· web viewstatus quo: ream properties are currently in a poor condition with numerous complaints...

SUPPLY CHAIN MANAGEMENT

SCOPE OF WORK

PROJECT DESCRIPTION: APPOINTMENT OF A QUALIFIED CONTRACTOR FOR

NATIONAL STATIONS IMPROVEMENT PROGRAMME

(NSIP) AT SILVERTON VACANT LAND FOR THE

CONSTRUCTION OF CONCRETE PALISADE FENCEING,

GATES AND A GUARDHOUSE

TRANSACTION: APPROVAL TO PROCURE A QUALIFED CONTRACTOR

WITH A CIDB GRADING OF 6 GB

END USER: PRASA CRES

(REGION / DEPARTMENT): PRASA CRES /SPPM NORTHERN GAUTENG REGION

(NGR)

1. Introduction

Silverton PRASA Station is situated approximately 25 km from PRASA CRES NGR

offices in Pretoria, Paul Kruger Street. The station consists of the following:

Vacant Land

Trespassing or SquattingA major vacant property concern is trespassing or squatting. Homeless people looking

for easy shelter may seek out vacant properties. In the process, they can cause damage

to the building and may reside there for an extended period of time. Homeless people

are not the only trespassing threat for vacant property; people often break into vacant

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properties to engage in more nefarious, illicit activity. The longer a squatter stays in a

vacant property, the higher the possibility that large levels of trash and waste will be left

behind.

The main strategic objectives to be achieved under this programme are the operational effectiveness, risk management and strengthening of the financial position of PRASA.

2. Background Information

Status quo: o REAM properties are currently in a poor condition with numerous complaints

received from the End-User. o End-User has thus identified vacant land that requires intervention of the

National Station Improvement Programme.

Problem statemento REAM assets are currently in poor condition and require intervention through

NSIP.

3. Objective of the Proposed Project

The request is to acquire a qualified and well capacitated main contractor with a CIDB grading of 6 GB to assist with the repairs and renovations of the facility.

The design and costing (Stage 1 to 4), have been completed. Therefore, the requisition is to appoint the contractor for implementation of the project.

The request based on the above therefore is to acquire a qualified and well capacitated

main contractor at CIDB Grade 6GB to undertake the abovementioned works and

complete the project by 5 months.

4. Scope of Works and Areas of Focus

4.1. Palisade Fence Scope of Works

1.1 EARTHWORKS Site Clearance

Classification and nature of materials to be excavated

Excavations (Bulk)

Removal of services

Carting away of excavated materials

Risk of collapse of excavations

Keep Excavation Free from Water (KEFFW)

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Compaction of surfaces

Dewatering

Filling

Foundation Courses

Weed killers and insecticides etc.

1.2 CONCRETE, FORMWORK AND REINFORCEMENT CONRETE

Concrete footings;

Concrete surface beds;

Concrete components such as, lintels, hollow blocks, prefabricated beams and

spacing tiles etc.

Concrete Palisade Fencing

4.2. Guard House Scope of Works

1.3 PRECAST CONCRETE precast concrete components

Coping, sills, etc.

Slab paving

1.4 MASONRY Erection of the superstructure face brick walls

Reinforcement

Window sills

1.5 WATERPROOFING

Install waterproofing to walls

1.6 ROOF COVERINGS

IBR Roof Sheeting

Roof Trusses;

Eaves and Verges.

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1.7 CARPENTRY AND JOINERY

Installation of doors;

Installation of timber skirting;

Installation of fascias and barge boards.

1.8 CEILINGS, PARTITIONING AND ACCESS FLOORING

Installation of ceilings and cornice.

1.9 IRONMONGERY

Supply and install toilet roll holders, towel holders, and soap dispensers.

Supply and install 4-lever lockset;

Supply and install door stops.

Supply and install vehicle gate and pedestrian gate

1.10 METALWORK

Supply and installation of steel window frames;

Supply and installation of steel door frames;

1.11 PLUMBING AND DRAINAGE

Supply and installation of wash hand basins;

Supply and installation of water closets;

Supply and installation of urinals;

Supply and installation of sewage systems;

Supply and installation of rain water goods;

1.12 PLASTERING

Plastering to be applied to face brick wall

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1.13 GLAZING

Supply and installation of aluminium windows.

1.14 TILING

Supply and installation of wall tiling to plastered walls

Supply and installation of floor tiling to finished floors.

1.15 PAINTING

Supply and apply painting to plastered wall;

Ceiling boards;

Metalwork;

Timber doors

1.16 ELECTRICAL WORKS Supply and install lighting

Supply and install Distribution Board

Supply and install wiring

Motivate why is this the preferred option

The motivation to go out on open tender is to source the most competitive and

capacitated bidder through vigorous SCM processes. The process based on the

SCM policy and guidelines will assist to appoint a reliable and reputable contractor.

5. Specifications of the Work or Products or Services Required

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The Specification that will be applied for this project is as per the PRASA Office

specification Blue Print. See attached.

The project will require a Contractor that is graded on the CIBD as 6GB and above. The

contractor required should be able to deliver works as per the specifications.

The following sample pictures depict the current status of the stations, earmarked for

improvement under NSIP.

Pictorials

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Location Map

6. Evaluation Criteria

The evaluation should be done in three stages as follows:

Stage 1: Compliance Requirements

Bidders shall comply with the following requirements and failure to comply may lead to disqualification: [List of project specific compliance requirements].

a) Valid Tax Clearance Certificate (must be valid on closing date of submission of the proposal);

b) Valid BBBEE Certificate from a SANAS accredited rating agency

c) Completed and signed Bid Forms of PRASA with all the annexures thereto;

d) Certificate for Attendance of Compulsory Briefing Session;

e) Retention or Guarantees

f) Company Registration Documents;

g) Letter of Good Standing (i.e. COID);

h) Contents of Register of Directors as issued by CITC;

i) Joint Venture or Consortium Agreement (whichever is applicable);

j) Proof of UIF registration;

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k) Proof of Bank Account (i.e. cancelled cheque or letter issued by the bank);

l) Copies of Directors’ ID documents; and

m) Company Letter Head.

n) CSD Registration

Stage 2: Technical / Functionality Requirements

NOTE: The Technical or Functionality criteria must be guided by the project scope of works and area of focus.

Scoring of Functionality:

Bidders that meet the stipulated compliance requirements will be further evaluated on functionality. The minimum score for functionality is 70% and bidders who score below this minimum will not be considered for further evaluation in terms of price and B-BBEE.

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Evaluation Criteria

Application

1 = Poor; 2 = Average; 3 = Good; 4 = Very Good; 5 = Excellent

Weights

Completion for building and construction projects of similar scope and budget (CIDB 6 GB Grading), or higher. References should be accompanied by completion certificates from the Client)

Score will be based on successfully executed and completed similar projects in the Civil Engineering and Construction environment over the last five years of which details are provided:

Submit proof of :

Similar Type – Office Blocks, Tenant Installation, Houses, Building Refurbishments, Building Renovation, each project equal or exceeding the value of project on tender

Attach letters of Appointment and Completion Certificates

5 = proof of 5 projects and above

4 = Proof of 4 Projects with similar CIDB Grading




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Experience key staff (assigned site personnel) in relation to the scope of work

Submit proof of :

At least one registered professional or Candidate Construction Manager with 5 year experience with CVs and qualifications

Supporting Site personnel – Lower Qualifications such as National Diploma, N3-N6 Certificates, Trade qualifications (Relevant to Construction Projects)

5 = CV with qualifications, BSC Eng or B-TECH and Professional Registration supported by lower qualifications

4 = CV with qualifications, National Diploma Professional Registration supported by lower qualification including trades qualifications

3 = CV with qualifications, National Diploma supported by lower qualifications including trades qualifications

2 = CV with qualifications, N3-N6 including trade qualification

1 = In adequate qualifications and experience (CV only)

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Stage 3: Pricing and BBBEE

Only Bidders who have achieved the 70% minimum threshold for Technical / Functional

evaluation will be evaluated for the Price and B-BBE components.

Pricing Evaluation: A maximum of 80 points is allocated for price. The evaluation for price will be done based on

the following formula:

Ps=80[1−Pt−PminPmin]

Where:Ps = Points scored for price of tender under considerationPt = Rand value of tender under considerationPmin = Rand value of lowest acceptable tender

B-BBEE Evaluation:

A maximum of 20 points is allocated for B-BBEE. The allocation of points for B-BBEE is as

follows:

B-BBEE Status Level of

Contributor

Number of points( 90/10

system) above R50 Million

Number of points (80/20

system) below R50 Million

1 10 20

2 9 18

3 6 14

4 5 12

5 4 8

6 3 6

7 2 4

8 1 2

Non-Compliant Contributor 0 0

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Evaluation criteria Weighting

Stage 1: Compliance Requirements

Security Screening Compliance

CIDB Grading 6 GB

Bank Rating Compliance

Stage 2: Technical / Functionality Requirements

Technical Threshold of 70 %

Stage 3: Pricing and B-BBEE

BBBEE 20

Price 80

TOTAL 100

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