uw madison’s integrated student information system “isis” up and flying
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UW Madison’s Integrated Student Information System “ISIS” Up and Flying. Prospective Students Admissions Financial Aid Timetable & Curriculum Registration Records Advising Fee Assessment & - PowerPoint PPT PresentationTRANSCRIPT
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UW Madison’s Integrated Student Information System
“ISIS” Up and Flying
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Prospective Students Admissions Financial Aid Timetable & Curriculum Registration Records Advising Fee Assessment & Student Accounts Receivable Alumni Records
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• Vision• Plan• Organize/Structure• Budget• Train• Communicate• Discipline
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•Whose Project is this?•Management Structure•Committee structure•Communication•Buy in
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•Exec Support•Attitude•Staffing•Transition events•Training
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•Expectations/Outcomes•Business benefits•Change (i.e., culture) management
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ExpectationsPerformanceFunctionalityResourcesERP Implementation Cycle
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ERP Truth
1 2 3 4 5 6 7 8 9 0 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25
Functionality
Resources
Expectations
Performance
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Purchase & Maintenance
10%
Outside Consulting
14%
Training3%
Campus IT Support
22%Hardware5%
Functional Office Backfill
27%
Contingency19%
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College of Agricultural and Life Sciences
International Studies
School of Education
Division of Continuing Studies
School of Business
College of Letter & Sciences
Law School
College of Engineering
Institute of Environmental Studies
Medical School
School of Human Ecology
School of Pharmacy
School of Nursing
School of Veterinary Medicine
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Chancellor
Budget
Registrar
Dept.Admin.
FinancialAid
Bursar
UW-MadisonUW-Madison OrganizationOrganization
InformationTechnology
BusinessServices
AcademicServices
UndergradAdmissions
Faculty
170Department
Chairs
ProvostVice
Chancellor
Schools & Colleges
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Project StructureProject Structure
StandingCampus
Committees
ProjectManagement
TeamSteeringTeam
ExecutiveTeam
PeopleSoft
ISIS CampusImpacts
Committee
ModuleImplementation
Teams
CrossFunctional
TeamTechnicalSupportTeams
CTPConsultants
Campus Administration
Schools,Colleges &
Departments
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Xfunctional
team
Module
Teams &
MIT Leads
Associate PMSchools & Colleges
Associate PMTechnology
Proj. MgrStudent Affairs
Exec CommAcad, Bus, IT
Sponsor/ownerVice ChancellorStudent Affairs
Steering CommDirectors, Governance,
Students, etc.
Project Management
Team
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ISIS Committee Structure
ISIS Production Management Committee
(PMC)DAS & Bursar RepresentativesAAC (up to 3)DoIT Directors (up to 3)Upgrade Team LeaderSDC ChairICIC ChairHousingGrad SchoolContinuing StudiesProf. Schools Representative
ISIS Strategic Directions Committee (SDC)
Project ManagerExecutive CommitteeDAS Directors & BursarMMT ChairHousingGrad SchoolDoIT’s Strategic Consult. Dir.ICIC ChairITC Chair
ISIS Executive Committee
Chair: Paul BarrowsJack Duwe, Don MinerAAC ChairOPMC ChairSMC ChairRegistrarHank Lufler
Functional Offices or ICIC/AAC
Customer Needs
*Students
*Schools/Colleges
*Student Serv. Offices
*Faculty/Staff
Upgrade Team
SecurityCross Functional
Team
MMTs
Ad Hoc Teams
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http://www.wisc.edu/isis/
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1600 Users, 265 Sessions,
4,445 training unit equivalents
1600SC Trainers (6 @ 50%)
2
6
50
DAS
Becki Trish
Schools & Colleges Coaches
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Adm
issi
ons
Rec
ords
Fee
s
Training - Who gets what?End-user Tom
LEGACY TRANSACTIONS
YieldsISIS Training
Block
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ExpectationsPerformanceFunctionalityResourcesERP Implementation Cycle
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• Whose Project is this?– Functional
– Technical
– Joint
• Management Structure– Executive committee
• Powerful
• Own resources
• Visionary needed
• Must have access to power or have power directly
• Faith
• Focus– How much to implement
– How Soon
– When to declare victory
• Committee structure– Build based on need
• Politics
• Resources
• Governance
• Oversight
• Communication– To whom
– How often
– How
– What
• Buy in– Buy whom
– When
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• Exec Support– Which one(s)
– Type of support• Active
• Passive
• Financial
• Political
• Attitude– Just gotta have one
• Staffing– What kinds
• Functional
• IT
• Partner
• Backfill– How many– How long
• Transition events– Old system (and some
old folks) go away
– New system must be used sooner than you think
• Training– Budget
– What kinds
– How much
– When
– How long
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• Expectations/Outcomes– Day one– By whom
• Business benefits– Operational Efficiencies– Operational Effectiveness– BP changes– Decision making– Money (ROI)– Customer satisfaction
• Change (i.e., culture) management– Functional offices– IT– Students– Faculty
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• Vision• Plan• Organize/Structure• Budget• Train• Communicate• Discipline