v1 invoice automation - wearev1

EDI and XML invoicing are still not viable for many suppliers. Most businesses continue to receive a substantial number of paper invoices. The PIA solution for Sage Enterprise Management seeks to improve the efficiency of the Accounts Payable function by automating the processing of paper and PDF invoices. PIA FOR SAGE X3 BY V1 PURCHASE INVOICE AUTOMATION Use intelligent Optical Character Recognition (OCR) technology to capture data from supplier invoices and automate filing in the EDM for Sage X3 by V1 Incoming paper invoices and credit notes are scanned on receipt using the EDM for Sage X3 solution. The documents are processed using smart OCR technology to identify the sender and match to a supplier in the Sage Enterprise Management database. Invoice layouts are learned on-the-fly and remembered for even more automated processing in the future. Invoices relating to purchase orders are matched to goods receipts to speed up the allocation process in Sage X3. Data extracted from invoices and credit notes is validated against the Sage X3 database and analysed for consistency. The operator can check and correct all data before transactions are posted into Sage X3. Once an invoice is accepted, Sage X3 is updated via a webservice and the document image is automatically filed i n the EDM solution. Where suppliers submit their invoices in PDF format there is no need to print and scan the documents. PDFs can be automatically picked up from a shared folder and processed in an identical fashion to scanned paper invoices. The PIA solution is based on the EDM solution which is a prerequisite. The EDM solution stores all documents securely in the database and links them to the relevant transaction and business partner. Suppliers’ delivery notes, certificates and other supporting documents can be scanned in with the invoices or separately using the standard EDM solution for Sage X3 and Scanstation. V1 Invoice Automation

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EDI and XML invoicing are still not viable for many suppliers. Most businesses continue

to receive a substantial number of paper invoices. The PIA solution for Sage Enterprise

Management seeks to improve the efficiency of the Accounts Payable function by

automating the processing of paper and PDF invoices.

PIA FOR SAGE X3BY V1 PURCHASE INVOICE AUTOMATION

Use intelligent Optical Character Recognition (OCR) technology to capture data from supplier invoices and automate filing in the EDM for Sage X3 by V1

Incoming paper invoices and credit notes are scanned on receipt

using the EDM for Sage X3 solution. The documents are

processed using smart OCR technology to identify the sender and

match to a supplier in the Sage Enterprise Management database.

Invoice layouts are learned on-the-fly and remembered for even

more automated processing in the future. Invoices relating to

purchase orders are matched to goods receipts to speed up the

allocation process in Sage X3.

Data extracted from invoices and credit notes is validated against

the Sage X3 database and analysed for consistency. The operator

can check and correct all data before transactions are posted into

Sage X3. Once an invoice is accepted, Sage X3 is updated via a

webservice and the document image is automatically filed i n the

EDM solution.

Where suppliers submit their invoices in PDF format there is no

need to print and scan the documents. PDFs can be automatically

picked up from a shared folder and processed in an identical

fashion to scanned paper invoices.

The PIA solution is based on the EDM solution which is a

prerequisite. The EDM solution stores all documents securely

in the database and links them to the relevant transaction and

business partner. Suppliers’ delivery notes, certificates and other

supporting documents can be scanned in with the invoices or

separately using the standard EDM solution for Sage X3 and

Scanstation.

V1InvoiceAutomation

Get in touch about how V1 can benefit your business:

T +44 (0)1625 856 500 E [email protected]

www.WeAreV1.com

How PIA for Sage X3 by V1 addresses the challenges:

Productivity

- Use industry-leading OCR technology to save time on data entry

- Facilitate centralised AP processing for economies of scale

- Capture invoices and credit notes earlier

Cost Savings

- Scan invoices on receipt and transmit electronically,save on internal postage

- Eliminate photocopying for query resolution,use less stationery

- Handle queries through email

- Accept PDF invoices and avoid printing and scanning

- Archive invoices electronically to avoid physical storage

Compliance

- Automate the archiving of invoices in the PIAfor Sage X3 by V1

- Improve auditability with relational database technology for document storage

- Satisfy auditors and tax authorities

Reduce errors

- Reduce the amount of manual keying and potentialfor human error

- Additional error checking highlights, invalid order numbers

- Recognition of supplier details highlights duplicatedsuppliers in the purchase ledger

Invoice interchange – invoice trading for sm es

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