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Vel Tech
VEL TECH
[Approved by AICTE, New Delhi, Affiliated to Anna University, Chennai & ISO 9001:2015
Certified Institution]
#60, Avadi-Vel Tech Road, Avadi, Chennai – 600 062, Tamil Nadu, India
www.veltechengg.com
COLLEGE & HOSTELS RULES
BYE LAWS
FRAMED BY THE GOVERNING COUNCIL
2014
A place to Progress and Prosper
Vel Tech
STUDENTS
Rules & Regulation:
1. Students should not involve in ragging.
2. Every student shall at all times wear the ID card
3. Every student shall produce A Card before the Controller of Attendance and get
his/her name entered in the attendance register.
4. Inside the campus and while in transit from and to the college every male student
shall always.
a. Wear full or half sleeve shirt with all buttons and neck closed and shall not
roll up the sleeves while wearing full arm shirt;
b. Wear full gent’s pants with waist belt in place, shirt tucked in properly and
securely zipped up.
c. Wear clean socks and normal black shoes and appear clean shaven.
d. No male students shall wear tight fitting shirt or pants or jeans, shirts,
banyans or any other casual wear or cargoes or shirts with multipockets with
any kind of Slogans, Writings, wordings whatsoever on them.
e. No male students shall wear any kind of pins pierced or tattoos in any part of
the face or wear wrist bands except watch.
5. Every female student shall wear.
a. Loose fitting salwar-kameez, churidar-dupata with 2 “tolerance. The dupata
shall always be placed extending from shoulder tops to waist properly pinned
on either side of shoulder tops;
b. No female student shall wear tight fitting or transparent clothes or shirts or
Jeans or pants or high heel shoes or heavy makeup.
6. Students shall avoid wearing gold ornaments and costly watches.
7. No student shall be allowed to enter any laboratory without laboratory coat or work
shop khaki uniform or shoes.
8. Students shall attend all functions in the college with Blazer uniform.
9. Students are not permitted to bring Cell Phone inside the campus.
Students who have less than 75% attendance will not be permitted to write
the Anna University Examination and shall have to repeat the course in the
next academic year.
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ATTENDANCE & LEAVE PROCEDURE FOR STUDENTS:
Leave Regulations:
1. Every student expected to maintain 100% attendance however, students are eligible
to write Anna University examination if maintain 75% and above.
2. Attendance will be called at every period and those not answered will be marked
absent.
3. An entry once made in the attendance register is not alterable.
4. Students who are members of NCC / NSS or who go on Industrial Visit or on
assignment relating to Seminar / Symposium / Association Meeting / Guest Lecture /
Conference / Exhibition / Sports match etc. must get prior permission and submit
approved On Duty form before the last working day of the week of occurrence of the
said event, failing which such absence will be treated as ‘absent’ for attendance
purposes.
5. Anyone falling short in attendance and not satisfying rules prescribed by the
university, shall not be permitted to appear for the examinations.
To avail one/two day:
Leave letter should be submitted on the previous day itself with the parent’s signature.
(Or)
Parents may make a phone call to the respective attendance in charge, regarding their
ward’s leave.
Three days and above:
For any family function or other medical/health reasons the parent should come in
person and avail the leave from the respective attendance in charge.
Medical Leave:
For medical leave, the Medical Certificate should be enclosed along with the leave
letter signed by the parent.
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CONDITIONS OF RESIDENCE OF THE STUDENTS IN HOSTEL AND
DUTIES AND RESPONSIBILITIES OF PROVOST AND
WARDEN OF THE HOSTEL
CONDITIONS OF RESIDENCE OF THE STUDENTS
All students availing hostel facility must fill the hostel admission card and both student and
Parent must sign the hostel admission card. The hostel admission card mentions all the rules
and regulations of the hostel. The hostel admission card will be maintained by the warden
throughout the term of stay of the student in the Institution/College hostel .
Annexure (Hostel admission card and visitor pass)
1. Mere admission in a course at the Institution/College shall not confer any right to
student admission to hostel.
2. Admission to hostel and allotment of room are entirely at the discretion of the Chief
Warden/Warden of the Institution/College.
3. Students allotted hostel shall at all times observe the code of conduct, Hostel rules
and regulations in vogue from time to time.
4. Students are advised to stay in the room allotted to him/her. They are strictly advised
not to sleep or stay in other student’s room.
5. Students are advised to return to hostel as per the date indicated in the out pass. If for
any reason they are not able to return as per the date, they must immediately
communicate to the warden of the hostel and the head of department in the college.
Warden on receiving communication will confirm with parent and inform the HOD.
Parent may sign the affidavit enclosed for out pass or chose the option to give out pass
on each visit.
6. Students are advised to avoid taking leave from college unless genuine reason of
sicknesses. During college working day student will not be permitted to put leave
casually and stay in the hostel. Warden will send in the leave report to the HoD and
principal indicating reason of leave.
7. Food to be taken only in the assigned hostel mess.
8. Do not keep any jewels or valuable things in the room.. They may be kept in the
lockers available.
9. There shall be a roll call in the hostel every day by the warden in the respective room
at particular time duration. Failure to be physically present during roll call will entail
disciplinary action.
10. Medical sickness fact notified, the warden to visit the room, verify and arrange for
medical help on need basis.
11. Each inmate of the hostel must have one torch light and an emergency kit in his/her
possession.
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12. Loud talking / discussions / singing / arguing / quarrelling / birthday or any other kind
of partying etc., are strictly prohibited.
13. No guest including parents will be permitted to stay in the hostel.
14. Hostel gate will be closed at 6.00 pm and none will be allowed to go out or get in
after that.
15. On being sick, the warden shall be informed immediately.
16. Special food may be served on festival days
17. Use of gymnastic and physical exercises only in the presence and permission of
physical director
18. Reading room and entertainment centre will be open for specified duration as per
hostel timings.
19. Any one indulging in RAGGING (which is totally prohibited) will be punished as
per UGC/AICTE anti ragging notice
20. Hostellers absenting from classes or tests without prior written permission from the
Warden and HoD, shall be liable to be removed from the hostel.
21. Playing cards, Smoking, chewing of Tobacco, consumption of alcohol. Possession
of any kind of drugs are totally prohibited and strict action to violators including the
removal from the rolls of the Institution/College and hostel.
22. Once removed from the rolls of the hostel, a person shall not be readmitted in the
hostel
23. Wi-Fi will be available up to 11.00 pm
24. No social networking sites like face book twitter in our Wi-Fi
25. Cell without camera only (basic model) permitted
26. Laptop allowed. But students are strictly banned from viewing any kind of
unwarranted or adult sites. Viewing will lead to expulsion from hostel on informing
parents.
27. Student feel free to discuss with designated mentor or chief psychologist reg any
issue in confidence. For psychologist appointment they may email to
[email protected] and contact mentor
28. Student will be given guest lectures on confidence building by
professional psychologist
29. 24 hrs SMS helpline will be provided for the students to express any issue
on confidence
30. Confidential drop box facility is available in the hostel for student suggestions
regarding their problem if any.
31. Each hostel shall have Provost (Principal / Vice Principal) who will take cognizance
of any breach of discipline in the Hostels, and if the circumstances
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So require, to take immediate disciplinary action in such cases. Provost shall inspect
periodical y the Hostels and be in c o n t a c t with the Wardens, staff and students.
Wardens shall report to the Provost.
32. Regular Dress code need to followed while using Princess garden located by
Institution/College pathway and outside hostel gates while in academic campus
areas.
33. Wardens at 10:30 pm will be on rounds checking at rooms whether students present
in their respective rooms
34. Students are advised to avoid wasting food as food is precious and so many under
privileged children are deprived of basic food.
35. During hostel stay students must not order door delivery food from outside eateries
as we cannot assure the quality of food of such outside private restaurants. Security
will not permit outside food to be taken into the hostel premises.
36. Students may take part in yoga /karate /aerobic classes under instructor supervision.
37. They may feel free to use the indoor games, outdoor games, gardens of the hostel,
computer lab, and gymnasium and beauty parlour. They are kept exclusively to cater
to your needs.
38. Student expelled due to disciplinary issues are not entitled for refund of hostel fees
39. If a student would like to vacate hostel due to any personal reasons he/she may fill
the hostel vacation form available at the warden office. Warden may t a lk to the
parents and on parents clearance process the hostel vacation form and inform the
Principal.
40. EVENING/WEEKEND VISITORS AUTHORISATION:
Please enclose photos of authorized visitor by the parent in the vistor pass. Kindly
note for the safety of your ward and other students using the hostel only visitors with
visitors pass will be permitted. Kindly collect pass from warden.
FUNCTIONS, DUTIES, RESPONSIBILITIES AND PROCEDURE OF
APPOINTMENT OF PROVOST & WARDENS OF THE NSTITUTION/COLLEGE
1. Principal/Vice Principal shall be the Provost of Hostel. Vice Principal shall be
the Organizing Secretary. Provost shall preside over the enquiry proceeding, all
enquiries involving hostel student All hostel enquiry must be conducted as per enquiry
protocol The Provost shall exercise such powers and perform such duties in respect of
the maintenance of discipline the Halls of Residence, as may be delegated/assigned to
him/her by the Principal
2. The Provost shall be assisted by Wardens who shall be, on such terms and conditions
as may be prescribed by the Governing Council from time to time.
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3. Provost must give year drop/ Sem drop list to warden, they must not display in
notice board as it is sensitive area; there will be hostellers in that list and warden
must take care that such students go home safely at the earliest.
4. The Provost shall have the power to:
a) take cognizance of any breach of discipline in the Hostels, and
if the circumstances so require, to take immediate disciplinary action in such
cases.
b) supervise the Hostels in his/her charge in matters relating to the
overall functioning of the hostels, the welfare of the residents and discipline;
c) inspect periodically the Hostels and be in contact with the Wardens, staff and
students;
d) permit stay of any guest according to the Hostel Rules;
e) take punitive action, including the ordering of eviction of a resident from the
Hostel;
f) suspend hostel facilities in respect of resident students defaulting payment;
and
g ) prepare and operate the budget of the Hostel with due approval of
h) Principal;
i) Sanction leave for Wardens in the Hostel;
5. The Provost shall be responsible:
a) to ensure maintenance of discipline and decorum in the hostels;
b ) for all matters relating to health, hygiene, sickness, food, sanitation and
cleanliness
c) of the
Hostel;
d) for supervising the functioning of the Mess and the working of the Mess
Staff;
e) for supervision of the purchases and procurements of mess stores, provisions
etc.;
f) to ensure the correctness of receipts, issuance of mess stores, crockery
etc. and or /the stock balance.
g) for the verification of Stock Register and bills received from suppliers
with reference to the
h) Stock
register;
i) drawl and adjustment of temporary advance;
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j) for the overall security of the Hostels in coordination with the security staff of
the Institution/College
k) Collect declaration from parent:
“We declare that we have fully read and understood the rules & regulations of the
hostel and will abide it . We understand that the hostel is only a place for food and
accommodation for our ward and the responsibility of the institution is limited only
to this. We also state that if our ward reports to us of any stress in academic or any
other personal issues we will immediately counsel ourselves or take appropriate
measures to take care of our ward and we will also bring it immediately to the notice
of Principal. We will not resort to any corporal punishment or further stress our
ward. We declare that our ward will use the hostel premises for safe and secure stay
. We further indemnify the institution against any loss whatsoever. We undertake to
communicate the change of address if and when it occurs.
l) Provost shall be the organizing secretary for all enquires involving hostel student
All hostel enquiry must be conducted as per enquiry protocol
PROTOCOL 1
Any default in regulation noted pl immediately take student into confidence, counsel
him/her and reduce the stress level of the student. Keep a student/staff next to the
student to take care.
Inform parent and your immediate higher authority. While informing take care that
student is not in front of you as it may increase his/her stress level. Ask parent to come
to campus at the earliest.
Once student security is taken care of , hostel warden must note down the details in the
REPORT ON VIOLATION OF HOSTEL REGULATION .
Any student enquiry only with parents in the college/Institution/College
Enquiry must be organized at the earliest by the Provost.
Provost will be the member secretary of the enquiry committee and will organize
and select members and also fix time and venue of the enquiry . Minimum enquiry
team count : 4
Committee head will be Principal and committee head must be present.
Enquiry must be completed as early as possible. Provost and warden must try
maximum to complete enquiry within 12 hrs of receiving complaint . Early enquiry
may help solving a critical issue . However enquiry must be done in the presence of
Parent/Guardian. Hence delay in enquiry as parent has to come from outstation is
acceptable.
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Camera man to fix camera, switch on and come in again to switch off. All
proceeding to be recorded
Team members to be selected from the following designation : Directors, HoDs, Chief
Security Officer, Flying officer
PROCESS
1. No reference to any individual staff name
2. Show the proof of defaulting by student, mention regulation no.
3. Show our regulations copy signed by Parent
4. Pl ask parents whether what has happened is correct
5. Request parents to mentor their ward
6. Explain the facts of the case
7. Take letter from parent that they have been called for the meeting and
the committee has explained the situation and that they will take care of their
student and also ensure he does not resort to any extreme means
8. Take letter that the parent and student will abide by the proceedings of
the disciplinary committee
9. Disciplinary Proceedings must keep in Principal Office along with
report received for report violation of hostel regulations
10. Proceeding copy must be given to Progress Card Section ,
Accounts section(note in system and manual ledger).
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PROTOCOL 3
HOSTEL RULES AND REGULATIONS
S. NO
DESCRIPTION
Default
Immediate action to be taken
Probable decision if proven in enquiry
1
Mere admission in a course AT the Institution/College shall not confer any right to student admission to hostel.
Day scholar unauthorised entry
take letter from student that he has entered without authorisation
Strongly advise not to repeat
2
Admission to hostel and allotment of room are entirely at the discretion of the Chief Warden /Warden of the Institution/College.
3
Students allottedhostel shall at all times observe the code of conduct, Hostel rules and regulations in vogue from time to time.
4 Students are advised to stay in the room alloted to
Staying in different room
if first time advise like a
May be advised storngly and
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violation form
SERIOUS :
Student is not
available
If parent not
aware of the
student
movement ,
report
immediately to
Principal, CSO,
Vice Principal
and local
police station
through
Expel from
10
Medical sickness fact
notified, the warden to
visit the room ,verify and
Student
conscious ,
Inform parent ,
record in
incidence
register ,
arrange to go
by ambulance
SERIOUS :
student
unconscious or
Inform parent ,
call ambulance
in walky talky
immediately ,
inform
principal/vice
principal and
If continuous
monitoring
required
11
Each inmate of the hostel
must have one torch light
and an emergency kit in
FACILITY
12
Loud talking / discussions /
singing / arguing /
quarreling / birthday or
any other kind of partying
SERIOUS :
Gathering
making lot of
Dispose the
gathering
,locate the
main
source,report
Don’t provide
hostel from next
13
No guest including parents
will be permitted to stay in
SERIOUS :
Guest found in
Redirect the
guest to the
May be advised
storngly and
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the hostel. student room main reception
, report in
violation form
parents
informed that
this should not
14
Hostel gate will be closed
at 6.00 pm and none will
be allowed to go out or
SERIOUS :
Student comes
late
Permit student
into the hostel
,advise not to
repeat , report
in violation
form. If repeat
more than 3
Don’t provide
hostel from next
academic yr
15
On being sick, the warden
shall be
Same as sno.
16
Special food may be
served on festival days.
facility
17
Use of gymnastic
and
physical exercises only in
the presence and
18
Reading room
and
entertainment centre will
be open for specified
19
Any one indulging in
RAGGING (which is
totally prohibited) will be
punished as per
UGC/AICTE anti ragging
notice
SERIOUS :
Student found
ragging
Remove the
grieved
student , relax
stress level ,
once normal
take letter
from greived
student
regarding the
incident .
Record in the
violation form
and report to
Expel from
hostel
20 Hostellers absenting from SERIOUS: Take help from If more than 3
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classes or tests without
prior written permission
from the Warden and
HoD, shall be liable to be
removed from the hostel.
Inform parent
and Principal ,
If first time
advise student
not to repeat,
if more than 3
the Principal,
vice principal
and send the
student to the
college
times in a
semester , don’t
permit hostel
for the next
academic yr
21
Playing cards ,Smoking,
chewing , consumption of
alcohol . possession of any
kind of drugs are totally
prohibited and strict
action to violators
including the removal
SERIOUS :
Inform parent
and reporting
authority
immediately
keep few
student/staff
near the
student as
he/she may
not be in
conscious.
Inform parent
and reporting
Expel from
hostel
22
Once removed from the
rolls of the hostel, a
person shall not be
23
Wifi will be available upto
11.00 pm
24
No social networking sites
like face book twitter in
25
Cell without camera only
(basic model)
cell with
camera in
hostel
Do not
confisticate
the mobile.
Report in
violation form,
: Inform parent
May be advised
storngly and
parents
informed that
this should not
repeat. Student
must handover
26
Laptop allowed. But
students are strictly
banned from viewing any
kind of unwarranted or
adult sites . Viewing will
SERIOUS :
Watching adult
or
unwarranted
Do not
confisticate
the laptop.
Switch off the
system , report
Expel from
hostel
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parents. and reporting
authority
Student feel free to
discuss with designated
mentor or chief
psychologist reg any issue
in confidence. For
psychologist appointment
they may email to
28
Student will be given guest
lectures on confidence
building by professional
29
24 hrs SMS helpline to
students to express any
30
Confidential drop
box
facility is available in the
hostel for student
31
Once in 15 days meeting
with hostel monitoring
committee will be held
with respective Directors,
HoDs, Principal , HoD ,
32
Regular Dress code need
to followed while using
Princess garden located by
Institution/College
pathway and outside
hostel gates while in
Student is not
in dress code
Escort student
to hostel and
advise to
follow dress
code , report
violation if
more than 3
May be advised
storngly and
parents
informed that
this should not
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33
Wardens at 10:30 pm will
be on rounds checking at
rooms whether students
present in their respective
Same as sno. 5
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34
Students are advised to
avoid wasting food as food
is precious and so many
under privileged children
Student is
taking lot of
food in plate
and throwing
Advise student
the value of
food and tell
firmly he must
not do it , if
done more than
3 times report
violation form ,
inform parent
May be advised
storngly and
parents
informed that
this should not
repeat
35
During hostel
stay
students must not order
door delivery food from
outside eateries as we
cannot assure the quality
of food of such outside
same as sno.7
36
Students may take part in
yoga /karate /aerobic
classes under instructor
FACILITY
37
They may feel free to use
the indoor games, outdoor
games, gardens of the
hostel, computer lab,
gymnasium and beauty
parlour. They are kept
FACILITY
38 Student expelled due to disciplinary issues are not entitled for refund of hostel
fees
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39
If a student would like to
vacate hostel due to any
personal reasons he/she
may fill the hostel vacation
form available at the
warden office. Warden
may talk to the parents
and on parents clearance
40
EVENING/WEEKE
ND
VISITORS AUTHORI
SATION:Please enclose
photos of authorised
visitor by the parent in the
vistor pass . Kindly
note for the safety of your
ward and other students
using the hostel only
SERIOUS :
student is
meeting visitor
who is not
authorised by
parent as per
Escort student
to hostel and
advise student
it is against
published
regulation ,
report
violation if
more than 3
May be advised
strongly and
parents
informed that
this should not
repeat
6. Each Hostel shall have Wardens, who shall be appointed by the Principal for a
period of three years, on such terms and conditions as may be prescribed by
the Board of Management from time to time.
7. The Provost may, if necessary, designate one of the Wardens in a Hostel as
Senior
Warden, Warden (Mess), Warden (Sports), Warden (Common
Room) etc.
8. The Wardens shall be entitled to such honorarium as may be decided by the
Board of Management from time to time.
9. Collect declaration from parent:
“We declare that we have fully read and understood the rules & regulations of the
hostel and will abide it . We understand that the hostel is only a place for food
and accommodation for our ward and the responsibility of the institution is
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limited only to this. We also state that if our ward reports to us of any stress in
academic or any other personal issues we will immediately counsel ourselves or
take appropriate measures to take care of our ward and we will also bring it
immediately to the notice of Principal
. We will not resort to any corporal punishment or further stress our ward. We
declare
that our ward will use the hostel premises for safe and secure stay . We further
indemnify the institution against any loss whatsoever. We undertake to
communicate the change of address if and when it occurs”
The Wardens of Hostels shall perform such duties as are assigned to them by
the Provost from time to time and they shall function under the overall charge of
the Provost. In addition to specific duties assigned by the Provost, the Wardens
shall:
1. The warden should consider Welfare of and discipline amongst the
residents in the Hostel and to maintain daily record of the resident
students such as students present each day, students absent from the
Hostel together with reasons for absence. (s)
2. Wardens should ensure that no ragging takes place in the hostels and
maintain a ragging free Hostel
3. Oversee health, hygiene and general life of the students in the Hostel
and to ensure that the students observe the Regulations and discipline in
accordance with the rules framed thereof.
4. They should report to Provost in all cases of misbehavior, indiscipline and
illness of students residing in the hostel.
5. Safe custody and maintenance of such properties of the concerned hostel as
are entrusted for their repairs within the funds allotted and norms laid down
by the Institution/College authorities for the same.
6. The Warden shall have the right to inspect all rooms of the hostel.
7. The Wardens shall have administrative control over the staff assigned to
the hostel.
8. The Warden be available in the Hostel Office everyday at specified hours to
attend to official business and to the problems of resident students.
9. The Warden shall be responsible for the proper up keep and maintenance of
such properties of the concerned Hostel, as are under her charge;
10. The Warden shall maintain and check the Resident Student's Register and the
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Guest Room Register.
11. The Warden shall take disciplinary action against a resident student for keeping
any unauthorized guest / material in his / her room.
12. Any student defaulting in the regulations of the hostel must be recorded in the
REPORT ON VIOLATION OF HOSTEL REGULATIONS and informed to the
Provost immediately. Provost must organize enquiry as per protocol
13. Protocol 3 clearly indicates what immediate attention must be given by the
warden in case of default of regulations and what could be probable decision of
the enquiry committee if the default is proved.
14. Periodically verify the furniture and fittings of the Hostel with the assistance of
the Caretaker and take action for their repairs / replacement for obtaining
additional furniture.
15. In case of misuse / damage of the property in the hostel rooms by the students,
the Warden shall impose necessary fines including withholding of the hostel
deposit amount.
16. The warden should ensure maintenance of discipline in and around the Hostel.
17. Warden has to submit the self compliance report regularly.
18. Warden has to give wake up call by 6 am
19. Warden has to ensure night plumber has run motor properly and water tank is
full so that student don’t have any water shortage
20. Warden has to distribute morning newspaper to all rooms
21. Warden has to go frequent rounds to ensure students get ready on time
22. Warden has to ensure all students have left for college in time
23. Warden has to ensure only genuine sick students are in hostel.
24. Warden has to inform HoD of the daily absenteeism and to record the names of
absentees in register
25. Warden has to fill the incidence report
26. Warden has to take feedback of students regarding hostel maintenance
27. Warden has to rectify all reported issues
28. Warden has to verify the housekeeping sheets and ensured all rooms have been
cleaned
29. Warden has to ensure corridors dustbin have been cleared
30. Warden has to ensure pd and indoor games library hour are being maintained with
staff
31. Warden has to ensure staff available for canteen monitoring
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32. Warden has to ensure linen of the room washed periodically
33. Warden has to ensure good dhobi facility
34. Warden has to ensure good shop facility
35. Warden has to display movie as per student choice on weekends (optional)
36. Warden has to conduct student committee meeting for canteen, sports, education
and entertainment
37. Warden has to inform mentor when student falls ill.
38. Warden has to visit each room physically and take attendance on seeing the
student only.
39. Warden has to make rounds at 10 pm and Morning 5.30 am and to ensure
students are in the room as per the hostel records
40. Warden should be aware of Academic schedule, should collect copy form
academic planning.
41. Warden has to switch off the water cooler by 11.00 pm to 6.00 am & for
regular working day floor wise cooler to be switched off 9.00 am & switched
on at 3.00 pm
42. Warden has to make rounds in between time of study hours 8.30 to 10 pm,
43. Warden has to ensure all water heater in working condition
44. Warden has to ensure hot oven should be working in kitchen
45. Warden has to collect hostel master ledger for the academic year in May end
for existing students and end of July for new admissions .Hostel ML with
student information and latest full size photo must be collected before the
academic year.
46. Warden must issue outpass to students on clearance from parents
47. Warden must be at the gate and assist the security in the evening when the
students return to hostel from college, to ensure unauthorized entrants are not
permitted. For ease specific coloured id card has been issued to all hostel
inmates
48. Warden must get the list of absentees from the college on a daily basis by
first hour and ensure hostellers absentism coincides with the student staying
back in the hostel due to valid reason. If any discrepancy warden must inform
the head of the dept and the Principal immediately
49. Warden must securely locked the entry, exit points of the hostel at night
to
prohibit unauthorized entry/exit.
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Vel Tech (Owned by R.S. Trust
50. Hostel vacation:- along with vacation form warden to collect ID card
and handover ID card to hostel Accounts section. Hostel Accounts through ID
section change to day scholar card and send ID card for issue immediately to
student. Warden in vacation form please note address of student on vacating
(day boarder address, where he will stay after vacating hostel), if any transport
requirement please also note that in vacation form.
10. A staff who has been appointed as Warden shall not be sanctioned leave without
the prior approval of the Provost shall be necessary for a Warden to go on leave.
When a Warden is on leave, his/her responsibilities and functions will be
distributed among other Wardens for the duration of his/her absence.
Registers to be maintained in Warden office (formats in
annexure.)
1. Hostel Student Master Ledger
2. Hostel Student Information Report System Entry
3. Hostel Admission Card
4. Attendance Register
5. Incidence Register
6. Feedback Register
7. Online Maintenance
8. Out Pass
9. Maintenance Feedback Register
10. Room Maintenance Master Ledger
11. Academic Schedule (relavant semester copy to be available)
12. Warden Self Compliance Report
13. Report on Violation of Regulations
14. Stock Registers of Maintenance Material
15. Hostel Vacation Form
16. Material Out Pass
17. Material Inward & Outward Register
18. Student Strength Report
19. Guest Register
20. Incoming Letters/ Parcels Register
21. Indoor Games / Gymnasium /Computer Lab Usage Register
22. General maintenance Faults & Rectification Register
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Vel Tech (Owned by R.S. Trust
Each hostel shall have a hostel manager who will take care of the maintenance of the
hostel
. The hostel manager will report to the warden
PURCHASE PROCEDURE FOR HOUSE KEEPING, ELECTRICAL AND
PLUMBING MATERIAL FOR MAINTENANCE OF THE HOSTEL
1. Each hostel shall have a hostel manager who will report to the warden.
2. Hostel manager will keep control of stock room for maintenance items.
3. Hostel manager will based on the stock available and utility decide the requirement
for purchase in consultation with the warden
4. Manager will email the requirement as an excel file through warden official email
id to the provost email
5. Provost will analyse the quantity and see the budget availability as well as
the justification of the requirement and approve the quantity. approval of
provost will be in the form of email to [email protected] mentioned
in subject “approved material for purchase hostel name” and attached the
material requirement file in excel .
6. Purchase section on receiving this email will forward the approval to the
order printing to accounts section .
7. Once purchase order is printed the hostel manager will collect the order , sign in
the order and get the sign of the warden and provost of the hostel and give the
order b24 first floor purchase office
8. Purchase order will be sent to supplier by the purchase section . hostel
manager must follow up delivery and inform provost once items are delivered
when he /she visits hostel
9. If ordered items are not delivered as per delivery terms hostel manager must
inform the provost who may through Principal/finance officer issue penalty notice
to the supplier .
10. Once item is delivered the hostel manager must enter the items in the stock book
and put the page no. in the bill. he must get the bill signed by the warden
and provost and give the bill to accounts section
11. Manager must ensure safe storage of all items. when items issued the
empty container must be taken back before new material is issued
12. Hostel manager must acompany the electrican , plumber while attending fault in a
room
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Vel Tech (Owned by R.S. Trust
13. Hostel manager must ensure all rooms are cleaned daily both swept and mopped
and all toilets are cleaned daily.
14. Hostel manager must ensure the corridor and common areas , roads are cleaned
well
15. Canteen houskeeping will not come under hostel manager and the canteen manager is
responsible for canteen housekeeping.
16. Hostel manager must make proper time schedule of contract housekeeping staff and
ensure the contract supervisors and housekeeping staff work properly.
17. The hostel manager & warden must ensure entry is made in the room maintenance
master ledger whenever any electrical/ plumbing/ carpentry/fabrication
maintenance work is done in the room. nature of maintenance and cost of the item
must be recorded in the master ledger. this will be reviewed in the year end when the
student vacates the room to arrive at maintenance cost of each room and wherever
excessive due to student negligence suitable debit may be raised before vacation form
is signed by the warden
18. Student strength more than 400 only there will be separate hostel manager for the
hostel. if strength less than 400 warden may take care of that responsiblity.
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Vel Tech (Owned by R.S. Trust
HOSTEL
AFFIDAVIT
JOINT AFFIDAVIT BY PARENT / GUARDIAN AND
STUDENT
(This matter has to be typed on a non-judicial stamp paper of Rs. 20/-)
Mr. /Mrs. /Ms.................................................................................................... (Full name of
parent/guardian) father/mother/ guardian of …......................................................... (Full name
of student with admission/ registration/ enrolment number), have been admitted
to……………………………………………………… (Name of the Program and Institution).
I/we have read and understood the hereunder specified Rules and Regulations of VEL TECH
MULTI TECH Dr.RANGARAJAN Dr.SAKUNTHALA ENGINEERING COLLEGE
Hostel. I/we agree to obey by the Hostel Rules and Regulations. I/we will also read the
detailed rules given in (http://www.veltechengg.com/Hostel_rules.pdf ) and follow them.
Highlights of Rules and Regulations of VEL TECH
Hoste
l
DAY IN - TIME
All days 6.00 pm
1. Students should be available in their respective rooms as attendance will be taken in their
respective rooms between 8.30 pm to.9.30 pm every night.
2. Students should stay only in the room allotted to them. Staying in other’s room is
not
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Vel Tech (Owned by R.S. Trust
permitted.
3. Any physical/mental harassment towards fellow students including ragging,
quarrelling, using abusive language and violent behaviour is prohibited.
4. Smoking is strictly prohibited inside the Hostel premises and Institution/College Campus.
5. Hostel is meant for facilitating students for studies. Therefore, silence should
be maintained especially from 9.00 pm to 6.00 am. Students should not disturb
other student by conducting any kind of parties, playing music, talking loudly over mobile
phone etc.
6. Multi-Level Marketing (MLM) and gambling in any form including playing cards in
the hostel is prohibited.
7. If liquor (or empty liquor bottles) is found in any room, all the students staying in that
room are liable to be suspended for one semester. In addition, any student who
consumes liquor in the hostel tries to bring liquor into the hostel or enters the hostel after
consuming liquor will also be suspended for one semester.
8. If narcotics or related substances are found in any room, all the students staying in that
room will be expelled from VEL TECH MULTI TECH Dr.RANGARAJAN
Dr.SAKUNTHALA ENGINEERING COLLEGE . Students who consume/
trade/ possess narcotics inside/outside the hostel shall be expelled from VEL TECH
MULTI TECH Dr.RANGARAJAN Dr.SAKUNTHALA ENGINEERING COLLEGE .
Substance abuse is prohibited.
9. Anyone causing damage to the hostel property will be penalized suitably.
10. Hostel students shall not bring any day-scholar inside the hostel premises.
11. If any student is going out for an overnight stay, he/she should obtain prior permission
before leaving the hostel as per procedure.
12. Hostellers are not allowed to keep or operate any kind of motor vehicles. However
Bicycle can be used.
13. Students in the hostel are not allowed to keep air coolers/ cassette record players/ TV/
electric iron box/ any other electrical & electronic equipment/gadgets. Unauthorised
possession will lead to confiscation of the goods. Cooking in the rooms is strictly
prohibited.
14. Students are personally responsible to safeguard their belongings. Students are advised
not to keep huge amount of cash or valuables like gold, costly wristwatch/ laptop/
mobile phone, expensive Jewellery etc., in their rooms.
15. Student who wants to vacate the hostel and stay outside has to produce written
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Vel Tech (Owned by R.S. Trust
16. The hosteller can stay for a maximum of 5 days after the Term End Examination.
Signature of the Student Signature of the Parent/Guardian
(Name: ) (Name: )
Date:
Place:
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Vel Tech
ANNEXTURES - REGISTERS TO BE MAINTAINED IN WARDEN OFFICE
1. STUDENT HOSTEL STUDENT MASTER LEDGER
DATE
ID.NO.
STUDENT NAME
BRANCH
MOBILE NO.
FATHER’S NAME
MOBILE NO.
EMAIL ID MOTHER’S
NAME
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Continuation of the above table column wise
MOBILE NO.
ROOM
PERMA
LOCAL
HOS
TEL
HOS
TEL
STUDENT
WARDEN
PROV
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2. HOSTEL STUDENT INFORMATION REPORT SYSTEM ENTRY
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3.HOSTEL ADMISSION CARD
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4.ATTENDANCE REGISTER
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5.INCIDENCE REGISTER
1. Details of inmates on Leave (with permission)/Sick/Absent (without permission/Intimation)
after taking roll call between 9 and 10 pm (√ appropriate column)
Sl No
Room No
ID No
Name
Leave
Sick
Absent
Leave
From To
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
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Vel Tech
2. Details of reportable incidents (breach of discipline/ causing disturbance etc)
S. NO ROOM ID NAME INCIDENT IN BRIEF
1
2
3
4
5
6
7
8
9
10
3. General Report
SECURITY DRINKING WATER WATER IN CLEANLINESS
LIGHT FAN OTHERS
WARDEN PRINCIPAL
PSA
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Vel Tech
6. FEEDBACK FROM HOSTEL INMATES
STUDENT’S NAME : DATE :
HOSTEL :
ID.NO.: ROOM NO.:
PLEASE IN APPROPRIATE BOX AGAINST EACH
EXCELLEN
VERY
GOOD
SATI
S-
NEED TO
IMPROVE
1. FOOD
QUALITY
QUANTITY
TASTE
VARIETY
2. HYGIENE
CANTEEN
ROOM
SURROUNDINGS
COMMON TOILETS
ROOM TOILET
3. IN HOUSE FACILITIES
SPORT
GYM
COMPUTER LAB
WIFI
BEAUTY PARLOUR
CLOTH WASHING
STORES
TV
MEDICAL
LIBRARY
SUGGESTIONS :
DATE :
SIGNATURE
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Vel Tech
7. ONLINE MAINTENANCE CELL
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VEL TECH MULTI TECH Dr.RANGARAJAN Dr.SAKUNTHALA ENGINEERING COLLEGE
VEL TECH MULTI TECH Dr.RANGARAJAN Dr.SAKUNTHALA ENGINEERING COLLEGE
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VEL TECH MULTI TECH Dr.RANGARAJAN Dr.SAKUNTHALA ENGINEERING COLLEGE
Rec
tifi
ed o
n
8. HOSTEL OUT PASS
9. MAINTENANCE FEEDBACK REGISTER
HOSTEL:
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S.N
o.
Des
crip
tion
Room
No.
Ele
ctri
cal
Plu
mb
ing
Wate
r su
pp
ly/
Dra
inage
Cle
an
lin
ess
Bre
ak
ages
Oth
ers
Def
ect
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8.10 ROOM MAINTENANCE MASTER LEDGER FOR THE YEAR TO
HOSTEL NAME: ROOM NO.
DATE
NATURE OF MAINTENANCE
ITEM REPLACED/ RECTIFIED
COST
LAST REPLACED/ RECTIFIED DATE
CUMULATIVE COST
MAINTENANCE STAFF
SIGNATURE
WARDEN SIGNATURE
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Vel Tech
12. WARDEN SELF COMPLIANCE REPORT
WARDEN SELF COMPLIANCE
WORK CODE: WARDEN
REGISTER IN HAND:ATTENDANCE REGISTER, INCIDENCE REGISTER, FEEDBACK REGISTER , HK MNTNCE
REGISTER, MEETING MINUTES BOOK, STUDENT ML, HOSTEL VACATION FORM
REPORTING AUTHORITY: PROVOST COST TO THE INSTITUTION: NAME OF THE HOSTEL:
MONTH
SNO WORK 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9
1 Have u given wake up call by 5.30 Am
2
Have you collect the list from the office and maintain it along with
permanent addresses of guardians and such other information as may be
3
Have you ensure that no ragging takes place in the hostels and maintain
4
Have u ensured night plumber has run motor properly and water tank is
5 Have you distributed morning newspaper to all rooms
6 Frequent rounds to ensure students get ready on time
7 Have u ensured all students have left for college in time
8 Have you ensured only genuine sick are in hostel
9
Have you report to the Principal in all cases of misbehavior, indiscipline
Vel Tech
10 Have you recorded the names of absentees In register
11 Have you filled the incidence report
12 Have u taken feedback of students regarding hostel maintenance
13 Have you rectified all reported issues
14
Have u verified the housekeeping sheets and ensured all rooms have
15 Have you ensured corridors dustbin have been cleared
16
Have you ensured pd and indoor games libraryhour are being
17 Have you ensured staff available for canteen monitoring
18 Have you ensured linen of the room washed periodically
19 Have you ensured good dhobi facility
20 Have you ensured good shop facility
21 Have you displayed movie as per student choice on weekends
22
Have you conduct student committee meeting for canteen
23 Have you informed mentor when student falls ill
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24
Have you visited each room physically and taken attendance on seeing
the student only if any student missing wardens need to inform the
principal / Principal and hostel monitoring committee immediately by
25
Have you made rounds at 10 pm and Morning 5.30 am and to ensure
students are in the room as per the hostel records.
26
Warden should be aware of Academic schedule
27
Have you switched off the water cooler by 11.00 pm to 6.00 am & for
regular working day floor wise cooler to be switched off 9.00 am &
28
Have you made rounds in between time of study hours at 8.30 pm to
29 Have you ensured all water heater in working condition
30 Have you ensured hot oven should be working in kitchen
31 The Warden shall have the right to inspect all rooms of the hostel
32
The Warden be available in the Hostel Office everyday at specified hours
33 Have you maintain and check the Resident Student's Register
34
Periodically verify the furniture and fittings of the Hostel with the
Vel Tech
assistance of the Hostel manager and take action for their repairs /
35
In case of misuse / damage of the property in the hostel rooms by the
students, the Warden shall impose necessary fines including withholding
of the hostel deposit amount.
36 Have you ensure maintenance of discipline in and around the Hostel
37
Have you collect hostel master ledger for the academic year in May end
for existing students and end of July for new admissions .Hostel ml with
student information and latest full size photo must be collected before the
38 Warden must issue outpass to students on clearance from parents
39
Warden must be at the gate and assist the security in the evening when
the students return to hostel from Institution/College , to ensure
unauthorized entrants are not permitted. For ease specific coloured id card
40
Have you get the list of absentees from the college on a daily basis by
first hour and ensure hostellers absentism coincides with the student
staying back in the hostel due to valid reason. If any discrepancy warden
Vel Tech
41
Hostel admission card will be filled by student parent during admission
and this will be under the custody of the warden throughout the period
of study of the student. The warden must maintain the hostel admission
42
Have you securely locked the entry exit points of the hostel at night to
SIGNATURE
WARDEN SELF COMPLIANCE
WORK CODE: WARDEN
REGISTER IN HAND:ATTENDANCE REGISTER,INCIDENCE REGISTER, FEEDBACK REGISTER ,HK MNTNCE
REGISTER, MEETING MINUTES BOOK,STUDENT ML , HOSTEL VACATION FORM
REPORTING AUTHORITY: PROVOST COST TO THE INSTITUTION NAME OF THE HOSTEL:
MONTH
SNO WORK LOAD 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25
1 Have u given wake up call by 5.30 Am
2
Have you collect the list from the office and maintain
it along with permanent addresses of guardians and
such other information as may be required, in a form
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Vel Tech
Have you ensure that no ragging takes place in the
hostels and maintain a ragging free Hostel 3
Have u ensured night plumber has run motor properly
and water tank is full so that student dont have any
water shortage
Have you distributed morning newspaper to all rooms
Frequent rounds to ensure students get ready on
time
Have u ensured all students have left for college in
time
Have you ensured only genuine sick are in hostel
Have you report to the Principal in all cases of
misbehavior, indiscipline and illness of students
residing in the hostel.
Have you recorded the names of absentees In register
Have you filled the incidence report
Have u taken feedback of students regarding hostel
maintenance
Have you rectified all reported issues
Have u verified the housekeeping sheets and ensured
all rooms have been cleaned
15 Have you ensured corridors dustbin have been
Vel Tech
16
Have you ensured pd and indoor games libraryhour
17
Have you ensured staff available for canteen
18
Have you ensured linen of the room washed
19 Have you ensured good dhobi facility
20 Have you ensured good shop facility
21
Have you displayed movie as per student choice on
22
Have you conduct student committee meeting for
23 Have you informed mentor when student falls ill
24
Have you visited each room physically and
taken
attendance on seeing the student only if any student
missing wardens need to inform the principal /
25
Have you made rounds at 10 pm and Morning 5.30
am and to ensure students are in the room as per the
26 Warden should be aware of Academic schedule
Vel Tech
27
Have you switched off the water cooler by 11.00 pm
to 6.00 am & for regular working day floor wise cooler
28
Have you made rounds in between time of study
29
Have you ensured all water heater in working
30
Have you ensured hot oven should be working in
31
The Warden shall have the right to inspect all rooms of
32
The Warden be available in the Hostel Office everyday
at specified hours to attend to official business and to
33
Have you maintain and check the Resident Student's
34 Periodically verify the furniture and fittings of the
Hostel with the assistance of the Hostel manager and
take action for their repairs / replacement for
35
In case of misuse / damage of the property in the
hostel rooms by the students, the Warden shall
impose necessary fines including withholding of the
hostel deposit amount.
Vel Tech
36
Have you ensure maintenance of discipline in and
37
Have you collect hostel master ledger for the
academic year in May end for existing students and
end of July for new admissions .Hostel ml with student
information and latest full size photo must be
38
Warden must issue outpass to students on clearance
from parents
39
Warden must be at the gate and assist the security in
the evening when the students return to hostel from
Institution/College , to ensure unauthorized entrants are
not permitted. For ease specific coloured id card has
been issued to all hostel inmates
40
Have you get the list of absentees from the college
on a daily basis by first hour and ensure hostellers
absentism coincides with the student staying back in
the hostel due to valid reason. If any discrepancy
warden must inform the head of the dept and the
Vel Tech
41
Hostel admission card will be filled by student parent during admission
and this will be under the custody of the warden throughout the period
of study of the student. The warden must maintain the hostel admission
42
Have you securely locked the entry exit points of the hostel at night to
SIGNATURE
WARDEN SELF COMPLIANCE
WORK CODE: WARDEN
REGISTER IN HAND:ATTENDANCE REGISTER,INCIDENCE REGISTER, FEEDBACK REGISTER ,HK MNTNCE
REGISTER, MEETING MINUTES BOOK,STUDENT ML , HOSTEL VACATION FORM
REPORTING AUTHORITY: PROVOST COST TO THE INSTITUTION NAME OF THE HOSTEL:
MONTH
SNO WORK LOAD 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25
1 Have u given wake up call by 5.30 Am
2
Have you collect the list from the office and maintain
it along with permanent addresses of guardians and
such other information as may be required, in a form
Vel Tech
3 Have you ensure that no ragging takes place in the
hostels and maintain a ragging free Hostel
4 Have u ensured night plumber has run motor properly
and water tank is full so that student dont have any
water shortage
5 Have you distributed morning newspaper to all rooms
6 Frequent rounds to ensure students get ready on
time
7 Have u ensured all students have left for college in
time
8 Have you ensured only genuine sick are in hostel
9 Have you report to the Principal in all cases of
misbehavior, indiscipline and illness of students
residing in the hostel.
10 Have you recorded the names of absentees In register
11 Have you filled the incidence report
12 Have u taken feedback of students regarding hostel
maintenance
13 Have you rectified all reported issues
14 Have u verified the housekeeping sheets and ensured
all rooms have been cleaned
Vel Tech
15
Have you ensured corridors dustbin have been
16
Have you ensured pd and indoor games libraryhour
17
Have you ensured staff available for canteen
18
Have you ensured linen of the room washed
19 Have you ensured good dhobi facility
20 Have you ensured good shop facility
21
Have you displayed movie as per student choice on
22
Have you conduct student committee meeting for
23 Have you informed mentor when student falls ill
24
Have you visited each room physically and
taken
attendance on seeing the student only if any student
missing wardens need to inform the principal /
Vel Tech
25
Have you made rounds at 10 pm and Morning 5.30
am and to ensure students are in the room as per the
26 Warden should be aware of Academic schedule
27
Have you switched off the water cooler by 11.00 pm
to 6.00 am & for regular working day floor wise cooler
28
Have you made rounds in between time of study
29
Have you ensured all water heater in working
30
Have you ensured hot oven should be working in
31
The Warden shall have the right to inspect all rooms of
32
The Warden be available in the Hostel Office everyday
at specified hours to attend to official business and to
33
Have you maintain and check the Resident Student's
34 Periodically verify the furniture and fittings of the
Vel Tech
Hostel with the assistance of the Hostel manager and
take action for their repairs / replacement for
35
In case of misuse / damage of the property in the
hostel rooms by the students, the Warden shall
impose necessary fines including withholding of the
36
Have you ensure maintenance of discipline in and
37
Have you collect hostel master ledger for the
academic year in May end for existing students and
end of July for new admissions .Hostel ml with student
information and latest full size photo must be
38
Warden must issue outpass to students on clearance
39
Warden must be at the gate and assist the security in
the evening when the students return to hostel from
Institution/College , to ensure unauthorized entrants are
not permitted. For ease specific coloured id card has
Vel Tech
40 Have you get the list of absentees from the college
on a daily basis by first hour and ensure hostellers
absentism coincides with the student staying back in the
hostel due to valid reason. If any discrepancy warden
must inform the head of the dept and the Principal
immediately.
41 Hostel admission card will be filled by student parent
during admission and this will be under the custody of
the warden throughout the period of study of the
student. The warden must maintain the hostel admission
card perfectly.
42 Have you securely locked the entry exit points of the
hostel at night to prohibit unauthorized entry/ exit
SIGNATURE
Vel Tech
13. REPORT VIOLATION OF HOSTEL REGULATIONS
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14. STOCK REGISTERS OF MAINTENANCE MATERIAL
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From
15. PERMISSION TO VACATE HOSTEL CUM
FEE REFUND REQUEST
Name Id No Room No
Year Branch Sem DOJ Hostel
To:The Warden, …………………………………………………………………..Hostel Date:
Sir/Madam,
Sub: Permission to vacate Hostel Room and Refund of Fees requested
Please permit me to vacate the hostel accommodation on/by ...................................I do not require
this facility for the next year. Hence I request you to arrange for refund of eligible amount of hostel
fees into my Vijaya Bank A/C No ....................................................................or by cheque in my
name at the earliest.
On approval I will surrender my H card. No due certificate may be
issued.
Signature of Student ……………………………………… Date…………
Warden’s Remarks after inspection of the room and furniture and fittings:
...................................................................................................................................................................
...................................................................................................................................................................
...................................................................................................................................................................
...................................................................................................................................................................
...................................................................................................................................................................
I agree
Signature of Warden & Date Signature of Student & Date
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To: Provost
Certified that the above inmate has VACATED the hostel at
.................................................................................. on .................................. and no amount/Rs.
………….may be deducted from him. H card received. Caution Deposit and the balance eligible
amount, if any, may be paid to him by bank A/C /Cheque.
To: A/C
Certify the amount paid by the student for the current year.
To: Provost
Signature of Warden with Date
Signature of Provost & D a t e
Certified that the hostel fees paid by the student is ...................................................for 20 - 20
To: Accounts
Signature of A/C Staff & Date
Fees Received R
Admission Fees A
Deduction for stay in Hostel D
Deductions as per Warden’s report WD
Total Deduction A+D+WD=TD
Balance payable R-TD=P
Caution Deposit CD
Total Refund P+CD
( Note: In all cases Caution Deposit of Rs. 5,000 is REFUNDABLE. )
Rs. ......................................... may be refunded by cheque/ to A/C No................................in favour of
.......................................................................ID No ..................
Signature of the Provost & Date
To: A/C
Approved/
Refund Rs. ................................................... to A/C / by Cheque / Rejected
Signature & Date
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Refunded / Issued Cheque No…………………………Dated……………………
RECEIVED THE ABOVE
Name & Signature of Accounts Staff with Date Signature of Student & Date
16. MATERIAL OUT PASS
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17. MATERIAL INWARD & OUTWARD REGISTER
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18.STUDENT STRENGTH REPORT NAME OF THE HOSTEL:
STUDENT STRENGTH AS ON_DATE:
[Send Everyday Morning by 6 a.m. to Canteen & Mess Incharge]
S.No Hostel Strength Present Absent Att. Incharge
1 I Floor
2 II Floor
3 III Floor
4 Staff
Tota
B. Outsiders (other than student & staff)
S.No Strength Present Absent Att. Incharge
1 Drivers
2 Parents / Visitors
3 Canteen Staff
4 Ayahs
5 Attenders
6 Others
Total
Total (A+B)
Vel Tech
EXPECTED
SESSION
STUDENTS
STAF
OUTSIDERS,NE
XT
BREAK FAST
LUNCH
SNACKS
DINNER
CANTEEN INCHARGE WARDEN’S SIGNATURE
Vel Tech
S.No.
DATE
NAME OF THE
ID NO. & NAME OF
THE STUDENT
IN
TIME
OUT
TIME
GUEST
SIGNATU
STUDENT
SIGNATU
AUTHORIS
ED BY
2.
3.
4.
6.
19.GUEST LECTURE
1.
5.
Vel Tech
7.
8.
9.
10.
(CAN BE MAINTAINED IN A NORMAL REGISTER WITH PRINTED PAGE NO. WITH COLUMNS HANDWRITTEN AS MENTIONED)
20. INCOMING LETTERS/ PARCELS REGISTER
S.No.
DATE
ID No.
NAME OF THE STUDENT
FACILITY
USED
IN
TIM
E
OUT
TIME
STUDEN
T
SIGNATU
1
2
3
4
5
6
7
8
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9
10
11
12
13
14
15
21.INDOOR GAMES / GYMNASIUM /COMPUTER LAB USAGE REGISTER
S.No.
DATE
ID No.
NAME OF THE STUDENT
FACILI
TY
IN
TIM
OUT
TIME
STUDEN
T
1
2
3
4
5
6
7
Vel Tech
8
9
10
11
12
13
14
15
22.GENERAL MAINTENANCE FAULTS REGISTERED & RECTIFICATION
Vel Tech