utm degree - technology college sarawak degree industrial training... · 2016-08-10 · technology...

UTM DegreeIndustrial TrainingStudent's Handbook

PREPARED BYAHLC

REVIEWED BYEDTL

APPROVED BYAM

REVISION NUMBER

DATENursuhada Hj

SpawiLee Pei Yie Teo Hua Hng

0 17.03.16

CIRCULATED TO: Student O HARDCOPYO SOFTCOPY

WHEN: During Industrial Training Briefing

CONTENTS PAGE

1.0 Background 1

2.0 Learning Outcomes 1

3.0 Training Duration 2

4.0 Code 2

5.0 Conditions of Registration of IT 2

6.0 Procedures in Applying for Industrial Training 3

7.0 Training Placement 4

8.0 Student's Attendance 4

9.0 Rules during Industrial Training 5

10.0 Responsibilities 610.1 Task Performed 10.2 Submission of Report & Presentation

11.0 Assessment 7

12.0 Plagiarism / Copying 8

Appendices

Attachment 1 Industrial Training Checklist

Attachment 2 Industrial Training Application Form

Attachment 3 Sample of Resume

Attachment 4 Industrial Training Student's Agreement

Attachment 5 Reporting Form for Industrial Training

Attachment 6 Record of Leave Taken Form

Attachment 7 Student Exit Form

TECHNOLOGY COLLEGE SARAWAK

1.0 Background

Industrial training is an essential component in the development of the practical skills

required by a student prior to graduation. It is also an aspect of education that integrates

knowledge with planned and supervised career-related work experience processes. The

purpose of the course is to develop and strengthen the students’ educational and career

preparation. It allows the students to understand the connection between what is studied

and how it is applied in the real world. It also exposes the students to the interpersonal

relationships a job requires, both with co-workers and superiors that are essential in

obtaining a successful and satisfying career.

2.0 Learning Outcomes

i. Communicate effectively through appropriate written and oral modes.

ii. Identify, formulate and solve management related problems.

iii. Work collaboratively in a team to achieve common goals.

iv. Analyse situation and suggest solutions based on activities and experience obtained

during the industrial training.

v. Demonstrate basic knowledge of leadership.

vi. Write a report according to the industrial training format.

vii. Present orally the report based on industrial training experiences.

viii.Critically analyse situation and suggest solutions based on activities and experience

obtained during the industrial training.

1


3.0 Training Duration

The training duration is 20 Weeks (5 months). Any changes of the duration will be according

to UTM academic calendar.

4.0 Course Code

• SHAD 4058 – Industrial Training Practical

• SHAD 4064 – Industrial Training Report

5.0 Conditions for Registration of IT

• Students will be allowed to register for IT after fulfilling the following conditions:

✔ obtained the number of credits determined by the faculty And/Or

✔ have taken all the pre-requisite courses determined by the faculty And/Or

✔ met the additional conditions determined by the faculty.

• Students are not allowed to register for other courses while undergoing IT.

2


6.0 Procedures in Applying for Industrial Training

A briefing on Industrial Training will be conducted by the Centre of Learning and

Competencies and it is compulsory for the students to attend. Students need to fill in

Application Form for Industrial Training together with resume and submit to Centre of

Learning and Competencies. Students should identify prospective organisations for

Industrial Training. Centre of Learning and Competencies will then write a letter to

respective organisations and notify the student on their training placement once it is

granted.

3

YES

INDUSTRIAL TRAINING

INFORM STUDENT

IDENTIFY POTENTIAL ORGANISATION & SUBMIT FORM

WRITE LETTER & SEND TO RESPECTIVE ORGANISATION

ASSISTANT HEAD OF LEARNING &COMPETENCIES / INDUSTRIAL LINKAGE

TEAM LEADER

STUDENTS

ORGANISATIONS

REPLY LETTER


7.0 Training Placement

(a) Only one job placement per student.

(b) Students should NOT SEEK to be engaged with another organisation for such reasons

as higher pay, better working hours, more convenient location, and etc. upon

confirmed placement.

(c) If the student wants to change his/her placement last minute before going to

Industrial Training without valid reason, a PENALTY of RM300 will be imposed and

the student is not entitled for any services provided by Centre of Learning and

Competencies.

(d) NO job hopping. If a student wants to leave his/her current placement, he/she must

provide justification to the Centre of Learning and Competencies and his/her

organisation, and receive the approval BEFORE he/she can leave his/her current

placement.

8.0 Student's Attendance

Students who undergo Industrial Training should always comply with the organisations'

regulations and working time. Students classified as failures will be required to repeat the

training in another organisation at a time determined by the faculty if students exceed a

maximum of TEN (10) days of leave (inclusive sick leave, accident & etc), excluding public

holidays and subject to approval by the organisation. If students have any problems,

students should contact or forward the matter to the Centre of Learning & Competencies.

4


9.0 Rules during Industrial Training

(a) Students MUST fill in Reporting Form for Industrial Training and return it to

Centre of Learning and Competencies within one (1) week of training.

(b) Students MUST abide by the Code of Conduct of Technology College Sarawak.

(c) Students MUST abide by the terms and conditions of the organisation.

(d) Students MUST dress professionally and well groomed.

(e) Students should be respectful to all colleagues.

(f) Students MUST be punctual for work and adhere to the working hours of the

organisation.

(g) Students are required to OBTAIN approval from organisation’s supervisor before

going on leave and MUST record it in Record of Leave Taken Form.

(h) Students as a representative of TCS MUST uphold the reputation of TCS and should

do everything possible to maintain the good relationship between TCS and the

organisation.

(i) Students should NOT have any serious/personal relationship with organisation

supervisor as it is contrary to professionalism ethics.

5


10.0 Responsibilities

10.1 Tasks Performed

Students will be given daily log book where all the details of the duties/tasks performed

are recorded on a daily basis. Students are advised to identify and record any tasks given

and any form of contributions to the organisation. Logbook should be evaluated by the

organisation’s supervisor on a weekly basis.

10.2 Submission of Report & Presentation

(a) Students are required to submit a draft of the report to TCS Supervisor. Any

amendment and improvement shall be done accordingly.

(b) Students are to complete the report and Logbook, and presentation date will be

informed. The report must be in good quality and explain all the industrial

experiences and knowledge gained. The report MUST NOT be in notes and

figurative forms.

6


11.0 Assessment

The Industrial Training assessment will be based on the following table:

Table 1: Industrial Training Assessment Component 8 Credit (Pass/Fail)

Assessment Component Percent (%)

Logbook (UTM Panel) 20%

TCS Supervisor Report 30%

Organisation's Supervisor Report 50%

TOTAL 100%

Table 2: Industrial Training Assessment Component 4 Credit (Graded)

Assessment Component Percent (%)

Final Report 60%

Presentation 40%

TOTAL 100%

Students must pass both evaluations as shown above. Students who fail the reports section

will have to re-submit the reports within the stipulated time without undergoing the IT

again, but those who fail the training section will have to repeat the IT and send new

reports. The total marks awarded by the supervisors from the faculty and industry must not

be less than 50%.

7


12.0 Plagiarism/ Copying

Plagiarism is defined as the “act of using another person’s work without the proper

acknowledgment and admitting it as your own work”. The ideas and writings taken from the

original source without the acknowledgment will be viewed as plagiarism. The following

actions are viewed as plagiarism:

i) Copying or lifting texts and using them as your own written effort. The excerpts must be

reviewed and rewritten using own words and the source of the information must be

included.

ii) Ideas taken directly from a source or reference without acknowledgment. The direct

lifting of ideas should use the quotation style of writing and cited accordingly.

Plagiarism is a serious academic misconduct and actions can be taken according to the

University Code of Conduct.

8

INDUSTRIAL TRAINING APPLICATION FORM

PARTICULARS OF APPLICANT

Name: ________________________________________________________________ Gender: Male / Female

I/C No: _____________________________________ Date of Birth: __________________________________

Nationality: _________________________________ Religion: ______________________________________

E-mail: __________________________________________________________________________________

Mailing Address: ___________________________________________________________________________

________________________________________________________________________________________

Permanent Address: ________________________________________________________________________

________________________________________________________________________________________

________________________________________________________________________________________

Tel. No: _____________________________________ H/P No.: _____________________________________

Programme: _________________________________ Semester / Group: _____________________________

Student’s ID No: ______________________________ Current CGPA: ________________________________

Period of training attachment (Give date of training period)

From: ______________________________________ To: __________________________________________

Languages

Written: ____________________________________ Spoken: ______________________________________

Others

Please attach your resume.

I hereby certify that all the details given above are correct, to the best of my knowledge.

___________________________________________

Name:

Date:

Attachment 2

PLACEMENT OF INDUSTRIAL TRAINING

TO BE FILLED BY CENTRE OF LEARNING & COMPETENCIES

Received on: _____________________________ Letter Fax On: __________________________

1st Follow Up: _____________________________________________________________________

2nd Follow Up: _____________________________________________________________________

3rd Follow Up: _____________________________________________________________________

Remark__________________________________________________________________________

________________________________________________________________________________

Signature: Date:

First Alternative

Name of Organization: ______________________________________________________________

Nature of Business: ________________________________________________________________

Address: _________________________________________________________________________

________________________________________________________________________________

Telephone No.: _______________________________ Fax No.: _____________________________

Email: ___________________________________________________________________________

Person-in-charge: _________________________________________________________________

Second Alternative



Address: _________________________________________________________________________

________________________________________________________________________________


Email: ___________________________________________________________________________

Person-in-charge: _________________________________________________________________

Third Alternative



Address: _________________________________________________________________________

________________________________________________________________________________


Email: ___________________________________________________________________________

Person-in-charge: _________________________________________________________________

INDUSTRIAL TRAININGCHECKLIST(for students)

STUDENT'S DETAIL

A. BEFORE INDUSTRIAL TRAINING

1. Fill in and submit the Industrial Training Application Form and resume O

2. Attend Industrial Training briefing O

3. Obtain the following documents from CLC: Reporting Form for Industrial Training (UTM Version) O Industrial Training Log Book O Record of Leave Taken Form O Student Exit Form O Industrial Training Student's Agreement O

B. DURING INDUSTRIAL TRAINING

1. Submit Reporting Form for Industrial Training (within 1 week of training) O

2. Update Log Book daily O

3. Doing task as assigned by Supervisor O

4. Prepare Industrial Training Report O

5. Submit draft of report on Week 14 O

6. Submit full report of Industrial Training with logbook and presentation (date TBC) O

C. AFTER INDUSTRIAL TRAINING

Attachment 1

Name:______________________________________

MyKad No.: __________________________________

Programme: _________________________________

Signature: Date:

1. Fill in and submit Student Exit Form O

Date:

INDUSTRIAL TRAINING STUDENTS AGREEMENT

In consideration of _______________________________ (organization name) affording

_____________________________ (student's name), _____________________(IC no),

________________________________________________(programme) hereby agrees:

1. TECHNOLOGY COLLEGE SARAWAK (TCS) shall not be liable and will indemnify

______________________________(organization name) against any liability, loss,

claim or proceeding in respect of personal injury (whether fatal or otherwise) to

his/her or any property arising out of or caused by any negligent act or omission of

______________________________(student's name) or any work at which

______________________________(student's name) may be undergoing his/her

training: and

2. TCS shall not hold ___________________________(organization name) in any

ways liable or claim or take any proceedings against

_____________________________ (organization name) in respect of any personal

injury to ______________________________ (student's name) or loss or damage

to his/her property which he/she may suffer in consequence of the facilities afforded

his/her to attend any of the ______________________________ (organization

name) or department at which he/she will be receiving his/her training.

I understand and agree with the mentioned above.

____________________

Date:

Witnessed by:

___________________Name:Position:

Attachment 6

INDUSTRIAL TRAININGRECORD OF LEAVE TAKEN FORM

STUDENT'S NAME:

STUDENT'S ID:

ORGANIZATION:

NO. DATE REASON DAYS TAKEN ORGANIZATION SUPERVISOR'S SIGNATURE & STAMP

TOTAL DAYS TAKEN

For CLC: Acknowledged by: Date

Fakulti Pengurusan

UNIVERSITI TEKNOLOGI MALAYSIA

REPORTING FORM

INDUSTRIAL TRAINING

STUDENT’S DETAILS

Program : SHAD/SHAC/SHAY/SHAF/SHAR (Please circle)

Student’s Name :

I/C No. :

Year of Study :

Current Address :

Contact No. :

COMPANY’S DETAILS

Name of Company :

Address :

Name of Supervisor/Manager (student reporting to)

:

Designation :

Contact No. :

Email Address :

*Please complete this form and return to us (scan & email or post) within one week from the registration date to:

Coordinator for Industrial Training

Faculty of Management

Universiti Teknologi Malaysia

81310 UTM Johor Bahru, Johor

Signature

Company’s Stamp

NAME (CAPITAL LETTER) Address Home Phone : Mobile Phone : E-mail:

To obtain a position as a trainee at your esteem organization.

-

LEARNING INSTITUTION YEAR CERTIFICATE / EXAMINATION Relevant Coursework: (*Subject that has been taken in your course, related to nature of business)

1. LANGUAGE:

e.g. English: Oral & Written (Good) Bahasa Melayu: Oral & Written (Excellent)

2. COMPUTER: e.g. MS Office (Excellent) MS Powerpoint (Good)

- Internet

• CO-CURRICULUM ACTIVITIES • ACADEMIC ACHIEVEMENTS • VOLUNTEER WORKS

• LEADERSHIP

Name Position Address Phone No.

EEEDDDUUUCCCAAATTTIIIOOONNNAAALLL BBBAAACCCKKKGGGRRROOOUUUNNNDDD

SSSKKKIIILLLLLLSSS

AAACCCTTTIIIVVVIIITTTIIIEEESSS

CCCAAARRREEEEEERRR OOOBBBJJJEEECCCTTTIIIVVVEEE

RRREEEFFFEEERRREEENNNCCCEEESSS

SSSTTTRRREEENNNGGGTTTHHHSSS

utm degree - technology college sarawak degree industrial training... · 2016-08-10 · technology...

Documents