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How do I use the system?• Log in to CORES Billing• Select your role• Assign lab members to a particular budget number• Issue budget number corrections• Dispute invoices• Pull reports
CORES Billing: User Training
How do I use the system?• Log in to CORES Billing• Select your role• Assign lab members to a particular budget number• Issue budget number corrections• Dispute invoices• Pull reports
CORES Billing: User Training
Logging in to CORES Billing
Log in to CORES Billing using your CCHMC, UC or external* credentials:
https://cores-cchmc.mis.vanderbilt.edu
External users: *log-in credentials will be emailed to you when your account is created.
If you need to request an account or have trouble logging in, please contact [email protected]
CORES Billing: User Training
CORES Billing: User Training
CCHMC & External (non-UC) users enter credentials here
UC users click here
How do I use the system?• Log in to CORES Billing
• Select your role• Assign lab members to a particular budget number• Issue budget number corrections• Dispute invoices• Pull reports
CORES Billing: User Training
Selecting your role
Proxy to the PI
Lab member:• Technician• Grad student• Postdoc
CORES Billing: User Training
PI
If you need to: Choose the following CORES Billing role:
Place an order or reservation from a Shared Facility
Principal Investigator, Lab Manager/Assistant, Resource User
Monitor order status Principal Investigator, Lab Manager/Assistant, Resource User
Grant a “Resource User” (lab member) access to a specific budget number
Principal Investigator, Lab Manager/Assistant
Budget number corrections Principal Investigator, Lab Manager/Assistant, Business Director
Approve/dispute invoiced charges Principal Investigator, Lab Manager/Assistant, Business Director
Pull reports on all Shared Facility usage Principal Investigator, Lab Manager/Assistant, Business Director
Ask a question, or address other issues Please contact [email protected]
What role do I choose?
CORES Billing: User Training
Log in to CORES Billing
CORES Billing: User Training
How do I use the system?• Log in to CORES Billing• Select your role
• Assign lab members to a particular budget number• Issue budget number corrections• Dispute invoices• Pull reports
CORES Billing: User Training
Maintenance Menu: Resource User
CORES Billing: User Training
See current budget number assignments
CORES Billing: User Training
Select/Deselect All or set individually
CORES Billing: User Training
Customize budget number access for each lab member
CORES Billing: User Training
• This can be updated and/or monitored by:– Principal Investigator– Lab Manager/Assistant (proxy role)– Business Director of your Division (LMA role)– Research Administration ([email protected])
• Investigators: if members of your lab use the RFCC, CIC or VVC, please check this in January.– Or send a list to [email protected]
CORES Billing: User Training
Assigning budget numbers to your lab members
How do I use the system?• Log in to CORES Billing• Select your role• Assign lab members to a particular budget number
• Issue budget number corrections• Dispute invoices• Pull reports
CORES Billing: User Training
Entry: Budget Number Correction
CORES Billing: User Training
Entry: Budget Number Correction
CORES Billing: User Training
How do I use the system?• Log in to CORES Billing• Select your role• Assign lab members to a particular budget number• Issue budget number corrections
• Dispute invoices• Pull reports
CORES Billing: User Training
How to Dispute Invoices
• CCHMC customers can dispute directly in CORES (see following slides).
• External customers: to dispute an order, please contact [email protected]
CORES Billing: User Training
How to Dispute Invoices
• CCHMC customers can dispute directly in CORES (see following slides).
• External customers: to dispute an order, please contact [email protected]
CORES Billing: User Training
CORES Billing: User Training
Invoice Menu: Approve/Dispute Invoices – CCHMC only
CORES Billing: User Training
Invoice Menu: Approve/Dispute Invoices – CCHMC only
Invoice Menu: Approve/Dispute Invoices – CCHMC only
CORES Billing: User Training
How do I use the system?• Log in to CORES Billing• Select your role• Assign lab members to a particular budget number• Issue budget number corrections• Dispute invoices
• Pull reports
CORES Billing: User Training
Reporting Features
CORES Billing: User Training
Reporting: Invoice Report
CORES Billing: User Training
Reporting: Active Budget Numbers
CORES Billing: User Training
Reporting: Budget Number Summary
CORES Billing: User Training
Reporting: Usage Report
- Order Number- Shared Facility- Budget Number- P30 Center
CORES Billing: User Training
Reporting: Query Function
CORES Billing: User Training
Options available to you in CORES Billing:• Log in to CORES Billing• Select your role• Investigators: assign lab members to a particular budget number• Issue budget number corrections• Dispute invoices• Pull reports
CORES Billing: User Training
We are here to help!
Please contact us at:
Find more information on Centerlink (CCHMC only) at:
http://centerlink.cchmc.org/content1/110696/
CORES Billing: User Training