vacancy notice - president of liberiain line with sci’s finance manual and good accounting...

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VACANCY NOTICE

Save the Children saves children’s lives, fight for their rights and help them fulfill their

potentials. Save the Children started work in Liberia in 1991 with an emergency program

focusing on the immediate needs of children affected by the conflict. Save the Children

currently operates in eight counties across Liberia and works in: education, health and child

protection, child rights governance and response to humanitarian emergencies.

Commitment to Child Protection:

Save the Children is committed to keeping children safe from abuse and harm. Candidates

applying for these positions will be subject to the Child Safeguarding recruitment procedures

and checks.

Accountability Commitment:

Save the Children is committed to be transparent to children, their careers and communities

with whom it works by promoting and abiding by existing organizational accountability

system which includes - sharing relevant information on its work with children, their careers

and communities with whom Save the Children works; reporting concerns raised by

children, their careers and communities about the intervention and involving children at all

stages of the intervention.

We are seeking for qualified professional with solid background and demonstrated

experience to be hired for the USDA Project in the below position:

(1) Finance Coordinator – Liberia Country Office

TEAM/PROGRAMME: Regional Programme Office Zwedru

LOCATION: Zwedru with field

visits as required REPORTS TO: Deputy Chief of Party (technical line management -

Finance Director)

Staff directly reporting to this post: Technical line management

of Finance/Admin Assistant (Zwedru) and Finance/Admin Assistant

(River Gee)

GRADE: 4

POST TYPE: National

CHILD SAFEGUARDING Level 2 - the responsibilities of the post may require the post holder to have some contact with or access to children

or young people.

Commitment to Child Protection: Save the Children is committed to keeping children safe from abuse and harm. Candidates applying for this post will

be subject to the Child Safeguarding recruitment procedures and checks.

Accountability Commitment: Save the Children is committed to be transparent to children, their carers and communities with whom it works by

promoting and abiding by existing organizational accountability system which includes – sharing relevant information

on its work with children, their carers and communities with whom Save the Children works; reporting concerns

raised by children, their carers and communities about the intervention and involving children at all stages of the

intervention.

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ROLE PURPOSE Under the supervision of the Deputy Chief of Party at the assigned location, the Finance Coordinator is responsible

for overseeing the finance activities, financial controls, and computerised accounting systems in line with Save the

Children’s financial procedures. S/he will support the Deputy Chief of Party in both Grand Gedeh and River Gee in

financial management, by advising on compliance, supporting monthly awards review meetings, coordinating BVA

feedback, and working with budget holders to ensure implementation is on track. The Finance Coordinator is a

senior member of Regional Programme Office Zwedru.

In this challenging environment, the Finance Coordinator will be responsible for compliance with critical SCI policies,

ensuring that financial resources of the organization are shepherded in an accountable and transparent manner.

INTRODUCTION

Dimensions: Save the Children seeks a Finance Coordinator for a USDA McGovern-Dole International Food for Education and

Child Nutrition Program. The LEARN program will be implemented in six counties in Liberia: Gbarpolu, Grand Bassa,

Grand Gedeh, River Cess, River Gee, and Sinoe and will reach 229 schools and 112,498 direct beneficiaries

throughout the course of the project. Save the Children will carry out the LEARN program over a period of five

years. LEARN’s project design addresses both of USDA’s strategic objectives: Improving literacy of school-age

children (SO1) and Increased use of health and dietary practices (SO2). Activities of the project focus on improving

the quality of literacy instruction, student attentiveness, student attendance, improving knowledge of health and

hygiene practices, safe food preparation and storage, and nutrition, and by increasing access to clean water and

sanitation, preventative health interventions, and food prep materials and storage equipment.

MAIN RESPONSIBILITIES

GENERAL MANAGEMENT

As a member of the senior staff in these areas, demonstrate the behaviours that are consistent with Save the

Children’s Mission, Vision and Values and ensure their broader application by staff across the Area

programme.

As a member of the senior staff, ensure a conducive and productive work environment.

Implement the Respectful Workplace & Diversity agenda for staff in the programme..

Carry out the responsibilities of the role in a way which reflects Save the Children’s commitment to

safeguarding children, in accordance with our Code of Conduct and Child Safeguarding Policy.

Support both Grand Gedeh and River Gee to ensure compliance and capacity building.

FINANCE

Maintain robust and adequate financial internal control systems and cash management across the field office

in line with SCI’s Finance Manual and good accounting practices.

Ensure sufficient cash in the office by supporting the production of monthly cash forecasts for Grand Gedeh

and River Gee offices, sending to Monrovia office and following-up to make sure cash is received in time.

Manage Agresso processes and review all the GLACOS spreadsheets for accuracy and ensuring that data is

submitted to Monrovia office on or before the set deadline for processing.

Verify the accuracy, validity, legitimacy of all payments completeness of financial documents, (purchase

requests, work orders, pro forma invoices), proper coding and approval by responsible managers before

payments are made while ensuring Save the Children creditors are paid promptly.

Provide support to budget holders in reviewing and understanding monthly financial budget monitoring

reports and follow up on any recommended changes.

Liaise with the Deputy Chief of Party to schedule and take lead in planning and convening the monthly

finance and award meetings in the field office ensuring minutes are taken and shared with the awards team in

Monrovia.

Induct new staff into SCI financial policies and procedures applicable in the field offices and ensure that

changes in policies are communicated to staff at all levels.

Adhere to the Finance diary including Monthly Management Controls (MMCs) for field offices, ensuring that

all deadlines are met and submissions made to Monrovia Office.

Maintain good working relationships with other stakeholders and support the implementing partners in

improving their Finance Management skills.

In collaboration with HR, provide information on staff to Monrovia Finance Manager for monthly payroll

preparation and when staff is departing from SCI, including but not limited to salary advances, food recovery,

etc.

Ensure that audit recommendations are followed up & implemented in good time and field staff fully

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understand and comply with the standard financial procedures.

REPORTING AND FINANCIAL ANALYSIS

On a monthly basis, analyse trends, document the variance commentary and communicate to the budget

holders of the country office.

Ad hoc analysis required by the country office budget holders that will help better manage all the revenue

streams, e.g. award funds, other private funds and expense trends and details.

Ensure timely preparation and submission of financial reports to donors in compliance with donor guidelines

and contractual agreements.

POLICY & DONOR REGULATIONS COMPLIANCE

Assist both offices in day to day compliance and award financial management issues. Gather information from

Monrovia Awards Team and/or other units within Finance in resolving an issue related to compliance.

Work closely with the Awards team in ensuring donor compliance amongst the implementing partners at

the field level.

Assists in preparation of all documents for audits and facilitates the work of the auditors in-country.

STAFF MANAGEMENT

Manage finance staff performance in compliance with SCI Liberia Policies;

Coach, mentor, and support opportunities for continual staff development;

Support adherence to child safeguarding policy.

CORE BEHAVIOURS

Accountability: Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling

Save the Children values

Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to

deliver in the best way they see fit, providing the necessary development to improve performance and

applying appropriate consequences when results are not achieved

Ambition:

Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own

personal development and encourages others to do the same

Widely shares their personal vision for Save the Children, engages and motivates others

Future orientated, thinks strategically

Collaboration: Builds and maintains effective relationships, with their team, colleagues, members and external partners and

supporters

Values diversity, sees it as a source of competitive strength

Approachable, good listener, easy to talk to

Creativity: Develops and encourages new and innovative solutions

Willing to take disciplined risks

Integrity:

Honest, encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE A first degree in Commerce Accounting, Business Administration, Finance, or related field. Post-graduate

diploma preferred.

Part II qualified in a recognized professional qualification in Accounting (CPA, ACCA).

Minimum 3 years similar work experience within a fast paced work environment.

Excellent communication skills (Verbal and Written).

Fluency (Verbal and Written) in English is required.

Excellent presentation and facilitation skills.

Strong team player, collaborative and capable of building effective relationships across all levels.

Strong results orientation, with the ability to challenge existing mind-sets.

Problem solving and risk mitigating skills.

Proficiency in Microsoft Office products (Word, Excel, Outlook, PowerPoint) and financial software such as

Agresso.

Comply with the requirements of Save the Children’s Safeguarding Policy and other Global Policies.

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A commitment to promoting diversity and equality of opportunity in employment and empathy with SC

values and objectives

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(2) Finance Assistant, Liberia Country Office

TEAM/PROGRAMME: Finance Department

LOCATION: Monrovia with

field visits as required REPORTS TO: Finance Manager

Staff directly reporting to this post: None

GRADE: 5 POST TYPE: National


or young people.







intervention.

ROLE PURPOSE To contribute to the effective and efficient management of financial resources for the programme in accordance with

SCI finance management standards and procedures by managing the receipt and disbursement of funds and

maintaining accurate financial records.

INTRODUCTION

Dimensions: Save the Children seeks a Finance Assistant for a USDA McGovern-Dole International Food for Education and Child

Nutrition Program. The LEARN program will be implemented in six counties in Liberia: Gbarpolu, Grand Bassa,









Financial Accounting (A) Make payments and receive funds in accordance with finance procedures:

Collect and examine supporting documents.

Ensure that documents and signatures are valid.

Prepare payment vouchers and receipt voucher.

Maintain float, loan and salary advance registers.

Review floats clearance from the Finance Manager and ensures that receipts and other supporting

documents are appropriate.

Prepare monthly payslips upon reception of a duly authorised payroll.

Record all transaction on manual/computer systems as appropriate.

(B) Manage the petty cash:

Monitor cash flow and request top-ups.

Ensure that supporting documents/signatures are valid.

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Prepare petty cash vouchers.

Be responsible for petty cash held in the office (cash safety and security).

Prepare Petty Cash Form, and request additional cash as necessary.

Carry out cash count every day, and a weekly and monthly cash count supervised by the Finance Manager.

(D) Book keeping:

Record all transactions on a daily basis; update computerised cashbooks and other related records.

Ensure that the cashbook is reconciled on a daily basis and signed off by the Finance Director on a weekly

basis.

File all financial documents regularly (as soon as they are completed).

(E) Provide support to the office in all other financial matters.

(F) Any other duties and tasks commensurate with the responsibilities and level of the post.

CORE BEHAVIOURS






Ambition:





Collaboration:

Builds and maintains effective relationships, with their team, colleagues, members and external partners and

supporters





Integrity:


QUALIFICATIONS AND EXPERIENCE Post-secondary education in Bookkeeping/Accounting.

Minimum 2 years of relevant work experience in a financial position.

Excellent English both oral and written.

Good communication skills, both oral and written.

Working knowledge of Microsoft Office package, specifically Excel and Word.

Methodical and with an attention to detail.

Excellent coordination skills.

Patience.

Ability to prioritise objectives and workload.

Sets ambitious and challenging goals for themselves, takes responsibility for their own performance and

personal development.

Builds and maintains effective relationships, with their team members, colleagues, members and external

partners and supporters.

Willingness to abide by SCI Child Protection Policy and Code of Conduct.

Commitment to Save the Children values.

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(3) Finance Admin Assistant – Liberia Country Office

TEAM/PROGRAMME: Regional Programme Office Zwedru

LOCATION: Zwedru with field

visits as required REPORTS TO: Deputy Chief of Party (technical line management -

Finance Coordinator)


GRADE: 5

POST TYPE: National


or young people.







intervention.

ROLE PURPOSE The purpose of this role is to provide efficient and effective finance and administrative support to Regional

Programme Office Zwedru.

INTRODUCTION

Dimensions: Save the Children seeks a Finance Admin Assistant for a USDA McGovern-Dole International Food for Education and










FINANCE

(A) Make payments and receive funds in accordance with finance procedures:








Monitor cash flow and request top-ups from Monrovia Country Office.



Be responsible for petty cash held in the office.

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Carry out cash count every day, and a weekly and monthly cash count supervised by the Deputy Chief of

Party.

(C) Ensure that all accounts records (originals) are sent to Monrovia Country Office and copies files in an orderly

manner.

(D) Assist in the production of the monthly accounts (specifically, produce the cashbooks for the sub office) and

ensure that accounts are received in Monrovia Country Office within the second week of each month.


ADMINISTRATION

Maintain all administration files.

Allocate VHF radios as required, and ensure that they are used according to accepted operation procedures.

Ensure that there is appropriate accommodation and furniture for both office and residential needs and that

there is a valid lease contract.

Facilitate the negotiation of any changes to the property contract, or improvements to the property, with

the landlord.

Manage all domestic arrangements. This includes managing domestic staff (cook & cleaner), driver and

watchman and overseeing the day to day running of the house (e.g. monitoring costs).

Oversee all administrative filing records.

Receive, distribute, circulate and file all documents that come into the office.

Distribute documents to other agencies.

Maintain and manage a suitable stock of office stationery.

Ensure that all major financial (or other) commitments with other parties are covered by a legal written

agreement.

Send the weekly pouch to head office, including keeping full records of pouch contents.

Ensure that all communications are properly referenced and recorded.

When necessary, book flights and in collaboration with the Monrovia Country Office and arrange visas

extension for staff and visitors.

Meet visitors at the airport.

Receive visitors to the office in a polite and helpful way.

Make arrangements for meetings and workshops.

Provide support to the office in all other administrative matters and HR assignments.

OTHER

Produce a monthly written report for the Deputy Chief of Party, copy to Finance Coordinator.

Liaise with Monrovia Country Office as necessary.

Undertake any other duties that may be requested by the Deputy Chief of Party or Finance Coordinator.

Prepare monthly payslips and salary payments upon reception of a signed payroll from Monrovia Country

Office.

Prepare month end cashbook.

Undertake any other duties that may be requested by the Deputy Chief of Party and/or Finance

Coordinator.

CORE BEHAVIOURS

Accountability:

Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling





Ambition:





Collaboration:


supporters


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Creativity:

Develops and encourages new and innovative solutions


Integrity: Honest, encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE

Education background and minimum of three years’ experience in a similar/equivalent capacity

(finance/administration/logistics).

Proven management experience in administration, finance and logistics.

Knowledge of Liberian labour and other laws.

Excellent English, both oral and written.





Practical problem solving skills in a difficult environment.







(4) Finance Admin Assistant – Liberia Country Office

TEAM/PROGRAMME: Satellite Office Fish Town

LOCATION: River Gee REPORTS TO: Deputy Chief of Party (technical line management -

Finance Coordinator)


GRADE: 5

POST TYPE: National


or young people.







intervention.

ROLE PURPOSE The purpose of this role is to provide efficient and effective finance and administrative support to the field office.

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INTRODUCTION

Dimensions: Save the Children seeks a Finance Admin Assistant for a USDA McGovern-Dole International Food for Education and










FINANCE

(A) Make payments and receive funds in accordance with finance procedures:








Monitor cash flow and request top-ups from Regional Programme Office Zwedru



Be responsible for petty cash held in the office.


Carry out cash count every day, and a weekly and monthly cash count supervised by the Deputy Chief of

Party.

(C) Ensure that all accounts records (originals) are sent to Regional Programme Office Zwedru and copies files in an

orderly manner.

(D) Assist in the production of the monthly accounts (specifically, produce the cashbooks for the sub office) and

ensure that accounts are received in Regional Programme Office Zwedru within the second week of each month.


ADMINISTRATION

Maintain all administration files.

Allocate VHF radios as required, and ensure that they are used according to accepted operation procedures.

Ensure that there is appropriate accommodation and furniture for both office and residential needs and that

there is a valid lease contract.

Under the direction of Deputy Chief of Party facilitate the negotiation of any changes to the property

contract, or improvements to the property, with the landlord.

Oversee all administrative filing records.

Receive, distribute, circulate and file all documents that come into the office.

Distribute documents to other agencies.

Maintain and manage a suitable stock of office stationery.

Ensure that all major financial (or other) commitments with other parties are covered by a legal written

agreement.

Send the weekly pouch to Regional Programme Office Zwedru, including keeping full records of pouch

contents.

Ensure that all communications are properly referenced and recorded.

When necessary, book flights and in collaboration with the Monrovia Country Office and arrange visas

extension for staff and visitors.

Meet visitors at the airport.

Receive visitors to the office in a polite and helpful way.

Make arrangements for meetings and workshops.

Provide support to the office in all other administrative matters and HR assignments.

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OTHER

Produce a monthly written report for the Deputy Chief of Party, copy to Finance Coordinator.

Liaise with Monrovia Country Office as necessary.

Undertake any other duties that may be requested by the Deputy Chief of Party or Finance Coordinator.

Prepare monthly payslips and salary payments upon reception of a signed payroll from Monrovia Country

Office.

Prepare month end cashbook.

Undertake any other duties that may be requested by the Deputy Chief of Party and/or Finance

Coordinator.

CORE BEHAVIOURS






Ambition:





Collaboration: Builds and maintains effective relationships, with their team, colleagues, members and external partners and

supporters





Integrity:


QUALIFICATIONS AND EXPERIENCE Education background and minimum of three years’ experience in a similar/equivalent capacity

(finance/administration/logistics).

Proven management experience in administration, finance and logistics.

Knowledge of Liberian labour and other laws.

Excellent English, both oral and written.





Practical problem solving skills in a difficult environment.







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(5) Logistics Officer – Liberia Grand Gedeh Office

TEAM/PROGRAMME: Logistics Department LOCATION: Grand Gedeh


Child Safeguarding: Level 2 - the responsibilities of the post may require the post holder to have regular contact with or access to children or

young people

ROLE PURPOSE:

The Logistics Officer will ensure safety, security and proper handling of Save the Children’s fleet in the best interest of the organization. He/she will be responsible for effectively and efficiently managing drivers, Fleet, Assets, and

Communication. Ensuring effective and accountable logistics systems of the programme. The post holder will be

responsible for coordinating directly with Logistics/Safety Security Coordinator concerning the practical implementation of

all logistics works.

SCOPE OF ROLE:

Covered Logistics support to Zwedru Office, but to travel as and when necessary.

Reports to: Deputy Chief of party

Dimensions:

Staff directly reporting to this post: Driver Mechanics, Logistics Assistant

KEY AREAS OF ACCOUNTABILITY:

Key area

Supply Chain Plan and monitor the supply chain for programme activities

Assess bottleneck situations and implement remedies to ensure high efficiency

Ensure that program team produce their procurement plan for each project, consolidated and submit to CO

Logs/Safety & Security Coordinator on a timely basis.

Ensure all procurement activities are in compliance to SCI and Donor Procurement policy.

Responsible to review the procurement tracker list and provide feedback to program on their supply status

Conduct market research and update suppliers list for effective and efficient supplies and recommend changes

when relevant.

Ensure all IT and communication equipment and systems fully functional and overall standards comply with SCI

policies and procedures

Make practical recommendations to the DCOP, with the support of the CO-Logs/SaferySecurity team, changes to

improve program effectiveness, efficiency and internal control

Carry out weekly checks on communication equipment and ensure in full working order in all sites

Fleet and asset management

Management, control and accountability of all fuel supplies within field office and provide fuel management

support including contingency planning and storage in Field Office

Monitor, control and report on the use of all field office fleet assets

Ensure that Field office fleet asset and driver administration is executed in a professional manner and in

accordance with Standards, Procedures and Liberia legal obligations.

Ensure that all Liberia Programme fleet assets are serviced and maintained according to a preventative

maintenance schedules

.Update drivers’ licenses, vehicles’ insurance and all vehicles registration documents including fire extinguishers

for Field office

Ensure Drivers and vehicles are available when required

Prepare and update travel/movement board

Prepare weekly planning/booking of transport requirements.

Manage and report on monthly on tom card transactions

Ensure drivers complete log books (mileage, fuel purchases, and consumption).

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Mechanics management including day to day supervision and performance appraisals

Supervise garage and ensure spare parts are used by mechanics for vehicle maintenance as requested

Support the administration team in developing and updating General Equipment Register

Conduct monthly asset inventory and report status

Identify and prepare list of asset for disposal

Security

Support the development and maintain a country-wide security plan that is consistent with the acceptance model

but taking into account local realities and Save the Children standards

Undertake reviews of policies and procedures; identify opportunities to enhance security

Ensure that incident report forms are properly compiled by staff and distributed to CO Monitor events, review

incidents and coordinate analysis, follow-up actions and recommendations including through meetings and

networking with UN and INGOs

Support security assessments of and field missions to programme areas and potential programme areas; report on

findings and design necessary improvements

Provide security update, which includes situational analysis, actions taken and actions recommended, to the focus

point on a regular basis.

Submit written reports to the DCOP and CO-Logs Coordinator

Advise on safe movement of staff, e.g. proper vehicle fleet management policies, adequate safety and

communications equipment in vehicles, and training of drivers in established procedures and requisite skills

Generator Management

Support in management, control and accountability of all fuel supplies for Field office Generator/s and provide fuel

management support including contingency planning and storage

Support the logistics management team to put in place systems that monitor and control the use of generator/s.

Ensure that all generators are serviced and maintained according to standard maintenance guidelines and

schedules

Manage the administrative/program stock and ensure that TIM up to date and all movements fully recorded as per

SCI standards; mitigate against risk of stock outs and also against fraud activities

Reporting, record keeping and Staff development

Produce weekly work progress reports to be sent to the Logistics/Safety & Security Coordinator-Monrovia

Prepare monthly vehicle performance and cost report for all SC vehicles to the Logistics/Safety & Security

Coordinator -Monrovia

Prepare monthly summary reports ( generator, vehicle & motorbikes fuel consumption, stock, vehicle daily log

sheet capture) reports; submit to Monrovia and follow by hard copies.

Produce detailed fleet analysis reports on monthly, quarterly, and annual basis to Logistics/Safety & Security

Coordinator

Produce and submit generator management reports on monthly basis to Logistics/Safety & Security Coordinator

Build and develop the capacity of the fleet teams through the use of coaching, performance management

frameworks and development plan.

Track asset movement and update it on monthly basis.

Ensure a good filing system of all logistics documents.

Communication

Management of the fleet including vehicle planning, allocation and movement monitoring

Maintain regular contact with all vehicles in the field;

Maintain an inventory of all communications equipment.

Assign handheld to non safari vehicles.

Register the handheld and other communication equipment with Ministry of Posts and Telecommunications;

Ensure that all SC communications equipment (HF, VHF,) in vehicles, sub-stations and offices, are in perfect

working conditions at all times.

Conduct regular radio checks and document status of all vehicles or teams on the field at all time

Collect all radio messages and dispatch same to person(s) concerned in a timely manner;

Monitor the status of all radio communication equipment and report any failure, malfunction, etc. to the

Logistics/Safety Coordinator

File all radio messages

Keep communication room orderly and tidy

Advice on radio communication equipment needs and supervise their repairs, purchasing and installation

Collect all radio messages and dispatch same to those concerned in a timely manner.

Report status of all vehicles and teams in the field before close of work daily

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Others

Responsible for all requests for the Field office including (transport requests, purchase requests, stock release,

confirmation of services provided

Contribute to wider achievement of goals for children under the overall context of Save the Children by

participating in planning and coordination meetings at the field and Field Office level

To carry out the responsibilities of the role in a way which reflects Save the Children’s commitment to

safeguarding children in accordance with the Child Safeguarding Policy

Undertake any other job designated by the line manager or organization

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the

Children values

Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver

in the best way they see fit, providing the necessary development to improve performance and applying

appropriate consequences when results are not achieved

Ambition:

Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal

development and encourages others to do the same



Collaboration:


supporters



Creativity:



Integrity:



Experience of working with international or non-governmental organizations.

Diploma in Business Management with emphasis on logistics and supply chain management or related field, 3years

experience in a similar or related job with knowledge and experience of establishing and maintaining basic logistics

systems in a reputable organization

Financial competence in the area of purchase and expenditure

Good knowledge of local working practices with reference to suppliers and freight forwarders

IT maintenance Knowledge

Ability to identify malfunctioning radio communications systems

Preparedness to work long and/or irregular hours as required

Ability to undertake tasks unsupervised

Fluency in English language required

Fluency in English, both verbal and written, preferred

Commitment to Save the Children values

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(6) Procurement Officer – Liberia Country Office

TEAM/PROGRAMME: Logistics Department, Liberia Empowerment

through Attendance, Reading, and Nutrition (LEARN) Project

LOCATION: Monrovia


Child Safeguarding: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to

children or young people

ROLE PURPOSE:

To provide efficient and effective support of various programmes and field offices; particularly the USDA

McGovern-Dole International Food for Education and Child Nutrition Program. The LEARN program will

be implemented in six counties in Liberia: Gbarpolu, Grand Bassa, Grand Gedeh, River Cess, River Gee,

and Sinoe and will reach 229 schools and 112,498 direct beneficiaries throughout the course of the

project. Save the Children will carry out the LEARN program over a period of five years. LEARN’s project

design addresses both of USDA’s strategic objectives: Improving literacy of school-age children (SO1) and

Increased use of health and dietary practices (SO2). Activities of the project focus on improving the quality

of literacy instruction, student attentiveness, student attendance, improving knowledge of health and

hygiene practices, safe food preparation and storage, and nutrition, and by increasing access to clean water

and sanitation, preventative health interventions, and food prep materials and storage equipment SCOPE OF ROLE:

The give procurement support to Monrovia Office and all field operational areas.

Reports to: Logistics/Safety & Security Coordinator

Dimensions: Save the Children supports programs in 8 of the 15 counties in the country – Montserrado, Bong,

Gbarpolu, River Gee, Grand Gedeh, Sinoe, River Cess and Grand Bassa Counties in Liberia with a current staff

complement of approximately _____ staff



The Procurement Officer will work with SC Liberia Management team in the following areas and will:

Ensure Management of complex and large scale procurements, especially but not limited to tenders

Act as focal point for strategic procurement, working with Field Logisticians to draw up procurement plans

Identify and establish Frame Work Agreements (FWA) for Preferred Supplier for items that will be regularly

required

Establish and regularly review a Price List for programme supplies

Oversee the disposal of assets through public auction

Assess and get the best price as well as quality of goods and services goods

Timely and effective procurement of all materials and effective execution of purchase request, ensuring that all

SC programme supplies and equipment requirements are met efficiently.

Regularly do an analysis of the local market and advise the management of any change

Ensure that weekly/monthly tracking sheets of all purchases are updated on a daily basis; Circulate

weekly/monthly procurement tracking sheets to programme staff in order to have staff informed of the status of

their requests;

Verify the quality, description and the quantity of goods ordered and ensure that goods are transported and thus

hand delivered to the store keeper

Ensure that order of forms are in place before submission to finance for payment

Ensure a good filing system of all procurement documents

Maintain a list of reliable approved suppliers

Notify the Logistics Manager of delay of items not available as soon as it is immediately known

Assist in the selection of appropriate suppliers and contractors, to promote good procurement practice with due

regard to quality sustainability and value for money.

Participate in internal and external meetings, promoting procurement best practise

Ensure to have up to date knowledge Save the Children procurement procedures and related procurement

legislation of Donors including EU, USAID, DFID, etc.

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Draft contracts and specifications as required

Contribute to wider achievement of goals for children under the overall context of Save the Children by

participating in planning and coordination meetings at the field and Country office level

To carry out the responsibilities of the role in a way which reflects Save the Children’s commitment to

safeguarding children in accordance with the Child Safeguarding Policy

Undertake any other job designated by the line manager or organization


Accountability:

Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save

the Children values




Ambition:





Collaboration:


supporters



Creativity:



Integrity:



At least a graduate diploma in business management/social science

Preferably in logistics/procurement/supply chain certification

Two years’ experience in procurement & supply and skills in procurement

At least 3 years previous experience of NGO work

Good writing and reporting skills

Computer literate-particularly in Microsoft Office, Word, Excel and Access

Experience in stock management and logistical procedure

Responsible attitude and ability to manage the resources and mature understanding of the nature of work

A high standard of numeracy

Ability to work under pressure and with competing demands

Good decision making, inter-personal, negotiating, organization and analytical skills

Excellent management skills including the capacity to prioritizes the work




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(7) Head Mechanic Driver – Liberia Country Office

TEAM/PROGRAMME: Logistics Department LOCATION: Monrovia and

Grand Gedeh Counties


Child Safeguarding: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to

children or young people.


Save the Children is committed to keeping children safe from abuse and harm. Candidates applying for this post will



Save the Children is committed to be transparent to children, their careers and communities with whom it works by


on its work with children, their careers and communities with whom Save the Children works; reporting concerns

raised by children, their careers and communities about the intervention and involving children at all stages of the

intervention. ROLE PURPOSE:

The purpose of this job is to provide efficient and effective running of all SC vehicles, properly serviced and maintain.

This post holder will ensure and control of the quality of the work done by other garages on all Save the Children

vehicles.

SCOPE OF ROLE:

To provide efficient and effective support in vehicle and generator maintenance and servicing to

Nimbi field office.

Reports to: Logistics/Safety & Security Coordinator



Key area To manage and supervise the drivers

To perform regular driving duties for Save the Children office when no available driver

To ensure that you are familiar with safety procedures relating to vehicles and travel, and that all such

procedures and guidelines are followed

To ensure quality in servicing and repairing on all SC vehicle and motorbike

To provide timely report/assessment and recommendation on each vehicle when brought to the garage and

make spot checks on current fleet

To service / repair all SC vehicle and motorbike in a timely manner providing regular feedback to the

Logistics/safety & security coordinator

To ensure that all SC vehicles and motorbikes are serviced according to right mileage

To assess SC vehicle and motorbike that have reached its’ service time and provide a report for what needs

to be completed

To ensure that all SC vehicle are properly serviced and repaired when sent to external garages

To ensure that the garage is kept clean and security measures are followed in the garage for safety work

To provide a correct parts list upon the assessment done for purchasing

To ensure that the spare parts bought are genuine and corresponding with what has been requested

To provide with detail, the spare parts used in each month for servicing and repairing

To ensure that each vehicle receives a maintenance book

To ensure that all the maintenance are properly completed and recorded in the book

To provide a report on the use of the oil, brake fluid, acid water, and grease

To ensure that all vehicles are test driven along with the driver, and signed off in the maintenance log book

To ensure the each vehicle will have the next service tags is displaced on dashboard

To provide a tools inventory report every end of monthly

Ensure that you are work to the best of your ability and demonstrate high levels of commitment to SC in

18

order to ensure the objectives of your role and the country program are met

To perform any other task requested by your Line Manager


Accountability:

Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling





Ambition:





Collaboration:


supporters



Creativity:



Integrity:



At least a graduate certificate in mechanical engineering of equivalent

A legal and clean Liberian driving license which covers all light vehicle

Excellent skills in mechanics

Skills in electrical maintenance

Previous experience in the use of word processing, excel and.

Background in logistics transport system

3 Years’ experience working with NGO

Good writing report skills

Ability to work under pressure and at times during irregular hours as requires

Very good numerical skills.

Personnel management skills

19





20

(8) Drivers – Liberia Country Office

TEAM/PROGRAMME: Logistics Department LOCATION: Zwedru, River Gee,

Sinoe, Ricer Cess and Gbapolu

Counties


Child Safeguarding: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children

or young people.


Save the Children is committed to keeping children safe from abuse and harm. Candidates applying for this post will be

subject to the Child Safeguarding recruitment procedures and checks.


Save the Children is committed to be transparent to children, their careers and communities with whom it works by

promoting and abiding by existing organizational accountability system which includes – sharing relevant information on

its work with children, their carers and communities with whom Save the Children works; reporting concerns raised by

children, their carers and communities about the intervention and involving children at all stages of the intervention. ROLE PURPOSE:

The purpose of this job is to provide efficient and effective running work of the garage, to ensure that all SC vehicles are

properly serviced and maintain. This post holder will ensure and control of the quality of the work done by the other

garage on all Save the Children vehicles.

SCOPE OF ROLE:

To provide efficient and effective support in vehicle and generator maintenance and servicing to Nimbi

field office.

Reports to: Logistics Coordinator or destinate


21


Key area To perform all regular driving duties for Save the Children office

To ensure that you are familiar with safety procedures relating to vehicles and travel, and that all such

procedures and guidelines are followed

To take responsibility for the safety of passengers, and to ensure both driver and passengers wear seatbelts at

all times.

To ensure that vehicles are properly maintained and fuelled at all times

At the request of the logistics department arrange minor repairs as appropriate

To carry out daily checks (water, oil, battery, tyres, windscreen wipers, etc.) and clean the vehicles to which you

are assigned

To work with and support Save the Children programmes in the field as and when appropriate

To ensure that mileage and service schedules are kept and maintained and all maintenance work in checked

To accurately record all journeys made on the log sheets provided

To ensure that all traffic regulations and speed limits are observed

To provide timely report/assessment and recommendation on each vehicle when brought to the garage and

make spot checks on current fleet

To service / repair all SC vehicle and motorbike in a timely manner providing regular feedback to the

Logistics/safety & security coordinator

To ensure that all SC vehicles and motorbikes are serviced according to right mileage

To assess SC vehicle and motorbike that have reached its’ service time and provide a report for what needs to

be completed

To ensure that all SC vehicle are properly serviced and repaired when sent to external garages

To ensure that the garage is kept clean and security measures are followed in the garage for safety work

To provide a correct parts list upon the assessment done for purchasing

To ensure that the spare parts bought are genuine and corresponding what has been requested

To provide with detail, the spare parts used in each month for servicing and repairing

To ensure that each vehicle receives a maintenance book

To ensure that all the maintenance are properly completed and recorded in the book

To provide a report on the use of the oil, brake fluid, acid water, and grease

To ensure that all vehicles are test driven along with the driver, and signed off in the maintenance log book

To ensure the each vehicle will have the next service tags is displaced on dashboard

To provide a tools inventory report every end of monthly

To provide monthly report on the activity done at the garage

Ensure that you are work to the best of your ability and demonstrate high levels of commitment to SC in order

to ensure the objectives of your role and the country program are met

To perform any other task requested by your Line Manager


Accountability:

Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save

the Children values

Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver

in the best way they see fit, providing the necessary development to improve performance and applying

appropriate consequences when results are not achieved

Ambition:

Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal

development and encourages others to do the same



Collaboration:


supporters



Creativity:



22

Integrity:



At least a graduate certificate in mechanical engineering or equivalent

Excellent skills in mechanics

Skills in electrical maintenance

Previous experience in the use of word processing, excel and.

Background in logistics transport system

3 Years’ experience working with NGO

Good writing report skills

Ability to work under pressure and at times during irregular hours as requires

Very good numerical skills.

Personnel management skills





How to Apply:

Letter of application along with a copy of your CV, should be sent as one document, a

contact telephone number and the names of 3 referees who you have previously

worked/working for, quoting their email addresses properly and send to this email address

[email protected] or to the HR/Support Services Department. Clearly

label/quote the job title above on your envelope and hand deliver to the Security Guard at

Save the Children’s nearest offices in (Monrovia, and Gbarnga). Deadline for the submission

of application is Friday, March 2, 2018 at 4:00 PM. If you fail to indicate the job title

on the envelope, your application will not be accepted. Only short listed candidates

will be contacted. Phone calls are not acceptable. Also, kindly note that in view of the

current urgent need of candidates, applications will be vetted as we receive

them and the recruitment process may be concluded before the deadline.

Note: Applicants are advised that Save the Children International does not require

any payment or expense during the entire recruitment process. Any request in this

direction should be immediately reported as contrary to the values and practices of

our organization.

Save the Children is an equal opportunities employer - Women are encouraged

to apply.

mailto:[email protected]

vacancy notice - president of liberiain line with sci’s finance manual and good accounting...

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