vishnu excel (1)

8/9/2019 Vishnu Excel (1)

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Ms excel 2010

The ms excel is a DBMS packageDBMS :- database management system

The ms excel is used to record the daily transactions to calculate the !alues

"ith the help o# #ormulas

$eatures :-%i!ot table

Data table

Scenario manager

$ormulas

Data !alidation

&o" to open ms excel :-

go to run dialogue box '"indo"s ()* Then type as (excel* +ok

Total number o# columns ,$D '1./

Total number o# ro"s 10/3

$ormula:-

$or total no o# columns 4251

6utput :- 1./ 'ctrl7 right arro"

$or total number o# ro"s

425206utput :- 10/3 'ctrl7 do"n arro"

$ile menu:

8e" 'ctrl 7n :- to create a ne" "ork book 6pen 'ctrl 7 o :- to open the pre!ious sa!ed 9lesSa!e 'ctrl 7s :- to sa!e the "ork book by gi!ing any 9le nameSa!e as'#12 :- to create duplicate #or the original 9le by gi!ing another 9le name%rint :- to take the print out o# the document%rint pre!ie" 'ctrl 7#2 :- to see the pre!ie" o# the page

ncrypt document :- it is used to gi!e protections to the "ork book by applythe pass "ord%rocess :-

;o to encrypt document

Type the pass "ord in the displayed dialogue box + ok

&o" to remo!e the pass"ord :-To remo!e the pass "ord


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&ome menu


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%rocess :-

Select the cells to be #ormatted

Then click on conditional #ormatting

Select any category like greater than + less than etc>+

;i!e the !alue + click on custom color + select color +ok

$ormat as table:- it is used to present the data in table design #ormat=nsert:- to insert a ne" ro" + column + sheet

Delete:- to delete the ro" + column

Format:-

)ename :- to gi!e another name to the sheet tab

Tab color :- to apply any color to the sheet tabMo!e or copy sheet :- it is used to mo!e a sheet #rom one "ork book to another

"ork book ' to create a copy :- highlight the option (create copy*;o to home menu

Select the #ormat option

=n this click on the mo!e o# copy option

Then select the sheet "hich you "ant to mo!e to another book

Select the book also

Sigma ' :- to insert #ormulas

Sum :- to make total o# the !alues!erage :- to calculate the a!erage o# the !alues+


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=8S)T M8E%i!ot table:-

Ce can summari@e the data by using this optionAit also pro!ides the dataA>>

x:

Sno names dept gender salaryes

Then select the data

;o to insert menu

Smart art:-=t is use to communicate the in#ormation about selected topic

;o to insert menu


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To remo!e hyperlink

)ight click on it and select remo!e hyperlink option

Text box:-;o to insert menu

Select the text box

Drag on the current "ork sheet

nd enter any text

Signature line:-Be#ore using this option prepare sign in ms paintA

nter any data and sa!e the 9le>>

;o to insert tab

Select signature line option

=t sho"s the signature dialogue box

$ill up the all details

Then click on ok

=t sho"s sign box in the sheet

)ight click on sign box

>

;o to page layout menu

Fandscape 4 hori@ontal

%ortrait 4 !ertical

%rint area:-=t is use to select the speci9c area be#ore going print>nter any data

Select the particular area "hich you "ant to gi!e print



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Select the print area

Then select the set print areaA

To remo!e the print area

Chere!er you "ant to break>


nter the data>>



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Sort:-By using this option "e can sort the data #rom ascending to descending+

descending to ascendingAAA

$ilter:-By using this option "e can gi!e the 9lters to dataA

d!ance 9lter:-

list range


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Consolidate:-


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nter the scenario name

g:- icici+ hd#c+A>etc

nter the data

S no names course #ees

Select the course column

;o to data menu

=t sho"s sort dialogue box

Then click on ok

%lace the curser on course

gain go to data menu


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nter the data

;o to !ie" menu

>etc>

$ree@e panes:-

By using this option "e can keep a selected column or ro" headings or%ortion o# the sheet !isible "hile scrolling the rest o# the sheetA

Sa!e "ork space:-

By using this option "e can sa!e the more than one 9le at a time

;o to !ie" menu

>

Three 9les

Ce can open three 9les at a timeA>

Macros:-

;o to !ie" menu


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$ormula

Date and time #unctions:-

Today: it gi!es the current date #ormatted as dateA>

$ormula:- 4today'

6utput : J11J2012

8o":-it gi!es the current time as "ell as dateA>

$ormula : 4no"'

6utput : 3J.J2012+ O:.0

Mathematical #unctions:-

Sum:- it adds the numbers in a gi!en range o# cellsA>

$ormula:- 4sum'++2+2

6utput :- 10

%roduct:- it multiples the numbers in a gi!en range o# cellsA

$ormula:- 4product'A>>

xample 4product'+++

6utput:- 00>

Mod:-it gi!es the remainder a#ter a number is di!ided by a di!isor>>

$ormula:- 4mod'A>

xample :- 4mod'2+

6utput:- 1

SHuare root:- it gi!es the sHuare root o# a gi!en number

$ormula:- 4sHrt'A>

xample :- 4 sHrt'2

6utput:- 2

$actorial:- it gi!es the #actorial !alue o# a gi!en number>>

$ormula:- 4#act'A>

xample: 4#act'


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6ut put 4 2

%o"er:- it gi!es the po"er !alue o# a gi!en numberA

$ormula:- 4po"er'A>

xample:- 4po"er'10+

6ut put:- 100000

Trunc :- it truncates a number to an integer by remo!ing itLs decimals>>

$ormula:- 4trunc'A

xample:- 4trunc'+/3O+.

6ut put:- >A

Maximum:- it gi!es the maximum #rom the gi!en range o# cellsA

$ormula:- 4max'A

xample:- 4max '0+0+/+3O

6ut put: 3O

Minimum:-

=t gi!es the minimum number #rom the gi!en range o# cellsA

$ormula 4min'A>

xample:- 4min'2++3+0

6ut put:-

!erage:- it gi!es the a!erage !alue

$rom gi!en number o# !aluesA

$ormula:- a!erage'A>>

x:- 4a!erage'+2+.

6ut put 2

Text #unctions:-

Epper :- it con!erts the text into upper case letters

$ormula:- 4upper'(A>*

x:- 4upper'(ha!e a nice day*

6ut put:- &N 8=>


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$ormula: 4lo"er'(A*

x 4lo"er'(&N 8=

%roper:- it con!erts the text into proper case letters

=+e: 9rst letter o# each "ord into capital and remaining all small

$ormula:- proper'A>

x :- 4proper'( ha!e a nice day*

6ut put: '&a!e 8ice Day

$ormula 4 concatenate '(A>*

x:- 4concatenate'(sachin*+ (space*+ (tendulkar*

6utput:- sachintendulkar

MS-%6C) %6=8TMs- po"er point is used to gi!e the diGerent types o# presentation like+ text+ byinserting obIects+ shapes etcA

Title o# content presentation:-Step1:- go to home menu


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Ms ccessccess is a dbms programA>

Dbms stands #or data base management systemA

Data base:- it is a collection o# dataA

)dbms stands #or relational database management system

6bIects:-

Tables

Kueries

$orms

)eports

)elationships

$eature:-dding dataModi#ying dataDeleting dataA>>Table:-

=t is a combination o# ro"s and columns "e can create the table in access by the#ollo"ing options :Data sheet !ie"

Table design


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=mport table

Fink table

Table design:-;o to create menu


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=n this select any excel 9le


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enter the department name

>

Be#ore using this Huery prepare the #ollo"ing table>

Sno

8ames

Department

Designation

Salary

Bonus

Fea!e the bonus column blank

;o to create menu


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=t sho"s sa!e as dialogue box

=n this enter the Huery name ' update

Double click on update Huery and yes to update the recordsA

=t sho"s sa!e as dialogue box

=n this enter the Huery name'cross tab

>

Double click on cross tab Huery to !ie" the records in cross tab #ormatA

Make table Huery:-

Ce can prepare the separate table #or separate departments by using this Huery>>

Be#ore using this option prepare the #ollo"ing table>>

S no+ names+ department+ designation+ salary

;o to create menu


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%lace the curser in the criteria under department

nter the parameter !alue as #ollo"s

enter the department name

8o" select the make table Huery #rom the ribbon

=t sho"s make table dialogue box

=n this enter the table name


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=t sho"s sho" dialogue box

=n this select employee tableclick on addA

Then select department table


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Select the lookup "i@ard in department column

Chen you select the lookup "i@ard it sho"s the lookup "i@ard dialog box

=n this highlight the option (= "ill type the !alue in this that = "ant*

vishnu excel (1)

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