visualise your project

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Geoff Higgins

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This slideshow demonstrates lots of ways of 'seeing' projects. Visualisation is an important tool for knowledge workers, including project managers....Geoff(www.performancepeople.com.au)

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Page 1: Visualise Your Project

Geoff Higgins

Page 2: Visualise Your Project

Lots of Options

There are innumerable ways to represent your project using lines and shapes.The advantage of visually representing your project is that people can get a better understanding of:•Why the project is being undertaken•What the project should achieve•How it will be achieved•Who will be involved•How it all ‘fits together’

Page 3: Visualise Your Project

Visual Representations

The Stakeholders• Mind MapYour Team• Skills Matrix• Resource Availability CalendarThe Project Phases• Chevron Diagram (or similar)The Approach• Network Diagram• Gantt Chart• Bar Chart• One Page Project Manager (Dots & ‘Gas Bar’)The Product/Deliverable• Anything goesAn Approach/Product Hybrid

Page 4: Visualise Your Project

Mind Map (Stakeholders)

Government

Federal

State

Local

Industry

Employer Groups

IndividualOrganisations

Consultants

PROJECT

???

Image source: Performance People Pty Ltd

Page 5: Visualise Your Project

Mind Map (Stakeholders)

Government

Federal

State

Local

Industry

Employer Groups

IndividualOrganisations

Consultants

Image source: Performance People Pty Ltd

PROJECT

You can mindmap lots of things:•System Functionality•User expectations•Interface alternatives•Audience experiences•Project deliverables

Page 6: Visualise Your Project

The Approach

• A diagram that represents ‘how we will get there’.• Focussed on process/resourcing/timeframes.

• Could be used to:– Show people what they need to do.– Show people what will be done.– Convince people we know what we are doing.– Convince people ‘it can be done’.

• Useful for anyone interested in the project.

Page 7: Visualise Your Project

Image Source: CQUniversity 2009 Project Management Framework Guide

Chevron Diagram(CQUniversity’s Project Management Framework)

Page 8: Visualise Your Project

Project Schedule(Project Plan)

Project Definition

Project Specification(Project Charter)

– Project Activities– Estimated Durations – Assigned Resources– Budget

+ =

Sign Off

– Project Title– Project Manager– Stakeholder Analysis– Project Objectives– Project Constraints

Box Diagram (Phases)

Image Source: Performance People Pty Ltd

Page 9: Visualise Your Project

Basic Network Diagram

Image source: Performance People Pty Ltd

Page 10: Visualise Your Project

Network DiagramActivities on node (no resources).Network DiagramActivities on node (no resources).

Image source: Performance People Pty Ltd

Page 11: Visualise Your Project

Network DiagramActivities on node (no resources).Network DiagramActivities on node (no resources).

Image source: Performance People Pty Ltd

Drawn by hand – ugly but effective!

Page 12: Visualise Your Project

Image source: Performance People Pty Ltd

Network DiagramActivities on nodes, arrows for relationships.Network DiagramActivities on nodes, arrows for relationships.

Page 13: Visualise Your Project

Henri Gantt (1861 - 1919)

Image source: Performance People Pty Ltd& www.wikipedia.org

Gantt Chart

Thank-you Henri!(And Karol Adamiecki)

Page 14: Visualise Your Project

Gantt ChartTimeline with a bar for each task and an arrow for relationships.

Gantt ChartTimeline with a bar for each task and an arrow for relationships.

Image source: Performance People Pty Ltd

Gantt Chart

Page 15: Visualise Your Project

Bar ChartBars by related work & by resource.Bar ChartBars by related work & by resource.

Image source: Performance People Pty Ltd

Bar Chart

Page 16: Visualise Your Project

Image source: : www.octanner.com & Performance People Pty Ltd

Page 17: Visualise Your Project

The Product/Deliverable

• A diagram that represents the ‘outcome’.• Focussed on objectives/purpose/products,

not activities/tasks.

• Could be in a one- to two-page brochure, including:– Project objective & benefits.– The diagram of the project.

• Useful for the Project Board & other stakeholders.

Page 18: Visualise Your Project

Green Dorm/Living Lab at Stanford University

Source: http://www.stanford.edu/group/greendorm/greendorm.html

Page 19: Visualise Your Project

Teligence – Building Data Centres

Image Source: Teligence www.teligenceuk.co.uk

Page 20: Visualise Your Project

Approach & Product Hybrid

• A diagram that represents both ‘how we will get there’ and ‘the outcome’.

• Focussed on activities/tasks and objectives/purpose/products.

• A holistic way of showing off the project.

• Useful for the Project Board & other stakeholders.

Page 21: Visualise Your Project

TAFE NSW Search for a VET Pedagogy

Source: http://www.icvet.tafensw.edu.au/aboutus/ourwork/vet_pedagogy/

Page 22: Visualise Your Project

Pop!Tech’s Accelerator (a social innovation incubator)

Source: http://www.globaldevelopmentcommons.net/node/1377(A project of the Global Development Commons)

Page 23: Visualise Your Project

Image source: www.flickr.com creative commons license: Grayskullduggery; gabig58; Bev Traynor

Knowledge Café (Introductory Slide)

Page 24: Visualise Your Project

User Stories as Collaborative Design Tools

Source: http://johnnyholland.org/2009/08/13/user-stories-a-strategic-design-tool/(Johnny Holland Magazine)

Page 25: Visualise Your Project

Call To Arms!

• Draw it! (rough is OK)• Put it on the wall where you can see it• Give it to the project team• Email it to the steering committee• Make it your desktop & screen saver• Put it on the wall in the foyer

If possible, mark off progress, and update when the project changes a lot

Page 26: Visualise Your Project

© Performance People Pty Ltd, 2010

Added to SlideShare by GeoffatPerformancePeople

www.performancepeople.com.au