vitalogics chirorpactic emr software demo overview slideshare with video links

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1 Nicole Cowley Technology Solution Specialist (415) 529-4338 [email protected]

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Page 1: VitaLogics Chirorpactic EMR Software Demo Overview Slideshare with Video Links

1

Nicole CowleyTechnology Solution

Specialist

(415) [email protected]

Page 2: VitaLogics Chirorpactic EMR Software Demo Overview Slideshare with Video Links

Nicole CowleyTechnology Solution Specialist

(415) [email protected]

2

Welcome to VitaLogics EMR Chiropractic Practice

Management Software Demo. To the right you can

watch a full length demo of the cloud software and each

section is broken down in the slide presentation.

How do you choose a Software? There are so many

options and features, what’s most important?

The Chiropractic Differentiator is in choosing a Software

and a Company aligned with the same mission. Our

technology was founded to provide large data, practice

based CHIROPRACTIC Research. Developed for the

busy, specific, high volume single or multi disciplinary

clinic.

See more people, maximize profits, strengthen your

patient’s education, retention and referrals!

Manage your Practice with VitaLogics

Page 3: VitaLogics Chirorpactic EMR Software Demo Overview Slideshare with Video Links

Table of Contents1. Full Demo

2. Table of Contents

3. Cloud Technology Details and Benefits

4. The Top Differentiators

5. Self Check In

6. Scheduling

7. Staff/Provider Dashboard

8. Soap Note Documentation

9. Electronic Patient Record

10.Billing

11.Practice DX and Reports

12.Vital Signs

13.Soap Note and Exam Reports

14.Pricing and Purchase

15.Integrated Automated Marketing

16.Training and Support

17.Choose VitaLogics EMR where we

Helping You, Help Chiropractic

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Page 4: VitaLogics Chirorpactic EMR Software Demo Overview Slideshare with Video Links

VitaLogics EMR Cloud Based Chiropractic Software

Technology Specifics

VitaLogics Cloud Subscription includes 5

consecutive User Licences, Unlimited

Backups, Secure Dual Encryption

Protocols, Unlimited Support, Training and

Updates

You can have as many users and providers in VitaLogics as

needed, if additional consecutive cloud access is needed

beyond 5, they are $15/month each

The Cloud Software can be accessed on

most devices, platforms and browsers

PC, MAC, Tablets and IPads

Runs on Amazon Web Services- allows most

peripherals to attach

Benefits of Implementing VitaLogics

MORE Time for D.C.’s and Staff to focus on

patient care and work/home life balance

MORE Money for the Clinic to operate with from

Powerful Automation Pieces

MORE Detailed Ledger and Billing Views creating

maximum collections for both Cash and

Insurance Clinics

MORE Automation with a Smart, Intuitive

Software

MORE Simplicity of practice management and

technology use 4

Page 5: VitaLogics Chirorpactic EMR Software Demo Overview Slideshare with Video Links

Power in VitaLogics Chiropractic EMR

5

1. Research

○ Helping You, Help Chiropractic

○ Donate your patient records, HIPAA compliantly, at no extra charge for large-scale, practice

based research. The information imports into a collective Research Database and is being

analyzed by a team at Life University.

1. InfusionSoft Integrated Marketing

○ 4 Chiropractic Patient WOW Email Campaigns

○ Already created, auto sent by triggers in VitaLogics

1. Soap Note Macro Customization

○ Use a soap note button structure customized to your services and techniques

○ Document compliant, comprehensive soap notes in 10 seconds(

Page 6: VitaLogics Chirorpactic EMR Software Demo Overview Slideshare with Video Links

Self Check In

Stand alone program, accessed through your

cloud portal.

Customize with your Clinic Logo and Welcome

Manage- easily update

Give a customized multiple choice survey

triggered by their scheduled Reason of Visit

Customize questions to populate automatically

into the daily visit encounter. Start with full

Subjective completed

Encorporate Surveys to Capture Information at

Events or Workshops

Simple, Portable, Fast and Easy for Patient to

Use

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Page 7: VitaLogics Chirorpactic EMR Software Demo Overview Slideshare with Video Links

SchedulingSingle or Multiple Provider Calendar

- Sync to Gmail Address for Smartphone access

- Access anywhere through Cloud

- Customizable colors, visit lengths, and reason of

visits

- Set schedules and quick “out of office” exceptions

- Recurring visits in seconds and Organize by Case

- Drag and Drop to Reschedule

- Multiple Calendar Reports

- Select a patient once to see picture, appt info,

contact info and hyperlink to calendar

Appointment Text and Email Reminders Included

+ Opt Patient in for Text and/or Email Reminders.

You choose the preset times and templated

message.

***Real Time Late Text Reminder Included***

+ VitaLogics smart system triggers and

sends a text to a patient when they are X

minutes late for visit (haven’t checked in). A

smartphone will hyperlink your phone number,

address and date!

Huge ROI, Automated Exclusive Feature7

Page 8: VitaLogics Chirorpactic EMR Software Demo Overview Slideshare with Video Links

Staff/Provider Dashboards

Staff and D.C. have own custom view of

dashboard

Manage the daily flow of your clinic and know

where everyone is within your clinic and access

them anywhere

Toggle Buttons to Calendar and Day Sheet for

End of Day Reporting on Staff Dashboard

Quick flag visit run on D.C. Dashboard to close

out any patient files at end of day

Customize Treatment Rooms

Select patient once for quick access to patient

picture, appt info, contact info and hyperlink to

electronic record on Staff and Provider

Dashboards

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Page 9: VitaLogics Chirorpactic EMR Software Demo Overview Slideshare with Video Links

Soap Note Documentation

D.C. can double click or select and use button,

touchscreen friendly

In-visit window or Encounter window contains panels the

D.C. can customize size, accessibility and location to

their login.

Panel Options Include Patient Information, Insurance

Information, Soap Summary, ICD, CPT, Charges,

Images, Listings, Visit Quick List, NUCCA Panel and

Soap Note Macro Button Structure

SAVE Real Estate of your Screen and still access the

necessary information needed

Soap Note Macro is fully customizable button structure

that allows each provider to have their own template as

well as share templates with each other. VitaLogics has

created and added from Chiropractic clinics using our

program over the years hundreds of button structures

organized for easy custom access. Creating your own is

just as easy, learn to “Code” in second, impress your

colleagues!

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Page 10: VitaLogics Chirorpactic EMR Software Demo Overview Slideshare with Video Links

Electronic Patient RecordPatient’s information saved in 1 location, encrypted and securely

backed up throughout the day in your cloud giving you plenty of

storage

Patient Record Organized By:

Demographics- link source, family, add picture, initial condition, and

other pertinent demographic info

Case- A case is used to manage your patient’s treatment. Beneficial

for multi disciplinary and/or providers clinics, maintenance, cash

patients after insurance, cash patient comes in with a PI injury.

Care Plan- Save custom templates and ability to edit per patient.

Create payment structures, open virtual escrow account and

separate financial ledger. Input specific charge codes that deduct a

visit from plan and additional charge codes that are inclusive in plan

but do not deduct visit.

Ledger- Three Detailed Financial Ledger Views

Images- Store Image and Video Files, access directly from In Visit

Window

Appointments- Future and History

Insurance- Primary, Secondary and Tertiary

Billing- Create and View all HCFA’s for this patient, Account

Statements and Super Bills

Documents- Templated Report and Letter Generator

Files- Any documents you want to save and store in patient

electronic file

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Page 11: VitaLogics Chirorpactic EMR Software Demo Overview Slideshare with Video Links

BillingCreate Bill Batches in Seconds

In House Scrubbing Report Ensures Complete

bills submitted

Quick, Accurate Tab Through EOB Posting

Create Customizable Account Statements for

Patients in Seconds

AR Detailed Customizable Report makes

following up on items efficient and accurate

Create Custom Fee Schedules for Payers you

Bill With

All diagnosis and charge codes are pulled from

the daily encounter streamlining billing activities

into one interface

11

Page 12: VitaLogics Chirorpactic EMR Software Demo Overview Slideshare with Video Links

Practice DX & ReportsOne Page Health Snapshot of the Most Meaningful

Chiropractic Metrics

Filter by date range, provider or clinic

Multitude of Additional Reports at the D.C. and C.A.’s

fingertips including

multiple scheduling and appointment reports soap note

and exam

● AR

● Generated income

● Collections income

● Referrals

● Birthday

● Patient Status

● Care Plan

● PVA

● Patient Lists

● Write Offs

● CPT Stats

● Sales Tax

● Mailing Labels

● Vital Signs The Remarkable Practice Integration12

Page 13: VitaLogics Chirorpactic EMR Software Demo Overview Slideshare with Video Links

Integrated Automated MarketingWith the Platinum Package your VitaLogics system will integrate with our

Infusionsoft Account and you will get these HUGE, ROI automated email

campaigns and email content.

● Everything is triggered by daily functions in your system

#automation

New Patient Campaign

● Email when schedule initial exam includes, welcome, thank you,

directions to office, link to testimonials and New Patient Paperwork

● After their first examination is complete, a lead email will be sent

thanking them for spending time in the office and valuing their

choose to access Chiropractic Care.

● Invite to Patient Orientation Workshop is sent one day after their

first examination is complete

Active Patient Campaign

● Starts when a patient has completed their second adjustment code

● Birthday Email

● 12 Patient Education Emails

Recall

● Task to call patient sent to C.A. or person on file once a patient's

visit is 3 days in the past, 13 days and 21 days

● If not scheduled after 21 days, can inactivate the patient

● The patient will receive a 3 Activation Email Series sent 30 days

apart with an incentive to return to office

Inactive Patient Campaign

● Birthday Email with Incentive to Schedule

● 12 Spinal Maintenance Patient Education Emails

CUSTOMIZE IT ONCE AND LET THEM RUN

THE ROI, EDUCATION, REACH, REFERRALS, AND STRENGTHENED

PATIENT CARE IS INVALUABLE

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Page 14: VitaLogics Chirorpactic EMR Software Demo Overview Slideshare with Video Links

Choose VitaLogics Software Today!

Helping You, Help Chiropractic14

A Technology Solution Specialist will be in contact with you to answer

any questions soon. You can also reach the sales department directly

at [email protected] or (415)529-4338