validating your data webpage:
TRANSCRIPT
Validating your data
Webpage:http://heimshelp.education.gov.au/sites/heimshelp/support/pages/webinar-validating-your-data
What are validations?
When does the system validate your data?• HEPCAT validations• HEIMS validations
Understanding the rules
You control validation vs validation controlling you• Principles and tips
Overview
What are validations?
• A set of rules • The system checks your data when
you submit
• HEPCAT• Checks your data that you have
imported into HEPCAT
• HEIMS• Checks your data against
previously reported data
When does the system validate data?
Two validation processes
Validation Relationships
Course
HELP Due
Student
OS-HELPSA-HELP
Revisions
Course HELP Due file
Enrolment file
Load Liability
file
HELP due Snapshot
Student Submission
• Warning • Data can be submitted• But may cause additional errors in HEIMS
• Fatal• Incorrect data in HEPCAT• Must be corrected before it can be submitted
Types of HEPCAT validation errors
HEPCAT Submission
Validation Summary Report
Validation Summary Report
HELP Due snapshot
Enrolment file
Load Liability file
Validation Summary Report
Errors by validation level
Validation Summary Report
Errors by validation level
Validation Summary Report
Enrolment file 5 levels
Load Liability file 6 levels
Validations
Load Liability file data grid
Level 1 – Level 1 – Field
Level 1 – Level 2 – X-Field
Reported HELP Debt of $8,000
Reported HELP Debt of $8,000
Level 1 – Level 3 – X-Record
Level 1 – Level 4 – X-File
Level 1 – Level 5 – X-Sub: Time
Reported student submissions will be listed under the status of “Accepted”
Level 1 – Level 6 – X-Sub:Type
Checks against Course, Student and HELP Due
HEPCAT Error Reports
Validation Summary Report
VET Load Liability Detailed Report
VET Load Liability Detailed Report
VET Enrolment Detailed Report
VET Enrolment Detailed Report
HEPCAT functionality
Filter Errors button allows you to view the records that failed a
validation rule.
Controlling validations
Validations
Validation Rules
clear all validations
Preliminary validation checks
Select levels 1 and 2 on both files
17 errors listed in previous error report, with preliminary check only 2 errors are listed.
Preliminary validation checks
Correcting validation errors
Correcting validation errors
Correcting validation errors
Correcting validation errors
Validated Submission
All submissions are validated ready to be reported.
Note: HELP due file is not submitted unless requested.
Understanding validation rules
If ThenMust
• Checks for data consistency
• Students• Courses• Units of Study
HEIMS Validations
• Warning • Data is accepted in HEIMS• But may impact on verification
• Fatal• Incorrect data reported• Data rejected, must be corrected
Types of HEIMS Validations
HEIMS Online - Submission Reports
LORRAINE TO UPDATE NOTES TO REFLECT ERRORS IN THIS REPORT
HEIMS Online - Submission Reports
• Collect the information for reporting
• Conduct preliminary validations
• Review your HEPCAT warnings
• Review your HEIMS warnings
• Update Student Management Systems
Validation principles
• Save your error reports
• Validation rules are easier broken down
• Files share key elements
• Element documents can help you understand the validation rules
• HEPCAT training videos
Useful tips
• Check your data - HEIMS Online Data View Reports
• Fix any errors
• Then you will be well prepared for verification
Next steps
Next deadlinesDeadline Submission
31 August 2015Census dates 1 April to 30 June 2015)
Student data
15 September 2015 Verification 2015 first half year data
Reporting Getting Started
• 11 August & 8 September 2015
Simplifying Verification
• 17 September 2015
Next training sessions
Need more help?
For all your data questions contactTertiary Information Management
and Analysis Section
Telephone: (02) 6240 7487
For all your policy queries Policy and program management
Administration of FEE-HELP and VET FEE-HELP Financial estimates and payments
HELP IT System (HITS)
Contact: [email protected]