visvesvaraya technological university - chhattisgarh … report format... · web viewannexure...

CHHATTISGARH SWAMI VIVEKANAND TECHNICAL UNIVERSITY, BHILAI.

FORMAT

INSPECTION REPORT

Name of the Institute________________________________

Date of Visit________________________

1. Signature ________________ 2. Signature ______________ 3. Signature ________1 CSVTU Inspection Report

Chhattisgarh Swami Vivekanand Technical University North Park Avenue, Sector 8, Bhilai (C.G) – 490 009

Ph. No. : - +91-788-2261311, Fax. No:- +91-788-2261411, web: www.csvtu.ac.in

INSPECTION REPORT

Seeking Affiliation

i) New Technical Institute ii) Extension of affiliation to existing instituteiii) Increase in Intake / Additional Course in 1st and/or 2nd shiftiv) Introduction of 2nd shift / part time programs

NOTE:

(a) Every page of report needs to be signed by the member of inspection committee.

(b) All Annexure be made on the applicant’s letter heads and duly authenticated by the authorized signatory of applicant or by the head of college.

(c) Inspection Committee is requested to submit the report of inspection committee on the very next day to the date of inspection


PART – I

AFFILIATION INSPECTION COMMITTEE VISIT DETAILS

FOR THE YEAR 20 - 20

(B.E. / B.Arch. / B.Pharm / M.E. / M.Tech. / M.Pharma / MCA/MBA/Diploma in Engg/D Pharma)1. Date of Visit: ……………………….. 2. Name and Address of the Institution:

………………………………………………………………………………………………………………………………………

3. Affiliation sought for the following courses a) Existing Courses (Existing intake or Increase in intake)

Sl. No.

Name of Programme (Diploma/UG/PG)

Course

Name

Existing Intake

Proposed Intake

Shift Status of accreditationAC/AP/NA/NE

AC – Accreditation status, AP-Applied for, NA-Not applied, NE-Not eligible

Copy of NBA Accreditation enclosed as (Annexure - 1)

b) New CoursesSl. No.

Name of Programme (Diploma/UG/PG/Diploma)

Course Duration of course

Proposed Intake

Shift

Affiliation Fee Details: Affiliation fee paid to the University 1. Signature ________________ 2. Signature ______________ 3. Signature ________

3 CSVTU Inspection Report

Challan No..: Date: Amount in Rs.:


Provide Fee details under the different heads

i) New Technical Instituteii)Extension of affiliation :iii) Increase in Intake :iv) Introduction of 2nd shift / part time programsv) Adding course (s) 1st and 2nd shift :

4. Names of the Inspection Committee members:

Sl. No. Name Designatio

nSignature with Date

1 Chairman

2 Member

3 Member

5. Name & Designation of the Management …………………………………..

(Representative(s) present): ………………………………….. [Chairman / Vice Chairman / Secretary / Director]

6. Name of the Principal/ In-charge Present: …………………………………………..


PART - II

INSTITUTIONAL DETAILS

1. Details of the Institute

Name and Address of the Institution

Year of establishmentLocation Permanent / Temporary SitePhone with STD codeFax with STD codee-mailWeb address http://

2. Type of Technical Institution (Tick whichever is applicable)

i. State Govt ii. Govt. Aided iii. Self Financing (Minority)

iv. Self Financing (Non-Minority) v. Any other (specify)

3. Details of the Society/Trust ( In case of Self-Financing Institution)

Name of Society/TrustYear of establishment Address

PIN:Phone with STD code Fax with STD codee-mailName of Chairman/DirectorProfession of Chairman/DirectorAddress of Chairman/ Director

Telephone No. of Chairman/ Director

Land line: Mobile No:


4. Details of Principal (1)

NameQualificationsDate of birth and AgeResidential address

Phone – Office (with STD code)

Residence Mobile

Fax(with STD code)e-mailAppointment Regular / AdhocIs Ratified by CSVTU? YES /NO

(1) Enclose appointment order, UG, PG and Ph.D. Degree certificates of Principal in Annexure - 25. Governing Council (2)

Is Principal the Member Secretary of the GC? YES / NOIs a full-time faculty member included as member of the GC?

YES / NO

No. of times the GC met during the last academic yearDates on which GC meetings were held during previous academic year Have GC proceedings been recorded in the Register?

YES / NO

(2) Enclose list of GC members and Copies of the Minutes of the last three GC meetings in Annexure - 3

6. Finance (3)

Is Balance Sheet of last year enclosed? YES / NOIs Audited Report of last year enclosed? YES / NOIs the budget for the last year enclosed? YES / NOIs the budget, as approved by GC, for the current year enclosed?

YES / NO

Is the Stock Register Maintained? YES / NO(3) Enclose Balance sheet of last year in Annexure - 4, Audit report of last year in Annexure - 5, Budget for last year in Annexure - 6, Budget for current year in Annexure – 7


PART - III

PREVIOUS INSPECTION COMMITTEE VISIT REMARKS

1. Previous Inspection Committee’s remarks and the extent of Compliance by present Inspection Committee: (Provide information as enclosure in Annexure - 8)

Sl No. Deficiencies communicated after previous inspection

Extent of compliance Complied/Not Complied/Partially complied

123456789101112131415


PART - IVINFRASTRUCTURE

1. LAND Details ( in Acres) :

ProgrammeLand Category (Rural/ Other than Rural)

Area required as per Land

Category (Acres)

Total Area available (Acres)

Short falls, if anyArea in Acres

Percentage

(A) Administrative areas:-Particulars Number of rooms Total Carpet Area

Shortfalls, if any Shortfall, if any

Requirement as per

AICTE norms

Available in the instituti

on

Number Percentage Requirement as

per AICTE norms

Available in the

institution (Sqm)

Area in (Sqm)

Percentage

Principal RoomFaculty RoomsCabins for Head of Deptt.Board RoomOffice all inclusiveCentral Store

Maintenance

Security

Housekeeping

Pantry for staff

Examination Control OfficePlacement office

Total Carpet Area ………………(B) Instructional area

Particulars

Number of rooms Total Carpet AreaShortfalls, if any Shortfall, if any

Requirement as

per AICTE norms


on

Number Percentage

Requirement as

per AICTE norms


on (Sqm)

Area in (Sqm)

Percentage

Class rooms (UG)

Class rooms (PG)

Tutorial Rooms


Laboratory

Research Laboratory

Drawing Hall

Seminar Hall

Computer Centre

Library & Reading RoomWorkshop

Laboratory and Workshop facilities (detailed): as Annexure 9

Total Carpet Area ………………(C) Amenities Area:-

Particulars

Number of rooms

Requirement as

per AICTEnorms (Sqm)

Total Carpet Area

Shortfalls, if any Shortfall, if any

Requirement as per AICTE norms

Available in the

institution

Number Percentage Available in the

institution (Sqm)

Area in

(Sqm)

Percentage

Toilets ( Ladies & Gents)Boys Common Room

Girls Common Room

Cafeteria

Stationary Store

First Aid cum sick room

Total Carpet Area ………………(D) Other Amenities

Particulars Availability (Yes/No) If yes (area in sqm)Principal’s quarter (Desirable)Guest Hose(Desirable)Sports / Gymnasium (Desirable) Auditorium / Amphitheater (Desirable)Boys Hostel(Desirable)Girls Hostel(Desirable)

(E) Circulation Area:……………………………………[ 25% of Sum of (A), (B) (C) & (D) ]

(F) Total Carpet Area = Sum of (A), (B), (C) (D) & (E)…………….


PART – VFACULTY INFORMATION

I) Faculty: (For BE)First Year (I & II Sem) First Year Intake___________

Sl. No. Course

Professor Associate Professor

Assistant Professor

Total

R A S R A S R A S R A S

1 Chemistry2 Physics3 Maths4 English56789

10Sub Total

R = Required as per AICTE norms, A = Available S= Short fall (%) = (R-A) * 100 R

II) Faculty: (For B E Courses-IInd year onwards/ and other UG Courses)

Sl. No Course

Intake capacity

Year ofComme-cement

Professor Associate Professor

Assistant Professor

Total

R A S R A S R A S R A S

12345678910Sub Total


III) Faculty – PG Courses

Sl.No

Course Intake capacity

Year ofComme-cement

Prof Associate Professor

Assistant Professor

Total

R A S (%)

R A S (%)

R A S (%)

R A S (%)

Sub totalR = Required, A = Available S= Short fall (%) = (R-A) * 100

RIV) Faculty: (For Diploma Courses- I & II Semester)

First Year Intake______Sl.No. Course Intake capacity Lectures

1 R A S2345

Sub Total

V) Faculty: (For Diploma Courses)- II nd year onwardsFirst Year Intake_____

Sl.No.

Course Intake capacit

y

Year of commenceme

nt

Total No. of

Students

HoD Lecturer Total

1 R A S R A S R A S2345678910

Sub Total]

R = Required, A = Available S= Short fall %= (R-A) * 100 R


1. Faculty information

a Recruitment Procedure :b Service Rules for teaching and non teaching :c Total No. of Full time faculty on roll :d Total No. of full time faculty on roll ratified by CSVTU under Statute-19 :e Total No. of full time faculty recruited during the last three years :f Total No. of full time resigned/left during the last three years :g Total No. of non-teaching staff :h Total No. of SC teaching staff :i Total No. ST teaching staff :j Total No. of OBC teaching staff :k Total No. of other teaching staff :l Faculty Development initiatives and Skill development for technical staff :m Performance appraisal and utilization of faculty :n Research papers, Books, manuals, sponsored projects taken-up by faculty/Seminars

conducted :o Consultancy taken-up/Patents :p Achievements and awardsq Retirement benefits :r Number of faculty members registered for Ph D with CSVTU/in other

Universities :1. Details of Salary paid to teaching staff

a) is revised AICTE/Govt. Scale implemented for staff :b) Is current DA being paid Yes/No (if No, DA being paid________)

2. Details of Salary of supporting staffa) Is revised State Scale implemented for staff ? :b) Is current DA being paid ? Yes/No (if No, DA being paid__________)

3. Direct Central Assistance, CGCOST and UGC or any other Grant during previous years:

a) Amount received from DCA :b) Amount received from CGCOST :c) Amount received from UGC :d) Amount received from any other source :

4. Give details of the above grants received and utilized (Use separate sheet, if required and enclose it in (Annexure- 10)


6.(a) Teaching Faculty- Enclose the following Annexure

i) Annexure – 11 Details of faculties (Diploma/UG/PG)

ii) Annexure–12: Break-up of available faculties in the institution. (course- wise/Programme-wise) as per format

iii) Annexure-13 List of faculties ratified under Statute-19 of the University or Regular faculty of Govt./Govt. aided institution. Department wise (for UG and PG separately) as per format

iv) Annexure -14: List of faculty not selected as per Statute 19 of the University or Temporary faculty of Govt. or Govt. aided institution. (course-wise/Programme-wise) as per format

(b) Non-Teaching Staff- Enclose the following Annexurei) Details of Supporting Technical and Non-Technical Staff (Department-

wise) (Enclose the above details in Annexure - 15)

ii) Details of Admin / Office Staff (Enclose the above details in Annexure - 16)


PART – VILIBRARY AND COMPUTING FACILITIES

1. LIBRARY Facility:

List of E-Journals and their payment receipt as Annexure-17

2 COMPUTING Facility (Central computing Facilities)

Sl. No. Particulars

Requirement as per

normsAvailability

Shortfalls, if anyNumbe

rPercentag

e1 Number of PCs2 Printers3 No of Terminals on

LAN/WAN4 Relevant Legal Software

(System s/w and App. s/w)5 PCs configuration details

PART – VIIAMENITIES AND OTHER ESSENTIAL AND DESIRABLE INFORMATION

1. Amenities (Essential)S.No Particulars Availabilit

yObservations of Inspection Committee

1 Stand alone language laboratory. This lab shall have 25 computers for every 1000 students

YES/NO

2 Potable water supply and outlet for drinking water at strategic locations

YES/NO

3 Electric supply YES /NO4 Sewage disposal YES/NO5 Telephone and fax YES/NO


Sl. No.

ParticularsRequirement as per

norms

Availability

Shortfalls, if anyNumbe

rPercenta

ge1 Number of titles of the books2 Number of volumes of the

books3 Number of Journals

(National/International)4 Reading Room Seating5 E-Journals6 Reprography Facility

6 Vehicle Parking YES /NO7 Institution website with mandatory disclosure YES/NO8 Barrier free built environment for disabled and

elderly persons as per the guidelines/standards by CPWD, Ministry of Urban & Employment, Govt. of India

YES/NO

9 Safety provisions including fire and other calamities

YES/NO

10 Digital Library with multimedia facility/Internet surfing in reading room

YES/NO

11 Classification of books in the Library as per standard

YES/NO

12 Availability of NPTEL facility in the library YES/NO13 General insurance provided for assets against

fire, burglary and other calamitiesYES/NO

14 Motorised Road YES/NO15 General Notice boards and Departmental

Notice boardsYES/NO

16 First Aid, Medical and counseling Facilities YES/NO17 Establishment of Grievance Redressal

Committee and appointment of OMBUDSMANYES/NO

18 Constitution of Anti-Ragging Committee YES/NO

19 Constitution of Anti-Ragging Squads YES/NO20 Constitution of Committee for preventing anti-

sexual harassment at the workplaceYES/NO

21 Meeting records of above three committees

Desirable Information:

Sl. No. Details Availability

Observations of Inspection Committee

1 Alumni Association YES/NO2 Industry Institute Interaction YES/NO3 Placement and Training YES/NO4 Back up Electric supply YES/NO5 ERP Software YES/NO6 Transport facility YES/NO7 Post/Bank facility/ATM YES/NO8 CCTV System YES/NO9 LCD Projector in Class-room YES/NO

10 Staff quarters YES/NO11 Display of courses and approved intake YES/NO12 Public announcement system at strategic

locationsYES/NO

13 Group insurance for the employees & Insurance for students

YES/NO

14 Display of courses and approved intake in the institute at the entrance of the institute

YES/NO


PART - VIIISTUDENT INFORMATION

(a) ADMISSION TO VARIOUS COURSES Last 5 years for Diploma and UG courses (Last 3 years for PG courses)

Sl.No.

Programme(Dip/UG/

PG) Course NameY-5 Y-4 Y-3 Y-2 Y-1 Overall

Ratio:A/IIntake Admitted I A I A I A I A

123456789101112

(b) Entrance Examination Rank for previous year

Sl. No.

Course First Rank Last Rank

12345678910

(c) No. of students placed by the Institute through its Placement Cell in the previous academic year: (Enclose details in Annexure -18)

(d)Sports, University Ranks, Extracurricular achievements, Technical paper presentations: (Enclose details in Annexure -19)


PART - IX

UNDERTAKING BY MANAGEMENT & PRINCIPAL

Undertaking by the Management:

On behalf of the Institution we undertake1. to abide by the Rules and Regulations specified by AICTE and the University

and also Notified by the AICTE / University from time to time2. to submit to the University all necessary details regarding any change in the

constitution and membership in the management and the staff of the Institution

3. to abide by the conditions stipulated by the University at the time of according approval for Affiliation

4. to acknowledge that all the details provided in the annexure are correct and true to our knowledge and belief.

5. Enclosed Certificate for the institute not having affiliation with any other University : Yes / No

Signature with Date Signature with Date Chairman/Secretary of the Institution Principal


1. List of AnnexureAnnexure 1- Copy of NBA accreditation coursesAnnexure 2- Appointment order, UG, PG & Ph D Degree of PrincipalAnnexure 3-List of GC Members and Copies of the Minutes of last three GC

MeetingsAnnexure 4-Balance Sheet of last yearAnnexure 5-Audit Report of last yearAnnexure 6-Budget for last year Annexure 7-Budget for current yearAnnexure 8-Defeciency communicated after previous inspection & Compliance

reportAnnexure 9- Laboratory and Workshop facilities (detailed)

Department……………………………

Sl.No Name of the Laboratory

Carpet Area (Sq.m)

Major Equipments available

TOTAL

Annexure 10- Details of the grants received and utilized Annexure 11 - Details of faculties (Diploma)

S.N CourseStude Intake Year of commencement No. of Head of the Deptt. No. of Lecturers

Details of Faculties (UG/PG)S.N Course Intake Year of

commencement

No. of Professo

r

No. of Associate Prof.

No. of Assistant Professor

No. of Proterm Lecturer

Annexure –12: Break-up of available faculties in the institution. (Course-wise/Programme-wise)

Sl. No. Programme Course

Total no. of faculties in

the institution

Number of faculties ratified under Statute-19/Regular

faculties in Govt. Institutions

Number of faculties not ratified under Statute-19/Part time,

Adhoc/contract-basis faculties in Govt. Institutions

Annexure13-List of faculties ratified under Statute-19 of the University or Regular faculty of Govt./Govt. aided institution. Department-wise and Programme-wise (for UG and PG Separately)Programme_____________________ Course______________

Sl.No.

Name of the

Design-ation

Date of ratificati

Qualifications and

Date of joining

Basic Pay

TotalSalary

P F A/c

PAN No.

Sign

Thumb impres

Photograph


Faculty on Specializati-on

No sion

Annexure 14-List of faculty not selected as per Statute 19 of the University or Part Time /Adhoc/Contract faculty of Govt. or Govt. aided institution (Department-wise and Programme-wise)Programme_____________________ Course______________

Sl.No.

Name of the

FacultyDesigna

tionQualifications

and Specialization

Nature of appointment Date of

joining Basic Pay

TotalSalary

PAN No.

P F A/c No.

Sign. Thumb impression

Photograph

ANNEXURE – 15: DETAILS OF SUPPORTING TECHNICAL STAFFSl.No. Name Designation Date

of BirthQualifi-cations

Experience (in yrs)

Date of joining the Institution

Basic Pay Salary

Thumb impres

sion

Photo-graph

Annexure – 16: Details of Office Staff /Admn/Non Technical Staff (Department-wise)

Name Designation Date of Birth

Qualifi-cations

Experience (in yrs)

Date of joining the Institution

Basic Pay Salary

Annexure 17-List of E-Journals and their payment receipt

Annexure 18-No. of students placed by the institute through its placement cell in the previous academic year

Annexure 19-Sports, University ranks, Extracurricular, Technical Paper presentation

Annexure 20-AICTE approval for the current session.

Annexure 21- Govt NOC for the current session.


PART – XSUMMARY OF OBSERVATIONS OF INSPECTION COMMITTEE FOR

AFFILIATION/EXTENSION OF AFFILAITION (To be filled by INSPECTION COMMITTEE)Name of the College: ________________________________________________________OBSERVATIONS OF THE INPSECTION COMMITTEE FOR THE YEAR 20..…Date of Visit_________________________1. Summary of Observations:

Sl.No.

Details Observations and Remarks of Inspection Committee

Yes /No DeficiencyYes / No

Remark if any

1 Principal Is the Principal of the Institute is ratified under Statute-19 of the University

Yes /No

If not , is qualification as per AICTE norms

Yes / No

2 Deficiencies of Previous Inspection Committee

Is the Institute complied with the deficiencies of previous inspection Yes / No

3a

InfrastructureLand

Is the Land area is as per AICTE norms

Yes / No

Is Land in one continuous piece

Yes / No

b Administrative area

Is the Administrative area is as per norms

Yes / No

c Instructional area Is the Instructional area is as per norms

Yes / No

d Amenities area

Is the Administrative area is as per norms

Yes / No

Is the Amenities area is as per norms

Yes / No

Are essential Amenities available in the institute

Yes / No

4 Laboratory

Are the equipments /instruments in the laboratories as per norms

Yes / No

Is qualified & experienced lab technician appointed

Yes / No

Are Laboratories available for UG and PG separately

Yes / No

Is Research Laboratory available Yes / NoAre safety measures available Yes / No

5 Library

Is Library area and reading room area as per AICTE norms Yes / NoAre number of books / journals/E-Journals as per AICTE norms

Yes / No

Is Reference Section available separately Yes / No


Sl.No. Details Observations and Remarks of Inspection Committee

Yes / No DeficiencyYes / No

Remark if any

6 WorkshopAre the equipments/Instruments in the Workshop as per norms

Yes / No

Are safety measures available Yes / No7 Computing and

Printing facilityAre number of computers and printers as per AICTE norms

Yes / No

Is internet facility provided Yes / No8 Faculty As per format given below

Sl. No.

Programme Course Intake capacity

Year of commencement

Required Student/Teacher ratio as per norms

Actual Student Teacher ratio

DeficiencyYes / No

Required Cadre ratio as per norms

Actual Cadre ratio

Deficiency

Yes / No

9. Copy of AICTE approval (EoA) for the applied courses-

10. Copy of NOC from Govt. of Chhattisgarh for the applied courses-

11. Admission Status in previous year

A. Programmes and courses in which admission is at par with intake or satisfactory.1.2.3.4.5.6.7.8.

B Programmes and courses in which a large number of seats are lying vacant1.2.3.4.5.


Sl.No.

Details Observations and Remarks of Inspection Committee

Yes / No DeficiencyYes / No

Remark if any

12 If applied for increase intake

Is infrastructure available to accommodate increased in intake

Yes / No

Is faculties identified for increased in intake

Yes / No

Is laboratory facility available to accommodate increase in intake

Yes/No

Is adequate Library facility available to accommodate increase in intake

Yes/No

13If applied for additional /New courses

Is infrastructure available to accommodate new courses

Yes / No

Is faculties identified for new courses Yes / NoIs laboratory facility available to accommodate increase in intake

Yes/No

Is adequate Library facility available to accommodate additional/new courses

Yes/No

14. Any other observation-

15. Comment about Co-Curricular and Extra Curricular Activity-

16. Financial status of Institute –

17. Functioning of Governing Body -


18. Provisional Recommendation of Committee for according affiliation

i) Diploma/Degree courses (existing and proposed)

a For Permanent affiliation:

Sl.no Course Branch Shift

1st/2nd

Period of provisional

recommendation

Intake CapacityPresen

tPropose

dProvisionally Recommende

d123456789

10

b For Temporary affiliation

Sl.no

Programme

Branch Shift 1st/2nd New/Extension

Intake CapacityPresen

tPropose

dProvisionally Recommende

d123456789

10


c Specific reasons for according/not according permission to New Courses and / or variation in intake or New technical Institute:

Sl. No. Name Designation Signature with Date

1 Chairman

2 Member

3 Member


2 . DOCUMENTS TO BE KEPT READY FOR INSPECTION DURING THE VISIT (Check List)

1. Approval letter (CSVTU / AICTE / DTE)2. Affiliation Notification of CSVTU3. Accreditation letters, if applicable4. Land records (only for new colleges)5. Building details / drawing (only for new colleges)6. Budget Documents7. Balance Sheets and audit reports of previous years8. Governing Council meeting resolutions9. Budget approval by Governing Council10. Appointments / Approval / Ratification by CSVTU under Statute 1911. Original Appointment letters of the Principal 12. Appointment letters of other employees13. Interview call letter/s14. Recruitment Advertisements Copies15. Purchase Committee proceedings16. Faculty Attendance Registers17. Students Attendance Registers18. Fee Registers19. Aquittance Registers20. Individual Staff income / Institute tax details / service books of staff21. Service Rules for Staff22. CT Answer Books of students and corresponding statements of CT & TA marks sent

to CSVTU
