Video Conference Training

Agenda

• Where to get help?

• Selecting Presentation or Conference mode

• Crestron Rooms - Turning on the Room

• Crestron Rooms - Adjusting the camera

• Crestron Rooms - Adjusting the audio

• How to End a VC Session

• Post Session Responsibilities

• Other VC Supporting Tools

• Local Presentation Mode

• Questions

What if you are disconnected?

• Have your Conference ID ready

• Contact MedIT Service Desk and quote your conference ID,

conference name and your room location for reconnection assistance

Where to get help ?

Turning on the system

1. Touch screen to wake 2. Press continue

Crestron Touch Panel

Selecting a mode Crestron Touch Panel

When presenting locally choose presentation modeWhen videoconferencing choose conference mode

Adjusting the Camera Crestron Touch Panel

Displaying Content Crestron Touch Panel

1. Select the right screen from the room screens option.2. Select a source to display

Adjusting the audio Crestron Touch Panel

Mic is enabled Mic is disabled

Shutdown Crestron Touch Panel

Shutdown continued Crestron Touch Panel

If your conference doesn’t start

• Your conference will start and end on time as per your Room Booking

confirmation, if your conference doesn’t start on time please contact the

MedIT Service Desk!

• Be ready to provide your conference ID and your room location for

connection assistance.

• Once reconnected: please confirm audio video and presentation with one

of the connected sites.

Turning on the system

1. Press button to wake

Remote control rooms

1. Press button to wake

C - Series remote MXP - Series remote

Adjusting the CameraC-Series remote: 1. Press arrow keys to move camera.2. Press zoom to show more or less of the room

Remote control rooms

MXP Series remote:1. Press selfview then press arrow keys to move cam.2. Press zoom to show more or less of the room

Adjusting the SoundC-Series remote: Press to turn the room microphone on or off.

Remote control rooms

MXP Series remote:Press to turn the room microphone On or off.

Adjusting the SoundC-Series remote: 1. Turn the room microphone on or off.2. Increase/Decrease sound in room.

Remote control rooms

MXP Series remote:1. Turn the room microphone on or off.2. Increase/Decrease sound in room.

1

2

1

2

Displaying contentC-Series remote: Connect VGA cable to your laptop thenpress the button to display content

Remote control rooms

MXP Series remote:Connect VGA cable to your laptop thenpress the button to display content

ShutdownC-Series remote: Press the button twice to disconnect and end the call.

Remote control rooms

MXP Series remote:Press the button twice to disconnect and end the call.

VC with Telephone Participants

• Instructions are available in your Room Booking Confirmation email

• The requester must provide telephone participants with these details on

how to join the conference using a telephone

• No effort required from video conferencing sites during the session

• Responsibility lies with the telephone callers to connect to the conference

once the session has been connected

• Maximum up to 5 teleconference participants

Room Booking Confirmation• Conference ID and telephone number for audio participants

Post Session Responsibility

Crestron Touch Panel• Delete PowerPoint off the Chair PC

• Equipment shut down by pressing the

Home > Shut Down > Proceed (this

will disconnect your VC and power

down the system)

• Remove any garbage and personal

belongs

Remote Controlled room• Disconnect your VC connection by

pressing the Hang Up button twice

• Remove any garbage and personal

belongs

Local presentation mode

• Select “Presentation Mode” during start up

• Your presentation will be displayed on your right screen only, for all the

rooms that utilized Tandberg remote

• Your presentation will be displayed on your left and right screen, for all

the rooms that utilized Crestron Touch Panels

• Microphones can be use (example: Lecture Theatres) but not necessary

for small & medium size VC rooms

• Please refer to desk top Local User Guide for more details

Other VC Supporting Tools

• Recording your conference: Please consult your room bookers

and follow the instructions in the request form

• MOVI: Desktop application that enable approved power users

to join your VC session with their laptops using your session

Conference ID

• Audio Bridge: Please consult with the room bookers to arrange

for a third party external audio bridge.

Questions ?