility Relocation Electronic Document Management System (UREDMS)
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Larry DittyChief Utility Relocation AdministratorPennsylvania [email protected]
Michael BoldenAssistant State Utilities EngineerGeorgia [email protected]
Mollie ZaunerAssistant Utilities EngineerMinnesota [email protected]
Nick LefkeUtility CoordinatorMichigan [email protected]
The Lead States TeamJoAnn KurtsUtility Relocation Engineer Louisiana [email protected]
Chuck Schmidt, P.E.Chief of Design ServicesNew Hampshire [email protected]
Jesse Cooper, R.P.L.S.Mapping, Survey and Utility Section Director Texas [email protected]
Eric FeltyActing Section Chief of System Project Development Pennsylvania [email protected]
Utility Relocation Electronic Document Management
System