Vendor e-Invoicing

Helping the Contractor get paid by the Department of Veterans Affairs,

by James N. Phillips Jr.

Background

• In January, the Financial Services Center sent out a letter to all businesses currently conducting business with VA informing them of the mandate to comply with the e-Invoicing requirement for the Department of Veterans Affairs.

Why e-Invoice with VA?

• Registration and Use with VA is Free• Delivery of invoices directly into the FSC payment

system and routed nationally for approval • Elimination of mail processing time, postage, and invoice

receipt inquires • Elimination of data error and lost or misplaced invoices • Verification of invoice receipt or rejection through

automated notification reports • No installation of hardware or software required • Compliant with HIPAA

ProcessContract Award

Register with OB10

Product Delivered/ Service Performed

e-Invoice submitted through OB10

Services Certified in OCLS (C#)

Supplies Delivery Matched up in

FMS system (A#)

Contractor Paid

Use of VA Purchase Order Number is critical, e.g. 428-C30001 or 506-A30001

Clause

852.232-72 Electronic submission of payment request

This clause provides direction to the VA contractor.

Exceptions

Registering in OB10 is not required when using purchase cards or B#’s transactions (GPO i.e. intergovernmental transactions)

Get Started!

Click the link below!

http://www.ob10.com/veteransaffairs

Remember this code - - AAA544240062It is VA’s OB10 Number and ensures your invoices are processed Free of Charge.

VA’s OB10 Code

Remember this code

AAA544240062

It is VA’s OB10 Number and ensures a contractors invoices are processed Free of

Charge to them!

What an OB10 Invoice Looks LikeWrong or no PO # - -often a source of problems