utsa ptac supplier vendor networking breakfast clifford gorman contracting and purchasing specialist...
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UTSA PTAC Supplier Vendor Networking Breakfast
Clifford GormanContracting and Purchasing Specialist
Doing Business With Doing Business With SAWS Purchasing DepartmentSAWS Purchasing Department
January 8, 2014
July 30, 2013
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About SAWS Purchasing• Purchasing website
– http://www.saws.org/business_center/ProcBids/about.cfm
• Staff of 7– Director– Four Contracting and Purchasing Specialists• Responsibilities broken down by commodities
– Business Application Analyst– Sr. Administrative Assistant
July 30, 2013
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Purchasing Responsibilities• Goods and Non-Professional Services– Follow Local Government Code 252 “Purchasing
and Contracting Authority for Municipalities”• Provides the “rules” for SAWS Policies
– Spend an average of $70 million dollars annually– On average have 350 Annual Contracts– Use both the “informal” and “formal” bid process
July 30, 2013
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Types of Bids UsedMust meet minimum requirements of the bid to include specifications and insurance requirements•Low Responsible Bid– Awarded to bidder with the lowest price
•Best Value Bid– Awarded to bidder that provides the “best value”,
price and other factors considered
July 30, 2013
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Types of Awards• Informal Award– Less than $3,000.00– $3,000.00 - $49,999.99
• Formal Award– Greater than $50,000.00
July 30, 2013
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Informal Award• $3,000.00 - $49,999.99
• Informal Request for Quote issued by Purchasing– Sent via e-mail
• Attempt to obtain quotes to include at least two from Historically Underutilized Businesses (HUBS)
• Responses can be accepted by e-mail or facsimile– Send “no quotes” when not responding
• Exploring the option of posting these on www.saws.org
July 30, 2013
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Formal Award• Greater than $50,000.00
• Posted and advertised twice over a two week period– SAWS Website:
http://www.saws.org/business_center/procbids/
» Need to be registered as a vendor to download
– Onvia/ Demandstar
• Sealed bids must be submitted
• Formal award by SAWS Board of Trustees
July 30, 2013
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Getting Started• Register as a vendor
– http://www.saws.org/business_center/Vendor/
– Include NIGP codes
• Introduce your company to the Contracting and Purchasing Specialist
• Bookmark http://www.saws.org/business_center/ProcBids/ and check website periodically for formal bids– Interested bidders list
July 30, 2013
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Tips for Success• Read the bid carefully and follow instructions• Ask questions• Submit ALL required paperwork• Pay careful attention to dates– Pre-Bid Meetings– Question due date– Bid due date
July 30, 2013
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QUESTIONS ?
UTSA PTAC Supplier Vendor Networking Breakfast
Clifford GormanContracting and Purchasing Specialist
Doing Business With Doing Business With SAWS Purchasing DepartmentSAWS Purchasing Department
January 8, 2014