view and manage corporate files from within baan and erp ln. allows you to access the files on the...
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View and manage corporate files from within Baan and ERP LN. Allows you to access the files on the network from within Baan maintain sessions!
1. NAZDAQ Company1. NAZDAQ Company
2. The Problem2. The Problem
3. Important Facts3. Important Facts
4. Baan Hot Link Solution4. Baan Hot Link Solution
5. Success Stories5. Success Stories
NAZDAQ is a provider of Add-ons for Baan and Infor ERP Ln. The NAZDAQ tools provide a great return on investment and enable E-mailing, faxing, archiving, printing documents like Purchase Orders and Invoices, and allow an easy way to convert reports to Excel, Word, PDF HTML and XML. Other solutions cover areas of document management, reporting and notification.
The NAZDAQ tools are installed at hundreds of servers in more than 60 countries. They are used daily by users to automate transfer of Baan reports into front-office applications, as well as automating business processes.
www.nazdaq-it.com
Handling the mass number of documents created daily, is every company’s challenge
Company’s daily challenge of creating mass number of documents:
It’s becoming increasingly difficult to know exactly what information is available, where it is located and just how to access it
Documents such as contracts, instructions, drawings and purchase quotations need to managed and linked to the ERP system
Performing this process in reliable, easy and cost effective way
The demands of every modern enterprise boils down to:
To speedily and securely share files with business partners around the globe
Empowering it’s employees and partners by making knowledge accessible
Improve cash flow
Spend less money doing it
With no complications
Most Organizations are not aware of the amount of time and money spent on working with documents30$/hr, knowledge workers waste 4,500$/year, working with paper
90% of 90% of business business
inform-actioninform-action
60% of 60% of employee timeemployee time
15% of 15% of company company revenuerevenue
Total cost: Total cost: 4,500$/year4,500$/year
The Average The Average doc is copied 5 doc is copied 5
timestimes
85% of docs in 85% of docs in paper formpaper form
Purchase Quotations
Contracts
Costing Data
Item Drawings
Baan Hot Link Baan Hot Link allows companies to manage different types of documents, from within the Baan or ERP LN. This product allows sessions to integrate with related documents.
No need to manually create each link between ERP entity and it’s related documents
With a good naming convention in place, the names of these documents should be derived from the existing fields. In this case, all Baan entities will be automatically linked to their related documents
When you wish to add new document to your archive of documents, pick it with Baan Hot Link and it will automatically be copied to the archive with correct name
Link a Baan session with any type of file
Link Baan session with a folder
Link a Baan session with web-based application
Link a Baan session with another Baan session
Link a Baan session with a command line application
Email all documents linked to a Baan/ERP LN session
Link AutoCAD/Solid Works drawings to Maintain Item DataLink to your CRM System from within Maintain Customer DataLink Instructions written in Ms-Word in Maintain Production OrderAccess Data Sheets and technical Information on Manufacturer's Web site Send your subcontractor a package of all files needed for production
Every item is linked to files stored in different folders
We can define up to 12 links for every session
Click on BHL button…the following sub-menu will appear
From within maintain item data
Choosing “Sub Folder” and link to the folder is opened where files are located
Choosing “Google” will open browser application on Google website
Choosing “Costing Data” and link to the Excel Sheet with the item’s cost calculation
File from the Baan server
Choose “AutoCad” and link to the Item’s drawing
File from the network
Choosing “Zoom 2 display” will open a Baan session displaying details on the item data
Choosing “Documents” will open a window with all the files with wild card example for: Item_<Item Number>.*
Choosing “Archive” will run a DOS application that will zip files and archive them under Archive folder in the network.
In case a certain link is not found, you can create the link from within Baan.
Create a link with a template document. You can use this option when you do not have a link and wish to have a default linked document to begin with.
In case a certain link is not found, you can create the link from within Baan.
Create a link with a template document. You can use this option when you do not have a link and wish to have a default linked document to begin with.
In case a certain link is not found, you have the possibility to duplicate any file to the archive folder.
After you have a file in place, and it is time to link it, use the Windows Browser to pick the file and it will automatically be copied to the archive folder with the designated name.
In case a certain link is not found, you have the possibility to link any file to the archive folder.
If you wish to make a symbolic link to an existing file already in the archive, you can use the Windows Browser to create this link. This is used when you do not want to create duplicates and many Baan entities may link to the same physical file.
If you have the right permissions you can detach any one of the links.
If you have the right permissions you can replace any one of the links.
You can add an image that relates to the record you are standing on, An example for that is showing the image of an employee/item.
If you wish to send all linked documents by email to a certain business partner (Subcontractor, Supplier, Customer), use Baan Hot Link and B2Email Plus to create a package of all documents ready to be sent by email.
Flexible mapping between Baan fields and file names
Users can Create/Duplicate/Link/Detach/Replace or view files based on permissions
High security – Every file touched will have an entry in the system log
Traceability – Deleted files are copied to a special Recycle Bin for recovery options
Easy to install. Single installation at server. No hardware needed
Easy to configure
Can be activated from any Baan session
Does not require Baan source code change
Custom-made icons can be used
Speed-up business processes
Improved compliance
Automate & Improve business processes
No time wasting looking for documents
Improve company image (better service)
Conwed USA Was looking for a solution for customer order entry and found the answer they were looking for in NAZDAQ Baan Hot Link product.
Baan Hot link from NAZDAQ delivers a simple, but powerful, capability into the hands of a Baan user to access data from outside Baan.John Carol says from IT perspective, It is an excellent choice. It clear to me that Hot-link met 3 important criteria:
1. It is affordable2. It does exactly what it is suppose to3. It is easy to understand, implement & use!
John Carol IT manager at Conwed, shares about Baan Hot-Link: " “Baan Hot Link is changing the way we use Baan at Conwed Plastics. We now have an avenue of information access for users we were not able (at least easily) to open before ".
John Carol IT manager at Conwed, shares about Baan Hot-Link: " “Baan Hot Link is changing the way we use Baan at Conwed Plastics. We now have an avenue of information access for users we were not able (at least easily) to open before ".
