venue sourcing
TRANSCRIPT
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Venue SourcingManage Site Selection & Venue Spend
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Create RFPs with a simple step by step wizard
Quick RFP
Advanced RFP
Close past RFPs
Create eRFPs
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Create eRFPsSimple step-by-step design process
Configure RFP to your needs with Custom Questions, Concessions, Attachments, etc.
Specify a deadline for venues to respond to the proposal
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Create eRFPs
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Search & Send eRFPs
Search databaseof over 240,000global venues
Types of venues include: hotels, conference centers, special event venues, restaurants, etc.
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Search & Send eRFPs
Filter results by:
• Preferred suppliers
• Rate history with suppliers
• Largestmeeting room
• Star rating
• Distancefrom airport
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Search & Send eRFPsVenue profiles include:
• Meeting &exhibit space
• Property image galleries
• Your RFP &rate history
• Internal notes & recommendations within your organization
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Search & Send eRFPs
Send your one RFP to multiple properties at once
Copy in your NSO/industry contacts
Or only send to your specifichotel contact
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View Submitted ProposalsProposals submittedvia Cvent centralized hub
Compare costs via application or export to Excel
Award, Decline and Contract RFP forhistorical tracking
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Report on Meeting DataAggregate historical data to leverage in negotiations and gaining
better insight into your business’s events & spend
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Summarizing entire costs on the RFP
Ability to edititemized &total costs
Choose to flow into reports/portal
Cost Summary/Editing
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RFP/Proposal Hub
Custom branded
Centralized communication
24/7 access
Real-time dataand reporting
Showcase cost savings
Dashboards
Mobile friendly
Planner Portal
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View your RFPs in all stages• Active• Contracted• Archived• Cancelled
Select the name of the RFP to view more details
Planner Portal
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Planner Portal Dashboards
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Planner Portal Dashboards
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Thank You