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School District: Carlisle County Schools School: Carlisle County Middle School

Operational Procedure:

Function: Planning and Resolution of Issues Regarding Instructional Practices: Homework Policy, Requesting Missed Work Due to an Excused Absence.

TOPICS STATEMENT

Homework, if properly administered, can be of great educational value to children. Research has shown that learners of all abilities can benefit from reasonable amounts of appropriate homework.

Homework (defined)Homework shall be defined as assignments made by teachers to be completed by students outside of the school day.

Class work (defined)Class work shall be defined as assignments made by teachers to be completed during the school day. An assignment made as class-work has the expectation that the average student will be able to complete the assignment in the allotted amount of time. Should a student not complete class-work in the allotted amount of time, this assignment, if appropriate, must be completed at home. This class-work not completed during the school day is not considered homework, but is in addition to a student's daily homework assignment. Should a teacher recognize that an assignment given as class-work cannot be completed by the average student in the time allotted, then the remainder of the assignment can become homework for students, at the teacher's discretion.

Make-up Work (defined)Make-up work shall be defined as assignments that need to be completed by students due to an excused absence (see Carlisle County School District Code of Conduct). Students shall have one day to make up work for each day of school missed. Make-up work is in addition to a student's daily homework assignment.

Requesting HomeworkStudents who are absent and wish to request their missed work may do so. The parent/guardian will need to contact the school office no later than 9:30 am to collect work for pick up after 2:00 pm that day. Homework that is requested is expected to be turned in according to make-up work policy above. Grades will be given for the missed work once the absence is listed as excused.

If students have more than one teacher, those teachers should confer with each other to make certain that their students are not overloaded with homework.



Function:

TOPICS STATEMENT

Budget All SBDM teacher allotments will be consolidated into the general fund on April 1st of every school year. Any teacher wanting to request items after that date will submit their request to the SBDM council for approval.

Reviewed November, 2009Adopted March, 2003

Removed 1/31/2012



Function: Hiring

TOPICS STATEMENT

Employee Selection

Vacancy (defined) A position that did not previously exist but which can now be funded, position previously held by an employee who has now left the school, or a position held by an employee that has made a written statement that he or she will leave the school.

Selection Committee The selection committee could consist of the School Based Decision Making Council, or designees appointed by the school principal.

Hiring Process 1. Attend a selection training (if applicable).2. Develop a list of questions to be asked to each applicant and a set of criteria for a strong candidate.3. Review all applications and references received from the superintendent.4. Select applicants to interview and interview them.5. Determine which applications possess any qualifications the council has identified and meet the criteria set by the committee as a strong candidate.6. The principal shall notify all interviewees of the decision made in a timely manner.

Closed Session The council shall go into closed session to:1. Discuss the merits of the applications received.2. Allow each council member to offer advice regarding the different applicants.3. Allow general discussion among council members about applicants.4. Provide additional input requested by the principal.

Consensus It will be the consensus of the SBDM council to offer the position to the best-qualified candidate.



Function: Student Assignment Policy

TOPICS STATEMENT

Student Assignment The Principal and Student Services Coordinator shall prepare student assignments to classes for the following school year by July 1.

Council Consideration The SBDM Council will approve the master schedule by June 1st each year. Once the SBDM Council has approved the schedule, individual student assignments will be completed.

Assignments/changes Assignments shall be given to the students at school registration. After registration and within the first 2 weeks of school, student and parents who wish to seek a schedule change shall confer with the principal. The principal will make changes as needed on an individual basis. Not all schedule change requests will be honored. After the first two weeks, any and all schedule changes will have to go before SBDM council. The council will make the final placement decision.

Revised 9-3-14 by DeeAnne ArantSBDM approved 9/22/14


Operational Procedure: Retention Policy

Function: Retention

TOPICS STATEMENT

Identification of high risk Any child who fails two or more classes in the first semester will be identified as high risk for being retained the next year. In addition, teachers will review the students’ performance to identify any students who may be at risk of needing to be retained in a grade. Teachers will notify the principal (or principal designee) of possible students by January 15th of the current school year. At this time, a parent/guardian contact will be made and a conference will be scheduled to discuss some intervention strategies to aid the student. If in the first semester a parent conference has already taken place in accordance with our intervention pyramid, another parent conference may not be necessary. The purpose of the meeting will be to develop a consensus plan of steps to help the student avoid retention, which may include but not limited to the following strategies:

1. Extended School Services-when available2. Tutoring3. Special strategies in the classroom4. Special strategies for work at home5. Any other approach that appears likely to assist that student to

succeed.In the event consensus is not possible, the principal (or designee) will determine what steps will be taken. This step will be completed by February 15 when possible.

If teachers identify additional students who may need this attention after the January 15th deadline, they will notify the principal (or designee) and begin the process described above.

Final Submission By April 1, teachers will submit recommendations to the principal (or designee) as to which students they recommend be retained. The criteria for retention may include but is not limited to failing two or more classes and/or having a cumulative GPA of less or equal to 1.5. The principal (or designee) will schedule another parent meeting to discuss the recommendation of retention.

Parent/Guardian Written SubmissionIf a student is recommended by the school to be retained and the parents/guardians decide not to retain the student, the attached form must be completed and signed by a parent/guardian. This form will go into the student’s permanent folder.

Carlisle County Middle School Non-Retention Form

Student _________________________________ Date: _________________

Parent/Guardian _____________________________________________________________

Carlisle County Middle School staff and administration has recommended that your child

be retained in his/her current grade for the upcoming school year.

Reasons for retention: __________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Parent/Guardian reasons for not retaining the student: ______________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

__________________________________________ ________________________Parent/guardian’s signature Date

__________________________________________ ________________________Principal’s signature Date



Function: Student Sports Participation Policy

TOPICS STATEMENT

Participation Sports offered in the middle school will only be open to students enrolled in grades six, seventh, and eighth. If the participation is such that there are not adequate numbers for the sports program, a mini-tryout can take place to enable 5th graders to try out.

Eligibility Students who play sports are expected to maintain a minimum GPA of 2.5 and have no failing grades in order to be eligible for participation. Grades will be checked by the coaches weekly on the day they are printed. Students who are ineligible will remain ineligible until the requirement has been met. Grades will not be changed between grade reports without permission from the principal. Permission will only be granted in extreme circumstances. If a student is ineligible for 3 consecutive weeks, they can be removed from the team.

Tryouts/Cuts Coaches are to use their knowledge of the sport and their discretion to make cuts to their team. Coaches will hold tryouts. Sports teams may have a maximum of 15 players for basketball, 15 players for softball/baseball, 20 players for soccer, and 12 cheerleaders.

Practice time Basketball: 1st Day of practice either be the day after Labor Day or 7 weeks before the 1st contest. Soccer: Practice shall start 7 weeks before the 1st scheduled regular season game. Baseball/softball: Practice may start on July 15th.

Scrimmages & regular contests

Basketball: 2 scrimmage limit and a maximum of 25 games per team. Soccer: 2 scrimmage limit and a 12 game limit per team. Baseball/softball: 2 scrimmage limit and a maximum of 25 games per team

Length of the competitive season Basketball: Competitive season will run from the last week of October through the last week of January when the district

tournament takes place. Regional Tournament can be added at the end if the coach so desires. Soccer: Competitive season will run from March-May with the conclusion of the season when the district tournament is held. Regional tournament can be added at the end of the season if the coach so desires. Baseball/Softball: Competitive season will run from August 1 through the 1st week of October with the conclusion of the season being the district tournament.

Amended 8/22/11; 9/30/13; 8/26/15; 11/9/15



Function: Curriculum

TOPICS STATEMENTCurriculum The school Council shall adopt the curriculum of the Carlisle

County Board of Education as the curriculum that shall be implemented at the school. It is our opinion that this curriculum is aligned with state standards and is appropriate for our instructional needs. Subsequent amendments to the curriculum by the Carlisle County Board of Education shall become effective immediately upon approval by the Board.



Function: School Space Use

TOPICS STATEMENTSchool Space By June 1, the principal shall prepare a school space use plan and

present the plan to the school council for approval. The school council may amend the plan prior to approval. The principal shall implement the plan subsequent to the approval of the school council. If the school council has not approved a plan prior to July 1, the principal shall develop and implement a school space use plan.



Function: Alignment with State Standards, Technology Utilization, and Program Appraisal

TOPICS STATEMENTInstructional Organization The school shall organize all instructional and other activity to be

aligned with standards established in state laws and regulations, and in a manner that is consistent with local school board policy.

Technology Utilization The school shall utilize technology in a manner consistent with local school board policy and state laws and regulations.

Program Appraisal Programs shall be appraised upon request of the school council by assigning the program appraisal to the appropriate ad-hoc committee for completion and recommendation to the council.



Function: Staff time assignment

TOPICS STATEMENTStaff Time By June 1 of each year, the principal shall prepare an instructional

and non-instructional staff time assignment plan for the following school year, and shall present the plan to the school council for consultation. A follow up plan that reflects amendments to the original plan shall be prepared by the principal and submitted to the school council for consultation by July 1. Discussion of the plan shall include school wide priorities and concerns only and will not include discussion of individual staff persons.



Function: School Schedule

TOPICS STATEMENTSchool Schedule The principal shall develop a proposed school schedule by June 1,

and shall present this schedule at the June meeting to the council for approval. If the school council does not approve this schedule, it will be sent back for revisions and presented to the school council at subsequent meetings until approved. If the school council has not approved a schedule by August 1, the principal shall develop and implement a schedule.



Function: Instructional Practices

TOPICS STATEMENTInstruction Faculty, in collaboration with the principal, shall select the

appropriate instructional practices to be utilized in their classroom, to ensure that the school’s curriculum is fully implemented. Best practice instructional strategies that are selected by teachers must be included in lesson plans and monitored by the principal.



Function: Extracurricular Programs

TOPICS STATEMENTExtracurricular Programs By July 1 of each year, the principal shall prepare a list of

extracurricular programs to be implemented in the school for the school council’s approval. Additional extracurricular programs to be implemented shall be presented by the principal to the council for approval prior to their implementation. The chief extracurricular sponsor shall determine student participation standards, to be consistent with any criteria set by the local, state, or national sponsor of the program and consistent with state and federal statutes and regulations.



Function: Consultation Policy

TOPICS STATEMENTConsultation The school council shall be consulted by the principal on all

certified and classified vacancies that occur at the school.


Operational Procedure: Athletics

Function: Student Sports Participation Policy.

TOPICS STATEMENTStudent Participation Sports offered in the middle school will only be open to students

enrolled in grades sixth, seventh, and eighth. If the participation is such that there are not adequate numbers for the sports program, offering the program to fifth graders may be explored.

Replaced by new

policy



Function: Discipline, Classroom Management, and School Safety.

TOPICS STATEMENTDiscipline Carlisle County Middle School follows the Carlisle County District

Code of Conduct, which can be found on the district’s web page.

During the first week of school, the principal (or principal designee) will:1. Provide each student with a copy of the District Code of

Conduct.2. Require each student to return a signed Acknowledgement

Form from his or her parent or guardian showing that the parent or guardian has seen and reviewed the Code.

3. Follow-up as needed with any student who has not returned the signed acceptance, or assign other staff members to do so.

The principal (or designee) will follow steps 1-3 above for all new students to the school during the year.

Classroom Management Each teacher shall develop and implement a classroom management plan. This plan will contain elements from the “Capturing Kids’ Hearts” program. Students should be introduced to the classroom management plan at the start of school. The plan should be clearly noted within the classroom.

School Safety Our school will maintain a School Safety Plan addressing procedures to provides a supportive, safe, healthy, orderly, and equitable learning environment for both students and staff.


Operational Procedure: Emergency Plan Policy KRS 160.345(2)(i)9 and KRS 158.162

Function: Safety, Management

TOPICS STATEMENTEmergency Procedures

The principal, in consultation with parents, teachers, other school staff, and local first responders, will collaboratively develop the school’s emergency management plan as a way to develop and document efforts to prevent, mitigate, prepare for, respond to and recover from emergencies. The emergency management plan will include procedures for fire, earthquake, and building lockdown as specified in Kentucky statutes and regulations. The plan, which must be adopted by the council and implemented, will include, but not be limited to: Establishment of primary and secondary evacuation routes which must be posted in each room by each doorway used for evacuation; Identification of severe weather safe zones that have been reviewed by the fire marshal/fire chief, which must be posted in each room; Practices for students to follow in an earthquake; Development and adherence to access control measures for each school building, which may include (but not be limited to):

o Controlling access to exterior doors during the dayo Controlling front door access electronically or with a greetero Controlling access to individual classroomso Requiring visitor check-in with identification and purpose provided, ando Display of visitor’s badge on outer clothing; and

Practices for students to follow in in case of fire that are consistent with administrative regulations of the Department of Housing, Buildings and construction. Procedures for lockdown of the campus

Consultants Local law enforcement First responders including local fire personnel, local, county and/or state police personnel, and emergency medical personnel.

Review Prior to the first instructional day of school, the principal, or designee, will present and review all emergency procedures with all staff.

Completion Within the first thirty (30) instructional days of the school year and again during the month of January, the school will conduct one (1) severe weather drill, one (1) earthquake drill, and one building lockdown. Fire drills will be conducted in accordance with timelines, procedures and requirements outlined in the DHBC regulations.

Review At the end of each school year, the emergency procedures are to be reviewed by the school council (or designated school council committee with report to the school council) and first responders and revised as needed.

Quality Control * All exterior doors must remain locked at all times. All visitors must enter through the posted front entrance. The front entrance must remain secure with electronic access

only. All visitors must report to the front office, provide photo

identification, state the purpose of the visit, and wear a school-specific badge on the outermost garment during the entire visit. Upon leaving, all visitors must report back to the front office.

The office must keep an accurate log of each visitor, the date and time of the visit, the purpose of the visit, and with whom they visited.

All classrooms must remain locked during instruction time. During class changes, teachers must stand by their classroom

door and monitor hallways.

Drafted: 8/13/13

Carlisle County Middle SchoolSBDM Council

Wellness Policy for Moderate to Vigorous Exercise and Healthy Choices

Carlisle County Middle School is committed to promoting a school environment that enhances learning and development of lifelong wellness practices such as healthy eating and physical activity.

Physical activity plan:

Each student has the opportunity to dance to music provided during breakfast. Each student may have the opportunity for 25 minutes of teacher supervised, moderate to

vigorous physical activity four days per week during flex. Each student in grade 6 may participate in physical education, provided by the P.E.

teacher, for fifty-five minutes daily at least one nine-week period. Each 7th and 8th grade students have the opportunity to take a semester of physical

education as one of their electives. Teachers may make reasonable efforts to avoid periods of more than 40 minutes when

students are physically inactive. Appropriate accommodations shall be made for students with special needs, as required

by law and sound professional judgment. All students may have the opportunity to participate in extra-curricular activities/sports

including baseball, softball, golf, cross-country, basketball, cheerleading, and soccer. All teachers and staff are encouraged to participate in daily, group, afterschool exercise

beginning at 3:15 daily.

Assessment Tool: Our school may assess students’ level of physical activity at least once a year by the

physical education teacher. The physical education teacher may select the assessment tool to be utilized. The principal or designee shall develop a schedule for completing that assessment. The principal will report the results of the wellness assessment data to the council

annually. The council in coordination with the school health committee will discuss the results of

the report and decide if appropriate wellness goals are included in the CSIP or if they need to be added or revised.

Healthy Choices Plan:

Our school shall implement the nutritional standards required by federal and state laws and regulations. Those rules concerning food and beverages, available during the school day, will be followed by our food service program.

The full core content including health, consumerism, and physical education shall be addressed in our Practical Living curriculum.

An integrated concern for wellness shall be reflected in our Science, Social Studies and other curriculum

September 10, 2015October 13, 2015 DArant

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