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Page 1: VICTORIAN PERIOPERATIVE NURSES GROUP LTD VPNG AGM Minutes (with Financial...At the Study Day we held the 2018 Annual General Meeting and said farewell to Debee Thow from the Committee

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VICTORIAN PERIOPERATIVE NURSES GROUP LTD

FOUNDED 1957

VPNG 63rd ANNUAL GENERAL MEETING

2019

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VICTORIAN PERIOPERATIVE NURSES GROUP LTD

will be held at

Melbourne Convention & Exhibition Centre Goldfields Theatre

1 Convention Centre Place South Wharf

on Saturday 17th August 2019 @ 10.30am

AGENDA

1. Open meeting

2. Notice of meeting

3. Apologies

4. Minutes of previous Annual General Meeting held on Friday 4th August 2018

5. President’s Annual Report

6. Treasurer’s Statement and Annual Report for year ending 31st December 2018

7. ACORN Report

8. Election of Directors

9. Election of Ordinary Members of Committee(i) Nominations Received(ii) Call for Nominations from the floor

10. Other Business

11. Close of Meeting

KERRY SCHRODER VPNG SECRETARY

Victorian Perioperative Nurses Group Inc ABN 48 609 638 851 PO Box 106 EAST MELBOURNE VIC 8002

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MINUTES OF

63rd ANNUAL GENERAL MEETING

Saturday 17th August 2019

at

10.30am

At

Melbourne Convention & Exhibition Centre

1 PRESENT:

Jacquie Spiers, Hope Ramirez, Angie Black, Giselle Morente, Nathan Davidson, Deborah Morgan-Purrer, Kathleen Knox, (Margaret) Lesley Eckfeld, Judy Zach, Jo Jackson, Jacinta Harris, Monica K S Tay, Sue Ottewell, Jenny Hinchliffe, Leanne Paulet, Julie Frawley, Amanda Baker, Tim Baker, Rachael Roessler, Lynda Burling, Jennifer Bugbird, Kathy Allars, M Elizabeth Beard, Karen Cullen, Catherine Larcombe, Simona Spiridon, Kate Mulheron, Joon Yee Toh, Kimberley Ritchie, Sarah Aisbett, Sue Schelfhout, Rebecca Lupton, Nance Sandhu, Sandy Southern, Gill Wheaton, Carmela Joyce, Steph Gardiner, Katherine Rance, Erica Clarke, Pip Wombwell, Kimberley Lynch, Amy Pearce, Carollyn Williams, Rebecca East, Paula Foran, Bianca Delahoy, Marisa Lubian, Annette Funston, Danielle Best, Kathryn van Dyk, Amber Stanley, Karen Ho, Kerry Pontin, Karolin King, Mary Kovess, Dr Patricia Nicholson, Andrew Yeoh, Alex Oplado, Michelle Ackland, Gail Keighran, Marisa Bonnici, Jenny Hitchcock, Fengyu Wang, Melanie Talbot, B Julie Porter, Margaret Mademlis, Gail McNaught, Nalayini Thiagarajah, Ronela Osan, Wenn (Winnie) Cao, Alicia Mifsud, Ellie Boyley, Karen Sullivan, Kate Wadsworth, Carolyn Sahhar, Hayley Martin, Jill Zhou, Elizabeth Chew, Lisa Rowlston, Elizabeth (Lisa) Maguire, Caroline Rickie, Emma Cullis, John Gardiner, Robyn Verrall (SAPNA), Jacqui Mortimer, Brianna Nalder, Alanna Sheehan, Rosalie Broadfoot, Nyrie Adams, Coryn Meyers, Marjory Gambiza, Alice Nyoni, Tracey Hutchinson, Helen Pendlebury, Leonie Stevenson, Kate Butler, Mishelle Dehaini, Jodie Chambers, Deb Rohde, Wendy Crellin, Sandra Hutchinson, Lynn Reid, Jodie Cotgrove, Helen Postma, Heidi Dale, Amanda O’Brien, Stephanie Gordon, Rolf Thompson, Elizabeth Creece, Celia Lim, Michelle Gadsden, Christine Gallea, Cathleen Bretag, Michelle Stewart, Jessie Gladman, Bronwyn Gallenti, Ranran Ding, Catherine Clifford, Lorraine Farbridge-Currie, Olga Learoyd, Megan Coppolino, Dianne Buttigieg, Sam Bennett, Nick Browne, Andrea Esnouf, Sherryn Doherty, Sue Nicholson, Lisa Derricks, Veronica Anderson, Dorothy Gaertner, Ray Boyd, Blair Duggan, Andrew Alexander, Eleanor Hughes, Deborah Adams, Sharon Lemmer, Miriam van Egmond, Peggy Acquistapace, Perla Tiro, Le-Elise Chung, Angela Wong, Lee Hanson, Olivia Lowe, Donna Hartland, Marni Scott, Kerri Weston, Patricia Kitney, Jenny Jordan, Sandi West, Lyn Hay, Liz Lightley, Catherine Devine, Bridgit Lane, Amanda Kerton, Joanne Mole, Tracy McCluskey, Trishna Rai, Peiling Tsai, Kara Taylor, Elise Upton, Vibeke Skou, Desley Gilmore, Sabrina Price, Rhonda Lee, Diane Newman, Etevise S Aukusitino, Terri Drum, Margaret Nelson, Nicole Vicic, Nina Malovic, Sheryl Darmody, Marita Macmillan, Jenny Lindsey, Jess Mullins, Tamara Cox, Caroline Juhasz, Jane Burgess, Sue James, Lynley Anderson, Cath Shallue, Di Knight, Samantha Chapman, Georgie Dee, Katrina Garvey, Tania Demarco, Christine Currie, Karen Briggs, Tracey Williams, Yvonne Taylor, Janine Cope, Janet Kolotelo, Karen Lewis-Williams, Jane Thomas, Kerry Schroder, Patricia Flood, Rebecca Donald, Elyse Coffey, Naomi Mahon, Lacey Watts, Lizzie Goldsworthy, Sue Campigli, Tarryn Armour, Helen Parr, Jen Gamble, Eva Burton.

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2 APOLOGIES:

Sandra de Rome, Pauline Bennett, Nicky Nixon, Marilyn Schroeder, Jane Symonds, Jean Badenhop, Ansa David, Anne Diamond, Bernadette Brennan, Jane Franich, Catherine Barnes.

3 NOTICE OF MEETING Kerry Schroder, Honorary Secretary

4 MINUTES OF PREVIOUS ANNUAL GENERAL MEETING HELD ON FRIDAY 4TH AUGUST 2018

Included in the AGM Report and on the Website

Passed: Rebecca East Seconded: Mary Kovess

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5 PRESIDENT REPORT 2018 - 2019

VPNG Directors

President Jane Thomas

Vice President Tarryn Armour

Secretary Kerry Schroder

Treasurer Gill Wheaton

ACORN Director Patricia Flood (from May 2018- current)

Conference Subcommittee Jane Thomas- Director Tarryn Armour

Gill Wheaton Rebecca Donald

Eva Burton

Raechel Richards

Education Subcommittee Kerry Schroder- Co-Director Patricia Flood- Co-Director

Dee Lahn Opie (resigned November 2018)

Mele’ana’ Kaitu’u (resigned April 2019)

Elyse Coffey

Naomi Mahon

Susan Campigli (resigned July 2019)

Communication Subcommittee Tarryn Armour- Director Helen Parr

Lacey Watts (April 2019- current)

Jennifer Gamble

Lizzie Goldsworthy (January 2019- current)

Mauricio Yanez (resigned June 2019)

Administration Officer Raechel Richards

On Saturday 4th August, VPNG hosted the 2018 Study Day at the Melbourne Convention and Exhibition Centre. It was a huge success with over 260 delegates giving up their time on a Saturday to invest in their personal and professional development as perioperative nurses.

During our award ceremony our VPNG scholarship recipients received their certificates and we honoured the amazing commitment of perioperative nurses to VPNG with length of service awards. These awards will continue to be presented at our biennial events and will recognise every 5 years of service.

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At the Study Day we held the 2018 Annual General Meeting and said farewell to Debee Thow from the Committee after four years. We welcomed five new Committee Members; Jennifer Gamble, Naomi Mahon, Eva Burton, Mauricio Yanez and Susan Campigli to the VPNG Committee. The VPNG Committee continues to consist of a mix of regional and metropolitan Melbourne perioperative nurses from as far west as Warrnambool and Stawell, to Echuca in the North and Sale out East. This provides the Committee with valuable knowledge of the varied perioperative educational requirements across Victoria.

During the year we said farewell to Dee Lahn-Opie, Mele’ana’ Kaitu’u and Mauricio Yanez, Susan Campigli from the Committee and re-welcomed Lacey Watts after her time overseas.

Monthly Committee meetings (except July 2019) were held online via the ACORN Board Room, with a face to face Strategic Planning meeting held in October 2018 and a face to face Committee meeting held in July 2019. The agenda, minutes and committee reports are submitted a week prior to each Committee meeting to facilitate discussion.

Conference Subcommittee meetings were held monthly (alternate fortnight to the General Meeting) and Communication Subcommittee and Education Subcommittee meetings were held quarterly.

Over the past 12 months the VPNG Committee has been very busy coordinating two Introduction to Perioperative Nursing Courses; a Regional Study Day in Traralgon; Metro Study Day; Management seminar; awarded education scholarships and grants and producing the quarterly Snippets Newsletter.

Strategic Plan 2017-2019

With new Committee members it was an opportunity to review the current strategic plan and align our objectives with the goals of the Subcommittees. Our four main priorities remain:

1. Membership engagement / services2. Education and Training3. Advocacy / Standards / Alliances4. Marketing and Communication

Conference Subcommittee

On Saturday 4th August VPNG hosted the 2018 Study day at the Melbourne Convention and Exhibition Centre. It was a huge success with over 260 delegates giving up their time on a Saturday to invest in their personal and professional development as perioperative nurses. Medtronic started the day with an education breakfast session for 100 delegates. This was a fantastic start to the day and we thank Medtronic for their support and partnership.

On the 16th March we had 100 delegates join us in Traralgon at the 2019 Regional Study Day. It was a fantastic day with a diverse range of topics and local speakers. All the topics presented were chosen by nurses in the local area to meet the education needs of the region.

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The VPNG Conference Subcommittee has been working hard in the lead up to the 2019 State Conference on Friday 16th and Saturday 17thAugust at the Melbourne Convention and Exhibition Centre. We hope you enjoy the Conference.

Planning is also underway for the 2020 Country Conference in Torquay. Details will be available later in the year.

Education Subcommittee

In October 2018 J&J and VPNG co hosted the first of our Trade Partner education events with a Nurse Excellence Application Training (NEAT) course in Mulgrave. With limited places available it filled up quickly.

A VPNG Management Seminar was held in November 2018 at the Nurses Memorial. With 50 nurses in attendance it was a fantastic day. It was great to see Managers given the opportunity for their own professional development too.

The Education Subcommittee has hosted two Introduction to Perioperative Nursing Courses in the last 12 months. In February, VPNG held the first Regional Introduction to Perioperative Nursing Course. This two day event was held at Northeast Health, Wangaratta. These courses provide nurses with the theoretical knowledge and practical skills to assist with the transition to perioperative nursing. They have been very popular with brand new and novice perioperative nurses and planning is underway for another course in September 2019.

In May 2019 Matrix Surgical and VPNG hosted a Bariatric Surgery Education Day. Thank you to the team from Matrix Surgical who ran workshops during the day and also to the VPNG Committee for their help in coordinating a great education event. With the proceeds from the event, Matrix Surgical provided five VPNG Conference Grants to attend the 2019 VPNG State Conference in August as well as two $1,000 scholarships to attend the ACORN Leadership Summit in Canberra in September.

In 2019, the Education Subcommittee awarded fifteen Sister Mary Felix & June Allen Scholarships for Postgraduate studies in Perioperative Nursing; two Mary Barry/Medtronic Education Grants for projects or conference attendance and five Matrix Surgical VPNG Conference Grants.

The provision of scholarships and grants demonstrate the objectives of VPNG to provide education and professional development opportunities to perioperative nurses in Victoria. All successful recipients will be awarded their certificates at the 2019 VPNG State Conference in August.

Communication Subcommittee

The Communication Subcommittee have been investigating how we can expand the role of the VPNG Hospital Representative, published four online editions of the Snippets newsletter, boosted our social media profile through Facebook, and have been actively promoting VPNG to increase membership and also encourage perioperative nurses to join the VPNG Committee. VPNG has a large number of followers on Facebook and I encourage all members to continue to post questions or comments to initiate conversations about perioperative practice.

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Our website contains details about the objectives of VPNG, upcoming perioperative nursing events, scholarships information, links to join VPNG via our online membership form, register to attend events, advertise career opportunities and trade advertising. Thank you to Tarryn Armour who has navigated the web world to ensure VPNG members have access to everything they require.

VPNG Office

Raechel Richards, VPNG Administration Officer, continues to run the office working two days a week (Tuesday and Thursday) with additional hours available to allow her to deal with the increasing workload that has resulted from the increased membership, the introduction of the online membership system, online registration system and prior to educational events. Raechel is an integral member of the VPNG Committee in achieving our objectives.

This is my last AGM report as President. I will hand over to Tarryn Armour, who has been the Vice President for the last two years, at the AGM during the 2019 State Conference. We will be also saying good bye and a very big thank you to Gill Wheaton who finishes as Treasurer after the Conference. Rebecca Donald will step into the Treasurer role after a year as Assistant Treasurer. I will be remaining on the VPNG General Committee.

I would like to thank VPNG Committee members for their time, commitment and hard work over the past year. Many of the Committee are employed in perioperative roles and an additional role as a volunteer Committee Member does require a big commitment to ensure the ongoing success of VPNG. None of the successes in the last 12 months could be achieved without the tireless efforts of the fourteen voluntary perioperative nurses and Administration Officer who make up the VPNG Committee. It has been a pleasure to work alongside you all this year.

Thank you to all the members for your continual support and commitment to perioperative nursing; to ensuring we provide the best possible care to our patients through your own professional development; and through your membership and attendance at events, the sustenance to continue VPNG long into the future.

Jane Thomas VPNG President

Moved: Karen Briggs Seconded: Judy Zach

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6 HONORARY TREASURER’S REPORT 2017 – 2018

VPNG Ltd accounts were audited for the year ended 31 December 2018 by the McLaren Hunt Financial Group. The Independent Audit Report Declaration under Section 307C of the Corporations Act 2001 to the Members of the Victorian Perioperative Nurses Group Ltd is noted.

Balance Sheet as of December 2018 was: Total Assets $205,210.00 Total Liabilities $ 1,348.00 Net Assets $183,654.00 Total Equity $203,862.00 I would like to thank both Raechel Richards, VPNG’s Administration Officer and Mary Bouwman, VPNG’s Bookkeeper, for their continued assistance. Gill Wheaton Honorary Treasurer

Moved: Margaret Nelson Seconded: Mishelle Dehaini

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7 ACORN REPORT - 2019

The last year has allowed me to humbly sit alongside fellow ACORN Board members, Sophie Ehrlich (NT), Donna Stevens (QLD), Karen Hay (NSW), Garry Stratton (TAS), Trent Batchelor (SA), Grace Loh (WA) and our own Paula Foran (as Member director) with fellow Victorian Rebecca East providing her leadership as ACORN Board President. The ACORN Board values the close ties to each of the states and territories, and we have travelled together to interact with members and the local associations, gaining local insight and perspectives from the perioperative communities. Using an excellent external facilitator, and seeking input from a wide variety of people to represent a wider stakeholder group, The Board has entered into next few years of strategic planning. The Member director has also been able to provide a platform for the presidents of each local association (such as VPNG) to regularly meet virtually for collaboration. One of the major benefits of this was the ability as a VPNG member to attend interstate educational events at member prices. Other member benefits that are offered include access to a number of Grants, Awards and Scholarship (in addition to the VPNG’s own). Over the last year Volunteer and Education grants have been awarded along with the Bravura Laser Safety Officer scholarship, the next round of which opens in September 2019. Around the same time the next round of Research grant applications to encourage and support research into perioperative nursing practice will open. For nurse practitioners the Heather May Herrick Scholarship was established and awarded, in conjunction with the Australian College of Nurse Practitioners (ACNP). The Board have also been working to deliver the 1st Leadership Summit to be held in Canberra in September 2019, a great event bringing together leaders and aspiring leaders of perioperative nursing. The next major event will be the 2020 ACORN conference, to be held on the 28th – 30th May in Sydney. It will have the theme “vision for the future” and will launch the next edition of the ACORN standards (16th ed). There is even a letter template available from the ACORN website to assist you in gaining leave for this event. The entire Practice Audit Tool (PAT) kit has been released within this last year, with many healthcare environments describing benefits since implementing their use.

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Webinars continue to be a popular education option both live streamed and recorded, available in the members section of the website. Recently these have ranged from operating theatre efficiency to Surgical Site infection prevention and have included a series from the Research committee to demystify the world of research and how it can be used in practice. The research committee has also supported a number of surveys, on topics including the surgical conscience, workplace bullying, resilience and burnout, and to gain an understanding of our members view on new research priorities. ACORN has also celebrated the honour bestowed upon fellow Phyllis Davis (NSW), being awarded the Order of Australia (General Division- AM), for her significant service to nursing through clinical, administrative and international advisory roles and to nurse education. She demonstrates dedication and commitment to perioperative nursing and serves as a role model for us all. ACORN is also still inviting all members with an interest in photography to take pictures demonstrating best practice within their environment and show their pride in our unique world. I would like to take this opportunity to thank my colleagues on the VPNG committee, together their hard work, passion and drive to provide for our Victorian Members is truly inspiring and I would highly encourage anyone who may be interested to join the committee and experience this for themselves.

Patricia Flood ACORN Director

Moved: Rebecca East Second: Christine Currie

8 ELECTION OF DIRECTORS

President Tarryn Armour Vice President Elyse Coffey Secretary Kerry Schroder Treasurer Rebecca Donald ACORN Director Patricia Flood Moved: Dr Patricia Nicholson Seconded: Janine Cope

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9 ELECTION OF ORDINARY MEMBERS OF COMMITTEE

(i) Nominations for the Committee. There is a process involved which includes referee checks. The Conference Committee meets on the second Tuesday of the month. The General Committee meets on the fourth Tuesday of the month.

(ii) Call for Nominations via the website.

10 OTHER BUSINESS Nil. Close of Meeting 10.38am