Cabinet for Health and Family Services Office of Information Technology

Kentucky Automated Support and Enforcement System (KASES)

Systems Guide

nOV 17, 2010

V1.13

KASES

Systems Guide

Revision & Sign-off Sheet

Change RecordDate Author Version Change Reference4/13/07 Barbara Manns Version 1.1 Entire Manual Replacement7/1/09 Barbara Manns Version 1.9 Page 45 Added Transaction Type “STCK”12/1/09 Barbara Manns Vers 1.10 Page 15 Removed CS42 Ind, no longer

displayed in KASES.Page 22 Added Lic Type 19 – Dept of Ins

8/19/10 Barbara Manns Vers 1.11 Page 3 Added Address Type POTN (Potential)9/17/10 Barbara Manns Vers 1.12 Page 43 Correction made to System Acct 31 11/16/10 Barbara Manns Vers 1.13 Page 24 Added Event Description IDEC

Page 29 Added Case Disposition Code LIDC, Page 45 Added Where Obtained VIDC

ReviewersName Version Approved Date*KASES Review Team/Committee

Version 1.0

KASES Caseworkers, Supervisors, and Branch Managers

Version 1.0

*KASES Review Team/Committee

Version 1.1

* Barnett, Sandra (CHFS CS Franklin); Boyer, Barbara (CHFS CBS Henry); Brown, Bob (CHFS OIT); Cook, Sandra (CHFS CS Franklin); Daniels, Juanita (CHFS CBS Floyd); Fanning, Karen S (CHFS DCBS Training Branch); Glass, Kimberly (CHFS CBS McCracken); Gravett, Beth (CHFS OIT FSSM); Hemze, Diana J (CHFS OIT ABDB); Johnson, Doris (CHFS CBS Rowan); Johnson, JoAnn T (CHFS CBS Fayette); Johnson, Trisha (CHFS DCS Franklin); Jones, Sherryll (CHFS CA Whitley); Lawson, Shannon (CHFS CS Menifee); Martin, Greg ( CHFS OIT HSAD ); Mcnees, Janice (CHFS CBS Franklin); Miller, Caroline (CHFS OT MSM); Mollett, Missy (CHFS CBS Boyd); Peavler, Kristi (CHFS DCBS Training Branch); Putty, Terri L (CHFS CBS Christian); Smith, Patricia A (CHFS CS Barren); Stewart, Joyce (CHFS CS Franklin); Terry, Audrey J (CHFS OIT ABDB); Tweddell, Deborah (CHFS CBS Kenton); Vanderoort, Jacob (CHFS CS Franklin); Wilson, Rhonda (CHFS CBS Laurel); Woods, Elizabeth (CHFS CBS McCracken)

DistributionName PositionKASES Caseworkers, Supervisors, Branch Managers

Document PropertiesItem DetailsDocument Title KASES Systems Guide – Valid CodesAuthor Barbara MannsCreation Date 01.03.06Last Updated 11.17.10

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KASES

Systems Guide

VALID CODES FOR KASESNov/2010

NAME ACRONYMN and DEFINITIONAccount Type

AFDC = KY AFDC AGENCYAGCY = AgencyCASE = CaseDISB = DisbursementFCAR = Foster CareINCO = Incomplete PART = ParticipantRCMT = RecoupmentRCPT = ReceiptSYST = System Account

Address TypeCSNE = Provided by CSENET InterfaceDBT = Provided by Debit Card Vendor (Secondary Address)FIDM = Financial Institution Data MatchIVA = Provided by IV-A InterfaceIVE = Provided by TWIST InterfaceJCA = Provided by JCAO InterfaceLKA = Last Known Address (State Only)MAIL = Mailing AddressOLD = Prior AddressOTHR = OtherPOTN = PotentialRES = ResidenceSERV = Service of Process AddressSERO = Prior Service of Process AddressVNH = Provided by Federal Directory of New Hire (FDNH)VJEX = Justice ExchangeVSDN = Provided by State Directory of New Hire (SDNH)

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AP (NCP) Relationship to Prosecuting WitnessVF = Valid code for femaleVM = Valid code for Male

AUNT = Aunt VFBROT = Brother VMCHLD = ChildCOUS = CousinDAUGH = Daughter VF FINL = Father-in-law VMFRND = FriendFTAC = Acknowledged Father VMFTAD = Adoptive Father VMFTAJ = Adjudicated Father VMFTHA = Alleged/Putative Father VMFTHE = Excluded Father VMFTHL = Legal Father VMGRFA = Grandfather VMGRFM = Grandfather Maternal VMGRFP = Grandfather Paternal VMGRMM= Grandmother Maternal VFGRMO = Grandmother VFGRMP = Grandmother Paternal VFGUAL = Guardian Ad LitemGUAR = GuardianMINL = Mother-in-law VFMOTH = Mother VFMTAD = Adoptive Mother VFNEPH = Nephew VMNIEC = Niece VFNONE = NoneOTHR = CHR GUARDIAN/OTHERSIST = Sister VFSON = Son VMSPOU = SpouseSTBR = Step-brother VMSTCH = Step-childSTPF = Step-father VM

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STPM = Step-mother VFSTST = Step-sister VFUNCL = Uncle VMUNKN = UnknownXSPO = Ex-spouse

AP (NCP) Remarried Indicator Y = RemarriedN = Not RemarriedU = Unknown

Billing Indicator N = NoY = Yes

Case Process Status CJCA = NPA Cases Payable to JCA (Used for JCA Conversion)COLL = CollectionCONV = Payee ConversionDELQ = DelinquentENFI = Initiated EnforcementESTA = Admin. EstablishmentESTJ = Judicial EstablishmentINIT = Intake/InitiationLOCT = LocationMODO = Modification of ObligationMOMS = Modification of MedicalPAT = Paternity EstablishmentSTAX = Request for State Tax Intercept Only

Case Status ARCV = Case Moved to ArchiveCLSD = ClosedINCO = IncompleteOPEN = OpenPEND = Pending Approval (Not Used)PNDA = Pending IV-D ApprovalPNDC = Pending Approval; Case Created by CSENet Interface; Requires Review by Central RegistryPNDJ = Pending JCA Interface Case(Not Used)PNDF = Pending Foster Care Interface Case

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Case Status MaintenanceBypass Auto Case Closure N = No (Automatic Case Closure Occurs if Case Meets

Closure Criteria)Y = Yes (Automatic Case Closure is Bypassed-ACC Does Not Occur)

Bypass Archiving N = No (Auto Case Archiving Occurs if Case Meets Case Archiving Criteria)Y = Yes (Auto Case Archiving is Bypassed-Does Not Occur)

Category of Service A = CURRENT AFDC ASSISTANCE Case currently has case type of AFDC, with an open or PNDA case status. (Only COS B can override COS A.) For out of state cases, there must be a system account of ’61 or 65’

B = PREVIOUS AFDC ASSISTANCE Case has URG that has ever had a balance >0 or it has any of the following subaccounts attached; AFDCA, TANFA, AFMSA and they have ever had a balance >0 E = CURRENT IV-E, CASE TYPE FCF = FORMER ASSIGNED IV-EM = CURRENT MA, CASE TYPE MAN = NEVER ASSIGNED O = FORMER MABLANK = NEVER ASSIGNED, CASE TYPE NIVD OR LOCO

CFS LVL3 (Comprehensive Family Service) N = NO (Family Not Engaged in CFS)Y = YES (Family Engaged in CFS)

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Case Workable, Unworkable, Enforcement Failure, and Closed CodesWorkable WORK = WorkableUnworkable UADD = Unable to Locate

UINC = NCP IncarceratedUINS = NCP InstitutionalizedUNRE = Case Closed, Ky. Has No JurisdictionUPGC = Pending Good CauseUUNK = NCP Unknown

Enforcement Failure FADC = NCP Receives KTAPFINC = NCP IncarceratedFINS = AP InstitutionalizedFLOC = AP Cannot be LocatedFNEM = AP UnemployedFOTH = Other

Closed CDIE = Deceased Non-custodial Parent or Putative Father is deceased and no further action, including a levy against the estate, can be taken [CFR 303.11(b)(2)]

CDIS = IV-D Services Discontinued-No Arrearages Owed to CHR

CDUP = Duplicate KTAP/FC Case

CEMC = Child Emancipated Paternity cannot be established because: The child is at least 18 years old and action to establish paternity is barred by a statute of limitations. [CFR303.11(b)(3)(i)]

CFCE = Foster Care Episode Ended

CFIS = Failure by Initiating State to Take Action The IV-D agency documents failure by the initiating State to take an action which is essential for the next step in providing services. [CFR 303.11(b)(12)]

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CGCA = Good Cause Exists There has been a finding by the responsible State agency of good cause or other exceptions to cooperation with the IV-D agency and the State or local IV-A, IV-D, IV-E, Medicaid or food stamp agency has determined that Support enforcement may not proceed without risk of harm to the child.

CGCD = Good Cause Exists Paternity cannot be established because: The IV-D agency has determined that it would not be in the best interests of the child to establish paternity in a case involving incest or forcible rape, or in any case where legal proceedings for adoption are pending [CFR 303.11(b)(3)(iii)]

CINC = NCP Incarcerated The non-custodial parent cannot pay support for the duration of the child’s minority because the parent is incarcerated with no chance for parole with no evidence of support potential. The State must also determine that no income or assets are available to the non-custodial parent which could be levied or attached for support. [CFR 303.11(b)(5)]

CINF = Lack of Information on NCP

CINS = NCP Institutionalized The non-custodial parent cannot pay support for the duration of the child’s minority because the parent has been institutionalized in a psychiatric facility with no evidence of support potential. The State must also determine that no income or assets are available to the non-custodial parent which could be levied or attached for support [CFR 303.22(b)(5)]

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CLOC = Locate Only Case The IV-D agency has provided location-only services as requested. [CFR 303.11(b)(7)]

CMED = Medically-Verified Total and Permanent Disability Non-custodial parent cannot pay support for the duration of the child’s minority because the parent has a medically-verified total and permanent disability with no evidence of support potential. The State must determine that no income or assets are available to the non-custodial parent which could be levied or attached for support [CFR 303.11(b)(5)] Disability with No Evidence of Support Potential

CNOA = No Order There is no longer a current support order and arrearages are under $500 or unenforceable under State law. [CFR 303.11(b)(1)]

CNON = Client Not Cooperative In a non IV-A case receiving services, the IV-D agency documents the circumstances non-cooperation and an action by the recipient of services is essential for the next step in providing IV-D services. [CFR 303.11(b)11)]

CNRE = Non-custodial Parent in Nonreciprocal Country. The Non-custodial parent is a citizen of , and lives in, a foreign country, does not work for the Federal government or a company with headquarters of offices in the United States, and has no reachable domestic income or assets; and the State has been unable to establish reciprocity with the country. [CFR 303.11(b)(6)]

CNVD = Closed NIVD Case

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COTH = Other

CPAT = Paternity Cannot be Established Paternity cannot be established because: A genetic test or a court or administrative process has excluded the putative father and no other putative father can be identified. [CFR 303.11(b)(3)(ii)]

CPRT = NCP Parental Rights Terminated

CREQ = NPA Recipient of Services Requests IV-D Services be discontinued. The non IV-A recipient of services requests closure of a case and there is no assignment to the State of medical support or of arrearages which accrued under a support order. [CFR 303.11(b)(8)

CSSI = NO LONGER USED-USE CMED IN PLACE OF CSSI (CSSI may be seen in case history and means NCP receives SSI).

CULO = Unable to Locate NCP. The noncustodial parent’s location is unknown, and the State has made a diligent efforts using multiple sources, all of which have been unsuccessful, to locate the noncustodial parent; Over a three-year period when there is sufficient information to initiate an automated locate effort. [CFR 303.11(b)(4)(i)]; and over a one-year period when there is not sufficient information to initiate automated locate effort. [CFR 303.11(b)(4)(ii)]

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CUNC = Contact with Recipient of Services Lost In a non IV-A case receiving services, the IV-D agency is unable to contact the recipient of services within a 60 calendar day period despite an attempt of at least one letter sent by first class mail to the last known address. [CFR 303.11(b)(10)

CUNE = No Order, Age of Minority (Combined with CNOA per CFR 303.11(b)1)

CUNK = NCP Unknown. Paternity cannot be established because: The identity of the biological father is unknown and cannot be identified after diligent efforts, including at least one interview by the IV-D agency with the recipient of services. [CFR 303.11(b)(3)(iv)]

Caseworker Interstate Status

Note: For Interstate Status code see page 25

A = All (Includes I, K, and R)B = Responding and Initiating (Includes I and R)I = Initiating/OutgoingK = KentuckyR = Responding/Incoming

(Found under Caseload Reassignment ASESWR)Charge Frequency BIWK = Biweekly

MNTH = MonthlyS-MO = SemimonthlyWKLY = Weekly

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Comprehensive Family Service Indicator Y = YesN = No

Court Order Terms ALOT = Military allotmentCREL = Conditional ReleaseDEFA = Order Set By DefaultEMPL = NCP Required to Report Employment StatusJUDG = Judgment of ArrearsMEDC = Medical Insurance Ordered to be provided by CPMEDO = Medical Insurance Ordered to be provided by NCPNARC = Insurance Not Available at Reasonable CostNPRA = No Proration of Obligation Amount With EmancipationSUSP = Current Support Suspended

Court Order Type ADMN = Administrative OrderAGRE = Agreed OrderARRS = Arrears OnlyCOND = Conditional Support OrderCNTP = Contempt OrderCS77 = Administrative Order for Genetic TestingCS89 = Order/Notice to Withhold Income for Child SupportDECR = Modification DecreaseDOMV = Domestic Violence OrderFLNS = Felony Nonsupport OrderINCR = Modification IncreaseMABO = Ordered to Pay Medical Bills OnlyMAIO = Medical Insurance OnlyMEDA = Mediation OrderMMED = Modification for Medical InsuranceMSNS = Misdemeanor Nonsupport OrderORIG = Original OrderPATO = Paternity Only OrderPAYA = Payment Agreement OrderREVK = Revoked OrderSTIP = Stipulated Agreement of NCP FeesTEMP = Temporary OrderUIAG = Unemployment Insurance (UI) Agreement, Notice of Claim (NOC), or Agreement

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Court Scheduling CaseDisposition Codes (Initial,Final, and Paternity)Initial Codes BTHE = Hearing to Compel Blood Test

CARR = Criminal ArraignmentCHRA = Hearing to Revoke Agreement To DeferCHRC = Hearing to Revoke Conditional DischargeCHRP = Hearing to Revoke ProbationCTHE = Show-Cause/Contempt HearingDNHE = Default Non-Support HearingDPHE = Default Paternity HearingGDHE = Guardian Ad Litem Hearing (Appoint)ICHE = Intervening Complaint HearingMAMD = AmendMARR = Arrears JudgmentMCNS = Criminal NonsupportMDEF = Default JudgmentMDHE = Modification for Decrease Support HearingMDIS = DismissMIHE = Modification for Increase HearingMINV = InterveneMMHE = Modification for Medical Support HearingMOSS = Stay SupportMSED = Set Aside DefaultMSEO = Set Aside OrderMSUM = Summary JudgmentMSUP = SupportMTER = Term Order/Wage AssignMTRL = TrialMURS = Interstate HearingMWAG = Wage AssignmentMWAR = Bench WarrantNSHE = Non-Support HearingOAHE = Order and Arrest HearingPTHE = Paternity HearingPTRL = Paternity TrialTSHE = Temporary Support HearingWGHE = Wage Assignment Hearing

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Final Codes AFEL = Amended to FelonyCCND = Order With Conditional DischargeCDFR = Agreement to Defer ProsecutionCNTP = Contempt Order EnteredCONT = Case ContinuedCPRS = Order With Probated SentenceCRCD = Order Revoking Conditional DischargeCRDF = Order Revoking Agreement to DeferCRPS = Order Revoking Probated SentenceCTRL = Criminal Trial/Pretrial SetDELE = Delete Unwanted ScheduleDISP = Dismissed With PrejudiceDPBT = Dismissed Without Prejudice, Blood TestDPJD = Dismissed With Prejudice, Jury Determination

DWOP = Dismissed Without Prejudice

DWOP Reason Codes : One of 3 DWOP reason codes is mandatory when a Final Disposition Code, DWOP is entered (see below). AGRE = By Agreement of the Parties FPRO = Failure to Prosecute (No Action for one Year) PLWD = Plaintiff Withdraws the Suit

GARN = GarnishmentGPPB = Guilty Plea, Prob. SentenceGUAR = Guardian Ad Litem AppointedHGNG = Hearing/Bench Trial, Defendant Not GuiltyHRGU = Hearing/Bench Trial, Defend. Found GuiltyJAGR = Agreed JudgmentJDEF = Judgment, DefaultJOFS = Judgment and Order for SupportJPAS = Judgment of Paternity and SupportJPLD = Judgment on PleadingsJPNS = Judgment of Paternity, No Support

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JSUM = Summary JudgmentJTRL = Jury TrialJUDG = JudgmentMINO = Medical Insurance ObtainedMODD = Modification Order-DecreaseMODI = Modification Order-IncreaseMODM = Modification to Include Medical SupportMODN = Modification-No ChangeOCBT = Order Compelling Blood TestPASS = Guilty Plea, Pass for SentencingRMND = RemandRSCH = Case RescheduledUSUB = Under SubmissionWAGE = Wage Assignment EnteredWARR = Order/Warrant for Arrest Issued

Paternity Codes ADJH = Adjudicated, HearingADJT = Adjudicated, TrialAPAT = Administrative Paternity EstablishmentBCRT = Birth CertificateDEFJ = Default JudgmentJPAS = Judicial & SupportJPNS = Judicial Non SupportOTHR = OtherPCNT = Paternity ContestedSTPJ = Stipulated JudgmentUNKN = UnknownVOL = Voluntary Acknowledgment

CS-141 Indicator N = NoP = PendingY = Yes

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CSENet Reason Codes Acknowledgment Reason Codes

AADIN = Additional Information Needed to proceedANOAD = No Further Information Required

Case Information Request (CSIR) Reason Codes FRINF = Request All Available IVD Case InformationFRNNF = Request All Available NON IVD Case Information

Case Information Provide (CSIP) Reason Codes

FSINF = Provide All Available Case Information No Case Information Available For Case No. Provided

Enforcement Request (ENFR) Reason Codes

ERALL = Request Enforcement, All Remedies

ERFSM = Request Registration of Foreign Support Order for Modification by non-custodial parent

ERFSO = Request Registration of Foreign Support Order for Modification by custodial parent

ERFSS = Request Registration of Foreign Support Order for Modification by State IV-D Agency

ERMEE = Request Registration of Foreign Support Order for Modification and Enforcement by State IV-D Agency

ERMEM = Request Registration of Foreign Support Order for Modification and Enforcement by custodial parent

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ERMEO = Request Registration of Foreign Support Order for Modification and Enforcement by non-custodial parentERARR = Request collection of arrearsEREXO = Request collection of existing orderERREG = Request Registration of Foreign Order for Enforcement Only by custodial parentERREO = Request Registration of Foreign Order for Enforcement Only by non-custodial parentERRES = Request Registration of Foreign Order for Enforcement Only By State IV-D AgencyERSTA = Request Status of enforcement actionsERTXR = Request Administrative Review of Tax OffsetERWAG = Request Wage Withholding

(NOTE: ENFR Reason Codes are also used forEnforcement Update (ENFU Reason Codes.)

Enforcement Provide (ENFP) Reason Codes

EILMV = Lien Established/Motor VehicleEILPP = Lien Established/Personal PropertyEILRE = Lien Established/Real EstateEIWAR = Arrest Warrant IssuedESORD = New Order EstablishedESREG = Order RegisteredESTXR = Administrative Review Complete, Challenge UpheldESWAG = Wage Withholding EstablishedEUTXR = Administrative Review Complete, Challenge Not UpheldGRPOU = Attachments OverdueGSARR = Notice of Arrears Reconciliation/Determination of Sum certain GSCOE = New Controlling OrderSICPS = Contempt Proceeding Started

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Establishment (Provision of Information) Reason Codes

SCDIS = Case dismissed without prejudiceSDCOS = Defendant/respondent ordered to pay other costsSDPAR = Defendant/respondent is parent & owes dutySDPAY = Defendant/respondent is ordered to paySIANS = NCP did not show for support order hearingSICHS = Support order hearing scheduledSICPS = Contempt proceedings startedSSADJ = Review and modification warrantedSSCON = Order issued/confirmedSSEST = Support order establishedSSMOD = Support order modifiedSUADJ = Review and modification not warrantedSUDEN = Support order request deniedSUEST = Support order NOT establishedSUMOD = Support order NOT modified

Establishment (Request an initiating transaction) Reason Codes

SRADJ = Request for review and adjustmentSRMOD = Request support order modificationSROMC = Request support order establishment for medical Coverage onlySROOC = Request support order establishment for other costs OnlySROPP = Request support order establishment for a prior period OnlySRORD = Request support order establishment – all available Support typesSROSS = Request support order for spousal support

Managing States Cases Request (MSCR) Reason Codes

GRBTR = Request Genetic Test ResultsGRUPD = Request for Status UpdateGRAGT = Request Assistance With Genetic Testing*

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GRFIN = Request Financial Data/Proof of Respondent’s Income*GRGAP = Request Assistance With Service of Process*GRAFI = Request for Completion of Interrogatories*GRPOC = Request Copies of DocumentationGRTHD = Request Assistance With Teleconference for Hearing or Deposition

*Also used for Managing State Cases Update (MSCU) Reason Codes.

Managing States Cases Provide (MSCP) Reason Codes

GIHER = Notice of Upcoming HearingGSADD = Add Dependent ParticipantGSCAS = Change Local Case IDGSCO2 = Case Closure Reason CNOA or CUNE (No Order)GSCO3 = Case Closure Reason CDIE (NCP Deceased)GSC4A = Case Closure Reason CEMC (Child at least 18 years old, action to establish paternity barred by statute of limitations)GSC4B = Case Closure Reason CPAT (NCP Determined not the Father), CRPT (A genetic test or a Court or administrative process has excluded the Putative father and no other putative father can be Identified) GSC4C = Case Closure Reason CGCD (Good Cause Determined by IV-D)GSC4D = Case Closure Reason CUNK (Identity of Biological Father Unknown) GSCO5 = Case Closure Reason CULO (Unable to Locate NCP After 3 Year Period)GSC5B = Case Closure Reason CULO (Unable to Locate NCP After 1 Year Period)GSCO6 = Case Closure Reason CINC, (NCP Incarcerated), CINS (NCP

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Institutionalized) and CMED (NCP has Medically-Verified Permanent and Total Disability)GSCO7 = Case Closure Reason CNRE (NCP in Nonreciprocal Country)GSC08 = Case Closure Reason CLOC (Locate Only Service Request)GSCO9 = Case Closure Reason CREQ (NPA Client Requests IV-D Services be DiscontinuedGSC010 = Case Closure Reason CGCA (Good Cause Determined By IVA)GSC11 = Case Closure Reason CUNC (Contact with Client Lost)GSC12 = Case Closure Reason CNON (Client not Cooperating)GSC13 = Case Closure Reason CFIS (Failure of Initiating State to Cooperate)GSC14 = Notification of Intent to Close Case {In an interstate case meeting the criteria for closure under CFR 303.11(b)(12), the initiating State, in writing 60 calendar days prior to closure of the case of the State’s intent to close the case. [CFR 303.11(c)]}GSDEL = Delete Dependent ParticipantGSFIP = Change Local FIPS CodeGSFWD = Notice of Case Forwarding GSMAD = Medical Insurance Addition GSMDE = Medical Insurance DeletionGSPAD = Change of Payment Mailing Address/Redirect Payment GSPAY = Change of Payee GSPUD = Providing Status Update (Unsolicited information) GSSTA = Change of Case Status GSTYP = Change of Case Type GSWKR = Change of Caseworker or OfficeLICAD = Address Found But Not ConfirmedLICEM = Employer Found But Not Confirmed

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LSADR = NCP address Located and ConfirmedLSEMP = NCP Employer Located LSOUT = NCP Out-of-State Address VerifiedLUAPD = NCP Found Deceased

Paternity (Provision of Information) Reason Codes

GSFIL = Document FiledPIBTS = Genetic test scheduledPICHS = Paternity hearing scheduledPIHNS = Putative father did not show for paternity court hearingPIPNS = Putative father did not show for genetic testPIPUD = Putative father has denied paternityPSESO = Paternity established – with support orderPSEST = Paternity established – no support orderPSSTO = Administrative adjudication of paternity – no support orderPUDEN = Paternity establishment request deniedPUEST = Paternity not established

Quick Locate Provide (LO1P) Reason Codes

LICAD = Address Found but not confirmedLICEM = Employer Found but not confirmedLSADR = NCP Address Located and confirmedLSALL = NCP Locate Successful, both address and employer located and confirmedLSEMP = Employer Located and confirmedLSOTH = Other Information FoundLSOUT = NCP Out-of State Address VerifiedLUALL = No Information FoundLUAPD = NCP Found Deceased

CSENet Transaction ExchangeTable Functional Types

S = Send OnlyR = Receive OnlyB = Send and ReceiveN = Neither

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Date of Death Source Codes Blank = Date of death does not exist on KASESCW = Caseworker verified and entered the date of deathVS = Data received through the Vital Statistics InterfaceIT = Information Technology override

Disbursement ReconciliationStatus

CANC = CancelledOUTS = OutstandingRECN = ReconciledSTCK = Stale Dated Checks coming back from TreasurySTOP = Stop Payment

DJJ, Department for Juvenile Justice Indicator

N = NoY = Yes

Driver’s and ProfessionalLicense Status Indicators

01 = Drivers02 = Medical03 = Legal04 = CPA05 = Liquor06 = Firearms07 = Pharmacy08 = Realtor09 = Nursing10 = Auctioneer11 = Teacher12 = Gaming13 = Architect14 = Chiropractic15 = X-Ray/Lab Technician16 = Racing17 = Veterinary18 = Cosmetology19 = Dept of Insurance

License Revocation Status Code I = IdentifiedR = ReinstatedS = Suspended

License Reinstatement Reason Code A = AgreementC = CollectionsN = No ActionU = Appeal UpheldW = Warrant/Subpoena Compliance

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Employment Status FULL = Full TimePART = Part TimeSEAS = SeasonalUNEM = UnemployedUNKN = Unknown

Employee Salary Frequency BIWK = BiweeklyDAY = DailyHOUR = HourlyMNTH = MonthlyS-MO = SemimonthlyWKLY = WeeklyYEAR = Yearly

Debit Card IndicatorsActivate Debit Card N = No (inactivate debit card)

Y = Yes (activate debit card)Bypass Debit Card N = No

Y = YesPrevious Debit Card Holder N = No

Y = YesEFT IndicatorsActivate E.F.T N = No (Inactivate E.F.T.)

Y = Yes (Activate E.F.T. transaction)Transaction Type 00 = E.F.T. Transaction is not set up

23 = Automated Checking 33 = Automated Saving

Enforcement Status IndicatorsBypass Automatic Wage Withholding Process Indicator

N = NoY = Yes

Bypass Referral to Officeof Attorney General Indicator

N = NoY = Yes

Event Types (Manually Created Events) AOC = AOC –151 Wage Withhold Order EnteredCRBU = Credit Bureau Check*CS78 = Payment AgreementC148 = Custodial Parent Affidavit Letter**

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C149 = Client Affidavit of Support PaidEPLN = Electronic Parent Locator Network* (no longer in use replaced with IDEC 11/10)FPLS = Federal Parent Locator Service*IDEC = IDEC CheckedINET = Internet*LREG = Location Completed by Regional WorkerMAIL = Message Sent to or Received By Another Worker**OSTO = Out of State Locate Required*PUTA = Putative Father EstablishedRVRQ = Review Requested**SELF = Message Sent to SelfSTRE = State Resources*

*Manually created event types used by SPLS staff only when requesting locateinformation. When generating a FPLS event, KASES generates a future worklist item dated 2 months from the create date.

**System automatically creates a corresponding worklist item with the appropriate tickle days for the event items with double asterisks.

Family Violence Indicator N = Former Family Violence ParticipantP = PerpetratorV = Victim

Financial Adjustment Reason Indicators C = Adjustment Completed as result of a new court orderJ = Adjustment Completed to Back out a payment resulting from an allocation errorU = Adjustment completed because of cold checkX = Other

Financial Event Type ADJ = AdjustmentDSB = DisbursementRCP = Receipt

Genetic Test “Paid By” and Generic Test “Requested By”

AGCY = AgencyAP = Non-custodial ParentCLI = Custodial ParentOTHR = Other

Genetic Test Type DNA = Deoxyribonucleic AcidHLA = Human Leukocyte Antigens

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RBC = Red Blood CellOTHR = Other

Good Cause Indicator N = No (Good Cause Does Not Exist)Y = Yes (Good Cause Exists)P = Pending, Good Cause has been requested but not Determined.

Good Cause Reason CADC = Closed, adoption pendingCADP = Closed, legal proceedings for adoption pendingCEHC = Closed, emotional harm to ChildCEHR = Closed, emotional harm to specified relativeCFRA = Closed, forcible rapeCICT = Closed, incestCPHC = Closed, physical harm to ChildCPHR = Closed, physical harm to specified Relative

Hold Reason A = Accounting ReviewB = Payment to a closed case (Refund transaction)C = Caseworker ReviewD = Returned Check, KTAP ActiveE = KTAP Case with $0 Grant (System Generated)F = Federal Tax Offset Distribution to CAA1A-Tax Intercept-Single and Joint– Federal-Contested-POST LevelG = NPA Case with a Grant (System Generated)I = Invalid AddressJ = Account Hold from JACO System Contact JCAO prior to releasing.K = Wage Payment on Interstate caseL = Legal DisputeM = Miscellaneous (IV-A Interface re-approvals)N = Non-cashed Disbursements O = URES, II, IO, IT, RI, RO and RT payment type allocated to “I” caseP = ACH Bank Routing number invalidR = Each Transaction Distributed To CAA1A, CAA2A, UDA1A or UDA2A for All Current Assistance KTAP Case Type- COS Cases.S = Tax Intercept-Single and Joint-State-

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Contested-POST Level T = Tax Intercept-Single and Joint –Fed & St – DIST Level U = Upload Payment Batch (Received for Allocation Without IV-D Number)W = Transactional hold on wage payment/withholding indicators are “N” X = RXB5 Transaction ProcessedZ = Distribution Less Than $1.00 (Not applicable to EFT/DBT)

Hold Status HOLD = HoldRLSE = Release

Intercept Contested/Resolved Fields XX/XX/XXXX = Date Intercept ContestedXX/XX/XXXX = Date Intercept Resolved

Intercept Delete Flag N = NoY = Yes

Intercept Type IRS = Federal TaxKY = State TaxUI = Unemployment Insurance

Is Client Cooperating Field N = NoY = Yes

Interstate Status

*A worker can not change the Interstate status code “K” to “I” if the case is assigned to Co/unit “309”. Removal from 309 is required to change from “K” to “I”.

I = Initiating – Client In-State (Outgoing Requests)K = Both CP & NCP In state or no interstate action requiredR = Responding – CP out of state (Incoming Requests)

IV-D Case Type AFDC = KTAPARRN = KTAP/NKTAP/FC/NFC arrears only ARRP = KTAP/FC arrears onlyFC = Foster CareLOCO = Locate onlyMA = Medical assistance onlyNFC = Non-IV-E Foster CareNIVD = Non-IV-DNPA = Non-KTAPTCC = Transitional Child Care

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KASES

Systems Guide

JCA Internal Key Participant Equivalents KASES: = JCA:AP (NCP) = DWCP = PW, NF, PYCHILD = DPNEXT = NFGUAL = GLOTHR = Any of the above except NCP, DP-Dependent (JCA Internal) GL-Guardian Ad Litem NF-Prosecuting WitnessPY-Other Payee

KY Revenue Cabinet/CFC Recall IndicatorsRecall Code Used by CHFS Staff A = Administrative action being

takenB = BankruptcyC = Case Closed-Other (In response to KRC charge-off, or any other reason except those related to recall action Codes equal to E or U)D = Dispute Fact (Such as Change of custody, source of payments, parental rights terminated, etc.)E = Error-Case Closed (In response to error notification by KRC with Recall Code X)J = Judicial action being takenL = Returned mailO = OtherP = Participant change (Such as death of NCP, CP, child or guardianship, etc)R = Resume collection-recall rescinded; control returned to KRCS = Case closed-SOL has expired (15 Years After Youngest Child Turned Age 18)U = Case Closed-Up to Date (arrearage/interest paid in full and current liability being paid timely or paid in full)X = Request from KRC to CHFS for resolution of discrepancy between KRC and CHFS data

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KASES

Systems Guide

Recall Code Used by KRC 1 = Charge Off (Deceased)2 = Charge Off (Incarcerated)3 = Charge Off (Liability Under Tolerance)4 = Charge Off (No Assets)5 = Charge Off (Statute of Limitations Expired)6 = Charge Off (Unable to Locate)7 = Charge Off (Other)

Recall Liability Level M = Recall Applies to All Liabilities for MPI4 = Recall applies to All Liabilities for 4-D

Recall Effective Date XX/XX/XXXX = Date Recall is EffectiveLegal Status L = Legal

P = Legal, Paternity in QuestionU = UnknownW = Born Out of Wedlock

Lien CodesProperty Insured N = No

Y = YesOther Owner N = No

Y = YesLocation Code (Area and Central Office) 300 = Central Office

301 = Central Registry302 = State Parent Locator Section (SPLS)308 = State Registry309 = KY Revenue Cabinet

Contracting Officials (use County Codes for Contracting Officials)

303 = Foster Care no Longer used)304 = Non IV-D Wage Withholding305 = Administrative Review Coll. (No Longer Used)307 = Centralized Collection390 = Barren400 = Boyd410 = Boyle I420 = Boyle II525 = Bullitt 430 = Christian440 = Clay450 = Daviess (no longer used)460 = Fayette470 = Fleming

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KASES

Systems Guide

480 = Floyd490 = Franklin (no longer used)500 = Hardin510 = Harlan (no longer used)520 = Jefferson530 = Kenton540 = Leslie560 = Marshall (no longer used) 550 = McCracken570 = Ohio580 = Pulaski

Alpha Identifier for Office to which user is assigned (e.g., 302x001-302=SPLS; X=Quality Central Office; 001=(Workers and Supervisors)

A = Area OfficeAG = Attorney GeneralC = Contracting Official (Other than Friend of the Court)F = Friend of the CourtK = KAMES (IV-A & Food Stamp Worker ID Number) (Workers & Supervisors)M = Office of CounselNIVD = Policy Studies, Inc. (PSI)O = Office of Administrative SupportX = Quality Central Office

Locate Disposition Codes LADC = Located by KTAPLAP = Located by NCPLAVI = Located by Automated Vehicle Identification System (AVIS)LCLI = Located by ClientLCRB = Located by Credit BureauLCT = Located by State PersonnelLDIE = Located, NCP DeceasedLDRI = Located by Driver’s LicenseLEMP = Located by EmployerLEPL = Located by Electronic Parent Locator Network (EPLN) (no longer in use, replaced with LIDC 11/10)LFDM = Located by Financial Institution Data Match (FIDM)LFPL = Located by Federal Parent Locator ServiceLIDC = Located by IDECLJEX = Justice ExchangeLKAM = Located by Kentucky Automated Management and

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KASES

Systems Guide

Eligibility System (KAMES)LKAS = Located by Kentucky Automated Support and Enforcement System (KASES)LKOM = Located by KOMSLNHL = Located by New Hire ListingLOTH = Located by Other MeansLOTS = Located by Other StateLPO = Located by Post OfficeLPOS = Other State Location PositiveLREG = Located by Regional WorkerLSDX = Located by Supplemental Security Income (SSI)LTEL = Located by Telephone InquiryLUI = Located by Unemployment Insurance (UI)LWRC = Located by Workman’s Comp.LWWW = Located by InternetNREQ = Location No Longer RequestedOSN = Other State Locate UnsuccessfulREIN = NCP Cannot Be Located at this time; placed in quarterly reviewULOC = Unable to Locate

Medical Insurance Coverage Type 1 = Hospital2 = Medical3 = Dental4 = Vision5 = Drugs6 = Cancer Only7 = VA Health Benefits8 = Other (Accident/Casualty)9 = Self Pay

Medicaid Insurance Status3 rd Party Med Ins Status

NONE = No Insurance: Action RequiredNREQ = Not RequiredORD = OrderedORV = Ordered and VerifiedPND = Action PendingUNKN = UnknownVER = Verified (No Longer a Valid Code)VOL = Voluntary

Notice Type See Service of Process Type

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KASES

Systems Guide

Obligation Calculation Adjustment Reason Codes AJFM = Adjustment Financial and MedicalAJFO = Adjustment for Financial OnlyAJMO = Adjustment for Medical OnlyAJNA = Adjustment not Necessary

Original Action Type PAT = PaternityEST = EstablishmentENF = EnforcementMOD = Modification

Parental Marital Status D = DivorcedM = Married when child was bornN = Not married when child was bornS = Separated 10 months prior to birth of child

Participant Eye Color BlackBlueBrownGreenGrayHazelUnkn

Participant Hair Color BaldBlackBlondBrownGraySP (Salt/Pepper)RedUnknWhite

Participant Marital Status D = DivorcedM = MarriedN = Never MarriedS = SeparatedW = Widowed

Participant Name Type A = AliasP = Primary

Participant Race AA = Native AmericanAS = AsianHP = Hispanic

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Systems Guide

BL = BlackCA = CaucasianOR = OrientalOT = OtherUN = Unknown

Participant Sex F = FemaleM = MaleU = Unknown

Participant Status A = ActiveI = Inactive

Participant Type AP = Noncustodial Parent (NCP)CHLD = ChildCLI = Custodial Parent (CP)GUAL = Guardian Ad LitemNEXT = Next FriendOTHR = Other

Participant Relation to Case See AP Relationship to Prosecuting WitnessPaternity Disposition ADJH = Adjudicated/Hearing

ADJT = Adjudicated/Trial (No longer used)APAT = Administrative Pat. Estab.BCRT = Birth CertificateDEFJ = Default JudgmentEXCL = ExcludedJPAS = Judicial & SupportJPNS = Judicial Non SupportNOPT = Paternity ContestedOTHR = OtherPCNT = Paternity Establishment NeededSTPJ = Stipulated JudgmentUNKN = Estab. By Unknown MethodVOL = Voluntary Acknowledgment

Pay Order Type ORD = Support Order (Now Obsolete)REGP = Regular PayWAGE = Wage Assignment

Payment Type AFTX = AFDC Federal Tax Intercept (No longer used)APFE = NCP Fee PaymentBOND = Bonds

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KASES

Systems Guide

CCKK = Cold Check FeeDRAT = Payment type monies allocated from the DRFEE Sub-account to account #53FIDM = Financial Institution Data Match (Payment will allocate and distribute as REGP Payment)FPLS = Federal Parent Locator ServiceFTAX = KTAP and NPA Federal Tax InterceptIRSF = IRS Full Collection Service FeeLUMP = Lump Sum Payment such as a court payment to get out of jail, a payment agreement, seizing a liquidated asset, etc., the worker must provide CCU with instructions, including a description of the payment, to post a payment with this payment type. MARR = Arrears AdjustmentNAAP = NPA Application FeeNFTX = NPA Federal Tax Intercept (No Longer Used)POST = Regular Pay and Wage Payment Types PostedREGP = Regular PayRMNT = RecoupmentSADM = State Administrative OffsetSNTX = NPA State Tax InterceptSTTX = AFDC State Tax InterceptUIAG = Unemployment Ins. AgreementUINO = Unemployment Insurance Notice of ClaimURES = URESA Payment from Out of StateWAGE = Wage Withholding AssignmentWTHD = Withhold and Deliver

Payment Types (ReceivedThrough EFT ElectronicFunds Transfer)

CS = Child Support (Regular Payment)DP = Direct PaymentFD = FIDM Funds have been seizedIF = FIDM Funds from non-cost recovery statesII = Interstate Income Withhold IO = Interstate All OthersIT = Interstate State Tax OffsetRF = FIDM Funds From Cost RecoveryRI = Interstate Cost Recovery Income WithholdingRO = Interstate Cost Recovery All OthersRT = Interstate Cost Recovery for State Tax Offset

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KASES

Systems Guide

Petition Type CT = ContemptDV = Domestic ViolenceFO = Registration of Foreign Support OrderMC = Motion to ConsolidateMD = Modification by DefendantMP = Modification by PlaintiffNS = Criminal Non-SupportOT = OtherPP = PaternitySP = Support ProceedingWG = Wage Assignment

Program Code C = Active KTAP CaseB, E, L, I, N, = Medical Assistance OnlyD, T or YKC = Kinship Care CaseP = Foster Care Medical Assistance OnlyS = Foster Care Case, Child Adopted, Not Eligible for IV-D ServicesU = Medical Assistance Only, Child in Psychiatric Institution, Not Eligible For SSIW = KTAP Active, Unemployed ParentX = Active Foster Care Case

Rebuttal Reason Code AGRD = Parents Agreed to Different Amount (NPA Cases Only)CXEN = Child’s Extraordinary Educational, Job Training, or

Special NeedsCXMD = Child’s Extraordinary Medical or Dental NeedsEPXN = Either Parent’s own Extraordinary NeedsNONE = NoneOTHR = Any Other Factor for Extraordinary Nature Identified by CourtPIEX = Combined Parental Income in Excess of the GuidelinesUNRS = Unresolved

Reconciliation Status see Disbursement Reconciliation StatusRecord Types AGCY = Agency

ATTY = AttorneyBANK = BankCORT = Court

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Systems Guide

EMPL = EmployerINS = InsuranceOTHR = Other (Not to be used at this time)TEST = Genetic Testing

Referral Range AAAA through ZZZZReferral Type A = Accounting

C = Central RegistryF = Foster Care (No longer used)I = InterceptJ = JudicialK = IV-A Field Service WorkerL = SPLSN = Document Generation OptionO = Document Generation OptionQ = Inquiry OnlyR = RegionalT = Technical SupportX = DCS Manager, InquiryZ = DFS Manager, Inquiry

Result Code (Service of Process) N = Service No Longer NecessaryS = SuccessfulU = Unsuccessful

Review Requested By AG = AgencyAP = Noncustodial ParentCL = Custodial Parent

Service of Process Type CM = Certified Mail, Return Receipt RequestedFM = First Class MailGW = Governor’s WarrantLA = Long ArmOC = Out of County SheriffPS = Personal ServiceRM = Restricted Mail, Return Receipt Requested

Spousal Support Indicator N = NoS = Separate (No Longer Used)Y = Yes

State Code U. S. State AbbreviationsAL = AlabamaAK = Alaska

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KASES

Systems Guide

AZ = ArizonaAR = ArkansasCA = CaliforniaCO = ColoradoCT = ConnecticutDE = DelawareDC = District of ColumbiaFL = FloridaGA = GeorgiaHI = HawaiiID = IdahoIL = IllinoisIN = IndianaIA = IowaKS = KansasKY = KentuckyLA = LouisianaME = MaineMD = MarylandMA = MassachusettsMI = MichiganMN = MinnesotaMS = MississippiMO = MissouriMT = MontanaNE = NebraskaNV = NevadaNH = New HampshireNJ = New JerseyNM = New MexicoNY = New YorkNC = North CarolinaND = North DakotaOH = OhioOK = OklahomaOR = OregonPA = PennsylvaniaRI = Rhode Island

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Systems Guide

SC = South CarolinaSD = South DakotaTN = TennesseeTX = TexasUT = UtahVT = VermontVA = VirginiaWA = WashingtonWV = West VirginiaWI = WisconsinWY = Wyoming

U. S. Possessions:AS = American SamoaFM = Federated States of MicronesiaGU = GuamMH = Marshall IslandsMP = Northern Mariana IslandsPW = Palau IslandsPR = Puerto RicoVI = Virgin Islands

Army (APO) Military:AA = AtlanticAE = Army EuropeAP = Army Pacific

Foreign Country ISO AbbreviationsAE - Abu Dhabi/Ajman PG - Admiralty Islands AF - Afganistan NZ - Aitataki/Atiu (New Zealand) FI - Aland Island AL - Albania GB - Alderney, Channel Islands DZ - Algeria ES - Alhucemas NC - Alofi Island IN - Andaman Islands AD - Andorra AO - Angola AL - Angilla – AIGQ - Annobon Isl (Eqt. Guinea) AG- Antigua & Barbuda AR - Argentina AM - Armenia AW - Aruba GR - Astypalaia AU - Australia AT -Austria

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KASES

Systems Guide

AZ - Azerbaijan BS - Bahamas BH - Bahrain BD - Bangladesh BB - Barbados BY - Belarus – BYBE - Belgium BZ - Belize – BZBJ - Benin BM - Bermuda – BMBT - Bhutan BO - Bolivia BA - Bosnia-Herzegovina BW - Botswana BR - Brazil BN - Brunei DarussalamBG - Bulgaria – BG BF - Burkina Faso BI - Burundi – BI KH - Cambodia CM - Cameroon – CM CA - Canada CV - Cape Verde – CV KY - Cayman Islands CF - Central African Rep TD - ChadCL - Chile CN - ChinaCX - Christmas Island (Australia) CC - Cocos Island (Australia)CO - Colombia KM - ComorosCD - Congo, Dem rep of the CG - Congo, Rep of the (Brazzaville)CK - Cook Islands (New Zealand) CR - Costa RicaCI - Cote D’Ivore (Ivory Coast) HR - CroatiaCU - Cuba CY - CyprusCZ - Czech Republic DK - DenmarkDJ - Djibouti DM - DominicaDO - Dominican Republic EC - EcuadorEG - Egypt SV - El Salvador GQ - Elobey Islands (Eqt. Guinea)ER - Eritrea EE - EstoniaET - Ethiopia FK - Falkland IslandsFO - Faroe Islands FJ - FijiFI - Finland FR - FranceGF - French Guiana TF - French OceaniaPF - French Polynesia GA - GabonGM - Gambia GE - Georgia, Rep ofDE - Germany GH - GhanaGI - Gibraltar GB - Great Britain & No. IrelandGR - Greece GL - GreenlandGD - Grenada GP - GuadeloupeGT - Guatemala GG - GuernseyGN - Guinea GW - Guinea-Bissau

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KASES

Systems Guide

GY - Guyana HT - HaitiNL - Holland HN - HondurasHK - Hong Kong HU - HungaryIS - Iceland IN - IndiaID - Indonesia IR - IranIQ – Iraq IE – Ireland (Eire)IM – Isle of Man (Great Britain) IL – IsraelIT – Italy JM – JamicaJP – Japan JE – Jersey (Channel Islands)JO – Jordan KZ – KazakhstanKE – Kenya KI – KiribatiKP – Korea, Dem People’s Rep of KR – Korea, Rep of (South Korea)KW – Kuwait KG – KyrgyzstanLA – Laos LV – LatviaLB – Lebanon LS – LesothoLR – Liberia LY – LibyaLI – Liechtenstein LT – LithuaniaLU – Luxembourg MO – MacaoMK – Macedonia MG – MadagascarMW – Malawi MY – Malaya (Malaysia)MV – Maldives ML – MaliMT – Malta MQ – MartiniqueMR – Mauritania MU – MauritiusYT – Mayotte (France) MX – MexicoMD – Moldova MC – Monaco (France)MN – Mongolia MS – MonteserratMA – Morocco MZ – MozambiqueNM – Myanmar NA – NambiaNR – Nauru NP – NepalNL – Netherlands AN – Netherlands AntillesNC – New Caledonia NZ – New ZealandNI – Nicaragua NE – NigerNG – Nigeria NU – Niue (New Zealand)NF – Norfold Island (Australia) NO – NorwayOM – Oman PK – PakistanPA – Panama PG – Papua New GuineaPY – Paraguay PE - PeruPH – Phillippines PN – Pitcairn

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KASES

Systems Guide

PL – Poland PT – PortugalQA – Qatar RE – ReunionRO – Romania RU – RussiaRW – Rwanda BL – St. Bartholomew (Guadeloupe)SH – St. Helena KN – St. KittsLC – St. Lucia SM- St. Maaten (Netherlands Antilles)PM – St. Pierre & Miquelon VC – St. Vincent and The Grenadines SM – San Marino ST – Sao Tome & PrincipeSA – Saudi Arabia SN – SenegalRS – Serbia-Montenegro SC – SeychellesSL – Sierra Leone SG – SingaporeSK – Slovak Republic (Slovakia) SI – SloveniaSB – Solomon Islands SO – Somali Dem RepSO – Somaliland (Somalia) ZA – South AfricaGS – So. Georgia (Falkland Island) ES – SpainLK – Sri Lanka SD – SudanSR – Suriname SZ – SwazilandSE – Sweden CH – SwitzerlandSY – Syrian Arab Republic (Syria) TW – TaiwanTJ – Tajikistan TZ – TanzaniaTD – Tchad (Chad) TH – ThailandTL – Timor (Indonesia) TT – Tobago (Trinidad & Tabago)TG – Togo TK – Tokelau TO – Tonga TN – TunisiaTR – Turkey TM – TurkmenistanTC – Turks & Caicos Islands TV – TuvaluUG – Uganda QA – Umm Said (Qatar)UA – Ukraine AE – United Arab EmiratesGB – United Kingdom (Great Britain) UY – UruguayUZ – Uzbekistan VU – VanuatuVA – Vatican City VE – VenezuelaVN – Vietnam GB – Wales (GB & No Ireland)WF – Wallis & Funtuna Islands YE – YemenZM – Zambia TZ – ZanibarZW - Zimbabwe

Still Living? Code NO = NoYES = YesUNK Unknown

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KASES

Systems Guide

Sub-account Status CLSD = ClosedOPEN = Open

Sub-account Type

AFDCA = AFDC Arrears (No Longer Used replaced with TANFA)AFMSA = TANF Medical Support ArrearsAPFEA = NCP Fees (Genetic Testing)ASSPA = TANF Spousal Support ArrearsCAA1A = Conditional Assigned Arrears for Active Custodial Parent;

Payable to Account 40 when Case Type is changed to AFDC

CAA2A = Conditional Assigned Arrears for Inactive Custodial ParentCCKFA = Cold Check Arrears (Payee Acct # equals System Acct #54)COSTRC = Fee charged by other states for cost recovery CSMS = Current Medical SupportCSSI = Current Support SSI ChildCSSP = Current Spousal SupportCSUP = Current SupportDRFEE = $25 Collection Fee Subaccount #53 (Case level Acct)FCARA = Foster Care ArrearsFCMSA = Foster Care Medical ArrearsMEDIA = Medicaid Arrears (Payee Acct # equals System Acct #35)MSA1A = Active Client Medical Support ArrearsMSA2A = Inactive Client Medical Support Arrears 2NFCRA = Non-IV-E Foster Care ArrearsNFMSA = Non-IV-E Foster Care Medical ArrearsNAA1A = Never Assigned Arrears for Active Custodial Parent (Includes Unassigned Arrears and Conditionally Assigned in Excess of URG when K-TAP is discontinued)NAA2A = Never Assigned and Unassigned Pre-Assistance Arrearages Payable to Inactive Client’s MPI Account No.NPA1A = NPA Arrears 1 (no longer used, replaced with NAA1A)NPA2A = NPA Arrears 2 (no longer used, replaced with NAA2A)OSAMA = Other State AFDC Medical Arrears OSASA = Other State AFDC Spousal Arrears (No Longer Used)OSFEE = Other State NCP FeeOSFMA = Other State FC Medical Arrears (No Longer Used)OSNMA = Other State NPA Medical Arrears (No Longer Used)OSS1A = Other State SSI Arrears (No Longer Used)

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KASES

Systems Guide

OSSPA = Other State NPA Spousal Arrears (No Longer Used)OSTAA = Other State KTAP ArrearsOSTFA = Other State FC ArrearsOSTNA = Other State NPA ArrearsSSI1A = Supplemental Security Income ArrearsSSI2A = Supplemental Security Income Arrears 2SSP1A = NPA Spousal Support ArrearsTANFA = Permanently Assigned Arrears Payable to System Account 40 and Associated with Current Active Client’s TANF/KTAP No.TAN2A = Permanently Assigned Arrears Payable to System Account 40 and Associated with Inactive Client’s TANF/KTAP No.UDA1A = Unassigned During Assistance Arrears for Custodial Parent; Payable to Account 40 when Case Type is changed to AFDCUDA2A = Previous UDA1A Arrears which Become UDA2A Arrears as the Result of a Payee Change and Payable to Inactive Client’s MPI Account No.URG = KTAP Un-reimbursed GrantVLEX = Voluntary Excess (NPA-Created as Result of Adjustment Process by Accountant in Accounting Branch)VLTY = Voluntary (Created by Accounting Branch)

Sub-account Type-Interest AFDCI = KTAP Arrears Interest (no longer used, replaced With TANFI) AFMSI = KTAP Medical Arrears InterestASSPI = KTAP Spousal Arrears InterestCAA1I = Interest Account Associated with the CAA1A Subaccount.CAA2I = Interest Account Associated with the CAA2A Subaccount.FCARI = Foster Care Arrears InterestFCMSI = Foster Care Medical Arrears InterestMEDII = Medical Arrears InterestMSA1I = NPA Medical Arrears Interest 1MSA2I = NPA Medical Arrears Interest 2NAA1I = Interest Account Associated with the NAA1A SubaccountNAA2I = Interest Account Associated with the NAA2A SubaccountNFCRI = Non-IV-E Foster Care Arrears InterestNFMSI = Non-IV-E Foster Care Medical Arrears InterestNPA1I = NPA Arrears Interest (No Longer Used, replaced

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Systems Guide

With NAA1AI)NPA2I = NPA Arrears Interest 2 (No longer used, replaced with NAA2AI)OSAMI = Other State KTAP Medical Arrears Interest (No Longer Used)OSASI = Other State KTAP Spousal Arrears Interest (No Longer Used)OSFMI = Other State Foster Care Medical Arrears Interest (No Longer Used)OSNMI = Other State NPA Medical Arrears Interest (No Longer Used)OSSII = Other State Supplemental Security Income (SSI) Arrears Interest (No Longer Used)OSSPI = Other State NPA Spousal Arrears Interest (No Longer Used)OSTAI = Other State KTAP Arrears Interest (No Longer Used)OSTFI = Other State Foster Care Arrears Interest (No Longer Used)OSTNI = Other State NPA Arrears Interest (No Longer Used)SSI1I = Supplemental Security Income Arrears InterestSSI2I = Supplemental Security Income Interest 2SSP1I = NPA Spousal Arrears InterestTANFI = Interest Account Associated with the TANFA SubaccountTAN2I = Interest Account Associated with the TAN2A SubaccountUDA1I = Interest Account Associated with UDA1A SubaccountUDA2I = Interest Account Associated with UDA2A Subaccount

Support Being Paid ADMN = Administrative OrderNONE = No Support PaidORD = Court OrderedVOL = Voluntary

System Accounts 15 = AGCY NSF CHECKS20 = DISB AUTO. DISBURSE25 = DISB MANUAL DISBURSE30 = AGCY KY FOSTER CARE31 = AGCY KY NON FOSTER CARE35 = AGCY KY MEDICAID40 = AGCY KY AFDC50 = AGCY DCSE FEES51 = AGCY DCSE BLOOD TEST

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KASES

Systems Guide

52 = AGCY NPA RECOUPMENT53 = AGCY DCSE COLL FEE55 = AGCY COST RECOVERY60 = AGCY OTHER STATE AGCY61 = AGCY OTHER STAT AFDC62 = AGCY OTHER STATE FCARE63 = AGCY OTHER STATE FEES64 = AGCY OTHER STATE SSI (NO LONGER USED)65 = AGCY OTHER STATE OSAMA66 = AGCY OTHER STATE OSNMA (NO LONGER USED)67 = AGCY OTHER STATE OSFMA (NO LONGER USED)68 = AGCY OTHER STATE OSSPA (NO LONGER USED)69 = AGCY OTHER STATE OSASA (NO LONGER USED)75 = AGCY OTHER STATE LOCT ONLY80 = AGCY ACCRUED SUPPORT

Transaction Type ADVP = Advance PaymentADRA = Adjustment used for DRFEE by 300X workers onlyAESC = Adjust EscrowAFDC = KTAP Open & Receivable OnlyAFEE = Adjust NCP FeeAINT = Adjust Interest ChargeALOC = AllocationASPT = Adjust SupportAURG = Adjust URGCHRG = Charge SupportCINT = Charge Interest CPFE = Initiates the creation of DRFEE Sub-accountCS89 = CS-89 Order Type EnteredDFEE = Non-KTAP Application FeeDISB = DisbursementDIST = DistributionDRFE = Used to move money to & from acct #53DSPI = Stale Dated Money being moved out of KASESMARR = Modify ArrearsPOST = Post CollectionRCMT = Payment Applied to Reduce Recoupment SubaccountRDB2 = FC Redistribution (Escrow)RDB3 = Redistribution (Escrow)

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Systems Guide

RDB4 = FC Redistribution (Excess)RDB5 = Redistribution (Excess)RDST = RedistributionRFND = RefundRRCP = Subaccount w/balance set up RXB2 = FC RedistributionRXB3 = KTAP RedistributionRXB4 = FC RedistributionRXB5 = KTAP RedistributionSTCK = Stale Dated money being brought back into KASESUSPT = Unpaid Support

Where Address Obtained VADC = Verified by KTAP, KAMES, FSVAOC = Verified by AOC 151VAP = Verified by Noncustodial ParentVAPB = Verified by Blood TestVAPR = Verified by Noncustodial Parent’s RelativeVAPS = Verified from NCP/Relative/Conference DocketVAVI = Verified by Automated Vehicle Identification System (AVIS)VBRT = Verified by Bankruptcy CourtVCLI = Verified by Custodial ParentVCLR = Verified by Custodial Parent’s RelativeVCRB = Verified by Credit BureauVCSN = Obtained from CSENETVDAT = Verified by Defendant’s AttorneyVDBT = Verified by Debit Card Vendor (Secondary Address)VDET = Verified by Detective or Investigator ServiceVDRI = Verified by Driver’s LicenseVDSS = Verified thru TWIST InterfaceVEMP = Verified by EmployerVEPL = Verified by Electronic Parent Locator Network (EPLN) (VEPL no longer in use replaced by VIDC/IDEC 11/10) VFDM = Obtained from Financial Institution Data MatchVIDC Verified by IDECVIRS = Verified by Internal Revenue ServiceVJEX = Justice ExchangeVKOM = Verified by KOMSVKRC = Verified by Kentucky Revenue Cabinet

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Systems Guide

VLOC = Verified by Local SourcesVMIL = Verified by MilitaryVNH = Verified by Federal Directory of New HireVNOT = Not VerifiedVOTH = Verified by Other ResourcesVOTS = Verified by Other StateVPAT = Verified by Plaintiff’s AttorneyVPAY = Verified by Payment ReceivedVPO = Verified by Post OfficeVRCK = Verified by Returned CheckVSDN = Verified by State Directory of New HireVSDX = Verified by Supplemental Security IncomeVSTX = Verified by State Tax OffsetVTEL = Verified by Telephone DirectoryVUI = Verified by Unemployment InsuranceVWGR = Verified from State Wage RecordsVWRC = Verified by Worker’s Compensation

Worker Status A = Active I = Inactive

Worker Type ADJS = Adjustment AccountantCLER = ClericalCSWK = CaseworkerDEVL = DevelopmentHELP = On-line Help MaintenanceMGER = System ManagerOASM = Office of Administrative Support (OAS) Security ManagerPOST = Posting (Person)SUPR = Supervisor

Worker Unit ENFA = Administrative EnforcementENFJ = Judicial EnforcementESTA = Administrative EstablishmentESTJ = Judicial EstablishmentFCAR = Foster Care INIT. = InitiationPAT = PaternitySPLS = LocationSTAX = InterceptURES = Interstate

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Systems Guide

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