view past committee reports to the mga board (pdf, 3 mb)

REPORT M35407- 1 of 1

R:\MGA ADMINISTRATION\0 - 2016.06 JUNE BOARD MEETING\Agenda Items - 2016.06 June Agenda Items\00 Reports and Info - 2016.06 June\SAC

Report - 35407.doc

TO: IEEE Member and Geographic Activities Board – 18 June 2016

FROM: Pablo Herrero, MGA Student Activities Committee Chair

SUBJECT: MGA Student Activities Committee Report

OPENING REMARKS

The Mission of the Student Activities Committee is: To deliver a common, high

quality IEEE Student Member experience globally, for lifelong, professional success

through IEEE. The SAC Vision is: To be recognized as the global platform to

inspire, enable, develop, and support students as the future leaders of our

profession.

MGA SAC GOALS FOR 2016

In 2016, SAC is focusing on the following points:

Industry Partnerships for SAC and Career experience for Students

– Background: We are encouraged to look for external funding

opportunities (industry). This can also help us to develop a strategy in

which IEEE is a good asset for Students to find a job and remain with

IEEE

– Target: 3 Companies signed up for partnership by end of 2016. Active

participation of them on Job site/resume Lab. IEEE seen by students

as a good career push.

– Lead: TBD

Change the Rebate System

– Background: Started by 2014 SAC. Solution to encourage reporting

and Student Branch vitality as well as an improved student member

experience.

– Target: Modify the 2015 alternative rebate model tying section rebate

to SB reporting and Motion to MGA Board by end of 2016.

– Lead: TBD

Going forward, SAC will continue to support core products and services but special

attention will be given this year to ResumeLab (Students will be encouraged to take

advantage of this exciting new benefit and Career Resources) and Collaboratec

SAC will meet in Chicago 8-10 July.



Report - 35407.doc

STUDENT AWARDS

The student awards platform was opened in January to accept new nominations for

2016 with the exception of the Student Enterprise Award. The donor who was

funding this program ended his agreement with IEEE in 2015. The platform was

closed as of 15 February 2016 and we currently have a total of 270 complete

nominations under review by our judging committee. Fulfillment and outreach to

winners will begin in July 2016.

REBATE MODEL TASK FORCE UPDATE

The SAC committee spent significant time over the meeting discussing and

preparing the model which is sent as Action Item for MGA during the November

Board Series. More information can be found on the SAC Action Item.

The problems SAC tries to solve with this change are

SAC Lost the ability to effectively communicate with student branches and

gather current contact info

IEEE is missing a formal mechanism for Student Branch – Section interaction

and Support model

The solution proposed passed as a SAC Motion in 2015:

SAC to propose to MGA that student branches files reports into vtools and

send to Section SSR/SSAC, the branch report is incorporated into the L31

Section report, and sent to MGA.

A paymentis sent to the sections based on student branch activity reported.

The student branch rebate is sent to the section. The branch is notified about

the rebate sent to the section. The branch requests their rebate from the

section

This plan has now been modified through positive collaboration between

SAC, Geo Unit and Membership Engagement and Life Cycle Committee

leadership.

Highlights of the modified proposal:

Sections are given approval authority for the formation and dissolution of Student

Branches and participate in the planning and support of activities to improve Branch

vitality



Report - 35407.doc

The Sections will be further compensated with a special allotment based on Branch

membership for Branches that submit an annual plan and hold a minimum of four

meetings or activities on a calendar year basis

The Section rebate will include $xxx per Branch having met the following

conditions:

1. Section SAC and SSR (one each) are assigned to each Section with voting

rights/alignment with Region

2. Branches report their activities to the section, the section monitors for

performance management

3. Branch must have x members

Next steps:

Document and incorporate MGA Board Feedback from June Series

Socialize with SAC at 8-10 July Face to Face Meeting in Chicago

Examine any appropriate formal action to be taken at SAC

Present to MELCC at 23 July Face to Face Meeting in NJ

Analyze Student Branch statistics and devise a plan to leverage probation

and dissolution for dormant Branches

Identify and document changes in Branch (child) and Section (parent) roles

and responsibilities

Examine the Section's role in Branch Counselor appointments, new Branch

Formations, probation and dissolution of Branches

Consider Student Branch Constitutions, by-laws, policies or Charters that

may be impacted or require modification

Refine model and return to MGA in November 2016 with plan to include

realistic governance, IT, finance and communications timelines

STUDENT PROGRAM HIGHLIGHTS The Global Student Facebook page continues to see a growth rate of about 800+

new likes each week. The total likes are nearing 395,000. Direct one-one-one support continues to be provided to all new branches and

chapters, totaling 90 Student Branches and 146 Student Branch Chapters.

The first Branch Counselor and Chair newsletter launched in April and had an open rate of nearly 25%.

The Student Program webinar conducted in March highlighted key components of the student experience and resulted in 130 registrants. The follow up survey

produced great feedback.



Report - 35407.doc

A Student Program brand is currently in development. A brand identity is currently being worked by MINT and will be socialized this summer and is expected to launch

by September. Enhancements to the current Section Vitality Dashboard are currently underway

which will provide Branch leaders with a one-stop-shop for obtaining membership information.

New platforms are being used in the Student Program in effort to synthesize the awareness and utilization of funded programs, including MBPAC, Life Members, and

SPA.

IEEEXTREME

1961 Participants in IEEEXtreme Collabratec Community

Fulfillment of award for Xtreme 9.0 has been completed.

Planning for IEEEXtreme 10.0 is ongoing under Dimitrios Lyras, Chair

o Technical platform has been selected: HackerRank

o Date has been selected 22 October 2016

o Weekly calls focus on problem design, platform requirements, PR ambassador support and sponsorship cultivation

IEEE Potentials

o Potentials first full year of digital editions sent out to students through Qmags vendor

o 2016 Editor in Chief Sachin Seth has conducted Face to Face meeting

o 2016 Potentials committee will review digital presence and branding of magazine and evaluate options for any changes

o 2016 F2F Meeting occurred in Seattle, Washington on February 20th-21st 2016 with following objectives:

Integration of Collabratec and improve social media presence

Evaluation and assessment of current digital delivery method: Qmags


C:\Users\gsheedy\Desktop\REPORTS for Web Page\2015.06 - SAC Report - 27003.doc

TO: IEEE Member and Geographic Activities Board – 20 June 2015 FROM: Pablo Herrero, MGA Student Activities Committee Chair SUBJECT: MGA Student Activities Committee Report OPENING REMARKS The Mission of the Student Activities Committee is: To deliver a common, high quality IEEE Student Member experience globally, for lifelong, professional success through IEEE. The SAC Vision is: To be recognized as the global platform to inspire, enable, develop, and support students as the future leaders of our profession. MGA SAC GOALS FOR 2015 In 2015, SAC will focus on the following points: Tactical MGA SAC Goals to be addressed in 2015:

Improve the lead time for communicating awards results – Background: Current lead time is almost 1 year, unacceptable for our

student members – Target: all results delivered in June 2015 – Lead: Piotr Graca

Active review of the current list of business goals and SAC deliveries – Background: Started in 2014 by John Paserba. SAC has many

programs and products and needs a consolidated inventory (see web page)

– Target: Come up with ONE list of all that SAC is delivering (i.e. awards/contests/products/internships)

– Lead: TBD (Pablo- didn’t we deliver this previously?) Strategic MGA SAC Goals to be started in 2015 but will see completion in 2016 or 2017

Industry Partnerships for SAC and Career experience for Students – Background: We are encouraged to look for external funding

opportunities via industry relations. Funding sources for SAC are 2:1 Internal/External. WIE is 9:20. This can also help us to develop a strategy in which IEEE is a good partner for talent acquisition, and this



assists members in finding jobs and remaining with IEEE – Target: 3 Companies signed up for partnership by end of 2016. Active

participation of them on Job site/resume Lab. Students become more aware or early career products and services

– Lead: TBD Student Branch Rebate System Alternatives

– Background: Started by 2014 SAC. Solution to encourage reporting and Student Branch vitality. More info in 2014 Minutes (attached)

– Target: Proposal From SAC on a new model to MGA Board by end of 2016.

– Lead: Student Branch Rebate Task Force Going forward, SAC will continue to support core products and services but special attention will be given this year to ResumeLab and Collaboratec. IEEE ResumeLab is an online service that allows IEEE members to develop a resume or curriculum vitae using a wide array of resume templates. Members can also perform mock interviews using over 900 potential interview questions or develop letters, portfolios, and skills assessments to use during the interview process. Best of all, the information developed on IEEE ResumeLab can be easily shared with potential employers, mentors, or colleagues via a personalized Web site. Currently, we have approximately 1900 IEEE Student Accounts on this career tool. Overall ResumeLab users continue to grow as this tool is being used by not just students, but those who transition into early career young professionals.



STUDENT AWARDS We had been working very hard to achieve one of our tactical goals for delivering results by June 2015. Valid submissions and trends are shown in the following table

No Award Name Valid submissions

2013 2014 2015

1 IEEE Student Enterprise Award 26 51 34

2 Larry K. Wilson Regional Student Activities Award 48 54 40

3 IEEE Regional Exemplary Student Branch Award 55 50 60

4 IEEE Outstanding Branch Counselor and Branch Chapter Advisor Award 28 17 20

5 The Darrel Chong Student Activity Award 54 55 45

Total: 211 227 199 At the moment of the elaboration of this report (June 9h) we Stand in the following schedule tracking and we have full confidence to deliver the results as aligned, by June 2015

February 15th : submission deadline (DONE) February 23th : valid submissions filtering (DONE) March 22th : end of the recruitment to the new MGA SAC Awards Committee

2015 - establishment of two separate teams MGA + EAB (DONE) March 31st: kick-off meeting to start the Darrel Chong Student Activity

Award and IEEE Enterprise Award evaluations (DONE) May 30th: end of LKW and Exemplary SB evaluations and final comments

(DOME) Pending Region 4 & Region 7 reminders were sent May 10th: end of DCA evaluations and final comments / kick-off meeting to

start the OBCA evaluations (DONE) pending one last evaulation sheet June 14th: end of the Enterprise Award evaluations and final comments

(PENDING) June 22md: end of OBCA evaluations (PENDING) June 25th: publishing the official results on the IEEE website, recognition of

sponsor, Mouser Electronics and Facebook announcements and articles etc... (PENDING)



REBATE MODEL TASK FORCE UPDATE The Task force is setup and has met twice and is starting a research group within Collabratec. The target is to have a preliminary proposal for a model change by the July SAC face to face meeting and vote internally. Then a proposal will then be presented to MELCC and then to the MGA Board in in November. The task force includes SAC members as well as Staff and Section volunteers with experience managing large sections with a large number of branches, to avoid a model with increased bureaucracy and burden on Sections.

OPERATIONAL Face 2 Face meeting for SAC will take place in Charlotte, 31st July- 2nd August. MAJOR EVENTS - R3 - Southeastcon in March/April, large student event in R3. 500 students registered. ○ http://www.ewh.ieee.org/reg/3/southeastcon2015/

http://www.ewh.ieee.org/reg/3/southeastcon2015/



- R2 plans to organize something similar, exchange of info is encouraged.

- R8 has the following student congresses: - Iberian SYP Congress 2015 (Madrid, Spain, 23-25/4/2015) – CEuSYP Congress 2015 (Zagreb, Croatia, 8-10/5/2015) – WESYP Congress 2015 (Eindhoven, Netherlands, 20-24/5/2015)

COUNSELOR SURVEY

• Results will be presented to the full committee at the annual Face to Face meeting in July to inform the development of 2015 strategy and action plans.

• Topics covered include awareness of benefits and resources, volunteer support and engagement, and collaboration with other organizational units.

Counselors Region Percent US (1- 6) 20% Canada (7) 3% Europe, Africa, Middle East (8)

24%

Latin America (9) 14%

Asia/Pacific (10) 38%

Chairs

Region Percent US (1-6) 21% Canada (7) 4% Europe, Africa, Middle East (8)

29%





New Student Branch Formations

• Over 200 new Student Branches have been formed since 1 January 2015.

• The current petition process and all corresponding communications are currently being reviewed and updated

• A 2015 strategy is underway to increase interactions that new branches have with the Student Services team during the petition process

• The following will be proposed as additions to the New Branch Formation Process:

– Addition/change of budget line item to offer start-up monies for new Student Branches (alternative to current rebate model)

– Development of interim welcome to IEEE kits with branded giveaways

Management of Student Data Quality

• Added new features to the online membership application to streamline the school selection process of members

• Developed standard operating procedures for consistency in entering

university/college data within the IEEE database Proposed 2016 Branch Counselor Track at IEEE USA meeting

• A review of proposed key focus areas was conducted based on feedback from Branch Counselor/Chair Survey

• Development of potential workshop ideas to be presented to the SAC

Committee in July

• Conducted multiple brainstorming sessions with IEEE-HKN on grant writing opportunities to request monies from the IEEE Foundation in support of the program



IEEEXtreme Update • Competition is slated to be held on 24 October, 2015, with a registration

period spanning the start of August through the start of October (including IEEE Day)

• PR Ambassador program is continuing to mature this year; we are currently procuring applications of interested volunteers for Xtreme 9.0

• There is a burgeoning partnership between Xtreme and IEEE Academic to create some original academic content/educational videos

• Competition quest development is well underway, with 23 questions already in active development by volunteer Judges and a few more proposed for use

Social Media Update

• The IEEE Global Student Facebook page has nearly 339,000 likes and is averaging approximately 1,000 likes per week

• The IEEE Xtreme Facebook page has nearly 74,000 likes Right Now System Update

• From January 5 2015 to present 486 messages were received through the aliases [email protected], [email protected] and [email protected] .

mailto:[email protected]




IEEE SPAA Update

• One SPAA event was approved in April the funds covered a speaker, Percy Shadwell to travel to the event in Canada.


2015.02 - SAC Report - 25091

TO: IEEE Member and Geographic Activities Board – 7 February 2015 FROM: Pablo Herrero, MGA Student Activities Committee Chair SUBJECT: MGA Student Activities Committee Report OPENING REMARKS The Mission of the Student Activities Committee is: To deliver a common, high quality IEEE Student Member experience globally, for lifelong, professional success through IEEE. The SAC Vision is: To be recognized as the global platform to inspire, enable, develop, and support students as the future leaders of our profession. MGA SAC GOALS FOR 2015 In 2015, SAC will focus on the following points: Tactical MGA SAC Goals to be addressed in 2015:

Improve the lead time for communicating awards results – Background: Current lead time is almost 1 year, unacceptable for our

student members – Target: all results delivered in June 2015 – Lead: Piotr Graca

Active review of the current list of business goals and SAC deliveries – Background: Started in 2014 by John. We have way too many

programs and products and we don’t have a consolidated list (see web page)

– Target: Come up with ONE list of all that SAC is delivering (i.e. awards/contests/products/internships)

– Lead: TBD Strategic MGA SAC Goals to be started in 2015 but will see completion in 2016 or 2017

Industry Partnerships for SAC and Career experience for Students – Background: We are encouraged to look for external funding

opportunities (industry). Funding sources for SAC are 2:1 Internal/External. WIE is 9:20. This can also help us to develop a strategy in which IEEE is a good asset for Students to find a job and


2015.02 - SAC Report - 25091

remain with IEEE – Target: 3 Companies signed up for partnership by end of 2016. Active

participation of them on Job site/resume Lab. IEEE seen by students as a good career push.

– Lead: TBD Change the Rebate System

– Background: Started by 2014 SAC. Solution to encourage reporting and Student Branch vitality. More info in 2014 Minutes (attached)

– Target: Proposal From SAC on a new model tying section rebate to SB reporting and Motion to MGA Board by end of 2016.

– Lead: TBD Going forward, SAC will continue to support core products and services but special attention will be given this year to ResumeLab (Students will be encouraged to take advantage of this exciting new benefit and Career Resources) and Collaboratec STUDENT AWARDS The Awards Subcommittee will be led by Piotr Graca in 2015. Submissions for SAC awards are accepted using the online platform until 15th February. The Awards program is year round as nominations are received from November to February for the previous academic year. This year we will target judging from April to May and the announcement of the results by June. This is almost a 6 months pull in respect to 2014. http://www.ieee.org/membership_services/membership/students/awards/student_branch_awards.html STUDENT BRANCH WEB SITE COMPETITION The Student Branch Website Contest results for 2014 were announced in December and are available on the web site: http://www.ieee.org/membership_services/membership/students/awards/site_contest.html IEEE XTREME 9.0

• ΙΕΕΕXtreme is getting more “academic”: with a series of educational/ informational videos for the Xtreme community.

• Revised problem sets with challenges covering a variety of computer science aspects.

• Easy challenges for the newcomers

http://www.ieee.org/membership_services/membership/students/awards/student_branch_awards.html


http://www.ieee.org/membership_services/membership/students/awards/site_contest.html



2015.02 - SAC Report - 25091

• Very challenging problems for the experienced ones. • Xtreme 9.0 is getting even bigger and even better….

COUNSELOR SURVEY

• Branch Counselor and Branch Chair surveys conducted in Q4 2014 produced actionable data on volunteer satisfaction from 1480 respondents (by region - see tables below).

• Topics covered include awareness of benefits and resources, volunteer support and engagement, and collaboration with other organizational units.

• Results are under review and will be presented to the full committee in Q1 2015 to inform the development of 2015 strategy and action plans.

Counselors Region Percent US (1- 6) 20% Canada (7) 3% Europe, Africa, Middle East (8) 24%


Asia/Pacific (10)

38%

Chairs

Region Percent US (1-6) 21% Canada (7) 4% Europe, Africa, Middle East (8)

29%

Latin America (9)

14%


1

MGA SAC 2015 Goals

Pablo Herrero – MGA SAC Chair

7 February 2015

Tactical: MGA SAC Goals (1 year)

Improve the lead time for communicating awards results – Background: We progressed a lot in 2014 with my review room.

One last step is missing: current lead time for result delivery is almost 1 year

– Target: all results delivered in June 2015

Active review of the current list of business goals and SAC deliveries – Background: Started in 2014 by John. We have way too many

programs and products and we dont have a consolidated list (see web page)

– Target: Come up with ONE list of all that SAC is delivering

2 8/11/2015

Strategic: MGA SAC Goals (2 or more years)

Industry Partnerships for SAC and Career experience for Students

– Background: Funding sources for SAC are 2:1 Internal/External. WIE is 9:20. This can also help us to develop a strategy in which IEEE is a good asset for Students to find a job and remain with IEEE

– Target: 3 Companies signed up for partnership by end of 2016. Active participation of them on Job site/resume Lab. IEEE seen by students as a good career push.

Review of the Rebate System Support model

– Background: Started by 2014 SAC. Solution needed to encourage reporting and Student Branch vitality.

– Target: Proposal From SAC on a new model tying section rebate to SB reporting and Motion to MGA Board by end of 2016.

3 8/11/2015

Reviewing the Student Branch Support Model

Pablo Herrero, 2015 SAC Chair 7 February 2015

Current Operational Funding Challenges/Problem Statement

Poor utilization, especially in Regions 1-6

Monitoring Efficacy

Geographic differences in monetary transfers

Inadequate Branch to Section Linkage

Reporting Mechanisms

Current Rebate Utilization

2014 Actual

Student Branch Direct Payments

124k

Student Branch Payments Through Section

359k

Total 483k

2014 Student Branch Rebate Summary

By Region

Region Total # branches # of Branches to receive rebates

1 88 3

2 84 5

3 106 14

4 68 7

5 97 8

6 95 20

7 57 10

8 449 91

9 411 80

10 1061 146

2516 384

15% Utilization!

Direct payments 1:3 ratio!

Is the Current Model Broken?

The rebate Support model is irrelevant inside the US and simply does not work outside the US

The model encourages NEW membership, but not retention

Low reporting statistics: The rebate does not seem to encourage SB reporting

Our Members use workarounds to get the money from the section: the model Does not help to increase Section- Branch interaction

The model has not been reviewed in more than 10 years (yet, our member dynamics have changed)

SAC Outcome: May 2014 Face to Face

Work-out a proposal around the concept of tying Section rebate money for student members to Student Branch reporting

Work out a proposal to reward retention and not just number of members

Target is to put in front of the MGA Board a solution for moving the needle on Section-Branch Interaction, Branch Funding, and Branch Revitalization, with the purpose of increasing membership, retention, and elevation (a measure of Member Satisfaction).

A different Model?

MGA

SB

Section

L31 $$

Member $$

SB report - Member $$

MGA

SB

Section

Member $$

retained Member $$

L31 + SB $$

SB report - Member $$

Today Future

Possible Solutions

Branches reporting to Section rather than to MGA – Section will need to collect and report SB activities

(L31) to receive the rebate

– Section allowance will be a performance based rating of their SB

Focus the rebate on Retained members rather than in just number of members – Progressive system for members renewed over total

members count

– Incresed focus on YP transitioners

Increased retention

Increased section-SB interaction

Roll out Timeline

8/11/2015 11

Timeline/Critical Milestones

Q1/2 2015 Q3/4 2015 Q1/2/3 2016

Obtain direction from identified

leadership

Develop motions through

SAC/MELCC

Carry motions through MGA

Brainstorm financial models

Adopt Alternative and

Propose/Pass 2016 Budget

Implement model

Develop and pitch alternatives

Scope and socialize

requirements

Launch with 2016

membership year

Socialize focus for 2015 and

engage full SAC

Engage Branch Counselors via

Collabratec

Continued education and

communications

•Review Ops Manual •Construct staff and volunteer working groups

Governance

•Accounting •Work 2016 Budget

Finance

•Technology Enhancements •Data Maintenance/ Process and Reporting

Architecture

•SAC/MELCC •Branch Leadership Awareness/Consensus

Communications

Thanks for your attention!



TO: IEEE Member and Geographic Activities Board – 22 November 2014 FROM: John Paserba, MGA Student Activities Committee Chair SUBJECT: MGA Student Activities Committee Report

OPENING REMARKS The Mission of the Student Activities Committee is: To deliver a common, high quality IEEE Student Member experience globally, for lifelong, professional success through IEEE. The SAC Vision is: To be recognized as the global platform to inspire, enable, develop, and support students as the future leaders of our profession. In 2014, SAC aligned activities with the stated objectives of the Member and Geographic Activities Board, specifically, (with added student member emphasis):

• Goal #1: Deliver a World-Class IEEE (Student) Member Experience • Goal #2: Expand IEEE’s Global (Student) Membership Presence • Goal #3: Modernize the (Student) Volunteer Experience

POTENTIALS MAGAZINE DIGITAL EDITION IEEE Potentials has moved to a digital format utilizing the Qmags platform employed by Spectrum Magazine. In order to improve accessibility for students around the world and deliver a high quality format in mobile, tablet forms, Digital Potentials will be offered for IEEE membership. Currently, the July/August Ironman issue has been digitized for distribution. By the end of the year, the Sept/Oct and Nov/Dec issues will be available in digital format. In addition to the transition to a digital format, IEEE Potentials has also included highlights on IEEE Young Professionals and career products to help bridge the connection between IEEE Students and higher grade membership. REGIONAL PAPER CONTESTS Though the Life Members Committee decided to sunset its support of the Student Paper Contest, LMC has earmarked continued funding for alternative projects and proposals in 2015.



STUDENT AWARDS The Awards Subcommittee was led by Arjun Pillai in 2014. Process improvements have included a smoother review process for the volunteer committee members handling scoring. Nominations for the 2014 awards were opened on a virtual platform on 15 November 2013 and closed 1 February 2014. A total of 439 completed applications were received. The Awards program is year round as nominations are received from November to February for the previous academic year, with judging from April to August and announcements and fulfillment from September through November. Currently, the awards have been finalized and will be announced shortly before the 2015 award nominations open. More information can be found at: http://www.ieee.org/membership_services/membership/students/ awards/student_branch_awards.html

http://www.ieee.org/membership_services/membership/students/%20awards/student_branch_awards.html



http://www.ieee.org/membership_services%20/membership/students/%20awards/student_branch_awards.html

http://www.ieee.org/membership_services /membership/students/ awards/student_branch_awards.html�



IEEEXTREME 8.0 IEEEXtreme, let by Sinan AlSheikh is a global challenge in which teams of IEEE Student members, supported by an IEEE Student Branch, advised and proctored by an IEEE member, compete in a 24-hour time span against each other to solve a set of programming problems. IEEEXtreme 8.0 was held on 18 October 2014. IEEEXtreme 8.0 is currently managed by an ad-hoc subcommittee with many volunteers and staff members lending their time to the judging, technical stream, sponsorship, social media, marketing and administrative execution. See ieee.org/xtreme. Results from IEEEXtreme 8.0:

• 2,288 teams from over 60 countries—with over 5,900 students and 600 proctors—registered for the competition.

• Over the 24 hours more than 320,000 solutions were compiled and tested by teams.

• Quality of competition problems remained at a high level—less than 10 teams fully solved every competition question.

• Top 5 teams: 1. “viRUs” from Reykjavik University (Iceland) 2. “WhySoConcrete” from New York University (USA) 3. “oops” from University of Moratuwa (Sri Lanka) 4. “SYSUillidan” from Sun Yat-Sen University-Guangzhou (China) 5. “FZL” from Sun Yat-Sen University-Guangzhou (China)

IEEEXtreme has adopted a new business model as of this year. Digital prize bundles are currently being disseminated to all participants, with the top 100 teams receiving tangible “top coder” tee shirts and gift bags as well. A new leadership model has also been socialized with the incoming Chair and with the Member Engagement and Life Cycle Committee. Xtreme, now an ad-hoc, is poised to become a standing Subcommittee of SAC in 2015. SOCIAL MEDIA REACH The IEEE Student Member social media presence is on the following sites:

• IEEE Students - https://www.facebook.com/IEEEStudents which is presently at over 296,000* Likes and has featured members from all over the world.

http://www.ieee.org/xtreme



• IEEE Potentials - https://www.facebook.com/IEEE.Potentials which is presently at 4,360* Likes.

• IEEE Xtreme - https://www.facebook.com/IEEEXtreme which is presently at over 69,000* Likes.

• *As of November 22, 2014 STUDENT BRANCH ENGAGEMENT (As Reported by Staff) A focus on IEEE Student Branches in 2014 produced valuable resources that were made available to students on demand via the Student Concourse. The resources included the following:

• Student Travel Grants repository • IEEE Student Branch Manual and Counselor Guide - presentation version • IEEE Student Branch Manual and Counselor Guide - audio version • IEEE Student Branch Calendar • IEEE Student Branch Best Practices (downloadable flyer) • IEEE Student Member Benefits (downloadable flyer)

To continue to foster engagement at the Student Branch level, the following activities took place:

• A monthly contest was launched via Facebook and email to all Student Branch Counselors and Chairs which provided incentives for reporting officers to IEEE and submitting of student-related videos and photography.

• Webinars on the topics of IEEE Resume Lab, Women in Engineering, Students and Young Professionals and EPICS in - IEEE.

• Developed an online community via IEEE Collabratec and engaged current Branch Counselors who are recipients of the Outstanding Student Branch Counselor award for inclusion in the pilot launch.

In October, a survey was deployed to all Student Branch Counselors and Student Branch Chairs enlisting in their feedback in the Student Program. Survey results will be assessed for formal action in 2015. Improvements to the IEEE School’s List are in progress to provide a better member experience during the join process for new members. Some of these improvements include:

• Additions of over 100 new schools to the IEEE database • Identification and some additions of commonly used school acronyms to

enhance the search experience



SAC PRESENCE AT SECTIONS CONGRESS John Paserba, SAC Chair, and Christian Schmidt, R8 RSR gave a Session for Sections Congress on “Inspiring our Leaders of Tomorrow - Engaging Students and Student Activities - Section and Student Branch Interaction for Increased Member Engagement. The Session was given twice, and was well attended with lively discussion. OPERATIONAL FUNDING OF STUDENT BRANCHES A small working group is developing a proposal to pilot a new model emphasizing retention over head count for funding Student Branches. Alternatives were discussed at the SAC F2F and this will continue to be a focus in 2015. MGA STRATEGIC FRAMEWORK Dr. Pablo Herrera will serve as 2015 SAC Chair. A transition meeting between he and John Paserba is slated for the Board Series in New Brunswick so as to facilitate continued efforts within the MGA strategic framework of Member, Partner, Market and Volunteer Development and Satisfaction. end/jjp/18-Nov-2014

SAC F2F Meeting - OUTCOMES “Engaging IEEE Student Members Worldwide” IEEE Student Activities IEEE Student Activities Committee Meeting 2-4 May 2014

John Paserba Chair, IEEE Student Activities Committee

1

Break-Out Sessions

2

Breakout Session 1: Instructions

–Topic: Volunteer Development + Student Branch Vitality

Instructions:

– Within assigned group, review ‘13 MSCW exercise output

– Identify which items from MSCW relate to the above topic

– Begin to think about how your group can specifically impact these items

3 8/11/2015



Instructions:

– Take the issues you identified during Break-out Session 1, this was the “problem definition” exercise.

– Brainstorm ideas for SAC to impact these issues, to solve these problems. Think outside the box – be forward thinking, consider resources, communications, sustainability, in your solutions

– Report Out: Each group will report out 3 or 4 top issues and propose ideas for solutions

4

Breakout Session 3: Solution Areas

Solution Areas Student Branch Counselor Effectiveness Incentives for Volunteer/Member Activity Identifying Inactive Branch Student Branch Officer Information Student Branch Reports (May 1) Communication Student Branch Rebate Student Branch Reporting Structure Inactive Student Branches Communications

5



Instructions:

– Take the solutions you identified during Break-out Session 2, based on the “problem definition” from Break-out 1.

– Choose 1 or 2 solutions and develop an action plan for SAC to achieve this. What is the definition of success, How will we know we won, what are the metrics, how will we sustain this, how will we communicate this, etc.

– Report Out: Each group will report out an action plan

6

Outcomes of the 2014 F2F Meeting

7

Key Items from 2014 SAC F2F*

• Coordinated Approach in development for Life Member Support of Regional paper Contests/High Impact Projects

• Brainstorming Works Sessions Provide Direction/Actions regarding Student Branch Rebates, Branch Reporting and Branch Counselor Engagement

• Regional Report Outs on Regional Congresses - Sections Congress Plans

• Awareness Building for Xtreme, Potentials Redesign/Digital Plans and SPAx

• Improved Linkage with Young Professionals • Finalized Judging for 2013 Awards Program • Facebook at 108K likes... and growing daily

8 *Draft, under SAC Review

9

Actions and Motions, SAC F2F 2014*

• Motions • Motion 1: On the SB Website Contest

• Motion 2: On the Awards Committee

• Major Action Items • Action 1: Produce minutes of this meeting Attached to

Agenda Tool (Distribute Break-Outs notes separately to SAC) [Paserba, Delventhal].

• Action 2: For IEEExtreme, produce Job Descriptions for volunteer positions [Sinan, IEEE Staff]

• Action 3: IEEE Potentials – Historically members of SAC received the magazine. Gather names on committee who are not receiving it, and submit to Potentials Chair. [Paserba]

*Draft, under SAC Review

10


• Major Action Items • Action 4: Provide SPAx training materials for SLTWs for

the August 1 SPAx launch and distribute to SAC [Madhavan]

• Action 5: The Life Members Committee made an operational decision to stop funding the award money to Regions for the Student Paper Contest. SAC would like to go to the LF Committee and ask them to reconsider. We need to gather the data of usage and funding request by Region as well as documenting the impact in each Region. SAC will then go back to the LF Committee and as them to reconsider. [RSACs, RSRs, Paserba, Delventhal]

• Action 6: For the Awards Submission, add to the on-line submission tool to include Region of the nomination


11


• Major Action Items • Action 7: MORE VOLUNTEERS from SAC for the Awards

Committee [All]

• Action 8: Provide Branch Chapter training materials for SLTWs for and distribute to SAC [Nair/Tejera]

• Action 9: BREAK-OUT: Each Break-Out Chair to provide SAC Chair with a written summary of the Action Plan from Break-Out Session 3 [Perkash, Schmid, Nair/Milosovic) • Go back to see why the SB Counselor signatures were taken

away from the reporting process

• Work-out a motion to present to MGA around the concept of tying Section rebate money for student members to Student Branch reporting


12


• Major Action Items • Action 9: BREAK-OUT: (continued)

• Work-out a plan for the student reporting rebate in conjunction with the Section Member student rebate – this impacts the reporting as well

• Work out a plan to require (or incentivize or encourage) sections to fill the positions of Section SAC and Section SSR • What can SAC do to promote sections to have SACs and SSRs

(SAMIEE access, Job Descriptions, CLE – lets review and improve)

• Add note about interaction with section being critical

• Do we add a counselor piece (Enrique)

• Put an overarching strategy together (how will we win, answer Ralph’s questions)


13


• Major Action Items – Other • Action 10a: Awards sort out applicable rules for 2014-

cycle and 2015-cycle for the transition year.

• Action 10b: Update the web site accordingly for Awards

• Action11: Circulate proposed 2014 Sections Congress Slides


SAC Overview & Update“Engaging IEEE Student Members Worldwide”IEEE Student ActivitiesIEEE Student Activities Committee Meeting2 –4 May 2014

John PaserbaChair, IEEE Student Activities Committee

1

Welcome to SAC 2014!!!

2

Acronyms Used in This Presentation

SAC = Student Activities Committee MGA = Member and Geographic Activities TAB = Technical Activities Board GOLD = Graduates of the Last Decade YP = Young Professionals (formerly known as GOLD) SPAA = Student Professional Awareness Activities SPAC = Student Professional Awareness Committee S-PAC = Student Professional Awareness Conference STEP = Student Transition Elevation Program SM = IEEE Student Member GSM = IEEE Graduate Student Member

3

IEEE Student Activities Committee

Our Mission

To deliver a common, high-quality IEEE Student Member experience globally, for life-long professional success through IEEE membership

Our Vision

To be recognized as the global platform to inspire, enable, develop, and support students as the future leaders of our profession

4

Our Values

• Enthusiasm• Global engagement• Foundation of the future IEEE - build a brighter future• Creating leadership opportunities and fostering

professionalism• Out-of-the-box thinking - engaging young minds and

allowing growth• Availability (open door) - wholehearted care for students

(StM and GSM)• Advocate for students• Provide a smooth entry point to the member's life cycle –

first contact with IEEE• Education - personal and professional• Professional responsibility (ethics)

5

Who is SAC?

Student Activities Committee Chair, Past Chair, Vice Chair Regional Student Activities Committee Chairs (RSAC) x 10 Regional Student Representatives (RSR) x 10 Potentials Editor/Student Editor GOLD Committee Representative TAB Representative Branch Chapter Representative/Student Representative IEEE-USA SPAC Chair IEEE SPAA Subcommittee Chair Industrial Representatives x 5 IEEEXtreme Lead (Corresponding Member) Awards Chair (Corresponding Member) IEEE Staff6

120,389

Data: as of December 2013

0

20000

40000

60000

80000

100000

120000

140000

0

20,000

40,000

60,000

80,000

2007 2008 2009 2010 2011 2012 2013

StM GSM

IEEE Student Membership 1963 to 2013

7

120,389 student members globally, representing 28% of total IEEE membership at the end of 2013

IEEE student membership has grown >40% since 2009

Global student branches have increased ~30%, from 1,829 to 2,359 from 2009 to 2012

Student membership delivered more than 200,000 higher grade members over the last decade

IEEEXtreme team participation increased 375% between (409 teams in Xtreme 3.0 v. 1941 in Xtreme 6.0 competitions) since 2009 and broke that record for Xtreme 7.0 in 2013

Student Professional Awareness Events have increased 70% since 2009

Did You Know?

8

IEEE Student Activities Program Portfolio

IEEE

Technical Programs & Opportunities

Technical chapters IEEE Xtreme contest Robotics contests Paper contests Project showcases Technical speakers IEEE Potentials Student member

discounts Student Tracks at

Conferences

IEEE

Career Programs & Opportunities

Job fairs Soft-skill seminars Professional

Awareness Events S-PAC/S-PAVe

Engineers Week Networking events Ethics competition

IEEE

Public Programs & Opportunities

Humanitarian initiatives President’s Change the

World competition Future Cities/E4C Awards & Recognition

Volunteer Development

Regional Student Congresses

Branch Operations and Leadership

IEEE

9

How Does SAC Deliver The Student Experience?

RSAC and RSR Steering Committees IEEEXtreme Subcommittee Student Professional Awareness Activities (SPAA)

Subcommittee Award and Recognition Subcommittee Branch Leadership Training Subcommittee Potentials Magazine Electronic Communications / Social Media Subcommittee SAC/GOLD Liaison and Collaboration Humanitarian Subcommittee/Change the World Contest AdHoc Working Groups and Subcommittees Direct and indirect staff support to programs, products,

services, volunteers and members

10

What Are We Doing Here?

To advance the work of the Committee on behalf of IEEE Student Members as aligned with the 2014 MGA Goals

11

What were the 2013 SAC Goals?

12

2013 Goals: MGA and SAC

1. Provide a World-Class IEEE (Student) Member Experience

2. Expand IEEE’s Global (Student) Membership Presence

3. Modernize the (Student) Volunteer and (Student Member) Experience

13

What did SAC Accomplish in 2013?

14

2013 SAC Accomplishments

Awards and Recognition Program– A common submission date and streamlined

process was introduced resulting in a large increase in nominations submitted in 2013 (and 2014)

Student Professional Awareness Activities (SPAA)– This long-time program continues to expand

worldwideEnhanced Student Web Site– A new modernized front-end entry point to the IEEE

Student Member website was designed and launched in 2013

15


IEEExtreme– This popular 24-hour worldwide programming

challenge breaking the all-time record for the number of teams participating

Social Media Exposure– Our IEEE Student Member Facebook pages

grew in exposureStudent Conferences/Congresses– SAC leadership continues to manage,

organize, and continually enhance the Regional IEEE Student Branch Congresses and Annual Conferences

16


Competitions– The Student Branch Web Site Contest

continued in 2013 and will be modernized in 2014.

– The Student Branch Paper Contest has undergone some changes (to be reported later in this meeting)

Others– To be included in various presentations this

weekend

17

On-Line Presence/Social Media(As of September 2013) New, improved webpages: http://www.ieee.org/students

Facebook Pages: IEEE Students - 15,000 likes

https://www.facebook.com/IEEEStudents IEEE Potentials - 2,000 likes

https://www.facebook.com/IEEE.Potentials IEEE Xtreme - 18,000 likes

https://www.facebook.com/IEEEXtreme Need support? [email protected]

18

On-Line Presence/Social Media (As of May 1, 2014) New, improved webpages: http://www.ieee.org/students

Facebook Pages: IEEE Students – 93,958 likes

https://www.facebook.com/IEEEStudents IEEE Potentials – 3,137 likes

https://www.facebook.com/IEEE.Potentials IEEE Xtreme – 40,922 likes


19

What are the 2014 SAC Goals?

20


1. Deliver a World-Class IEEE (Student) Member Experience


3. Modernize the (Student) Volunteer Experience

21

What we need to Accomplish this Weekend?

To advance the work of the Committee on behalf of IEEE Student Members as aligned with the 2014 MGA Goals

22

We are MGA Student Services

Amat victōria cūram-Victory Loves Preparation

We are committed to providing a WOW experience for our IEEE members and volunteers

We are…Lisa Delventhal- Young Professionals ManagerShareyna Scott –Student Branch Development SpecialistChristine Eldridge- Administrative Assistant Student Services Parshva Bavishi- Student Program Specialist, Products & Services

Things to Listen For This Weekend

24

Terminology

Engagement – for our IEEE Student and Graduate Student MembersMember Satisfaction - Delivering an exceptional membership experience Retention – Student Members renewing their membership YoYElevation – Student Members rising to Full Grade Membership upon graduation

25

A Playbook for Strategy*

A simple framework that requires answering these five fundamental questions:

1. What is our winning aspiration?2. Where will we play?3. How will we win?4. What capabilities must be in place?5. What management systems are required?

The framework need not be overly complex

Strategy is about making difficult choices *MGA Chair, Ralph Ford, February 2014

26

MGA Winning Aspiration*

To be the best in class association for technical professionals in the world by

1. Delivering an exceptional membership experience (50% or more of members rating as IEEE membership “top box” or "very satisfied")

2. Expanding IEEE's global membership presence.

3. Developing and supporting a positive professional development experience for volunteers who deliver the IEEE experience.

*MGA Chair, Ralph Ford, February 201427

Strategic Metrics

*Strategic Metrics

Program Metrics(examples)

Project /Process Metrics (examples)

Member Satisfaction

• Product satisfaction• Member support• Event participation• Affinity Groups formations

• Member participation• Website ‘hits’• Social media ‘likes’• Affinity Group publicity

Volunteer Satisfaction

• Opportunities• Influence• Recognition

• Awards• Conference calls• Committee assignments

MembershipGrowth

• Renewed members• Newly recruited members• Reinstatement of former

members

• Campaigns• Advertising placements• Response rates

Partner Satisfaction

• Opportunities• Influence• Recognition

• Solicitation outreaches• Fundraising • Collaboration opportunities

28

MGA Strategic Framework Applied to SAC

29

•Training •Congresses•Awards

•Societies•Sections/YP•Sponsorship

•Publications•Reporting•Communication

•Benefits•Contests•Events

Member Market

VolunteerPartner

So, What Happens Next

30

31

Agenda

Agenda

32

Agenda

33

Agenda

34

Kickoff Thoughts*

Be open-minded

Be forward thinking

Create outcomes & path forward for 2013

Embody respect, civility, & professionalism

35 *MGA Chair, Ralph Ford, February 2014

Questions / Feedback ?

36


2014.06 - SAC Report - 18122

TO: IEEE Member and Geographic Activities Board – 21 June 2014 FROM: John Paserba, MGA Student Activities Committee Chair SUBJECT: MGA Student Activities Committee Report OPENING REMARKS The Mission of the Student Activities Committee is: To deliver a common, high quality IEEE Student Member experience globally, for lifelong, professional success through IEEE. The SAC Vision is: To be recognized as the global platform to inspire, enable, develop, and support students as the future leaders of our profession. In 2014, SAC will continue to align with the stated objectives of the Member and Geographic Activities Board, specifically, (with added student member emphasis):

• Goal #1: Deliver a World-Class IEEE (Student) Member Experience • Goal #2: Expand IEEE’s Global (Student) Membership Presence • Goal #3: Modernize the (Student) Volunteer Experience

SAC ANNUAL FACE-TO-FACE MEETING SAC held its annual Face-to-Face Meeting in Philadelphia, PA, USA on May 2-4, 2014. We had excellent attendance for this meeting. See attachment for the overview of the SAC F2F meeting, and see a second attachment for the Action Items (Draft for review by SAC). Separate minutes will also be issued at a later date. STUDENT AWARDS The Awards Subcommittee will be led by Arjun Pillai for 2014. All revised improvements will take effect under Arjun’s leadership. Have made a few changes for to allow for additional awards to be given and a smoother review process for the committee. Nominations for the 2014 awards were opened on a virtual platform on 15 November 2013 and closed 1 February 2014. A total of 439 completed applications were received. Currently reviewing the nominations for the awards year. The Awards program is year round as nominations are received from


2014.06 - SAC Report - 18122

November to February for the previous academic year, with judging from April to August and announcements and fulfillment from September through November. More information can be found at http://www.ieee.org/membership_services /membership/students/ awards/student_branch_awards.html IEEE XTREME 8.0 IEEEXtreme is a global challenge in which teams of IEEE Student members, supported by an IEEE Student Branch, advised and proctored by an IEEE member, compete in a 24-hour time span against each other to solve a set of programming problems. IEEEXtreme 8.0 will be held 18 October 2014 00:00:00 UTC. IEEEXtreme 8.0 is managed by an ad-hoc subcommittee under Sinan Alsheikh. Many volunteers and staff members lend their time to the judging, technical stream, sponsorship, social media, marketing and administrative execution. SOCIAL MEDIA AND ONLINE PRESENCE The IEEE Student Member social media presence is on the following sites:

• IEEE Students - https://www.facebook.com/IEEEStudents which is presently at 128,000 Likes.

• IEEE Potentials - https://www.facebook.com/IEEE.Potentials which is presently at 3,276 Likes.

• IEEE Xtreme - https://www.facebook.com/IEEEXtreme which is presently at 44,986 Likes.

SAC PRESENCE AT SECTIONS CONGRESS John Paserba, SAC Chair, and Christian Schmidt, R8 RSR will participate in a Session for Sections Congress on “Inspiring our Leaders of Tomorrow - Engaging Students and Student Activities - Section and Student Branch Interaction for Increased Member Engagement.




2014.06 - SAC Report - 18122

ATTACHMENT 1 Attachment 1 is the overview of SAC presented to kick-off the 2014 SAC F2F meeting held in Philadelphia, USA, on May 2-4, 2014. ATTACHMENT 2 Attachment 2 is the draft Action Items from the SAC F2F meeting held in Philadelphia, USA, on May 2-4, 2014. end/jjp/20-jun-2014


SAC Report - 16912.doc

TO: IEEE Member and Geographic Activities Board – 15 February 2014

FROM: John Paserba, MGA Student Activities Chair

SUBJECT: MGA Student Activities Committee Report

OPENING REMARKS

The Mission of the Student Activities Committee is: To deliver a common, high

quality IEEE Student Member experience globally, for lifelong, professional success

through IEEE. The SAC Vision is: To be recognized as the global platform to

inspire, enable, develop, and support students as the future leaders of our

profession.

In 2014, SAC will continue to align with the stated objectives of the Member and

Geographic Activities Board, specifically, (with added student member emphasis):

Goal #1 – Provide a World-Class IEEE (Student) Member Experience

Goal #2 – Expand IEEE’s Global (Student) Membership Presence

Goal #3 – Modernize the (Student Member and) Volunteer Experience

PROGRAMMATIC INITIATIVES

Going forward, SAC will continue to support core products and services but several

items that impact the student member experience will be given special attention

this year:

ResumeLab has launched and all students will be encouraged to take

advantage of this exciting new benefit and Career Resources generally

Award winning Potentials Magazine will adopt a contemporary new design

Potentials Magazine will launch a Digital Edition

IEEEXtreme Programming Competition will adopt a new business model

Closer collaboration with IEEE Young Professionals (formerly GOLD) is

anticipated

Renewed focus on supporting the role of the Student Branch Counselor

Refresh of leadership and training materials such as Student Branch Manual

Continued Growth of Social Media Reach and developed strategy

Student Activities presence or tracks at Sections Congress



STUDENT AWARDS

The Awards Subcommittee will be led by Arjun Pillai for 2014. All revised

improvements will take effect under Arjun’s leadership. Nominations for the 2014

awards were opened on a virtual platform on 15 November 2013 and closed 1

February 2014. A total of 439 completed applications were received. The Awards

program is year round as nominations are received from November to February for

the previous academic year, with judging from April to August and announcements

and fulfillment from September through November. More information can be found

at

http://www.ieee.org/membership_services/membership/students/awards/student_

branch_awards.html

STUDENT BRANCH WEB SITE COMPETITION

The Student Branch Website Contest was continued for 2013, with plans to

modernize the competition for 2014. The recipients of the 2013 recognition are

listed at:

http://www.ieee.org/membership_services/membership/students/awards/site_contest.ht

ml

PRESIDENTS CHANGE THE WORLD COMPETITION

The 2014 Edition of the Presidents Change the World registration opened on 1

December 2013 and close on 15 February 2014. While this contest is handled by an

international team of volunteer judges under the direction of the Presidents, SAC

supports and promotes while Student Services Staff handle administration,

marketing and logistical issues in addition to applicant communication and

concerns. More info: www.ieee.org/changetheworld

IEEE XTREME 8.0

Planning for IEEEXtreme 8.0 has begun under the continued leadership of Sinan

Alsheikh. Continued growth is anticipated and new business models are being

explored. One objective is to expand into untapped countries like China and to

establish ties to new branches and universities, particularly in the US.

IEEEXtreme 7.0 was held on 26 October and experienced yet another year of solid

growth. The chosen platform hosted over 7200 concurrent users without technical

difficulties. The platform processed over 250,000 code submissions with scoring in

real time while a discussion board, judge’s forum, Facebook engagement and email

alias were managed during the 24 hour period by staff and volunteers. A survey,





http://www.ieee.org/changetheworld



digital certificates and gift prizes were all shipped to qualifying participants and

judges in December 2013 – January 2014. Xtreme enjoyed the sponsorship support

of Lenovo and Acadox, and entered significant new partnerships with the Computer

Society and IEEE.tv. First-time collaboration with IEEE-HKN, Women in Engineering

and the University Program Partnership was notable as well.

IEEEXtreme is managed by an ad-hoc subcommittee under Sinan Alsheikh. Many

volunteers and staff members lent their time to the judging, technical stream,

sponsorship, social media, marketing and administrative execution. The top ten

teams came from Peru, Macedonia, China, Iceland, Switzerland, Romania, USA, and

Indonesia as shown in the results video on:

https://ieeetv.ieee.org/player/html/viewer?dl#ieeextreme-results-2013

IEEEXtreme 7.0 brought an updated platform with an enhanced user interface,

increased social media engagement, new methods of managing inbound inquiries,

and an emphasis on the strength and quality of the problems released. See

https://www.facebook.com/IEEEXtreme and www.ieee.org/xtreme

SOCIAL MEDIA AND ONLINE PRESENCE

The Xtreme Facebook page went from 14,757 likes at the close of 2012 to 34,589

likes and counting. The Student page saw gains from 2,038 in 2012 to 51,044 at

present and IEEE Potentials is at 2,903 Likes. New forums, beyond the use of

Facebook are coming into play including Twitter and Google+ as part of an overall

communication plan to leverage new and existing outreach channels.

IEEE Students - https://www.facebook.com/IEEEStudents

IEEE Potentials - https://www.facebook.com/IEEE.Potentials

IEEE Xtreme - https://www.facebook.com/IEEEXtreme

The IEEE Student web site was revamped in June to modernize the front-end entry

point and a recent change brings an improved mechanism for listing Student

Branches by Region. http://www.ieee.org/students

MEMBER INQUIRIES

Inbound inquiries to [email protected], [email protected],

[email protected] aliases are tracked through the use of the Contact Center’s

customer relationship management tool. Staff and volunteers have worked together

to develop standardized responses to frequently asked questions within high

frequency topics. This change has improved tracking, timeliness of service, and the

https://ieeetv.ieee.org/player/html/viewer?dl#ieeextreme-results-2013

https://www.facebook.com/IEEEXtreme

http://www.ieee.org/xtreme

https://www.facebook.com/IEEEStudents

https://www.facebook.com/IEEE.Potentials

https://www.facebook.com/IEEE.Potentials

https://www.facebook.com/IEEEXtreme

http://www.ieee.org/students

http://www.ieee.org/students






overall member experience. The goal of automating access to the Microsoft

DreamSpark software benefit was completed in January 2014.

VOLUNTEER TRAINING WEBINAR PROGRAM

Twelve webinars were hosted in 2013 and these continue to be available to

volunteers. Topics include, SAMIEE Training, Benefits for Students, Student Branch

and Section Collaboration, myIEEE, Why Volunteer? – and Student Branch

Development. New training webinars will continue through 2014, ResumeLab

presentation is slated for Q1. These programs are available on demand at

http://www.ieee.org/membership_services/membership/students/student_webinars

.html

STUDENT PROFESSIONAL AWARENESS EVENTS

Ms. Erin Hogbin, IEEE MGA SAC Student Professional Awareness Subcommittee

(SPAA) Chair, continues in 2014. There were 39 events funded in 2013. IEEE-USA

takes the lead on Student Professional Awareness in Regions 1-to-6 and while IEEE

MGA SAC SPAA is a Region 1-to-10 organization, the emphasis tends to be on

Regions 7-to-10 for support of such SPAA events. See attached IEEE MGA SPAA

Report for 2013.

STUDENT BRANCHES

MGA currently supports 2572 Student Branches up from 2354 at the close of 2013.

The core team is developing strategies and plans to improve activity and officer

reporting, communication and training, with an emphasis on overall branch vitality

and Section to Student Branch linkage.

ATTACHMENT 1

Attachment 1 is the Annual IEEE MGA Student Professional Awareness Report

prepared by Chair Ms. Erin Hogbin, [email protected].

ATTACHMENT 2

Attachment 2 is the joint SAC/GOLD (Young Professionals) letter issued at the June

2013 Board Series in response to the question posed by the IEEE Member and

Geographic Activities (MGA) Board: “What can the Region Directors do to

support SAC and GOLD/Young Professionals?”, at the 16 February 2013

meeting in Austin TX, USA, after the SAC/GOLD Plan presentation.

http://www.ieee.org/membership_services/membership/students/student_webinars.html

http://www.ieee.org/membership_services/membership/students/student_webinars.html


REPORT M- 1 of 11

TO: IEEE Member and Geographic Activities Board – 23 November 2013 FROM: John Paserba, Student Activities Chair SUBJECT: Student Activities Committee Report OPENING REMARKS The Mission of the Student Activities Committee is: To deliver a common, high quality IEEE Student Member experience globally, for lifelong, professional success through IEEE. The SAC Vision is: To be recognized as the global platform to inspire, enable, develop, and support students as the future leaders of our profession. In 2013, we had a busy year on SAC as we worked on our goals that align with the 2013 IEEE Member and Geographic Activities Board, specifically, (with added student member emphasis):

Goal #1 – Provide a World-Class IEEE (Student) Member Experience Goal #2 – Expand IEEE’s Global (Student) Membership Presence Goal #3 – Modernize the (Student Member and) Volunteer Experience

2013 was a year where SAC worked on our core products and services that we offer to our constituents - the Student and Graduate Student Member. SAC worked to expand and improve the following:

Awards and Recognition Program – A common submission date and streamlined process was introduced resulting in a large increase in nominations submitted in 2013.

Student Professional Awareness Activities (SPAA) – This long-time program continues to expand worldwide.

Enhanced Student Web Site – A new modernized front-end entry point to the IEEE Student Member website was designed and launched in 2013.

IEEExtreme – This popular 24-hour worldwide programming challenge broke the all-time record for the number of teams registered for the October 2013 event (see detail below).

Social Media Exposure– Our IEEE Student Member Facebook pages grew in exposure with the IEEE Student Member page presently over 27,300 Likes, the IEEE Potential Magazine page at over 2,775 likes, and the IEEExtreme

REPORT M- 2 of 11

page at over 27,600 Likes (Likes were at the time I prepared this report.) Student Conferences/Congresses – SAC leadership continues to manage,

organize, and continually enhance the Regional IEEE Student Branch Congresses and Annual Conferences. As SAC Chair, I had the privilege of personally attending two of these events over the past year (Region 2, and Region 9). Due to a last minute work situation, I had to cancel my attendance at the Region 7 event (I did attend this event in 2012), but, I sent a presentation (see Attachment 2).

Competitions – The Student Branch Web Site Contest continued in 2013 and will be modernized in 2014.

In addition, other longer term strategies were expanded and documented for SAC work to continue into the future. All in all, it has been a busy year for SAC, both from the volunteer side and from the Staff side. STUDENT AWARDS The Awards Subcommittee, led by Jaison Abey Sabu, implemented the overhaul and implementation plan from 2012 which called for a universal deadline. Nominations were opened on a virtual platform on 15 November 2012 and closed 1 February 2013. A total of 220 applications were received with 107 Awards currently in fulfillment. The sub-committee is conducting an evaluation process, planning for 2014 and obtaining training on the platform. The Awards program is year round as nominations are received from November to February for the previous academic year, with judging from April to August and announcements and fulfillment from September through November. More information can be found at http://www.ieee.org/membership_services/membership/students/awards/student_branch_awards.html STUDENT BRANCH WEB SITE COMPETITION The Student Branch Website Contest was continued for 2013 with leadership by Christian Schmid, with plans to modernize the competition for 2014 developed by Om Perkash. The recipients of the 2013 recognition are listed at: http://www.ieee.org/membership_services/membership/students/awards/site_contest.html

REPORT M- 3 of 11

PRESIDENTS CHANGE THE WORLD COMPETITION The 2013 Edition of the Presidents Change the World registration is slated to open on 1 December 2013 and close on 31 January 2014. While this contest is handled by an international team of volunteer judges under the direction of the Presidents, SAC supports and promotes while Student Services Staff handle administration, marketing and logistical issues in addition to applicant communication and concerns. More info: www.ieee.org/changetheworld IEEE XTREME 7.0 IEEEXtreme was held on 26 October and experienced yet another year of solid growth. The chosen platform hosted over 7200 concurrent users without technical difficulties. The platform processed over 250,000 code submissions with scoring in real time while a discussion board, judge’s forum, Facebook engagement and email alias were managed during the 24 hour period by staff and volunteers. A survey and digital certificates will be released in the coming weeks with gift prizes to follow. Xtreme enjoyed the sponsorship support of Lenovo and Acadox, and entered significant new partnerships with the Computer Society and IEEE.tv. First-time collaboration with IEEE-HKN, Women in Engineering and the University Program Partnership was notable as well. IEEEXtreme is managed by an ad-hoc subcommittee under Sinan Alsheikh. Many volunteers and staff members lent their time to the judging, technical stream, sponsorship, social media, marketing and administrative execution. The top ten teams came from Peru, Macedonia, China, Iceland, Switzerland, Romania, USA, and Indonesia as shown in the results video on: https://ieeetv.ieee.org/player/html/viewer?dl#ieeextreme-results-2013 IEEEXtreme 7.0 brought an updated platform with an enhanced user interface, increased social media engagement, new methods of managing inbound inquiries, and an emphasis on the strength and quality of the problems released. See https://www.facebook.com/IEEEXtreme and www.ieee.org/xtreme SOCIAL MEDIA AND ONLINE PRESENCE The Xtreme Facebook page went from 14,757 likes at the close of 2012 to 27,600 likes and counting. The Student page saw gains from 2,038 in 2012 to 27,300 at

REPORT M- 4 of 11

present and IEEE Potentials is at 2,775 Likes. New forums, beyond the use of Facebook are coming into play including Twitter and Google+ as part of an overall communication plan to leverage new and existing outreach channels.

IEEE Students - https://www.facebook.com/IEEEStudents IEEE Potentials - https://www.facebook.com/IEEE.Potentials IEEE Xtreme - https://www.facebook.com/IEEEXtreme

The IEEE Student web site was revamped in June to modernize the front-end entry point and a recent change brings an improved mechanism for listing Student Branches by Region. http://www.ieee.org/students MEMBER INQUIRIES Inbound inquiries to [email protected] and [email protected] aliases are now being tracked through the use of the Contact Center’s customer relationship management tool. Staff and volunteers have worked together to develop standardized responses to frequently asked questions within high frequency topics. This change has improved tracking, timeliness of service, and the overall member experience. Data collected will inform goal development for 2014 to include automation of access to the Microsoft Dreamspark software benefit. WEBINAR PROGRAM Twelve webinars have been conducted this year on the Webex platform. Volunteers serve as champions of the topics and provide insight into their development. Recent topics have included, SAMIEE Training, Benefits for Students, Student Branch and Section Collaboration, myIEEE, Why Volunteer? – and Student Branch Development. These programs are available on demand at http://www.ieee.org/membership_services/membership/students/student_webinars.html

STUDENT PROFESSIONAL AWARENESS EVENTS IEEE MGA SAC Student Professional Awareness Subcommittee (SPAA) Chair, Erin Hogbin, has approved or is currently reviewing submissions for 45 student SPAA events worldwide to date, funded through the Section Concentration Banking Accounts. IEEE-USA takes the lead on Student Professional Awareness in Regions

REPORT M- 5 of 11

1-to-6 and while IEEE MGA SAC SPAA is a Region 1-to-10 organization, the emphasis tends to be on leading Regions 7-to-10 for support of such SPAA events.

STUDENT BRANCHES MGA currently supports 2572 Student Branches up from 2354 at the close of 2012. The core team is developing strategies and plans to improve activity and officer reporting, communication and training, with an emphasis on overall branch vitality and Section to Student Branch linkage. STUDENT/GOLD-YOUNG PROFESSIONALS COMMITTEE AND ACTIVITIES INTERACTION SAC and GOLD-Young Professionals have a liaison member that coordinated the activities of SAC and GOLD-Young Professionals, reporting into both Committees. For 2013, that is Mario Milicevic. The program Student Transition and Elevation Program (STEP) is a GOLD-Young Professionals activity that has cross-over between the organizations. Significant activity to improve the management of this program was been completed during 2013. Refer to the GOLD-Young Professionals Report for more details. SAC SUPPORT OF HUMANITARIAN TECHNOLOGY ACTIVITIES In recent years, IEEE has placed great emphasis on Humanitarian Technology Activities, instituting the Humanitarian Ad Hoc Committee (HAHC) in 2011. As part of a strategic effort toward member engagement, HAHC has instituted a program called Special Interest Group on Humanitarian Technology (SIGHT). SAC has a liaison member Ramesh Nair, to represent and promote the Student Member perspective:

To encourage students to do more humanitarian Technology projects and publishes them in global platforms.

Sustain the student activities long term in Humanitarian arena by having them start SIGHT in their SB’s.

REPORT M- 6 of 11

COMMITTEE LEADERSHIP A note of thanks to the SAC Leadership for their contributions in 2013, as noted on the SAC Committee Web Page at: http://www.ieee.org/membership_services/membership/students/activities_committee.html MGA Student Activities

• SAC Vice Chair - Steven James • SAC Past Chair - Darrel Chong

Regional Student Activities Chairs (RSACs)

• Region 1, Rob Reilly • Region 2, John Golzy • Region 3, Patrick Donohoe • Region 4, Steven James • Region 5, Anil Mehta • Region 6, Mostafa Mortezaie • Region 7, Maike Luiken • Region 8, Pablo Herrero • Region 9, Daniele Monteiro Region 10, Om Perkash

Regional Student Representatives (RSRs)

• Region 1, TBD • Region 2, Michael McLaughlin • Region 3, Joshua Shank • Region 4, Saurabh Mishra • Region 5, David Macke • Region 6, Jill Madison==>Phoebe Henson • Region 7, Ali Jahanbani Ardakani • Region 8, Christian Schmid • Region 9, Alejandra Camacho • Region 10, Pasan Pethiyagode

SPAC/SPAA Student Professional Awareness Activities Representatives

• MGA/SAC/SPAA Chair, Erin Hogbin • IEEE USA SPAC Chair, Vishnu Pandey (1H) Guru Madhavan (2H)

REPORT M- 7 of 11

Industrial Representatives

• R. Barnett Adler, PECO Energy Company • Peter T. Mauzey, Lucent Technologies (retired) • Gowtham Prasad • Prijoe Philips Komattu, Tata Consultants • Rob Vice

SAC Representatives

• Elizabeth Johnston, Potentials Magazine Editor in Chief • Larry Martin, Potentials Magazine Student editor • Mario Milicevic, GOLD Representative to SAC • Pramod Abichandani, TAB Representative to SAC • Ramesh Nair, Branch Chapter Student Representative to SAC • Open, Branch Chapter Representative to SAC

SAC Standing Subcommittees

• Awards and Recognition Subcommittee, Jaison Sabu, Chair • RSAC Steering Subcommittee, Om Perkash, Chair • RSR Steering Subcommittee, Joshua Shank, Chair • Potentials Subcommittee, Elizabeth Johnston, Chair

SAC Ad-Hoc Subcommittees

• SAC/GOLD Transition, Mario Milicevic, Chair • IEEEXtreme Project Lead, Sinan Alsheikh • Humanitarian Lead, Robert Vice

IEEE MGA Student Services-Young Professionals Staff

Lisa Delventhal Shareyna Scott Christine Eldridge Parshva Bavishi

ATTACHMENT 1 Attachment 1 is an excerpt of the SAC Chair column in the IEEE Potentials Magazine. The request I have to the MGA Board is to continually promote to Sections and Student Branches the importance and the benefits of Section-Branch interaction.

REPORT M- 8 of 11

ATTACHMENT 2 Attachment 2 is the PowerPoint used at several events to promote IEEE Student Member engagement. It is attached here for reference. If you would like a PPT version, please contact me, John Paserba, SAC Chair, [email protected] ATTACHMENT 3 Attachment 3 is the joint SAC/GOLD (Young Professionals) letter issued at the June Board Series in response to the question posed by the IEEE Member and Geographic Activities (MGA) Board: “What can the Region Directors do to support SAC and GOLD/Young Professionals?”, at the 16 February 2013 meeting in Austin TX, USA, after the SAC/GOLD Plan presentation. Report Respectfully Submitted John Paserba 20-Nov-2013

REPORT M- 9 of 11

ATTACHMENT 1 – EXCERPT FROM THE NOVEMBER/DECEMBER POTENTIALS SAC CHAIR COLUMN

IEEE STUDENT BRANCH INTERACTION WITH IEEE SECTIONS: Do you know that as a Student Branch, you are aligned with your local IEEE Section, which in turn is aligned with your IEEE Region as a geographic unit under the umbrella of the IEEE MGA (Member and Geographic Activities). This organizational infrastructure, along with Student Branch Chapters and Chapters within your Section that align with the technical interests of IEEE, offers you, and your IEEE Student Branch, maximum support and maximum exposure to the larger IEEE. I would ask that as a student, have you ever attended a Section meeting or any Section event? Do you invite your Section leaders to your IEEE Student Branch events? Benefits of interaction between an IEEE Section and an IEEE Student Branch include:

Increased number of successful Section and Student Branch events and meetings with increased attendance

Open doors for meetings, networking opportunities, and other events held jointly between Sections and Student Branches

Future skilled volunteers for the Section as Student graduate and elevate to higher grade membership

Potential increase in number of active Chapters in Student Branches and Sections

Some ideas for IEEE Section and IEEE Student Branch engagement include:

Hold Section ExCom meetings at Universities Have a student serve on the Section ExCom as a voting member The Section can provide a Branch Mentor for the student branch Plan and hold joint Section and Student Branch technical activities and

professional awareness activities, such as a Student Professional Awareness Conference (S-PAC)

Student Branches can request modest funding support from Sections for specific campus events

I encourage you, as an IEEE Student Branch, to reach out to your local Section and build a relationship with them. The potential benefits are worth the effort to engage.

REPORT M- 10 of 11

ATTACHMENT 2 – ENGAGING IEEE STUDENT MEMBERS WORLDWIDE

Note: Full PPT version available upon request to John Paserba, SAC Chair, [email protected]

Engaging IEEE Student Members Worldwide

EVENT NAMELOCATION, DATE

John PaserbaChair, IEEE Student Activities Committee (SAC)[email protected]

1

Acronyms Used in This Presentation

SAC = Student Activities Committee MGA = Member and Geographic Activities TAB = Technical Activities Board GOLD = Graduates of the Last Decade (Young

Professionals) SPAA = Student Professional Awareness Activities SPAC = Student Professional Awareness Committee S-PAC = Student Professional Awareness Conference STEP = Student Transition Elevation Program SM = IEEE Student Member GSM = IEEE Graduate Student Member2

IEEE Student Activities Committee

Our Mission

To deliver a common, high-quality IEEE Student Member experience globally, for life-long professional success through IEEE membership

Our Vision

To be recognized as the global platform to inspire, enable, develop, and support students as the future leaders of our profession

3

Who is SAC?

Student Activities Committee Chair, Past Chair, Vice Chair 10 Regional Student Activities Committee Chairs (RSAC) 10 Regional Student Representatives (RSR) Potentials Editor/Student Editor GOLD Committee Representative TAB Representative Branch Chapter Representative/Student Representative IEEE-USA SPAC Chair IEEE SPAA Subcommittee Chair Industrial Representatives IEEEXtreme Lead (Corresponding Member) IEEE Staff4


1. Provide a World-Class IEEE (Student) Member Experience


3. Modernize the (Student) Volunteer and (Student Member) Experience

5

IEEE Student Membership – 1963-2012

0

20000

40000

60000

80000

100000

120000

116,224

Data: as of December 2012

0

10,000

20,000

30,000

40,000

50,000

60,000

70,000

80,000

2007 2008 2009 2010 2011 2012

StM GSM

6

116,224 student members globally, representing 27% of total IEEE membership at the end of 2012

IEEE student membership has grown 41% since 2009

Global student branches have increased 29%, from 1,829 to 2,359 since 2009

Student membership delivered more than 200,000 higher grade members over the last decade

IEEEXtreme team participation increased 375% between (409 teams in Xtreme 3.0 v. 1941 in Xtreme 6.0 competitions) since 2009

Student Professional Awareness Events have increased 70% since 2009

Did You Know?

7

IEEE Student Activities Program Portfolio

IEEE

Technical Programs & Opportunities

Technical chapters IEEE Xtreme contest Robotics contests Paper contests Project showcases Technical speakers IEEE Potentials Student member

discounts Student Tracks at

Conferences

IEEE

Career Programs & Opportunities

Job fairs Soft-skill seminars Professional

Awareness Events S-PAC/S-PAVe

Engineers Week Networking events Ethics competition

IEEE

Public Programs & Opportunities

Humanitarian initiatives President’s Change the

World competition Future Cities/E4C Awards & Recognition

Volunteer Development

Regional Student Congresses

Branch Operations and Leadership

IEEE

8

How Does SAC Deliver The Student Experience?

RSAC and RSR Steering Committees IEEEXtreme Subcommittee Student Professional Awareness Activities (SPAA)

Subcommittee Award and Recognition Subcommittee Branch Leadership Training Subcommittee Potentials Magazine Electronic Communications / Social Media Subcommittee SAC/GOLD Liaison and Collaboration Humanitarian Subcommittee/Change the World Contest AdHoc Working Groups and Subcommittees Direct and indirect staff support to programs, products,

services, volunteers and members

9

9

IEEEXtreme

10

What is IEEEXtreme

IEEEXtreme is a global challenge in which teams of up to 3 IEEE Student (SM) or Graduate Student (GSM) Members, supported by an IEEE Student Branch, advised and proctored by an IEEE member, compete in a 24-hour time span against each other to solve a set of programming problems.

11

1941 teams registered – 28% growth from 2011 5100 students; 613 proctors; 50 volunteers/staff

60 countries represented from all 10 IEEE regions 1931 universities/SB’s with team(s) Prizes: 1st place – all expense paid trip for team to IEEE conference

anywhere in the world; 2nd and 3rd place – iPads for all team members Top regional runners-up – special IEEE gear All participants – t-shirts and certificates

Global Ranking Team Country

IEEERegion

1 DongskarPedongi Indonesia 10

2 LosDesempleados Peru 9

3 meeyo Sri Lanka 10

2012 IEEEXtreme 6.0

12

13

How to Engage in IEEEXtreme 7.0 on 26 October 00:00:00 UTC Registration will open soon www.ieee.org/xtreme Facebook: https://www.facebook.com/IEEEXtreme

Questions: [email protected]

14

Student Professional Awareness

15

As defined within IEEE“Professional awareness is the emphasizing of the importance of the non-technical aspects of engineering to engineers and future engineers.”

What is Professional Awareness?

16

Career growth• Continuing education• Effective communication

Working• Balancing work with

personal life• Expectations versus

reality Professional ethics and

social responsibility• Individual and corporate

responsibility• Coping with ethical

dilemmas

Professional Awareness Categories

Self-management• Managing your career• Time management

Engineer and public policy• Grassroots activism• Understanding how

government works Importance of the

professional society• Networking• Benefits

17

Student Professional Awareness Conferences Students plan and run the event with consultation

from SPAA Regional Coordinators The students do all project management Presentation or panel format related to the

professional awareness categories Topics are selected by students from the

Professional Awareness Categories in consultation with SPAA Regional Coordinators

What Are S-PACs?

18

Student Professional Awareness Ventures Venture can take on any form except

conference or panel presentation format (can be a workshop format)

Student branch submits proposal based on the Professional Awareness Categories with budget and schedule

The students do all project management Start-up funds are available to initiate venture “Free flowing” format enables creativity

What Are S-PAVes?

19

2012 EVENTS

Region 1 - 2 eventsRegion 2 - 25 eventsRegion 3 - 9 eventsRegion 4 - 4 eventsRegion 5 - 8 eventsRegion 6 - 3 eventsRegion 7 - 3 eventsRegion 8 - 3 eventsRegion 9 - 34 eventsRegion 10 – 17 events

2012 Worldwide SPAA Events

20

Pictures from SPAA Events Around the Globe Pictures from SPAA Events Around the Globe

Pictures from SPAA Events Around the Globe How to Engage in SPAA

www.ieee.org/spac SAC SPAA Chair: Ms. Erin Hogbin [email protected]

Region Coordinator: NAME, E-MAIL On Facebook at:

https://www.facebook.com/groups/ieeeusaspac/ Note: Some funding is available from IEEE SAC

24

Other Engagement Opportunities for IEEE Student Branches

25

IEEE Student Branch Awards

IEEE Student Enterprise Award Larry K. Wilson Regional Student Activities Award IEEE Regional Exemplary Student Branch Award IEEE Outstanding Branch Counselor Award The Darrel Chong Student Activity Award For more information to engage: http://www.ieee.org/membership_services/membership/s

tudents/awards/student_branch_awards.html

26

IEEE Student Branch Competitions

IEEEXtreme 24 hour Programming Challenge See earlier slides for details

IEEE Student Branch Web Site Contest IEEE Presidents' Change the World Competition Open to college and university students who demonstrate

excellence in the development, design and implementation of technology that can solve a life challenge for the benefit of humanity

Organized by the IEEE Presidents and supported by SAC as needed

For more information to engage in competitions: http://www.ieee.org/membership_services/membership/

students/competitions/index.html27

Branch Leadership Training

Volunteer Training Webinar Series: http://www.ieee.org/membership_services/membersh

ip/students/student_webinars.html

Contact: [email protected] Also - attend a Student Branch Congress or

Conference

28

On-Line Presence/Social Media

New, improved webpages: http://www.ieee.org/students

Facebook Pages: IEEE Students - 15,000 likes

https://www.facebook.com/IEEEStudents IEEE Potentials - 2,000 likes

https://www.facebook.com/IEEE.Potentials IEEE Xtreme - 18,000 likes


29

Your Next STEP in IEEE

30

IEEE GOLD’s (Young Professional) Student Transition & Elevation Partnership (STEP) Program assist member satisfaction/retention as student members are elevated from student level to higher grade member.

Engagement and outreach opportunity facilitates the transition from student member to young professional.

Introduces the opportunities and benefits of IEEE membership during the onset of a career.

Student Transition & Elevation Partnership (STEP)

32

Meet local young professionals. Introduction to the greater IEEE network through the

GOLD (Young Professional) Affinity Group in the local section.

Recognition for their accomplishments while being welcomed into the professional IEEE community.

Increased awareness of IEEE benefits for young professionals.

Career enhancement, networking, and professional development activities at the STEP event.

Note: funding from MGA available, up to US $500 per event

Student Transition & Elevation Partnership (STEP) Benefits

STEP Statistics 2011 2012 2013

Region 1 2 0 1

Region 2 2 1

Region 3 0 1

Region 4 0 1

Region 5 7 3

Region 6 2 1

Region 7 3 3 3

Region 8 10 11 4

Region 9 10 10 7

Region 10 8 9 3

Total 44 40 18

Note: some STEP events may have had Section/Region funding and are not included in totals. MGA can fund up to 50 events per year worldwide. 33

Pictures from STEP Events Around the Globe

34

How to Engage in STEP

http://www.ieee.org/membership_services/membership/gold/step.html

Contact STEP at [email protected] or [email protected]

GOLD/Young Professionals On Facebook at:https://www.facebook.com/groups/5999404766/

Note: Some funding is available from IEEE GOLD/Young Professionals

35

SAC’s Vision… IEEE will have diversified the student

membership to reflect our designated fields of interest/interdependent professions

Students will know that their positive campus experience and activities are just the beginning of their relationship with IEEE

Member benefits consistently exceed costs and students elevate to higher grade because they see quality and value

Staff and volunteers understand, deliver and surpass expectations with strengthened support and partnerships between other IEEE entities

36

Your IEEE Roadmap

Join Participate Volunteer Lead

Questions?

[email protected]

37

REPORT M- 11 of 11

ATTACHMENT 3 – LETTER ISSUES TO THE MGA BOARD IN RESPONSE TO THE Q&A FROM THE FEBRUARY BOARD SERIES

SAC/GOLD (YOUNG PROFESSIONALS) PRESENTATION

Date: June 14, 2013

TO: Ralph Ford, IEEE Member and Geographic Activities (MGA) Board VP

IEEE Region 1-to-10 Directors

FROM: John Paserba, Student Activities Chair (SAC)

Timothy Wong, Graduates of the Last Decade Chair (GOLD)

SUBJECT: Request of Region Directors for Support of SAC and GOLD/Young Professionals

This memo addresses the question posed by the IEEE Member and Geographic Activities (MGA) Board: “What

can the Region Directors do to support SAC and GOLD/Young Professionals?”, at the 16 February 2013

meeting in Austin TX, USA, after the SAC/GOLD Plan presentation.

In response to that question, the Chairs of SAC and GOLD Committees put forth the following requests:

Regional Student and GOLD Congresses and Summit. We ask the Regional Directors to continue

supporting Student Congresses/Annual Student Conferences and Regional GOLD/Young Professionals

events within their Regions. We encourage continued support for the global GOLD/Young Professionals

Summit due to run again in 2014 before the Sections Congress to enable Student and GOLD/Young

Professionals volunteer development and training, talent management and improve member engagement.

SAC and GOLD/Young Professional reports and face-time at Regional meetings. We encourage Regional

Directors to have specific report-outs and discussion at Regional Meetings by your Regional SAC and

GOLD/Young Professionals appointees to promote and encourage student and young professional

activities in your Region.

Engage SAC and GOLD/Young Professionals committee in the appointments process. We encourage

Regional Directors to engage SAC and GOLD/Young Professionals Committee Chairs in the selection of

appointees to the committees in their region in order to maintain a high caliber of committee members.

Appointment of young IEEE members to Section and Regional positions. We ask that Regional Directors

encourage the appointment of young IEEE members to Section and Regional positions to promote and

encourage young professional activities in Sections, and increase member engagement and retention.

Please note that Graduate Student Members and GOLD/Young Professionals are eligible to vote for as

well as run and hold volunteer positions beyond Student Activities and GOLD/Young Professionals.

Section level Student Activities and GOLD/Young Professionals activities. We ask that Regional

Directors advocate local IEEE Sections to support Student and GOLD/Young Professionals activities. We

observe that present support levels are currently inconsistent across Sections in different Regions.

We thank the MGA Board for the opportunity to present our Student and GOLD/Young Professionals activities at

the February Board Series MGA Meeting. We look forward to expanding the engagement of our respective

Student and Gold Membership with the support of the Region Directors in the years to follow.

John Timothy

REPORT M- 1 of 8

R:\MGA ADMINISTRATION\0 - 2012.11 NOVEMBER BOARD MEETING\Agenda Items - 2012.11 November Agenda Items\00 Reports and Info - 2012.11

November\SAC Report.doc

To: IEEE Member and Geographic Activities Board – 10 November 2012 From: Darrel Chong, MGA Student Activities Committee Chair

Subject: MGA Student Activities Committee Report

Foreword

MGA SAC conducted its annual face-to-face meeting in Houston, Texas in 23-25 March 2012.

Five SAC core team telco were conducted to set goals and follow up on action items. After

the F2F meeting, telcos were conducted on 28 June, 7 August, and 6 November. In between

these telcos, RSAC / RSR / sub-committee telcos and email communication took place to

facilitate workplan execution.

MGA SAC Committee 2012: A great team!

Three motions were passed in 2012:

1. IEEE MGA SAC strongly recommends MGA Board to adopt the approach of “Lower price

for undergraduate and GSM, and charge for upgrade to print.”

2. IEEE MGA SAC strongly recommends that the MGA Board and Regions include “student

retention” as an award criterion in all their awards to recognize the best sections.

3. IEEE MGA SAC agrees that the annual deadline for nomination / submission of all SAC

awards will be on 1 February:

Larry K Wilson Regional Student Activities Award

IEEE Regional Exemplary Student Branch Award

REPORT M- 2 of 8



IEEE Student Enterprise Award

Darrel Chong Student Activity Award

Outstanding Branch Counselor Award

----------------------------------------------------------------------------

SAC sub-committee Action Plan Report:

Follow up on the February and June 2012 report, below provides update to the action items:

NEW INITIATIVES

New SAC projects from 2011-2012 are listed below. Of which, no. 2, 3, 9 (student web

presence), no. 4, and no. 5 are MGA’s strategic focus in 2012.

1. Investigate the applicability of digital spectrum model for student members

COMPLETED

The motion “Lower price for undergraduate and GSM, and charge for upgrade to

print” was not adopted by MGA in June.

SAC team then supported the dissemination of the new digital membership model in

July prior to the new membership cycle in August.

2. Revamp of MGA SAC website architecture: lead by Kanishka J. & Jorge S.

80% COMPLETED

The new website content was re-organized.

Currently, (i) awards information is being updated for consistency and past awardees

info are added, and (ii) single-point of contact to access all society info (to support

student branch chapter outreach).

3. Launch Global IEEE Student Facebook: lead by Jorge Soares & RSRs

COMPLETED

The Global Student Facebook was successful launched in January. Today, it has more

than 6,500 fans and over 75,000 content impressions.

Jorge led the 1st FB contest on 7-14 October (“what objects were SAC members

pointing at?”) generating the highest reach (4,159) and engagement (1,200). It

added 500 likes to our Facebook.

REPORT M- 3 of 8



Similar FB contests should be continued quarterly in 2013 to drive interaction, reach,

and engagement.

4. Organize North America Student Congress in 2013: lead by Jignasa Ray

ON HOLD

After continued discussion, this action item is put on hold until later years.

Outcome is to encourage regional-level student congress to continue.

5. Formalize on-boarding process for MGA SAC committee members: lead by Elizabeth J.

ON GOING

Documentation is ongoing at committee-level. This process needs to be continued in

2013 in order for the outcomes to be better felt.

6. Increase IEEE students’ involvement in humanitarian activities: lead by Robert Vice

COMPLETED

SAC collaborates with GHTC to organize the 1st student poster contest on the topic of

humanitarian, as one of the tracks at the conference in October 2012.

The team lead for executing the student poster contest is Ramesh Nair, from India.

5 posters were selected from more than 20 submissions globally for onsite

presentation

The winning posters are:

o First Prize (US$1500): Wound Pump - joint submission by students of

Massachusetts Institute of Technology (MIT) and Harvard Medical School

(HMS) , USA

o Second Prize (US$500): Tropical Storm Wind Turbine - University of

Technology, Jamaica.

The prizes were sponsored by TAB, and the contest made possible by GHTC’s

support.

REPORT M- 4 of 8



7. Promote student branch chapters and engage societies: lead by Jan Verveckken

COMPLETED

The Member Segmentation Study showed that members that are part of a society

are more likely to derive more satisfaction from their membership.

A student branch chapter portal (http://sites.ieee.org/mga-sac/) was put together

since May 2012, with verification from the society presidents.

The team reached out to the Society Presidents on the importance of appointing

student reps to their societies to be connected with the student community.

http://sites.ieee.org/mga-sac/

REPORT M- 5 of 8



8. Streamline and revitalize SAC awards globally: lead by Jaison Sabu

90% COMPLETED (will be completed by year end)

The sub-committee moved a motion that was approved at the face to face meeting

to align all SAC awards deadlines to 1 February.

The new deadline was communicated in October.

New set of awards publicity materials are developed and will be rolled out in 2013.

Below is an example:

A SAC awards team was established, and the members will continue into 2013.

For the remaining part of the year, Jaison will lead to review the criteria and

content description of all the awards, and establish the rules of engagement for

future awards evaluation.

9. Redesign the IEEE Regional Student Website Contest: lead by Om Prakash

50% COMPLETED (will be completed by year end)

This action item is the only addition in 2012. It came forth from a discussion during

the face-to-face meeting. The committee voted not to eliminate the website congress

but instead review and redesign the website contest so that it becomes relevant to

students today.

The team decided to re-design the website contest to take the shape of “social online

experience”, integrating social media in the contest. The framework, criteria, and

implementation methods will become clearer by end 2012.

Goal is to bring the new contest design to committee for comment and approval in

Dec 2012.

REPORT M- 6 of 8



10. 2012 Global Website Contest – led by Om Perkash

2012 regional website contest winners were evaluated by the MGA SAC team to

identify the global winners:

1. Carleton University (Region 7)

2. Christian Brothers University (Region 3)

3. IEEE IST (Region 8)

---------------------------------------------------------------------------

EXISTING PROGRAM

The existing SAC programs are:

1. Regional Activities: All regional activities are spearheaded by Steven James and Jorge

Soares as Steering committee chairs of RSAC and RSR, respectively. Regional activities

are healthy with regions continue to engage the students in the area of awards (Larry K

Wilson, Website, Exemplary), paper contests, leadership workshops, and student

congresses. Regional student congresses that were organized R7 (September), R8 (July),

R9 (August).

2. SPAA activities: John Paserba reported a new record in the number of SPAA activities

organized by R7 to R10. In 2012, 51 SPAA events were put together! This is driven by a

strong interest in R9 (31 events) and growing participation in R10 (14 events).

A new metric was recorded this year by the SPAA Subcommittee– that is the number of

number of IEEE Student Member, Student, IEEE Member, and other professional

“touches” for exposing IEEE student member professional awareness as reported or

predicted prior to the event. The total touches of IEEE from the worldwide SPAA events

were reported as 9893 people (through November 5, 2012)!!!

The Chair’s past experience has anecdotally shown some student groups are more

accurate in their predictions than others, so, even applying a 66% factor to this “before

the event” count that is still nearly 6500 touches of members and potential members

worldwide thru SPAA (not counting R1-6 through IEEE-USA SPAC supported events).

Regions 1-6* Regions 7-10+ Total

2008 48 19 67

2009 49 15 64

2010 58 41 99

2011 55 42 97

2012 (Through November 5)

To be Reported by IEEE-USA

SPAC later this month 51 TBD

*Supported by the IEEE-USA SPAC Committee, and IEEE MGA SAC SPAA as needed

+Supported by the IEEE MGA SAC SPAA Subcommittee

5-Year Summary of Worldwide

IEEE Student Professional Awareness Activities (SPAA)

Region 1-6

SPAA Supported Events3

Region 7 3

Region 8 3

Region 9 31

Region 10 14

Total SPAA Supported Events

Through November 554

Regional Breakdown of IEEE MGA

SAC SPAA Supported Events

REPORT M- 7 of 8



3. Xtreme Programming 6.0 (2012): The 6th Xtreme contest on 20th Oct was a huge

success.

The global contest led to 1941 registered teams (up 28% from 2011)

5,100 students, 613 proctors, 50 volunteers / staff

60 countries across 10 regions

Top 3 global teams:

Team DongskarPedongi – from Indonesia (Region 10)

Team LosDesempleados – from Peru (Region 9)

Team Meeyo – from Sri Lanka (Region 10)

New External Sponsors:

Intel

New York Life/Marsh

4. President Change the World Contests 2013: The announcement for submission will

begin in 2-3 week’s time.

5. STEP program: STEP continues to be very popular among student branches, used a

platform to engage graduating students to continue their membership and involving in

the IEEE after graduation. As a result of the increased in application, GOLD-SAC

committee are spending significant effort evaluating every proposal to ensure that funds

are distributed appropriately.

--------------------------------------------------------------

Note: MGA SAC Committee Structure

In 2012, SAC continues to be organized in two teams; the geographical leadership, which

consists of the RSACs and RSRs, and the product/services leadership, which consists of

volunteers leading SPAA, Potential, Xtreme, Awards, Humanitarian, Branch Chapters, and

GOLD-SAC.

REPORT M- 8 of 8




R:\MGA ADMINISTRATION\0 - 2012.06 JUNE BOARD MEETING\Agenda Items - 2012.06 June Agenda Items\00 Reports - 2012.06 June\SAC Report -

5617.doc

To: IEEE Member and Geographic Activities Board - 30 June 2012 From: Darrel Chong, MGA Student Activities Committee Chair

Subject: MGA Student Activities Committee Report

Foreword MGA SAC conducted its annual face-to-face meeting in Houston, Texas in 23-25

March 2012. A SAC core team telco was organized on 28 June. The subsequent SAC core team telcos will take place on 7 August and 6 November. In between these telcos, RSAC / RSR / sub-committee telcos and email communication are taking

place to facilitate workplan execution. MGA SAC Face-to-Face Meeting, 23-25 March 2012

The meeting took place in conjunction with the MGA GOLD committee. On top of the individual sessions, a joint session between the two committees was organized

on the afternoon of day 2. Over the 2 day SAC meeting, three motions were passed by the SAC committee. All motions were reported to MELCC and MGA committees by May 2012.

Picture: MGA SAC 2012 at Houston



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The three motions are: 1. IEEE MGA SAC strongly recommends MGA Board to adopt the approach of

“Lower price for undergraduate and GSM, and charge for upgrade to print.”

2. IEEE MGA SAC strongly recommends that the MGA Board and Regions include “student retention” as an award criterion in all their awards to recognize the best sections.

3. IEEE MGA SAC agrees that the annual deadline for nomination / submission of

all SAC awards will be on 1 February:

Larry K Wilson Regional Student Activities Award IEEE Regional Exemplary Student Branch Award

IEEE Student Enterprise Award Darrel Chong Student Activity Award Outstanding Branch Counselor Award

The first motion was considered by MGA. The recommendation to include GSM in the overall program is adopted. The second and third motions are supported by

MELCC and MGA Awards committee.

---------------------------------------------------------------------------- SAC sub-committee Action Plan Report:

Follow up on the February 2012 report, below provides update to each of the action items:

New SAC projects from 2011-2012 are listed below. Of which, no. 2, 3, 9 (student web presence), no. 4, and no. 5 are MGA’s strategic focus in 2012.

1. Investigate the applicability of digital spectrum model for student members:

SAC committee approved a motion to include GSM in the consideration of the

digital spectrum initiative. This was supported by the MGA committee. In the same motion, SAC proposed to lower the student membership fee

below the current rate of $27/$32 given that students are receiving only the

digital format of the Spectrum, and charge an upgrade for opting in print copy. The decision of the motion is not made public at the point of writing

this report. 2. Revamp of MGA SAC website architecture: lead by Kanishka J. & Jorge S.

SAC approved the new website architecture in 2011. However, as the team understood, the framework and the way the information is to be organized could not be fully implemented in the current IEEE website given the parent

site constraint. Kanishka and Jorge are working with staff to finalize the next approach to

best present the content on the student website.



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3. Launch of Global Student Facebook: lead by Jorge Soares The Global Student Facebook was successful launched in early March. Today,

it has more than 3,000 fans and growing.

Jorge will launch the 1st FB photo contest to increase the traffic and visibility of the SAC FB site. The contest will take place in July, with IEEE merchandize

as awards. All RSACs and RSRs are tasked to publicize the site with their student

members.

All SAC committee members are reminded to post news and upcoming events on the site for global visibility and engagement.

4. Organize North America Student Congress in 2013: lead by Jignasa Ray The team led by Jignasa Ray, making up of Brian Roberts, Jan V., Om. P,

Jorge. S., and Darrel C. were formed in March. Initial brainstorm is to organize the congress in September 2013,

independent of the IEEE USA meeting to keep the timeframe suitable for

students and to keep expenditure low. The intent is also to solicit a student branch that will act as the anchor student organizing committee to lead the implementation. The finance was planned to be co-shared by the sections

and regions, as well as supported by private organizations. This project is currently on hold as Jignasa R. raised concern on her capacity

to take this congress forward due to personal reasons. SAC is in the process of identifying someone to take the lead.

5. Formalize on-boarding process for MGA SAC committee members: lead by Elizabeth J. The process is ongoing.

6. Increase IEEE students’ involvement in humanitarian activities: lead by Robert

Vice SAC collaborates with GHTC to organize a student poster contest on the topic

of humanitarian, as one of the tracks at the conference in October 2012.

The team lead for executing the student poster contest is Ramesh Nair, from India. The call for poster was made in April. The deadline for submission closed in May. 27 submissions were received worldwide.

Poster evaluation was completed by 15 reviewers. Top 5 posters were selected. The teams will present their ideas at the conference.

The top 5 posters are: a. Tropical Storm Wind Turbine - University of Technology, Jamaica. b. Automobile Safety using Smart Phone - College of Engineering,

Trivandrum, Kerala, India c. Wound Pump - joint submission by students of Massachusetts Institute of

Technology (MIT) and Harvard Medical School (HMS) , USA

d. Edupad: A tablet based educational system for improving adult literacy in India - Amrita Vishwa Vidyapeetham University, Kerala, India



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e. Efficient Production of tactile text books for blind students - University of Washington, USA

7. Promote student branch chapters and engage societies: lead by Jan Verveckken. The Member Segmentation Study showed that members that are part of a

society are more likely to derive more satisfaction from their membership. A student branch chapter portal (add link) was put together since May 2012.

The goal of the portal is to explain to students the benefits of being part of a

technical society and why the student branches should start a student chapter.

Currently, the site is being checked by all society presidents to ensure that

information is correctly represented. The launch date for the site is July, and will be done in conjunction with existing membership development vehicles.

In addition, Jan and his team (Yasu and Ljiliana) are analyzing the student branch chapter and membership statistics to identify (a) the societies that should start a student rep position, and (b) the student branches that should

start a chapter.

8. Streamline and revitalize SAC awards globally: lead by Jaison Sabu

The sub-committee moved a motion that was approved at the face to face meeting to align all SAC awards deadlines to 1 February.

The alignment will facilitate execution, eliminate confusion, and allow structure to the judging process. Jaison is working on the details of deadline announcement, which is expected to take place in September 2012, as well

as the design of the judging process.

9. Redesign the IEEE Regional Student Website Contest: lead by Om Prakash

This action item is the only addition in 2012. It came forth from a discussion during the face-to-face meeting. The committee voted not to eliminate the

website congress but instead review and redesign the website contest so that it becomes relevant to students today.

The team decided to re-design the website contest to take the shape of

“holistic online experience”, integrating social media in the contest. The framework, criteria, and implementation methods will become clearer by August 2012.

The existing SAC programs are:

1. Regional Activities: All regional activities are spearheaded by Steven James and Jorge Soares as Steering committee chairs of RSAC and RSR, respectively. Regional activities are healthy with regions continue to engage the students in

the area of awards (Larry K Wilson, Website, Exemplary), paper contests, leadership workshops, and student congresses. Some upcoming student congresses are R7 (September), R8 (July), R9 (August).

2. SPAA activities: John Paserba reported improvement in planned activities YOY

May YTD from 19 (in 2011) to 29 (in 2012). In summary, R9 and R10 continue



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to show strong participation in SPAA efforts, while R7 has demonstrated good improvement in participation.

3. Xtreme Programming 6.0 (2012): Xtreme team has completed the selection process for the new platform to handle the increase traffic for the competition

this year. InterviewStreet was selected to be used as the operating platform from 2012 onwards. The contractual engagement is in the final stages. Currently, Xtreme team is soliciting judges and target to bring in 30 judges. So far, 8

judges were on boarded. In addition, IEEEXtreme video and marketing collaterals are under production. Xtreme contest will take place on 20th October.

4. President Change the World Contests 2012: The submission closed on 31st January. We received 135 eligible applications, which is 30% increase in

submission YOY. The judging process has ended and led by Robert Vice and Parsh Pavishi (staff). The formal announcement of the winners will be made at the 2012 IEEE Honors Ceremony at Boston on 30th June.

5. Branch Counselor and Leader Webcast: The second webcast was held in

April. The format was changed. Instead of having a presenter or the SAC chair

cover a range of topics, three chairs of the SAC team were invited to present areas that are relevant to students. John Paserba (SPAA Chair), Gowtham

Prasad (Xtreme Programming 6.0 Chair), and Robert Vice (Humanitarian Chair) were invited to give a 15 minutes speech each to the audience on their respective program. The feedback was positive. Similar format will be adopted

for the final webcast for 2012. 6. Potentials Editorial Board: The Potentials committee held its face-to-face

meeting on 6 May Anchorage, USA. Following that of the digital spectrum discussion for students, EIC has invested much of their effort to evaluate the

value of moving print potentials (R1-R7) to digital and charge a different fee. For details, please refer to the Potentials Editorial Board June report to MGA.

7. STEP program: STEP continues to be very popular among student branches, used a platform to engage graduating students to continue their membership and involving in the IEEE after graduation. As a result of the increased in

application, GOLD-SAC committee are spending significant effort evaluating every proposal to ensure that funds are distributed appropriately.

--------------------------------------------------------------

Note: MGA SAC Committee Structure In 2012, SAC continues to be organized in two teams; the geographical leadership, which consists of the RSACs and RSRs, and the product/services leadership, which

consists of volunteers leading SPAA, Potential, Xtreme, Awards, Humanitarian, Branch Chapters, and GOLD-SAC.



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C:\Documents and Settings\gsheedy\Desktop\0 - Committee Agendas and Minutes for Web\00 REPORTS for Web Page\Committee Reports\sac_report_2012.02.doc

To: IEEE Member and Geographic Activities Board - 18 February 2012 From: Darrel Chong, MGA Student Activities Committee Chair Subject: MGA Student Activities Committee Report Foreword MGA SAC organized its kick-off telco on 17 January to discuss the goals and direction of SAC in 2012. Prior to the kick-off telco, SAC-core team had two telcos to brainstorm and set the general direction of SAC. SAC will meet face-to-face on 23-25 March at Houston. MGA SAC Committee: In 2012, SAC continues to be organized in two teams; the geographical leadership, which consists of the RSACs and RSRs, and the product/services leadership, which consists of volunteers leading SPAA, Potential, Xtreme, Awards, Humanitarian, Branch Chapters, and GOLD-SAC.



Key Volunteer Appointment: 1. Steven James, R4 RSAC will be leading the RSAC Steering Committee. It also

oversees the branch leadership training strategy / execution of MGA SAC. 2. Jorge Soares, R8 RSR will be leading the RSR Steering Committee. It also

oversees the electronic-communication strategy / execution of MGA SAC. 3. Om Perkash assumed the position of the GOLD-SAC role after stepping down as

2011 R10 RSR. 4. Jaison Suba from the Kerala Section was inducted into MGA SAC committee to

lead the Awards sub-committee. His appointment as the industrial rep is pending approval by the MGA N&A committee in Feb.

5. Natalia Raposo was appointed Vice-Chair of SPAA sub-committee after stepping down as 2011 R9 RSR.

MGA SAC Goals 2012 Student Activities’ goals will coincide with MGA strategy and direction for 2012. SAC’s goals include (a) Sustainable operation, (b) Healthy Student Membership growth and retention, and (c) Succession planning & Transition. The above goals are achieved through committee member appointment (as highlighted in the early part of this report) and the execution of the 2011 (new) SAC projects and continuous implementation of existing SAC programs. The 2011 new SAC projects are as listed below. Of which, no. 2 and 3 (student web presence), no. 4, and no. 5 are MGA’s strategic focus in 2012. 1. Investigate the applicability of e-membership model for student members 2. Revamp of MGA SAC website architecture: lead by Kanishka Jayewardene &

Jorge Soares 3. Launch of Global Student Facebook: lead by Jorge Soares 4. Organize North America Student Congress in 2013: lead by Jignasa Ray 5. Formalize onboarding process for MGA SAC committee members 6. Increase IEEE students’ involvement in humanitarian activities: lead by Robert

Vice 7. Investigate the relevance of student branch GOLD affinity group: lead by Om

Perkash 8. Streamline and revitalize SAC awards globally: lead by Jaison Sabu The existing SAC programs are: 1. SPAA activities: To increase the take up rate in each region, exceeding the

number of completed events in 2010/11. 2. Xtreme Programming 6.0. Due to the strong growth in 2011 (53% YOY to reach

1161 participating teams), Xtreme team is identifying a more robust platform to handle the expected increased in participation volume and competition requirements this year. Xtreme 6.0 will take place on 20th Oct.

3. President Change the World Contests 2012. The submission closed on 31 January. We received 135 eligible applications, which is 30% increase in



submission YOY. Preparation for judging is underway, targeted to be completed by end of March.

4. Branch Counselor and leader webcast. The first webcast was held on 2nd February. The feedback was positive, with attendees saying that “they feel more connected with the IEEE”. Two more webcasts are planned for the year. The next webcast will be in April.

Special Focus: SAC continues to have ongoing discussion and emphasis on improving the student retention rate. Region 10, due to India’s high recruitment rate yet poor retention outcomes, has the lowest retention rate among the regions. This matter was raised in R10 Excom meet. Its MD and SAC are tasked to propose projects to tackle the issue. R10 SAC will present a proposal at the R10 Meet. More will be reported in June MGA report.



TO: IEEE Member and Geographic Activities Board - 19 November 2011 FROM: Darrel Chong, Chair, MGA Student Activities Committee (SAC) SUBJECT: MGA Student Activities Committee (SAC) Report MGA SAC Committee identified 10 projects to work on after the Seattle face-to-face meeting in June. Two of the projects are targeted to complete by 2011; (a) the revamp of MGA SAC website architecture and (b) set up of Global Student Facebook. 2011 has been a good year for IEEE Student Activities. IEEE Potentials released its 30th Anniversary issue in Nov/Dec 2011. SPAA activities remained popular among student branches with 46 and 39 completed events in USA and outside USA, respectively. R9 is the most vibrant region in creating student professional awareness. IEEE Xtreme 5.0 was a huge success, led by Gowtham Prasad from India, doubled the student participating teams to 1161 (53% growth), engaging more than 3,800 students and 400 proctors across 65 countries. The Xtreme team is conducting postmodern and survey to identify areas for improvements. All regions are actively involved in engaging its student membership, mixed with tested and new events. COMMITTEE/SUB-COMMITTEE ACTIVITIES USA SPAC Committee reported by Vishnu Pandey 2011 has been a very successful year in terms of student professional activities in regions 1-6. We have had the good fortune of helping to organize (number) of student conferences and (number) of student ventures, all of which have culminated in increased organizational interest and overall membership value for our younger members. Regional Breakdown: • R1: 11 completed activities and 2 upcoming activities • R2: 11 completed activities and 7 upcoming activities • R3: 4 completed activities and 3 upcoming activities • R4: 4 completed activities • R5: 9 completed activities and 5 upcoming activities • R6: 7 completed activities and 2 upcoming activities Total: 46 completed activities so far in 2011 with the potential for 19 more before the end of the year.



SPAA sub-Committee reported by John Paserba In 2011, MGA SAC SPAA Subcommittee supported 39 events from January 2011-to-date • R1-6: 1 event+ • R7: 1 event • R8: 1 event • R9: 24 events • R10: 12 events *Compare to a total of 41 events for the entire calendar year 2010. + Note: IEEE USA SPAC Committee is the primary committee for R1-6 SPAA activities. The IEEE MGA SAC SPAA Chair is a voting member of the IEEE-USA SPAC Committee. IEEE-USA has separately supported over 46 completed events in R1-6 to date in 2011, including the events supported by IEEE MGA SAC SPAA. GOLD-SAC sub-Committee reported by Eva Lang The GOLD-SAC subcommittee was newly established in 2011. Its key discussion points for 2011 were how to bridge student and GOLD members and whether to restructure the respective programs for the GSMs. While the subcommittee believes that there are already great incentives, programs and offers in place for the almost 40k GSMs (compared to 60k StMs and roughly 60k GOLD members) such as STEP events, IEEEDay, IEEEXtreme, various webinars, links to educational and humanitarian programs, the members' focus and awareness of what IEEE can offer after graduation is often vague. During the SAC meeting, the GOLD-SAC liaison suggested a GOLD representation at Student Branch level. It reached out to fifteen student branches all around the globe and received very positive feedback. The test implementation of a GOLD group or GOLD representative at SB level is still under evaluation. Branch Chapter sub-Committee reported by Jan Verveckken IEEE Student branch chapters were subjected to a survey, analyzing their biggest problems and challenges in maintaining a functioning branch, the conditions they were formed in and the best way to improve their activeness and functioning. Membership studies of all societies indicated a mismatch between societies' student memberships and student branch chapters, which is now key target of the MGA SAC student chapter activities. A tool to evaluate student congresses ( and in larger extent, any event) is under



development. This tool has been used on R8SBC2010 and withstood proof of concept stage. Further development is pending on funding approval by MGA board. • Xtreme Project sub-Committee reported by Gowtham Prasad The 2011 IEEEXtreme was implemented on 22 October from 0:00:00 to 23:59:59 GMT. The contest was well marketed, which led to doubling of participating teams to 1161. This represents a 53% growth. In total, 3183 students, 404 proctors, and 50 volunteers / staff from more than 65 countries were involved in this contest. The top three teams for Xtreme are: • cuSAT from Thailand (R10) • CeylonSpiro from Sri Lanka (R10) • USD from Belarus (R8) Currently, the Xtreme team is conducting a postmortem, to understand avenues for future improvement. • Humanitarian Activities reported by Robert Vice Robert Vice was invited to be the Humanitarian lead for SAC. The goal is to help SAC to be more humanitarian-conscious in their daily running of activities, and to identify activities within IEEE that SAC can leverage on. From our engagement in 2011, Global Humanitarian Technology Conference has agreed to allow students to get involved in GHTC 2012. Robert will put together a program to provide opportunities for students to be involved in GHTC in terms of participation, contests, and presentation. REGIONAL ACTIVITIES Region 1 SAC Committee

R1 participated and supported in (4) iSTEP events, just concluded the last of the four iSTEP events at New Hampshire over the last weekend. Four iSTEP events were piloted at four different area in Region 1 (RPI, Syracuse U, NJIT, and Bedford NH). - details at http://ewh.ieee.org/reg/1/iSTEP/.

R1 held webinar (using dimdim) for "how to build your micromouse" in preparation for 2011 student conference. R1 is starting to plan for 2012 student conference to be held jointly with R1 BoG meeting in March. William Dorney, R1 RSR is starting to put his student team together.

Region 2 SAC Committee

http://ewh.ieee.org/reg/1/iSTEP/



Penn State Erie’s Behrend College hosted R2’s second SAC congress in 16 April, with 283 participants, which is a 24% growth from the year before. R2 SAC team received positive feedback from the attendees. The region has confirmed OSU and DeVry to jointly organize the 2012 R2 SAC congress. Region 3 SAC Committee R3 had a good participation in the IEEE Xtreme with 61 teams participating and 12 teams ranking in the top 100. The preparations for SoutheastCon, the regional student conference in conjunction with the R3 meeting and a technical conference, are on the way. The student teams are already very active preparing their hardware entry for the hardware competition, the biggest draw for SoutheastCon. We also started a blog which is still going slow. Region 4 SAC Committee Region 4 hosted a Regional Student Paper Contest at the Region 4 EIT conference. The Region 4 SAC and RSR attended the SAC conference in Seattle where many best practices were presented that they can incorporate into Region 4. Also Student Branches in Region 4 participated in the IEEE Webpage Contest as well as the IEEE Xtreme Programming Competition.

Region 4 encouraged and helped organize the R4 Student branch Leadership Workshop and Ethics Competition at Northwestern University in Chicago which was well attended.

Also we are encouraging a GOLD/Student Mentorship Program in order to keep students interested in IEEE. We are also working to facilitate the Student Transition & Elevation Partnership (STEP) program to let students know about the advantages of staying with IEEE after graduation. Finally, this year we are planning a quarterly all student branch telephone conference call.

Region 7 SAC Committee IEEE Canada Student Workshop 2011 was held on September 16-18, Delta Toronto Airport West Hotel. It was attended by 24 Student Branch representatives from across Canada and two Branch Counsellors. Among the topics discussed were opportunities for new activities, inter-Branch collaboration and new ideas for national competitions. All annual IEEE Canada competitions and awards have been concluded for 2011. Larry K. Wilson Regional Student Activities Award: Laxman Pradhan, from Carleton University Student Branch.



Other contests, certificates, and awards include IEEE Canada Student Paper Competition, IEEE Student Branch Website Competition, IEEE Regional Exemplary Student Branch Award, George Armitage Outstanding Student Branch Award, and Certificates of Appreciation. Region 8 SAC Committee During 2011 there were 3 major cross-section Student Branch Congresses in Region 8: the second Iberian Student Branch Congress (ISBC) in Madrid, Spain; the second Middle East Student Branch Congress (ME-SBC) in Doha, Qatar; and the first Central European Student Branch Congress (CEuSBC) in Linz, Austria. Together, they were attended by over 250 volunteers from over 20 Sections. Our Student Paper Contest received 32 submissions, with the 5 finalists presenting at the EUROCON 2011 in Lisbon, Portugal. In IEEEXtreme, one of the top 3, and 6 of the top 12 ranked teams were from Region 8. The website contest and exemplary student branch award received respectively 23 and 12 submissions in total. Progress has been made with the TISP initiative, with events held in the Saudi Arabia and UK&RI Sections. In the best practices camp, this year we introduced a unified deadline (“Deadline day”) for all awards under our control, making it easier for our members to track submission dates. We also set up cross-apointments between R8SAC and other subcommittees, namely Chapter Coordination, Educational Activities, GOLD and Professional Activities. R10 SAC Committee Report R10 Student Activities Committee has coordinated a set of initiatives based on GINI (Global Integrated Network of IEEE) since 2008. According as GINI expansion, there are increased numbers (2x, 3x) of entries to regular contests/awards. In Region 10 the number of StMs/GSMs approaches 40k and the number of SBs exceeds 700.

IEEE Region 10 SAC/GOLD/WIE congress was organized at Auckland, New Zealand on July 7-10, 2011. This event is the biggest students of IEEE Region 10. The congress was attended by more than 150 participants from all around the world and counted as most successful congress. A special supplement was released for IEEE Region 10 congress in collaboration with IEEE Region 10 newsletter editor. IEEE R10 SAC has introduced a new competition called “IEEE Blog, Video, and Tweet competition 2011,” by utilizing MGA Individual Benefits & Services Committee support fund.



R10 secured the top two positions and five out of top ten in IEEE MGA Xtreme 5.0 programming competition. More than 900 teams participated from the R10, which is the maximum among 10 regions.



TO: IEEE Member and Geographic Activities Board - 25 June 2011 FROM: Darrel Chong, Chair, MGA Student Activities Committee (SAC) SUBJECT: MGA Student Activities Committee (SAC) Report The MGA Student Activities Committee (SAC) held its face to face meeting 3-5 June 2011 in Seattle, Washington. In March, SAC held its first teleconference, following by weekly / fortnight focus-groups (RSACs, RSRs, project leads) calls in April and May, total about 5-6 calls before the face-to-face meeting. During the F2F meeting, the IEEE student strategy goals were reviewed and key issues that work with continue on included communication of benefits to student members, communication to Student Branch Counselors and leaders, volunteer team development and best practices for regional SAC teams. A summary of the meeting as well as the key action points are below for reference. Key Areas covered: Strategic 1. Introduced the concept of e-membership for students, and gathered feedback.

• An action item is to conduct a survey to understand the value students attach to hardcopy or softcopy publications (Spectrum / Potentials), and how transition to electronic version may influence retention and growth.

2. Presented a list of Global Student Benefits. After the meeting, the list was narrowed to 6 key categories. Action items include

• Sharing the list with other OUs for their feedback on additional student-related programs.

• Using the list to develop marketing collateral for global use. 3. Formalized a North America approach. Jignasa Ray (R1 RSAC) will lead the R1-

R7 RSACs and RSRs to develop a common student strategy that works within the North America continent.

• An action item is planning a North America student congress, in the likes of the R8 / 9 / 10 student congress that trains and motivates student leaders.

4. Reviewed GOLD-SAC collaboration. • An action item is to understand the practicality of implementing GOLD AG

within a student branch. Eva Lang will be spearheading this investigation.

Tactical: Operation Excellence 5. Finalized the new SAC website architecture and how information is presented.

• An action item is to implement the new architecture by October 2011. This initiative will be implemented by staff and led by Kanishka, R7 RSR.

6. Reviewed global communication strategies, which lead to needs for:



• Regional leaders to use multiple channels like e-notice and email through sections / student branches to reach student members.

• An action item to improve the data integrity of student branch chairs (email addresses) in our database.

• An action item to form a Facebook account for global SAC to communicate with members on the social network space.

7. Discussed the ingredients of an onboarding process for MGA SAC team. • An action item is to do a survey to prioritize the ingredients and formalize

the process by 2012. This initiative will be led by staff. 8. Standardize global approaches to bring onboard and develop good student

volunteers at the region level. • First action: Form Regional SAC teams (model from Regions 8, 9 & 10)

i. RSAC ii. RSR iii. Past RSAC, SAC Chair if resides in Region iv. S-PAC Coordinator v. Ex-officio: GOLD, WIE, PACE, MD vi. Strategic Planning Coordinator vii. Contest Coordinator viii. Awards Coordinator ix. Conference Coordinator x. Web master xi. Chapter Coordinator xii. Area Coordinator (Council Coordinator)

• Second action: Identify active Student Branches (may not necessarily be large branches) and connect to SAC committee.

• Make local contacts with Sections, Student Branch leaders and Counselors (where applicable)

Tactical: Review, Focus, and Conceptualize 9. Reviewed student paper contests.

• An action item is to understand how the regional student paper contests can be extended into a global one. Elizabeth Johnston and Natalia Raposo will lead this initiative.

10.Reviewed contests, in general. • An action item is to develop metrics to measure the existing contests.

SAC requested staff to support in the metric development process. 11.Reviewed the student branch chapter structure, its benefits and how we should

move forward to institutionalize the SB chapters. This initiative is championed by Jan Verveckken.

12.Discussed the possibility to develop humanitarian program for SAC. Robert Vice was appointed the Humanitarian Lead for SAC.

• Action items include connecting SAC to the inaugural Global Humanitarian Technology Conference 2011, and working with Potentials to identify humanitarian-related articles for future issues.



Region Poster sharing session: All RSACs and RSRs presented three posters on their region’s activities. After the presentations, SAC team was asked to vote for the best three regional activities. The Twin program from R8 is voted the top regional activities, followed by GINI from R10. The Twin branch program can potentially be expanded to other regions. Student Professional Awareness Activities (SPAA) program is growing steadily under the leadership of John Paserba. The number of SPAA activities grew by 55% in 2010. Currently, John works with RSACs and RSRs to identify SPAA coordinators in each region. IEEEXtreme 5.0 is planned for 22 October 2011. Gowtham Prasad is the Project lead for this event now in its fifth year. He is recruiting volunteers for his team. In 2011, Gowtham will attempt to further the marketing and industrial relation aspect of Xtreme Programming contest. The judging process for the 2011 Presidents' Change the World Competition review is complete. SAC members were involved in the second and third round of evaluations and a SAC team of members identified by myself recommended the final 15 submissions that were reviewed by the IEEE Presidents. Presentation of the grand prize will be at the Honor’s ceremony at Sections Congress in August 2011. The second and third place winners will be announced shortly thereafter and presented at an appropriate IEEE meeting or event. MGA SAC team is exploring meeting in a small group at San Francisco to follow up on the action items from Seattle.